SLIS Jobline Your Source for Professional, Pre-Professional, and Internship Positions

Architectural Records Project Processing Archivist, Harvard University, Cambridge, MA

Req ID: 50376BR

Job Code: 403124 Library Assistant VIII


Duties and Responsibilities:

The Property Information Resource Center (PIRC) is the principal archival repository for the records of Harvard University's buildings and land. Our collections document the rich and varied history of Harvard's built environment. The PIRC actively works on behalf of the University to collect, organize, steward, and make accessible the construction documentation of all capital level projects at Harvard University. Additionally, PIRC collections and staff provide critical background research and material for campus planning, new construction projects, renovations, and maintenance to Harvard's buildings.


Working independently and under the direction of the Property Information Resource Center (PIRC) Senior Processing Archivist and in collaboration with other PIRC staff, the Project Processing Archivist is responsible for all aspects of processing new acquisitions of architectural drawings and maps from Harvard capital construction projects. The processing tasks include the preparation of lists of acquisition contents, the appraisal of the materials for completeness, the arrangement of materials, accurate entry of item-level metadata into the collection management system, The Museum System (TMS), and the preparation and housing of the materials for long-term storage.


All collection processing must follow local established office policies and standards. The PIRC is a busy office with a small staff serving Harvard's planning and construction community. The successful applicant will possess strong planning and organizational skills, attention to detail, a high degree of integrity and honesty, a collegial, helpful attitude, strong interpersonal skills, and computer skills. All work is done in a shared, open office which can be noisy and have interruptions.

  • Reports to the Senior Processing Archivist

  • Appraises new acquisitions of drawings and maps and communicates potential issues with Archives Manager in a timely manner

  • Undertakes the physical and intellectual organization of architectural drawings and maps (both analog and digital) and related construction project documentation

  • Performs original item-level cataloging/classification of materials in the collection management system (TMS)

  • Houses, labels, and otherwise prepares collections for storage and research use following office guidelines

  • Identifies problems resulting from incorrect, incomplete, or conflicting bibliographic data and reports them to the Archives Manager and/or Senior Processing Archivist

  • Maintains job statistics for departmental reporting

  • May assist with ingesting files into Harvard's Digital Repository System (DRS)

  • May perform conservation treatment and preparation of materials to assist in the collection digitization project

  • May assign and inspect administrative tasks/projects to student workers as needed

  • Other responsibilities and special projects as assigned


Basic Qualifications:

Candidates MUST meet the following basic qualifications in order to be considered for this role:

Minimum of five years of library or related experience, with at least one year of experience processing visual materials, preferably design records.

Additional Qualifications:

  • College degree with a background in art, architecture or architectural history with enrollment in an MLS program preferred

  • Superior analytical skills and attention to detail with a high degree of accuracy

  • Ability to work in a collaborative atmosphere with shared work spaces

  • Strong written & verbal communication skills

  • Ability to communicate in a timely manner with management regarding issues that may affect collection access, processing, and storage

  • May require keyboarding for at least six hours a day

  • Requires flexibility and the ability to handle a wide variety of tasks in the course of a day

  • Experience working in a library special collections or archives environment

  • Experience working with confidential records

  • Interpersonal and communication skills, including the ability to work creatively, collaboratively, and effectively both alone and as a member of a team

  • Familiarity with Gallery Systems The Museum System (TMS) collections management system

  • Familiarity with and/or interest in architectural records or subject knowledge of architecture

  • Familiarity and/or experience with Adobe products and AutoCAD / Revit helpful

  • Experience processing visual resources

Physical Demands:

  • Ability to lift and move materials weighing up to 40 pounds; load, push, and unload heavily loaded portable delivery cases.

  • Ability to use a stepstool and bend, reach, and lift materials overhead and at ground level.


Position Type: Full-time / Non-exempt

Salary Grade: 055

This is a one year term position ending one year after start date.

Appointment End Date: 01-Nov-2020


To view the full position and apply, please visit the following link. 


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Academic Positions | Archive Positions | Professional Job Listings in New England