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Archives Assistant, Harvard Business School, Cambridge, MA

Come work with us on a key archival collection at Baker Library Special Collections. Primary duties include providing detailed item level description, identifying restricted materials, basic preservation tasks, and creating a finding aid and accompanying catalog record.  


In addition, under general supervision, the Archives Assistant will provide support for the core functions of accessioning and processing. Responsibilities include:

  • Creating preliminary inventories and container lists of new and existing collections in accordance with archival best practices and local policy.

  • Creating basic accession and resource records in ArchivesSpace, the library's archival management system.

  • Performing basic preservation measures where necessary, including re-foldering and rehousing of materials in a variety of formats.

  • Assisting with the arrangement and description of unprocessed collections and preparing collections for public access.

  • Processing small faculty and manuscript collections as time permits.



Skills, experience, credentials needed:

  • BA/BS or equivalent. 

  • Demonstrated knowledge of archival theory and practice, including relevant standards such as DACS and EAD.

  • Experience with confidential and/or restricted materials; ability to identify and work with restricted materials with discretion.  

  • Excellent organizational and written skills with a strong attention to detail. 

  • Excellent communication skills with the ability to be collaborative and work under supervision and independently. 

  • Demonstrated proficiency with computer applications, with an aptitude for learning systems. 

  • Demonstrated interest in pursuing a career in archives.

  • Prior experience with ArchivesSpace a plus.

  • Must be able to regularly lift 40 lbs. 


Schedule:  14 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.

Salary: $18 per hour.

To Apply: Please submit resume and cover letter to Rachel Wise  ( ) or Baker Library Special Collections, Knowledge and Library Services, Harvard Business School, Boston, MA 02163.  No phone calls please.


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