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Program Director for University Records Management, Brandeis University, Waltham, MA

Program Director for University Records Management, Brandeis University 

Responsible for expanding the University Records Management (URM) Program across Brandeis, the Program Director for University Records Management will strategize, design, coordinate, and execute initiatives concentrated on the identification, control, security, retention, and availability of Brandeis records and their use. Reporting to the Associate University Librarian for Archives & Special Collections, the Program Director will build upon foundational services established for paper records, grow the URM program into the electronic records domain, and take a leadership role in service refreshments with respect to record generation and usage. The Program Director will pursue the URM program mission with respect to the dynamic evolution of electronic, technological, and information governance environments, while delivering traditional paper-based services.

 

At Brandeis University, our mission and history are rooted in the pursuit of social justice; thus we aim to include this value in all that we do. We are seeking candidates with a variety of social identities, including those that have been underrepresented in higher education, who possess skills that spark innovation and who are committed to building, engaging with, and sustaining a pluralistic, unified, and just campus community.

 

Specific responsibilities include, but are not limited to:

  • Lead the expansion and maintenance of the Brandeis records retention schedule, covering all categories of Brandeis records through inventories and stakeholder relationships.

  • Direct the Records Assistant and student assistants in the maintenance, growth, and monitoring of operational, paper-based records services (storage, destruction, and document scanning), maintaining and optimizing vendor relationships supporting these services.

  • Working with IT services, lead efforts toward data retention management for enterprise systems, including the Workday ERP system.

  • Lead, develop, and update communication activities and products to increase awareness of record stewardship responsibilities, efficiencies, and risk avoidance throughout Brandeis.

  • Manage the URM program budget.

  • Collaborate with University Archives staff to ensure that records with enduring historical value are preserved.

  • Lead and provide consultation across Brandeis on various information lifecycle management efforts with respect to records compliance and record and information efficiencies.

 

Qualifications:

  • At least three years of experience working within an enterprise records management program.

  • Master's degree in Library and or Information Science, MBA, or other relevant advanced degree required.

  • Experience with record retention policy development and with recordkeeping systems.

  • Strong grounding in information governance best practices, trends, and issues.

  • Ability to plan and execute at the program level.

  • Excellent interpersonal skills that reflect a commitment to inclusion and justice and the ability to develop strong working relationships with a dynamic and diverse community.

  • Strong oral and written communication skills, with a collaborative, client-service orientation.

  • Ability to communicate precisely and effectively with IT professionals.

  • Familiarity with higher education, its regulatory environment, and its records-related considerations preferred.

  • Certified Records Managers (CRM), Information Governance Professionals (IGP), and/or Certified Information Professionals (CIP) qualifications preferred.

  • Special qualification: The successful candidate must be able to handle, lift and move boxes weighing up to 50 lbs.



How to Apply:

Submit cover letter and resume as a single document at

http://www.brandeis.edu/humanresources/jobs/external.html. Elect option for "New Applicant". Sort the job listing by clicking the Job ID column heading. Locate the desired job listing. Click the job title and then Apply Now.



Closing Statement:

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. Toward that end, it is essential that Brandeis be free from discrimination and harassment on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status or any other category protected by law (also known as membership in a "protected class").

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Archives Assistant, MIT, Cambridge, MA

Massachusetts Institute of Technology

Institute Archives and Special Collections

Building 14N-118

77 Massachusetts Ave.

Cambridge, MA  02139

 

 

Temporary Position Available

Archives Assistant (MITemp)

 

Through December 31, 2018 (available immediately)

20-30 hours per week, Monday-Friday between 9:00 AM and 4:00 PM (mornings preferred)

$15.00 per hour.

 

The MIT Institute Archives and Special Collections houses one of the premier collections on the history of science and technology in the United States. The Archives Assistant will work under the direction of the Archivist for Researcher Services to support reference, access and outreach activities.

 

Tasks may vary, but will include: 

  • Managing receipt and return of collections stored off-site (ongoing, daily; ca. 1-2 hrs/day) 
  • Compiling reference statistics (ongoing, monthly) 
  • Supporting reference, access, and outreach activities (ongoing) 
  • Supporting collections activities (occasional)

 

Required: Ability to work independently and with a team important. Accuracy and an eye for detail very important. Must be able to lift record carton size boxes (up to 40 lbs.). Customer service experience. Tolerance for a high degree of ambiguity.

 

Preferred: Familiarity with Microsoft Word, Excel, Notepad, Aleph, Adobe applications, and ArchivesSpace. An appreciation for history. Reference experience in archives or special collections. 

 

Walking distance from MIT/Kendall MBTA stop (Red Line)

 

Email resume to:

Nora Murphy

nmurphy@mit.edu

http://libraries.mit.edu/archives/

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Digitization Assistant, Harvard Law School Library, Cambridge, MA

DIGITIZATION ASSISTANT

Harvard Law School Library Digital Lab

 

The Harvard Law School Library has an immediate opening for a 15-hour per week position to assist in digitizing rare books from our Historical & Special Collections. The Digitization Assistant will report to the Manger, Digital Strategy for Collections and work in close collaboration with the Digital Projects Archivist primarily to grow our collection of digitized legal manuscripts. (See, e.g., Collection of manuscript Magna Cartas and Early English Statutes, ca. 1300-1577.)

 

Core duties include: inventory tracking, preparation of cover sheets for scanning, digital photography with a Zeutschel Omniscan bookscanner and cradle supports for rare books, quality control of images, file renaming, and deposit of digital objects to the Harvard Library Digital Repository Service. The Assistant will occasionally help transport materials to and from Widener Library, for digitization there, and, post-scanning, potentially contribute to enriching metadata of volumes in the Library's repository.

 

The Harvard Law School Library promotes collaboration, innovation of processes and procedures, and high accountability in all phases of digital stewardship. Digitization helps serve our mission to provide open access to the Library's world-class collections.

 

Preference will be given to applicants with experience in handling rare books and special collections, and/or knowledge of hardware and software associated with digital imaging. Careful attention to detail, clear communications, and proficiency and enjoyment working independently and in teams are the essential skills required for the job.

