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Head Cataloger, U.S. Naval War College Library, Newport, RI

The U.S. Naval War College Library at the U.S. Naval War College, Newport, Rhode Island, is recruiting for the position Head Cataloger. The announcement will be posted on 12/04/2017 on the USAJobs website and run for one week. All interested applicants must process their applications through USAJobs.

The Institution: The Naval War College (NWC) is a Professional Military Education (PME) institution serving the nation, the Department of Defense and the U.S. Navy. It is accredited by the New England Association of Schools and Colleges to grant a master's degree in national security and strategic studies. The NWC Library, named in honor of Rear Admiral Henry Effingham Eccles, recently adopted a Learning Commons model with the completion of a new, state-of-the-art 86,000 square foot facility that brings together under one roof the Library, Writing Center, Information Resources Department (IT), Dean of Students, Café, and Bookstore. 


The Library is composed of both general and classified library collections serving approximately 650 resident students and 5,000 distance education students. The print collections contain over 200,000 books and documents covering naval and military science, history and strategy, management, economics, international relations, international law, oceanography, and political science. Regional studies, leadership and ethics, cybersecurity, and irregular warfare have been given increased emphasis over the last decade. The Classified Library contains over 53,000 titles, including Joint and Naval Warfare Publications, including doctrine, Joint Electronic Library, and the Joint Doctrine, Education, and Training Information System.


The Position: The Library consists of four functional areas: Classified Library, Infrastructure and Content; Research and Instruction, and Information and Access Services. The incumbent in this position is Head Cataloger for the entire Naval War College Library system. In the Classified Library, the Cataloger is responsible for the cataloging and classification of all monographs, serials, non-print materials, unclassified/limited through Secret, and for the proper handling and protection of all classified items. Typical duties include:

  • Performs original descriptive and subject cataloging of all monographs, serials and non-print items, and assigns classification numbers.
  • Performs original descriptive and subject cataloging of all monographs, serials and non-print items, and assigns classification numbers.
  • Establishes new personal name, corporate name, and series name entries by performing bibliographic searches and by applying Anglo-American Cataloging Rules (AACR II) and Resource Description and Access Rules (RDA) to determine correct forms.
  • Maintains Classified Library Authority File of all authorized forms of names to insure control and consistency in future usage. 
  • Creates cross references from variant forms of names to forms as they exist in the Classified Library Authority file.
  • Analyzes publications for subject content and assigns suitable headings using the Library of Congress Subject Headings. Establishes local subject headings by consulting military or other specialized thesauri for new terms.
  • Maintains the Classified Library Authority file of all authorized subject headings to insure control and consistency in future usage. Creates cross references from variant forms of subject headings to forms as they exist in the Classified Library Authority File. Assigns classification numbers using the Library of Congress classification schemes.
  • Clears records from both the online database and the shelf list when items are identified for destruction. Makes appropriate changes to records in both the online database and the shelf list when classification, author or title has changed. If the change is significant, insures that the item is re-cataloged.
  • Assists in the development of files and reports to control materials in process and to provide a smooth and efficient workflow.
  • Assists in the development and updating of Classified Library policies and procedures.
  • Performs retrospective cataloging of older materials, and original cataloging for documents previously held, but never cataloged.
  • Monitors the Classified Library's Integrated Library System (ILS) database server. For local, standalone servers, ensures backups are completed and filed with the Information Resources Department (IRD) Networking Office.  Addresses any system problems with the Systems Librarian and aids in finding a resolution.
  • Acts as Head, Classified Library, in that person's absence.


Required Qualifications and Competencies: Your resume must provide evidence of sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of this position. For more details see the job positing when it is released in USAJobs.


Applications will be made online at USAJobs. USAJobs postings are typically open for only five days. To find job openings at the Naval War College search on the keywords Naval War College or Newport Rhode Island. Individuals interested in this position can learn more about the application process by visiting USAJobs and can begin by creating their account and uploading their resume. 


The Naval War College is an Equal Opportunity, Affirmative Action Employer.

For additional information about the position please contact Dr. Allen Benson, Library Director at 401-841-2641 or email 

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