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Project Archives Assistant, Harvard Business School, Boston, MA


Temporary, up to 3 months; 14 hours/week
Schedule:  14 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.
Pay Rate: $15.00 per hour

Under supervision of the HBS Archivist, Harvard Business School seeks a Project Archives Assistant to help faculty organize their paper files, create detailed inventories, and pack and transfer files for storage at an offsite storage facility.  The position requires individuals to work independently with minimal supervision. Must have outstanding organizational skills and a meticulous attention to detail.  The position requires good judgment and flexibility and a strong customer service orientation. The ability to handle confidential material with tact and discretion is essential. Computer skills with Word and Excel required.  BA/BS preferred, or an equivalent of education plus experience in an office environment.

Duties include but are not limited to:

  •     Sorting and organizing papers into logical filing system
  •     Transferring folders from current filing cabinets and drawers into record center cartons
  •     Creating detailed inventories of folder titles
  •     Labeling and barcoding cartons
  •     Coordinating with Archives staff to transfer files to offsite storage


Skills, experience, credentials needed:

  •     BA/BS or equivalent.
  •     Demonstrated interest in file management or career in archives.
  •     Excellent organizational and written skills with a strong attention to detail.
  •     Experience working in an office environment.
  •     Experience working with potentially sensitive and/or confidential records and information.
  •     Excellent communication skills
  •     Strong customer service experience
  •     Ability to work under supervision and independently.
  •     Ability to meet deadlines.
  •     Demonstrated proficiency with computer applications.
  •     Must be able to regularly lift up to 40 lbs.

Please submit a cover letter and resume to apply to:
Rachel Wise, HBS Archivist
Baker Library Special Collections
rwise@hbs.edu

**No phone calls please**

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