 

Salary: $18.00 per hour

Term: through December 2018, with additional hours dependent upon operational need and funding

 

Please email statements of interest to Stephen Chapman, Manager, Digital Strategy for Collections, Harvard Law School Library, schapman@law.harvard.edu

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NEA: Call for News Items & Photos

Attention archivists, students, and repositories in the New England area:

The NEA Newsletter is currently seeking articles about your activities and accomplishments for the October 2018 issue of the NEA Newsletter. The Newsletter relies entirely on entries from members, so please share your news with the archives community; we love to know what everyone is up to!

Past entries have included announcements about newly processed collections, new acquisitions, renovations and expansions, grants received, project updates, exhibit openings, student activities, photographs from collections, and internship opportunities. However, anything of interest to the archives community is welcome!

You can also add an item to our calendar of upcoming events (events, workshops, meetings, conferences, symposia, etc).

Please limit your news item to around 150 words, or your calendar entry to around 25 words, and be sure to include your repository name, location, and a phone number or email address at the end of the piece.

We appreciate the time and thought you put into your writing, and thank you for adding your voice!

Send submissions by 8/15/18 to: parke.sean@gmail.com

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Archival Interns, Nantucket Historical Association, Nantucket, MA

The Nantucket Historical Association's Research Library is offering two, paid, archival processing internships during the fall of 2018.

Under the supervision of the Chief Archivist, the Archives Interns will be exposed to multiple levels of archives management and gain hands-on experience working with manuscript and photographic collections. They will conduct specific processing projects; will document and refine existing procedures; and will contribute to the development of new policies in the archives. Processing projects will include rehousing, arranging, and describing archival collections as part of and in preparation for a larger digitization effort.

The interns will also participate in the Research Library's reference desk schedule, respond to remote research queries, and develop collections-focused posts for social media. A knowledge of American history, literature, maritime history, or geography is advantageous, yet not required.

Required: Enrollment in or graduation from an ALA-accredited master's program; completed coursework in archival theory and practice or relevant experience with archival materials; solid time management skills; familiarity with descriptive standards and metadata schemas; excellent verbal, written, and interpersonal communication skills; ability to work independently, to seek clarification, and to offer suggestions when needed. Physical requirements include the ability to lift up to 40 lbs.

Housing is provided, plus a stipend of $2,500 for a ten-to-thirteen week internship. Dates are flexible depending on the availability of the intern.

Please send resume, letter of interest, and contact information for three references to rmiller@nha.org. Deadline for applications is July 31, 2018, or until filled.

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Multiple Openings, Baker Library, Harvard Business School, Boston, MA

Job #1: Public Services Assistant

15 hours per week

Available immediately 

Specific Duties:

Excellent opportunity to assist with and learn more about the daily public services operations and general support of a special collections department. Locates, retrieves and re-shelves collection materials from secure stacks. Processes collection duplication requests. Supports public services team projects. Performs routine clerical tasks and other duties as assigned.

May occasionally staff the reading room reference desk for short periods of time. May assist with collection based projects, including re-housing and inventorying projects and basic collection cataloging work, on a limited basis.

 

Available immediately, this is a 15 hour per week, year round position. Hours must be completed between 9 a.m. and 5 p.m., Monday through Friday. Preference will be given to undergraduate and graduate students who can work on Thursdays and Fridays.

 

Requirements:

Library experience and/or customer service experience. Excellent communication and organizational skills. Strong attention to detail. Ability to multi-task and to complete work in a timely manner. Sensitivity to proper care and handling of special collections materials.

 

Job #2: Archives Assistant (LHT)

Baker Library Special Collections, Knowledge and Library Services, Harvard Business School

(Part-time; no benefits) 

Are you interested in working in a dynamic and fast-paced environment while gaining hands-on experience with unique materials that focus on the evolution of business and industry? Baker Library Special Collections is seeking a motivated and detail-oriented candidate for the role of Archives Assistant. 

Under general supervision, the Archives Assistant will provide support for the core functions of accessioning and processing. Responsibilities include:

  • Creating preliminary inventories and container lists of new and existing collections in accordance with archival best practices and local policy.
  • Creating basic accession and resource records in ArchivesSpace, the library's archival management system.
  • Performing basic preservation measures where necessary, including re-foldering and rehousing of materials in a variety of formats.
  • Assisting with the arrangement and description of unprocessed collections and preparing collections for public access.
  • Processing small faculty and manuscript collections as time permits.

 

Skills, experience, credentials needed:

Required:

  • BA/BS or equivalent.
  • Demonstrated interest in pursuing a career in archives.
  • Basic knowledge of archival theory and practice, including relevant standards such as DACS and EAD.
  • Excellent organizational and written skills with a strong attention to detail.
  • Excellent communication skills with the ability to be collaborative and work under supervision and independently.
  • Demonstrated proficiency with computer applications, with an aptitude for learning systems.
  • Must be able to regularly lift 40 lbs.

 

Desired:

  • MLS/MLIS candidate from an ALA-accredited institution.
  • Previous special collections library experience, particularly with accessioning and processing collections.  
  • Previous experience working with potentially sensitive and/or confidential records and information.

 

Schedule: 15 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.

Salary: $18 per hour.

For more information, please contact Senior Staffing Manager David Yahoodik at dyahoodik@psgstaffing.com.

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Curator, Special and Area Studies Collections, George A. Smathers Libraries, University of Florida, Gainesville, FL

Curator of the Harold and Mary Jean Hanson Rare Book Collection

Assistant University Librarian or Associate University Librarian

 

The Special and Area Studies Collections (SASC) Department at the George A. Smathers Libraries, University of Florida seeks a creative, innovative, and service-oriented individual to develop and manage all aspects of the Harold and Mary Jean Hanson Rare Book Collection. The collection has strengths in natural history, history of science, British and American literature, and other areas of distinction, with several supporting endowments.Its holdings intersect with many of the collections in the department, and especially pre-eminent collections including the Latin American and Caribbean Collection, the Baldwin Library of Historical Children's Literature, and the Isser and Rae Price Library of Judaica. The Curator provides leadership in an environment that values diversity, collaboration, and excellence. The ideal candidate will have a passion for collection development, and will promote use of the collection through scholarship, classroom instruction, and public outreach. This position is a year-around (12-month), full-time tenure-track library faculty position.

 

The Libraries encourage staff participation in reaching management decisions and consequently the Rare Book Curator will serve on various committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the Rare Book Curator will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities and decision making. The Rare Book Curator will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.

