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Records Coordinator, AccuFile, Boston, MA

Records Coordinator -Boston 

Full-Time/Temporary Position - Great Potential for temp to hire!

Under general direction from the Executive Director, the primary role of the Records Coordinator is to manage the internal flow and processes of the firms records and to index closed or inactive material and oversee the off-site database. This involves sending boxes off-site and recalling material as requested by Firm personnel. This is a full-time, temporary (35 hours week) position with a strong potential for temp to hire for the right candidate.

Core Responsibilities:

  • Process, box and barcode new files moving to storage facility
  • Arrange for pick-up of new boxes and files/boxes being returned to off-site storage
  • Locates files and folders; maintains, updates and creates file indices as necessary or requested
  • Performs and/or coordinates courier services for the department; retrieves and delivers files and boxes as needed or upon request
  • Assist and train support staff in proper procedure for closing/reviewing files
  • Ensure all physical closed files are scanned and captured in electronic repository
  • Handle file retrieval requests. Take daily requests for retrieval of files from off-site storage
  • Coordinate release of files, hard copy and electronic where appropriate to attorneys, clients, or other counsel
  • Gather, index and redistribute orphaned files from departed staff and attorneys
  • Monitor and order new supply of empty boxes as needed and distribute boxes to staff as requested 

Qualifications: 1-3 years legal records experience required Experience implementing an Electronic Records System is desirable Proficiency in Microsoft Office Suite Ability to lift up to 35 lbs. Ability to stand or sit for long periods of time

Pay rate: $20-22 an hour, dependent upon experience

To apply: Please email resume to Karen at jobs@accufile.com

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