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E-Journals/Serials Coordinator, University at Albany, Albany, NY

The University at Albany Libraries (State University of New York, Albany, NY) seek an energetic and detail-oriented information professional to oversee the Serials Services Unit. The successful candidate will be comfortable working with the complexity of supporting electronic resource management of electronic journals and managing the print serials acquisitions processes.


The unit orders, checks in, and claims all continuation orders (monographic series, serials, and periodicals) and prepares renewal invoices for payment. The successful candidate will resolve problems related to orders and invoices as well as patron problems accessing electronic resources for which both require internal and external communication. The successful candidate will share responsibility for management of vendor-provided bibliographic records for e-serials and e-journals including automated loading, activation of electronic resources, and communication with vendors. The E-Journals/Serials Coordinator reports to the Head of the Acquisitions Services Department.


Primary Responsibilities:

  • Provides leadership with serials and the electronic resources life-cycle for e-journals and associated workflows
  • Supervises one Library Clerk II (SG-9) in the Serials Services Unit 
  • Manages e-journal purchases, renewals, cancellations, activations, and coverage dates in the Alma library services platform (LSP)
  • Manages print serials purchasing, the annual renewal process, claiming, and cancellation for various material types including print-plus-online journal subscriptions, serials, monographic series, and law materials
  • Provides support for troubleshooting access problems for resources both on- and off-campus, utilizing in-depth knowledge of electronic resources and their activation, configuration, and delivery
  • Identifies and leads projects related to print and electronic serials or serials packages as needed to meet the needs of the department, division, or Libraries
  • Contributes to an atmosphere that encourages effective interpersonal cooperation and communication


Additional Responsibilities:

  • Manages the creation or editing of publication patterns and vendor records in Alma
  • Reviews and delegates preparation of vendor renewal lists and annual subscription renewal invoices
  • Acts as resource person for the department and the Libraries with concerns related to orders for print and print-plus-online continuations and publication patterns, responding in a timely manner
  • Expected to serve on library or university committees in service to the campus and library community


For more information, including qualification requirements and application instructions:


Application Deadline: December 22, 2019


The University at Albany is an EO/AA/IRCA/ADA employer.


About the University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,900 students in nine schools and colleges across three campuses. Located in Albany, NY, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

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