 

The search will remain open until August 15, 2018, applications will be reviewed beginning July 23, 2018. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries faculty recruitment webpage at http://library.ufl.edu/pers/FacultyPositions.html.

 

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

 

Address inquiries to Bonnie J. Smith, Smathers Libraries Human Resources Office, at: bonniesmith@ufl.edu.

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Intern, Local History Archives, Groton Public Library, Groton, CT

The Groton Public Library is offering an unpaid internship working in its Local History Room. The intern will assist in the processing of the James L. Streeter Collection, and in digitizing and cataloging the library's pamphlet file. This is an opportunity to obtain experience in an archival setting. Applicant should have an interest in archival work and/or history and be studying for a degree in library science, museum studies, public history or archival studies. Basic computing skills required. Experience with PastPerfect Museum Software a plus. There is potential to earn independent study credit.

Please contact Director of Library Services Betty Anne Reiter (breiter@groton-ct.govwith any questions or for more information.

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Project Archivist, Adirondack Research Library, Union College, Schenectady, NY

Job no: 492429
Appointment Type: Temp Full-time
Department: Schaffer Library
Categories: Temporary, Administration
Position Grade: LS

The Adirondack Research Library Project archivist will process environmental conservation‐focused archival collections as part of a Mellon Foundation grant-funded project. This is a temporary, 12‐month appointment. The successful candidate will have demonstrated skills in arrangement and description of manuscript materials, have demonstrated excellent written and oral communication skills, and have demonstrated proficiency at successfully setting and meeting goals and deadlines.

Responsibilities

The Adirondack Research Library Project Archivist will be responsible for arranging and describing archival collections documenting the work of various environmental organizations and activists from the archival collections held in the Adirondack Research Library, located at the Kelly Adirondack Center (KAC). The Project Archivist will work under the general supervision of the Head of Special Collections & Archives at the Schaffer Library and will consult with the KAC Faculty Director in processing collections as necessary. The Project Archivist will assist the KAC Faculty Director and staff with outreach efforts aimed at promoting the use of archival collections for teaching and research. The position coordinates related digital projects with the Schaffer Library's Digital Services unit and oversees metadata quality assurance (QA) as needed.

Qualifications

  • MLS from an ALA‐accredited institution or equivalent degree, with a specialization in archival studies
  • Demonstrated understanding of archival collections and the principles of arrangement and description of manuscript materials with a completed finding aid
  • 1-2 years of experience arranging and describing organizational records
  • Demonstrated experience working with archival information content management systems, such as ArchivesSpace
  • Demonstrated written and oral communication skills
  • Proficiency at setting and meeting goals and deadlines
  • Familiarity with EAD, ASpace and DACS
  • Familiarity with MARC data elements. 
  • Must be able to work with a diverse group of individuals

    Additional Preferred Qualifications: 
  • Previous archival project management experience
  • Knowledge of Environmental history and politics
  • Undergraduate degree in the Humanities or Social Sciences, especially US or Environmental history

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



Advertised: June 27, 2018 
Applications close: Open until filled

To apply, click here.

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Project Archivist, New Bedford Free Public Library, New Bedford, MA

PROJECT ARCHIVIST, NEW BEDFORD FREE PUBLIC LIBRARY, NEW BEDFORD, MA
Title: Project Archivist (term, part-time)
Location: New Bedford Free Public Library, Special Collections
Start date: July 30, 2018 (flexible)
                     
End date: November 30, 2018
 
Schedule: 180 hours; 10-12 hrs/wk (negotiable)

Pay rate: $15.00/hour
CORI requirements: required
 
Duties:   
The New Bedford Free Public Library, Special Collections department seeks a Project Archivist for a grant-funded preservation project to identify, arrange and describe, rehouse, catalog, and prepare for digitization the James Bunker Congdon collection (1 linear foot of manuscript and printed material), which contains a compilation of antebellum materials related to slavery and abolition, the changing racial dynamics of American whaling in the mid-19th century, and area history.
This project is funded through the Network to Freedom Grant through the National Park Service.
Requirements:
  • ALA-accredited master's degree in library science with a concentration in archives management, or students currently enrolled in such program.
  • Experience processing archival collections and familiarity with best practices.
  • Knowledge of DACS and MARC standards.
  • Strong organization and time-management skills; attention to accuracy and detail is essential.
Strong organization and time-management skills; attention to accuracy and detail is essential.
Apply with cover letter and resume to Olivia Melo, Library Director, 613 Pleasant St., New Bedford, MA  02745

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Intern, Library and Archives, Solomon R. Guggenheim Museum, New York, NY

The Solomon R. Guggenheim Museum is currently accepting applications for a Fall 2018 internship in the Library and Archives Department.

 

The library consists of published resources focused on modern and contemporary art, architecture, and photography, with an emphasis on the museum's international collections and exhibitions, and serves the research needs of museum staff. The archives contains primary-source documentation that reflects the museum's history, exhibitions, and collections, and is open to museum staff and qualified researchers. Library and Archives staff are responsible for the maintenance and management of the archives and library holdings.

 

Ideal candidates will be in pursuit of, or a recent graduate of, a Master's degree in Library and Information Sciences. Familiarity in Art History, Museum Studies, or related fields considered a plus. Individuals who have taken coursework in cataloging, rare books, library services, archival management, and/or digital preservation are strongly encouraged to apply. Familiarity with MARC, AACR2, RDA, EAD, XML and/or ArchivesSpace considered a plus.

 

The Fall 2018 Internship Program will begin on Thursday, September 20 and end on Friday, December 14. Fall internships require a minimum commitment of 16 hours (2 days) per week.

 

We are pleased to offer $1,000 stipends to graduate-degree level candidates who are accepted into our Fall 2018 program.

 

Please send a cover letter, resume, two references, and a writing sample via postal mail to: Solomon R. Guggenheim Museum, Internship Program, 1071 Fifth Avenue, New York, NY 10128-0173. 

Note to candidates: please disregard the deadlines currently listed on our website. Our extended application deadline for Fall 2018 internships is July 2, 2018 (postmark).

 For more information, please click here.

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University Archivist, Special Collections & Archives, Wesleyan, Middletown, CT

Wesleyan's Special Collections & Archives (SC&A) is the home of the University's archives, local history, manuscript, and rare book collections, including more than 500 collections of archival materials and over 40,000 rare books. In addition to being the official repository for historical University materials, SC&A holds the papers of Lincoln Memorial architect Henry Bacon, avant garde musician John Cage, and biographer and popular historian William Manchester, among others. SC&A has a very active program of outreach and instruction, with 120 class visits in academic year 2017.

