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Grant Management & Administrative Assistant, Frances Loeb Library, Graduate School of Design, Harvard University, Cambridge, MA

Grant Management & Administrative Assistant
Harvard University Graduate School of Design
Frances Loeb Library

10-15 hours per week, $18/hour.

Position term: January - June 30, 2018

Reporting to the Director of the Frances Loeb Library, the Grant Management and Administrative Assistant will be responsible for providing administrative support for the IMLS grant project Building for Tomorrow: Collaborative Development of Sustainable Infrastructure for Architectural and Design Documentation.

Activities include:

  • Working with the Principle Investigator (PI) and forum planning team;
  • Contacting stakeholder organizations;
  • Arranging meetings with stakeholders and planning team members;
  • Arranging for note taking during meetings, and at the forum;
  • Responsible for forum planning logistics, including travel arrangements for attendees, event promotion, room reservations, and catering during the one and a half day forum;
  • Responsible for logistics for the steering committee meeting following the forum;
  • Responsible for follow up work including a survey to forum attendees to gather input from them as individuals to gauge the value of the forum;
  • Managing administrative issues related to the grant, such as expenditures, and reporting deadlines.


Building for Tomorrow is a project sponsored by the Institute for Museum and Library Services under the National Digital Platform funding priority. The grant will support two priority-setting meetings of engaged stakeholders - architects, architectural historians, archivists, librarians, technologists, digital preservationists, and others who will frame a national/international collaborative infrastructure to support long-term preservation of digital design data, specifically in the architecture and design fields. The forum will provide a venue for the diverse group of stakeholders to think collaboratively about the issues in preserving architectural design data, to find alignments across communities, and to identify the needs required to develop an infrastructure to support archiving of digital design information that will be usable by a variety of types and sizes of architectural museums and archives. The grant will also result in the development of a roadmap for implementing solutions to the barriers libraries, archives, and museums face in preserving digital design documentation.

Please send resume and cover letter to Ann Whiteside, Director of the Frances Loeb Library, at 

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