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Cataloging Assistant, Harvard University Fine Arts Library, Cambridge, MA

*This is a less than half time position working no more than 14 hrs per week.

Under the supervision of the Visual Resources Librarian, completes basic cataloging records for digital images of architecture and art. Images and text records will appear in ARTstor and Harvard online catalogs.


Duties and Responsibilities:

  • Using existing shelf list records for the 35 mm slide collection and digitized images, completes data entry for a special project to catalog rarer and unique slides of architecture and artwork.
  • Training in correct data entry and fielding of titles, locations, artist and architect names, as well as additional access points, will be provided, using JSTOR Forum as the cataloging tool.
  • As directed, also executes related clerical tasks under close supervision.
  • May also participate in inventory and related tasks for the slide collection relocation project.


Position located in Lamont Library, the temporary location for the Fine Arts Library Digital Images and Slides Collection. Hours flexible, but must be between 9-5, Monday to Friday. Maximum hours per week is 14.


EEO Statement:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.



Basic Qualifications

  • BA in art or architectural history, classics, Asian studies or related humanities field.
  • Interest in visual materials.
  • Ability to adapt to changing priorities in a production-oriented workplace.
  • Experience in a library, archive or museum required.
  • Excellent accuracy and attention to detail a must.


Additional Requirements:

  • Familiarity with use of foreign languages in a library or museum setting preferred.
  • Course work in library science or museum studies an asset.
  • Experience with digitization projects and/or metadata for cultural heritage collections in a library, archive, or museum setting preferred. 
  • As office space is limited, ability to work independently in Lamont Library public areas on a personal laptop is preferred.


Full/Part Time: Part Time

Education: BA/BS


How to Apply

To apply, send a cover letter and resume to Bill Connor, Visual Resources Librarian,

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