Reporting to the Director of Special Collections & Archives (SC&A), this position is responsible for all aspects of the Wesleyan archives, manuscripts, and local history collections in all formats, including born-digital materials. As a senior staff member this position participates in management of SC&A. As a member of the professional library staff, serves as faculty liaison to one or more academic departments and selector in one or more disciplines.

Responsibilities include:

TEACHING
Present archival, manuscript, and local history materials to classes. Work with faculty to design assignments and promote use of these materials.

As backup for the Director, present rare books to classes.

REFERENCE 

  • Respond to complex reference inquiries.
  • Research confidential and complex aspects of Wesleyan history and policy for the University administration.

On a regular schedule, serve at the SC&A reference and reception desk.

COLLECTION MANAGEMENT AND DEVELOPMENT 

  • Develop policies and set priorities for archival technical services and acquisitions, transfer of University records to the Archives, and all aspects of born-digital records.
  • Participate in oversight of Wesleyan's institutional repository (IR).
  • Develop policies for archival materials, including theses, in IR.
  • Supervise the work of the Licensing Management Specialist related to IR and archival collections.
  • Manage projects related to archival, manuscript, and local history collections.
  • Lead departmental grant writing to fund such projects.
  • Build archival, manuscript, and local history collections through acquisition, transfer, donation, and other means.
  • Work with the Director of the Wasch Center and freelance interviewers and editors on the faculty emeriti oral history program.
  • Interview subjects that require particular discretion.
  • With the Director of SC&A, work with University Relations and with donors of major gifts to the Archives.

DIGITAL INITIATIVES

  • Lead departmental digital initiatives and projects in accordance with library goals.
  • Collaborate with Digital Projects Librarian on major projects.

OUTREACH 

  • Promote stewardship of archival materials to the Wesleyan community.
  • Promote the University Archives through exhibitions, presentations, writing, and other means.

PROCESSING

  • Manage all aspects of processing archival and manuscript collections.
  • Maximize discovery and preservation of archival and manuscript collections in all formats.
  • Delegate appropriate archival work to the SC&A Assistant and student workers.
  • Train, supervise, and mentor undergraduate students with advanced skills, graduate interns working on tasks that require archival facility, and temporary project archivists.

OTHER DUTIES

  • Serve as faculty liaison to one or more departments.
  • Monitor recent scholarship trends and select materials in these and related disciplines.
  • Conduct library instruction for groups and provide one-on-one research consultations.
  • Actively participate in the University's records management efforts.
  • Serve the University through participation in committees and other activities, particularly those involving University history.
  • Participate in library and archives professional organizations, locally, regionally, and nationally, through service on committees, presentations and publications, and in leadership positions.

 

Minimum Qualifications:

  • ALA-accredited MLS or MA in history with a focus on public history or archives and at least 5 years' of relevant archival experience or an equivalent amount of education, training and experience.
  • Experience in academic archives.
  • Experience teaching, reference services. and using collection management and/or digital asset management systems.
  • Experience with digitization and electronic records.
  • Experience processing archival collections and with archival and metadata standards.
  • Knowledge of appropriate preservation practices for archival materials.
  • Ability to work both collegially and independently.
  • Effective communication and organizational skills.
  • Ability to interact courteously with a wide variety of people, exercising diplomacy, discretion, confidentiality, and good judgment.
  • Flexibility and ability to adapt to changing priorities.
  • Ability to move boxes weighing up to 40 pounds with or without accommodation.
  • Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.

Preferred Qualifications:

  • Advanced degree in related field.
  • Experience with rare books; course work may be substituted.
  • Experience with grant writing and records management.

For more information, click here: 

http://careers.wesleyan.edu/postings/6374

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Document Imaging Coordinator, City of Newton, MA

JOB DESCRIPTION
Implements City of Newton document imaging projects under the direction of the City Archivist and individual project supervisors.  Prepares files for the imaging process.  Implements the process for scanning a variety of documents and oversized plans.  Determines the correct settings to ensure quality of each document.  Performs other duties as assigned.
RESPONSIBILITIES
  • Prepare files for the imaging process.
  • Index scanned records, and analyze them for clarity and accuracy.
  • Implement the process for scanning a variety of documents and oversized plans.
  • Determine the correct settings to ensure qualify of each document.
  • Examine scanned documents for clarity and accuracy.
  • Perform document imaging and conversion tasks in accordance with federal, state and departmental quality control standards and procedures; ensure proper documentation and integrity of scanned images.
  • Ensure completeness of files; research missing documents; remove non-essential material; prepare and organize documents to conform to quality control standards, office procedures and system processes.
  • Attach the scanned record files to records in Community Plus and/or Laserfiche.
  • May assist City staff with imaging and records processing.
  • Performs other duties as assigned
QUALIFICATIONS
  • Associates and one to three years of related experience and/or training or equivalent combination of education and experience.
  • Two years document imaging, records management work experience, or other related work experience.
  • A thorough understanding of electronic imaging processes and storage requirements.
  • Knowledge of record keeping and office procedures and the operation of office equipment such as personal computers and computer software, data processing and/or scanning and scanners.
  • Experience in an active records management program.
HOURS
Full-time, Monday-Friday 8:30-5:00
BENEFITS
  • City Retirement (Mandatory)
  • Deferred 457 Plans (Optional)
  • Dental Insurance
  • Flexible Spending Accounts
  • Health Insurance
  • Metro Credit Union
  • Tuition Reimbursement
Apply here.

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Archivist, Town Clerk's Office, Bedford, MA

The Town of Bedford (pop. 13,691) seeks candidates for the position of Archivist. This full-time (40 hrs/week) position reports to the Town Clerk. Duties include, but are not limited to: overseeing the appraisal, arrangement and classification of records and document collections, management of the Town's record retention schedules and the coordination of conservation and preservation measures relating to historical records and official documents.

 

Candidates must have knowledge of the following: the principles, practices, standards, and techniques used in archival appraisals, arrangements and descriptions; the legal requirements of record management and record retention schedules; and record and document conservation and preservation practices and procedures.

