SLIS Jobline


Temporary Opportunity, Harvard College Library, Cambridge, MA

The Fine Arts Library's Digital Images and Slides Collection (DISC) provides image resources for teaching and research. The collection documents the entire range of works of art and architecture from prehistoric to the present in the Americas, Europe, Asia, Africa, and the Islamic world and includes images of painting, drawings, sculpture, photography, decorative arts, and architecture. The slide collection, which comprises approximately 700,000 35 mm slides, is an historic teaching collection used primarily by the Department of the History of Art and Architecture, but open to the full Harvard community. New additions to the digital collection are made at faculty and student request, targeted collection development, and through digitization of existing slides. Reporting to the Visual Resources Librarian, this position will be responsible for coordinating, prioritizing, and processing day to day imaging orders for submission to Imaging Services according to an established procedure. As time allows, the incumbent will also participate in projects to expand access to and ensure long-term preservation of the 35 mm slide collection.

Duties and Responsibilities:

*This is a term-limited position for three months.

  • Initiate and coordinate the workflow for materials entering the digitization queue, including creation of stub records and sets in Shared Shelf cataloging tool and input of minimal level cataloging data
  • Receive incoming orders for digitization, recording patron specifications for image capture, desired image type, copyright restriction status and due date.
  • Using excel, generate accurate order sheets for Imaging Services.
  • Prioritize orders, using judgment to reprioritize existing orders as necessary.
  • Deliver orders to Imaging Services in adjoining building (Widener).
  • Pick up completed orders, link images in Shared Shelf, and make all necessary notations for statistics using Jobtrack database, an Access tool.
  • Communicate clearly with patrons as well as staff in Imaging Services, Access Services, and local Fine Arts Library regarding order status
  • Communicate with patrons regarding pick up of source materials (books, etc.) and ensure their safe and timely return.
  • As time allows, participate in additional collection slide digitization, rehousing, and off-site storage initiatives


Basic Qualifications

  • BA or other 4 year college degree
  • Highly developed organizational skills and excellent attention to detail
  • Ability to work independently, as well as collaboratively in a team environment
  • Experience with image metadata standards and online data creation and access
  • Demonstrated computer skills, including databases, digital image file management, and the Microsoft Office Suite, particularly Excel, Access, and Outlook
  • Familiarity with visual resources, photographic, archival, or special collections projects in an academic setting
  • Excellent verbal and written communication and interpersonal skills
  • Ability to manage multiple tasks and adapt to shifting conditions and timelines
  • Ability to use desktop (i.e., keyboard, monitor, and mouse) and mobile computing (e.g., laptops, tablets, etc.) tools

Physical Demands

  • Ability to lift, carry, and position collection materials weighing up to 40 lbs


Additional Requirements:

  • Familiarity with one or more foreign languages and their use in library settings preferred


EEO Statement:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To Apply:

Send your cover letter and resume to

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