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Project Archivist, Redemptorist Archives, Philadelphia, PA

Job Title: Project Archivist (one-year term with possibility of renewal)

Location: Redemptorist Archives, c/o St. Peter the Apostle, 1019 N. 5th St., Philadelphia, PA  19123 (the physical office is at 1039 N. Lawrence Street)

Reports to: Archivist; Father Richard Bennett, CSSR/Father Matthew Allman, CSSR

Hours: Monday through Friday, 9 AM to 5 PM

Additional hours may be necessary on occasion

Job Summary

The members of the Congregation of the Most Holy Redeemer (Redemptorists) are a religious order in the Roman Catholic Church.  Founded in Italy in 1732 by St. Alphonsus Liguori, Redemptorists are now in over 75 countries.  Their presence in North America goes back to 1832.  Since then, thousands of Redemptorists have served the most abandoned in the United States and abroad.  Historically, the first province of the American mission became known as the Baltimore Province, which encompasses cities up and down the Eastern seaboard and inland as far as Ohio.  This province grew so large as to create a new, western province in 1875, which became known as the St. Louis Province.  It encompassed the Congregation's houses in Chicago, Detroit, St. Louis, New Orleans, and later in the western half of the United States.  It is now known as the Denver Province and is based in Chicago.

Like the Baltimore Province, the Denver Province spawned a number of vice-provinces, some of which grew into their own distinct units.  Just as Baltimore had oversight over the Vice-Provinces of Richmond, San Juan, Campo Grande in Brazil, Asuncion in Paraguay, Toronto in Canada, and the English-speaking Caribbean, the old St. Louis Province grew into several domestic and international units: the Vice-Provinces of New Orleans, Oakland, Manaus in Brazil, Bangkok in Thailand, and Nigeria.  The depth and range of the heritage materials for communities around the United States, as well as for several mission territories in the western hemisphere, are quite strong.  

The position of archivist is an office in the Church.  It therefore carries responsibilities and duties affecting the curia of a religious community.  The archivist assists the administrators of the two main American provinces by managing the archives, over which the provincial superiors have ultimate oversight.  Simply stated, the archivist is the person who collects, organizes, and preserves the patrimony of the provinces, including the acta of each department.  

The archivist's principal duty is to keep in good order and carefully preserve documents, books, and artifacts of importance relating to the history and state of the provinces (cf., cc. 486 and 491).  This includes data, firstly, on the priests and brothers of the provinces, but also the people into whose pastoral care they are given. Among Redemptorists, whether living or deceased, special care is to be taken to document their ministry.

Additionally, the archive will house all documentation on the parish foundations. This patrimony may include objects of all kinds as well as written and verbal works--including (but not limited to) letters, account books, ledgers, electronic mail, official decrees, annals and other chronicles, audio/visual material, photographs, art and other creative media and other items related to Catholic life. The archivist and the assistant archivist will catalog a specialized, 25,000 volume research library and plot ways to make its contents more accessible.  

Summary of Essential Job Functions:

  1. Building upon previously entered records, create a catalog for the remaining portions of a special collection library with an eye toward online access.
  1. Collect, organize and preserve the documents and items as described above, in accordance with prevailing best practices of preservation and retention.
  1. Process discrete collections, producing standard finding aids for publication on the world wide web.
  1. Develop a digital asset management program that will enhance the archives' online presence.
  1. The archivist will cooperate with the provincial curia when called upon to provide information and advice.
  1. Provide research services by phone or email for individuals, including representatives of the Provincial government, seeking information found in the archives and render assistance to on-site patrons.


  • A master's degree in library and/or information studies from an ALA accredited institution with course work in archival science. Candidates who are functionally bi- or multi-lingual are an asset;
  • Previous experience in an archival setting and the ability to research and compare current information system software; 
  • Knowledge of Archives Space and/or Archivists Toolkit, along with other demonstrated computer skills;
  • Ability to create a MARC record; familiarity with DACS and EAD and/or understanding of digitization standards and protocols;
  • Knowledge of basic digital preservation best practices and programs;
  • Previous work experience with digitization projects, a large graphic or audio-visual collection is desirable;
  • Ability to work independently with minimal supervision;
  • Ability to lift boxes weighing up to 40 lbs.
  • Excellent organizational skills and keen attention to detail; 
  • Strong communication and interpersonal skills, particularly with scholars; 
  • Familiarity with the Catholic Church a plus.

Application Instructions

Send a letter of interest with cv and names of three references by regular mail or email to:

Patrick J. Hayes, Ph.D., Archivist

Redemptorist Archives of the Baltimore Province

c/o St. Peter the Apostle

1019 N. 5th Street

Philadelphia, PA  19123


Applications will be taken until April 1 with hiring expected by May 1, 2019.

This is a full-time position with benefits. The Redemptorists offer a competitive benefits package, including health insurance, dental, life insurance, long term disability, retirement plan, and paid days off. Successful applicants will be asked to show proof that they can legally work in the U.S.

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