 

Minimum requirements include a Bachelor's Degree in Archival Management or related field and one (1) to three (3) years of experience in archives management or any equivalent combination of education and experience. Strong preference will be given for previous relevant municipal experience.

 

The entry salary range for this position is $51,492 to $59,217 depending on experience and education. The Town of Bedford offers a comprehensive benefits package.

 

Application for employment may be downloaded at: www.bedfordma.gov/employment. The Town of Bedford Job Application is required to be completed in full by all applicants regardless of whether a resume is submitted.  


Please send resume, application, and letter of interest to:
 

Colleen Doyle

Human Resources Manager

humanresources@bedfordma.gov or by mail

Town of Bedford

10 Mudge Way

Bedford, MA 01730

or fax to (781) 275-6310

The deadline for applications is Friday, July 6, 2018.

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Archives Volunteer, USS Constitution Museum, Charlestown, MA

The Curatorial Department at the USS Constitution Museum seeks an Archives Volunteer to assist the Archivist with processing, digitization, and other archival projects as needed. The USS Constitution Museum, located in the Charlestown Navy Yard, serves as the memory and educational voice of USS Constitution by collecting, preserving, and interpreting the stories of "Old Ironsides" and the people associated with her.

Desired Skills

  • Graduate coursework in library science and/or archives management
  • Demonstrated experience scanning documents and photographs, as well as basic Photoshop editing skills
  • Strong organizational skills and careful attention to detail
  • Interest in American history is a plus

Schedule

Minimum of 4 hours per week between 9 AM and 4 PM, Monday - Friday.

To Apply

Please send a cover letter and resume to Kate Monea, Archivist, at kmonea@usscum.org. This is an unpaid volunteer position. All volunteers must complete a CORI form upon starting.

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Intern, WGBH Archives, Boston, MA

Fall 2018 Internship Opportunity

 

AAPB Cataloging and Digital Collections Internship

Description:

For Fall 2018, the WGBH Media Library & Archives has an opportunity for graduate students in library science, history or related fields to work on the American Archive of Public Broadcasting. Come and help us preserve the history of public television and radio! Help us make it accessible to the American public and for future generations!

The AAPB Cataloging interns will primarily assist with the cataloging and normalization of records for the 40,000 hours of digitized media. This is an excellent opportunity to learn audiovisual cataloging, the PBCore metadata schema (pbcore.org), and data normalization.

Additionally, the intern will may also have the opportunity to do preliminary rights assessment, research and curate a special collection, and other MLA projects as priority dictates.

Cataloging Internship Skills Preferred: 

  • Basic computer skills, familiarity with Macintosh computers.
  • Attention to detail and precise work extremely important.
  • Internet savvy, with good web and library search skills.
  • Previous coursework in cataloging helpful.
  • Knowledge of PBCore or audiovisual materials is helpful.
  • Familiarity with digital libraries and library practices also helpful.

WGBH Internship Requirements:

  1. WGBH internships are open only to students enrolled in an accredited college or university.
  2. Internships are unpaid.
  3. Interns are expected to commit 8 hours/week. Daily scheduling is flexible during normal business hours.

 

Applicants interested in the Internship should send a resume and a statement of interest by July 16th, 2018 by email to:

Sadie Roosa: sadie_roosa@wgbh.org

 

American Archive of Public Broadcasting Project Description:

An unprecedented and historic collection of American public radio and television content - dating back through the 1950s - are being permanently preserved and made available to the public through a collaboration between the Library of Congress and WGBH known as the American Archive of Public Broadcasting.

In 2007, the Corporation for Public Broadcasting (CPB) initiated an inventory of public media content from contributing stations, resulting in 2.5 million records representing complete programs, raw footage, unedited interviews, recorded speeches, and live music sessions. Now, 40,000 hours of that content has been digitized for long-term preservation in the American Archive of Public Broadcasting. 

WGBH is responsible for:

  • Cataloging digitized content
  • Implementing the rights and access strategy
  • Leading efforts to further develop PBCore, a metadata schema for audiovisual materials
  • Creating resources and training opportunities for participating organizations
  • Building the AAPB website
  • Curating exhibitions featuring digitized content of historical significance
  • Developing strategy and identifying opportunities for long-term sustainability
  • Project promotion and outreach

 

Organization Description:

WGBH is public service media for New England--on TV, radio, the Web, and out in the community. We're the single largest producer of PBS prime time and online programming, and a major source of programs heard on public radio from coast to coast. We're a pioneer in educational multimedia and in media access technologies for people with hearing or vision loss.

The WGBH Media Library & Archives manages all physical and digital media and paper records, including materials that need to be retained for production, legal, fiscal, historical or administrative purposes, for the WGBH Educational Foundation. The WGBH Archives currently house more than 750,000 items including video, audio and film master materials, many containing active as well as historical and archival materials. The MLA also manages all aspects of film research: cataloging, tracking, and organizing the stock and originally shot footage and images that go into our productions. The MLA negotiates and administers discount stock footage deals with major footage archives, and licenses WGBH stock footage to outside clients. Our web sites provide glimpses into the work and projects of the WGBH Media Library & Archives:

http://openvault.wgbh.org

http://footagesales.wgbh.org

http://bostonlocaltv.org

http://www.americanarchive.org

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Archivist, Lowell Historical Society, Lowell, MA

The Lowell Historical Society is seeking a professional archivist with knowledge and experience to analyze our collections, creating a thorough inventory of all documents, photographs, media, artwork, artifacts and other items, stored in various locations with the assistance of LHS board members/volunteers; create a process and controlled vocabulary for the collection, advise on preservation steps, identify items in danger, and create a conservation log; assist in identifying less relevant items for deaccessioning; and provide basic training and a instructional guide for LHS board members to continue to maintain the collection going forward.

This contract position will require the selected individual to provide the following deliverables:

  • Collection plan to streamline and unify current inventories into Past Perfect with controlled vocabularies and organized collection identifiers and ensure all supporting documentation (gifts of deed, inventories, or finding aid) are linked/available digitally.
  • Create a system of work for LHS board members and volunteers to move analog/paper item accession records into PastPerfect and evaluate information being entered
  • Assess the current condition of the entire LHS collection (manuscripts, artifacts, images, artwork, and books) and identify issues with item identification, preservation, provenance, and relevance to LHS mission
  • Create training manuals and instruction guides for workflow going forward and analyze current organization materials (i.e. finding aids, etc.) and suggest change/upgrades and/or possible templates. 

