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Accession Files Assistant, Harvard Peabody Museum of Archaeology and Ethnology, Cambridge, MA

Purpose

Assist with the Harvard Peabody Museum's review of its extensive Accession Files and modification of digital copies in accordance with Museum policies and procedures.


Typical duties:

  • Review museum accession files, dating from 1867-present, to identify and potentially restrict or remove materials in specific categories. 
  • Under the guidance of Registration and Collections Management departments, edit existing digitized accession files and create edited versions as needed.  
  • Scan paper accession records to digital formats and process the files into the museum's collections database (TMS, The Museum System). 
  • Become familiar with Family Education Rights and Privacy Act (FERPA) and flag potential areas of concern.
  • Update availability status of digital copies in TMS.
  • Work closely with Associate Registrar for Acquisitions and Collections Stewards.
  • Perform other duties as required.


Requirements:

  • Minimum B.A. required.
  • Archival experience and/or training and experience working within a museum setting beneficial.
  • Attention to detail and interest in working with museum records.
  • Ability to work independently.


Skills & Experience:

  • Proficiency in Adobe Acrobat.
  • Experience working in museum databases, TMS preferred. 


Supervisor: Amy Wolff Cay, Associate Registrar for Acquisitions


Details: Part-time: 14 hours per week (no benefits)

Two days a week, chosen in advance by supervisor and candidate

Hours must be between 9:00 am and 5:00 pm, Monday-Thursday


Application: Please email cover letter and resume to Amy Wolff Cay at awcay@fas.harvard.edu by May 31, 2019.

Pre-professional Positions