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Commons Librarian - Head of Archives and Special Collections, Providence College, Providence, RI

Providence College is seeking a librarian to manage all aspects of the College's special and archival collections physical, digitized, and born-digital, as integral components of the overall collections.


Essential Responsibilities      

1. Collecting and maintaining the historic record of Providence College in many formats and media through archival and records management activities and practices.

  • Maintain and provide access to archival collections already held in the library
  • Develop policies and procedures in line with archives and records management fundamentals to assist with collection development 
  • Acquire collection materials from campus constituents at a more systematic and regular rate
  • Process collections using best practices and create EAD finding aids for maximal access and discoverability
  • Work with the Library Leadership and Administrative Team to identify preservation concerns
  • Advocate for better storage/preservation options for archival material in all formats
  • Develop and manage staff within the department to assist with these activities.
  • Participate in consortial, regional, and national committees, working groups, and organizations on archives and records management activities to keep current on best practices.


2. Providing research services for members of the College community and general public with collections material.

  • Answering "Ask a Librarian" messages
  • Setting up in person meetings
  • Responding to patrons via email and over the phone.

  • Collaborate with the Research and Education department to conduct information literacy sessions on archival literacy, archival practice, and original/primary source materials.
  • Create exhibits both independently and as requested by campus departments, including Academic Affairs, Institutional Advancement, and Marketing & Communications.
  • Conduct information sessions as applicable and participate in cross-library functions and events.


3. Bring practices and systems used in Archives and Special Collections into current best practices with an emphasis on future-focused, sustainable practices and workflows.

  • Conduct an audit/inventory of current practices
  • Create a prioritized and strategic list of goals for future changes and improvements, including research on, and selection of a digital discovery system and tools for electronic preservation of born-digital items.
  • Update practices, policies, procedures, and day-to-day activities, bringing them in line with current best practices.


4. Create, maintain, and provide access to Special Collections material

  • Take appropriate steps to acquire additional collections as opportunities arise, including entrepreneurial and grant-based opportunities
  • Provide optimal and appropriate access to Special Collections, and train staff to better acquire, maintain, and provide access to Special Collections in all media.


5. Participate and/or lead/chair library committees.

  • Attend monthly managers meetings and other meetings as needed within the library and elsewhere on campus.
  • Serve weekly hours on the research desk.
  • Teach information literacy instruction sessions as needed either independently or as a team.


Marginal Duties:              

1. Perform all other duties as may be required.


Education and Experience Required       

  • An ALA-accredited LIS degree or equivalent education in a related field (e.g., history)
  • Demonstrated ability in archives and special collections based on education, vocational and/or avocational activities
  • Demonstrated ability to develop research materials which provide effective access to collections, especially in electronic/digital formats
  • Demonstrated general technology expertise
  • Demonstrated technology expertise with preservation, discovery, and access tools related to archives and special collections
  • Demonstrated oral and written communication skills
  • Study and/or work in archives and special collections, preferably in a higher education, academic environment
  • Experience with collecting, managing, and preserving archival material in all formats
  • Experience with the creation and maintenance of web-based collections and digital exhibits


Physical Demands           

  • Sitting in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about


Employee Status: Full Time

Union Status: Non-Union

Requisition Number: AS348P    

Open Until Filled    


To Apply:

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