If funding and time allow, this professional will assist in additional projects to make the collection available digitally.

A bachelor's degree and 1-2 years archives experience or the equivalent combination of education and experience are required. This will be a contract-type position, which will have some flexibility in hours per week, but will mainly operate within the time frame of Monday - Friday, 9 am - 5 pm. Project work should be completed by October 31, 2018. The anticipated hourly rate is $20-$25/hr of which the professional is expected to complete between 400-500 hours, based on the agreed upon hourly rate. This contracted position offers no benefits.

Education

BA/BS

Salary

$20-$25/hr

How to Apply

Please submit cover letter and resume to lowellhsarchives@gmail.com for consideration. 

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Assistant Regional Library Director, Obion River Regional Library, Martin, TN

Tennessee Department of State

Tennessee State Library and Archives

Mission

The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment. 

Supervisor: Regional Director

Summary: An employee in this classification performs professional and technical library work in a variety of assignments. The assistant director is responsible for knowing the libraries in his/her region, developing an intimate understanding of their history, programs and services, goals, strengths and weaknesses. The assistant director is expected to develop strong business relationships with key personnel at each local library, to be accessible, and to provide guidance and advice to board members and library managers. The assistant director assists library boards in policy development and planning; works with local government officials and local library support groups to promote advocacy and awareness; and aids local library directors and staff by providing training, assistance and advice in all areas of public library service. The assistant director also assists libraries in the region with applying for grants and by serving as a technical advisor for issues related to use of technology in libraries. The employee will be expected to travel throughout the region and to attend meetings and training programs at the State Library and Archives in Nashville or in other areas of the state.

Duties/Responsibilities

  • Assist public library directors and staff by providing training, assistance and guidance in areas including planning, budgeting, supervision, technology, collection development, resource sharing, service improvements, data collection and statistical analysis.
  • Attend local library board meetings to ascertain and assist with library policy, planning and development.
  • Plan and present group and one-on-one training for library services.
  • Provide assistance with grant preparation and monitoring.
  • Serve as technical advisor and consultant to the libraries in the region which may include assistance with E-Rate, maintaining websites, hardware and software purchases and technical planning.
  • Assist with development of library promotional materials.
  • Work with library support groups providing advocacy and awareness.
  • Contribute to reports for local libraries, the regional board, and the State Library and Archives.
  • Attend mandatory meetings and training sessions which may require overnight travel.
  • Perform other duties as assigned.

Minimum Qualifications

Education and Experience

  • MLS required, or equivalent public library experience.

Knowledge and Abilities

  • Demonstrates excellent oral and written communication skills.
  • Possesses intermediate to advanced skills in computer operations.
  • Has thorough knowledge of current public library practices and trends, including modern library technology.
  • Has working knowledge of online library management systems.
  • Strong organizational skills, including the ability to establish priorities, follow project timelines and meet project deadlines.
  • Has demonstrated skills in public speaking.
  • Understands the requirements of adult education and has the ability to plan and present effective library in-service training and continuing education programs.
  • Must be willing and able to work a flexible schedule and travel independently throughout the region and the state.
  • Requires normal visual acuity and field of vision, hearing, and speaking.
  • Must possess a good driving record and valid driver's license.
  • Must exhibit the ability to be a positive influence within the region and while representing the region.
  • Ability to work collegially as part of a team.

Physical Requirements

  • Good hearing, vision and manual dexterity.
  • Ability to move and lift materials of 35 pounds.
  • Ability to stoop, bend and lift to file and retrieve materials.
  • Ability to work in an environment with books that contain dust and other allergens.

Health, safety and collections security

  • Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided.
  • Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
  • Take whatever measures are necessary to protect materials, property, and/or the collections from loss, mutilation or theft.

Salary: $3,334 per month plus State of Tennessee benefits package.

To apply, please email your letter of interest and resume to the Division of Human Resources & Organizational Development, sos.hr@tn.govReview of applications begins immediately and will continue until the position is filled.

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Assistant Director, Visual Resources Center, University of Chicago Department of Art History, Chicago, IL

The Visual Resources Center is searching for an Assistant Director, a full-time benefits-eligible position providing great experience for someone interested in image archives, digitization, digital collections management, and art history. We're looking for a dynamic, detail-oriented individual to join the VRC at an exciting time for the Department of Art HistoryUChicago Arts, and other cross-campus arts collaborations.
 
Under the general supervision of the Associate Director of the Visual Resources Center (VRC), the Assistant Director of the VRC helps catalog, maintain, and administer digital collections for teaching and research and provides professional, relevant, and effective outreach and support for scholarship to faculty, students, and other members of the University community.

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Distinctive Collections Librarian/Archivist, Villanova University Falvey Memorial Library, Villanova, PA

Application Deadline: Resume review ongoing, starting June 30, 2018

Link to job posting: jobs.villanova.edu/postings/13819

Years of experience required: 1+ Required

 

Villanova University's Falvey Memorial Library seeks an entrepreneurial and technologically adept Distinctive Collections Librarian / Archivist.  Reporting to the Director of Distinctive Collections and Digital Engagement, the Distinctive Collections Librarian/Archivist coordinates programs for Villanova University's archives and special collections including: the arrangement and description of distinctive collections materials according to national standards; the acquisition, marketing and management of distinctive collections with a focus on developing new exhibits and outreach activities; the description of digitized materials in the Villanova Digital Library; and the coordination and editing of transcriptions across all distinctive collections.  This position assists in the development and maintenance of relationships with internal and external partners and University Offices and provides library research consultation in response to user inquiries and instructional activities with faculty relating to archives and special collections materials.  

 

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

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Archival Assistant, Arkansas State Archives, Little Rock, AR

The Archival Assistant is responsible for the processing and maintaining of archival itemsand collections. This position is governed by state and federal laws and agency policy.

For more information, click here.

Typical Functions:

Receives archival items and determines physical condition and historical significance. Categorizes items and arranges into chronological, alphabetical, or numerical order. Places items in folders or boxes and stores on shelves by classification. Prepares and maintains inventory listing on each item processed. Researches various sources to obtain needed information about items or collections, suchas the identity of person or persons contained in collection. Writes bibliographic sketches to include in collection index. Assists patrons by pulling materials, giving tours, and providing reference service. Responds to specific inquires or requests by conducting searches, making referrals, and/orcompiling needed materials. Performs other duties as assigned.

 

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Book & Paper Conservator, Northwestern University, Evanston, IL

For more information, click here.

Northwestern University Libraries seek a skilled, creative and collaborative Book and Paper Conservator to work in a comprehensive conservation program. The position balances treatment with project management responsibilities. The Book and Paper Conservator has a keen understanding of the functions and responsibilities of a research library conservation lab working with special collections, circulating collections materials, and the wide-ranging material found in archival collections.

Under the supervision of the Chief Conservator, the Book and Paper Conservator will assist in the management of the Libraries' conservation program, including responsibility for circulating-collection workflows and active participation in special-collections treatments, housings, exhibits, and other activities. Excellent communication skills and the ability to collaboratively set priorities are essential to these endeavors. A planned major building renovation creates further opportunities to help shape how collections are housed, managed, and made available to patrons.

Key Responsibilities:

  • Performs conservation treatments on a wide-range of library and archival materials, including circulating and special library materials. Provides full written and photographic documentation in accordance with the AIC Code of Ethics and Guidelines for Practice. Works with private conservators and contract staff as needed for special projects.
  • Manages the activities of the circulating collections repair workflow, including setting priorities, treatment methods, and procedures; and training staff and students. Assists in the development and implementation of workflow for conservation projects which may include exhibits, loans, digitization, or collection moves.
  • Assists in coordinating the work of temporary and/or full time support staff and student workers.
  • Provides technical advice on the housing, storage, handling and repair of both general and special collections. Advises library staff on conservation principles and practices.
  • Maintains lab statistics. Maintains treatment records and reporting systems. Tracks and maintains supplies; evaluates and recommends tools and equipment.
  • Participates and supports outreach and education initiatives. Participates in local and national professional activities.
  • Participates in disaster response planning and recovery initiatives.
  • Participates in collection surveys and multi-divisional and multi-institutional grant-funded projects.
  • Assists with preventive programs such as environmental monitoring and pest management as needed.
  • Stays current with developments in the field of library conservation; engages in appropriate professional development, continuing education, professional service, and research activities.
  • Performs other related duties as assigned.

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Cataloging, Metropolitan Museum of Art, New York, NY

For more information, click here.

The Metropolitan Museum of Art provides an opportunity for employees to enrich and develop their love of the arts while contributing their specific skills and talents to the mission of the Museum. Career opportunities in the Museum are as varied as the civilizations represented in The Met collection, and require all levels of training, experience, and education.

The Museum's renowned curatorial, conservation, and education departments, as well as the libraries, provide the opportunity to work with leading scholars and art historians. For individuals with great customer-service skills and a desire to work with Museum visitors and guests, opportunities may exist in the special events, concerts and lectures, visitor services, security, and retail departments. Service-oriented professionals with the necessary skill set and a preference for working behind the scenes may want to pursue positions in construction and facilities, buildings, or engineering at The Met Fifth Avenue, The Met Breuer, or The Met Cloisters. Throughout the year, a variety of entry-level and professional career opportunities may become available in administrative and/or creative areas, including finance, legal, exhibitions, digital media, design, information systems and technology, marketing and external relations, merchandising, human resources, membership, and development.

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees, including:

  • Medical, dental, and life insurance
  • 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
  • Considerable paid time off, including annual leave, sick leave, and Museum holidays
  • Long-term disability coverage
  • Flexible spending accounts (pre-tax income for eligible health care expenses)
  • Commuter benefits (pre-tax income for parking or mass transit expenses)
  • Free financial-planning services
  • Financial assistance for relevant coursework, seminars, and training programs
  • 25% discount for staff in Museum shops
  • A subsidized staff cafeteria
  • Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

The Metropolitan Museum of Art is committed to fostering a collaborative and respectful work environment with a staff as diverse as the art collections presented here and the audiences who engage them. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world. Join us!

How to Apply

Please visit our LinkedIn jobs page to view and apply for current open positions. We appreciate the interest of all candidates; however, only those selected for an interview will be contacted.

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Assistant/Associate Museum Librarian, Reader Services, Metropolitan Museum of Art, New York City, NY

For more information, click here.

The Thomas J. Watson Library in The Metropolitan Museum of Art is pleased to announce an opening for the position of Assistant/Associate Museum Librarian, Reader Services. This full-time position is a special opportunity to contribute to the success of an innovative and productive art library at a world-class museum while learning and applying new skills.

The Assistant/Associate Museum Librarian, Reader Services takes the lead in managing public service functions that include circulation, stacks management, and collection storage. The Reader Services Librarian facilitates access to the collections by coordinating circulation and access policies for Met staff and outside researchers; manages collection storage and space utilization; ensures that effective security protocols are in place; and serves on a team that coordinates the preservation of the library's print collection. This position has a leadership role in delivering and developing reference and research services for Met staff and outside researchers; this includes training reference staff; leading instructional programs; scheduling service points; and active monitoring and ongoing assessment of reference and access services. This position requires high level competencies of print and online resources in art history and the humanities; strong commitment to public services coupled with a vision for using emerging technologies; and evidence based decision practices to develop and implement the highest standards of access and service.

The work schedule for this position is Tuesday through Saturday, 9am-5pm.

PRIMARY RESPONSIBILIES & DUTIES:

  • Takes the lead in managing library operations related to the storage, maintenance and circulation of the libraries' physical collections; this includes managing and monitoring offsite storage (currently 300,000 items with 1,100 transactions per month and an additional 3,000 onsite circulation transactions per month).
  • Monitors and analyzes on and off-site collection storage needs and prepares recommendations for the most effective and economical strategies for collection storage.
  • Ensures effective access to and maintenance of departmental library collections.
  • Develops and maintains best practices and standards related to stacks maintenance and preservation in a large research library. Actively reviews local and national trends to improve efficiencies of stacks and storage operations.
  • Works closely with Book Conservation staff to ensure that the highest standards are maintained in the storage, security, and use of the collection; actively promotes guidelines and standards for the general care, handling and treatment of library materials.
  • Develops in depth knowledge of the circulation functions of the library system and its report generating functions. Analyzes circulation statistics, including collection use data; tracks collection use by museum staff and outside researchers, and provides regular reports.
  • Leads a team that manages an ongoing inventory of Watson Library's collections and works to resolve discrepancies in circulation records, e.g. books not on shelf, missing books, and provides regular status reports.
  • Compiles and analyzes visitor data and coordinates monthly reports on library use by museum staff and outside researchers.
  • Takes the lead in the development, evaluation, implementation, and continuing review of documentation policies and practices for access and reader services; creates training materials and opportunities to ensure excellent customer service; manages education and marketing materials on library resources and services.
  • Participates in the design of surveys and assessments and uses the abundant data available through the library system to improve efficiency and effectiveness of service; assesses needs of library researchers and opportunities for new programs and services by consulting with Museum staff and other researchers.
  • Supervises one full-time position and monitors all public service activities.
  • Provides scheduled reference service in Watson Library (approximately 12 hours per week) as well as research consultations for museum research staff and outside researchers; participates in the library's instruction programs and provides in-depth orientations and presentations for museum staff and for researchers from local institutions.
  • Participates in Nolen Library's reference service and related programs.
  • Works in close collaboration with the Florence and Herbert Irving Associate Chief Librarian to develop and implement programs for staffing service points in Watson and Nolen Library and ensures effective scheduling, monitoring, and continuous assessment and evaluation.
  • Engages in active outreach and marketing of library services and collections and develops presentations and programs for Met staff and other constituencies that highlight instructional programs, and general, special and digital collections.
  • Participates in the selection of print and online resources; works to ensure that the library has the appropriate resources to meet the needs of the staff; reviews usage data on a regular basis and consults with Museum staff and other researchers about their needs.
  • Contributes to the Library's social media efforts including writing blog posts.
  • Participates in Museum and library activities such as Teen's Take the Met, Friends of Watson Library programs and other programming that often take place in the evening.
  • Other related duties.

REQUIREMENTS & QUALIFICATIONS:

Experience and Skills:

  • Minimum of three to five years of supervisory and management experience in a research library required.
  • Three to five years of reference and instructional experience in an academic or research library required.
  • Ability to plan, manage, and oversee multiple projects, meet deadlines, and prioritize work in alignment with the strategic goals of the library required.
  • Strong quantitative and analytical skills and the demonstrated ability to gather and analyze data to inform policies and programs required.
  • A broad knowledge of scholarly resources in art history and the humanities including print and online reference resources, rare books and special collections, and digital collections and initiatives required.
  • Excellent communication skills and the ability to provide high quality reference services and to make presentations to a broad range of researchers from novice to advanced required.
  • Understanding of the evolving nature of the scholarly communication landscape and experience working with various content providers.
  • Ability to develop and maintain strong relationships with key stakeholders including curatorial and research staff, fellows, and local academic programs required.
  • Experience or capacity for developing creative and entrepreneurial approaches to promoting and delivering reference, instruction, and outreach services.
  • Strong interpersonal skills, with the ability to establish positive and productive collaborations with library colleagues and museum staff required.
  • Experience working with content management systems and updating websites required.
  • Ability to adapt to changing organizational priorities and to evolving technological environments required.
  • The ideal candidate will have a strong sense of the future directions of research libraries and be able to articulate this in meaningful ways to colleagues, museum staff, outside researchers.
  • Solid understanding of Social Media platforms and how each platform can be deployed for specific objectives required.

The Thomas J. Watson Library is the central research library of The Metropolitan Museum of Art. Reflecting the depth and scope of the Museum's collection, the library collects scholarly material from the art of early antiquity to contemporary art. Like the Museum, the library's holdings are encyclopedic and global in nature and provide a broad range of research materials on Ancient Near Eastern, Egyptian, Greek and Roman, Asian, Islamic, European and American art. In addition to its extensive collection of monographs, exhibition catalogs and rare books, the library includes 150,000 auction and sale catalogs dating from the eighteenth century to the present day. Watson Library's staff of thirty eight adds nearly 20,000 volumes a year, manages a large collection of electronic resources, and continues to build its digital collections, now comprising over one million pages of online content.

The Museum's library system includes The Robert Goldwater Library, covering the art of Africa, Oceania and the Americas; Nolen Library, providing materials for all ages on the history of art and also curriculum related material for teachers; The Lehman Collection Library, a collection on European painting and decorative arts; The Joyce F. Menschel Library in the Department of Photographs; The Onassis Library in the Department of Greek and Roman Art; The Irene Lewisohn Costume Reference Library; and the Cloisters Library for medieval art and related topics. The Museum's departmental libraries contribute to combined holdings of more than one million volumes, a collection unrivaled in depth and coverage for the history of art on a global scale.

See http://www.metmuseum.org/watson to learn more about the Museum's libraries, including access policies and hours, and to connect to the libraries' catalog, Watsonline.

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Intern, Historical Society of Princeton, Princeton, NJ

For more information, click here.

The Historical Society of Princeton (HSP) is located at the Updike Farmstead at 354 Quaker Road in Princeton − a six-acre property with a late 18th century farmhouse, large barn and several other outbuildings. The Updike Farmstead currently houses a museum that interprets Princeton's rich history through changing and permanent exhibitions; space for educational and community programs; and HSP staff offices. The museum is open to the public Wednesdays through Sundays. HSP is also the custodian of a diverse and considerably-sized local history collection, stored off-site, which includes a range of social history, decorative art, fine art, archaeology, and archival items. HSP holds between around 3000 objects in its three-dimensional collection, including 65 pieces of Albert Einstein's furniture, almost 1000 manuscript and archival collections (some collections are several linear feet), approximately 35,000 photographs and negatives, and over 2,000 large maps and architectural drawings.

Interns should be available to work an average of 10 hours a week for approximately 10 weeks. The compensation for this role is $10/hr.

Interested candidates should email their resume and cover letter to Stephanie Schwartz at stephanie@princetonhistory.org

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Digital Archivist, Academy of Motion Picture Arts & Sciences, Hollywood, CA

Reporting to the Director of Digital Management Services (DMS), the Digital Archivist works cross-departmentally with Academy curators, preservationists and archivists to manage efforts to preserve, describe and make accessible digitized and born-digital archival materials.

Duties and Responsibilities:

  • Act as liaison to curatorial staff and internal content producers to manage the selection, description, preservation, and archiving of digital assets
  • Perform content audits and verify fixity of born digital collections
  • Manage preservation ingests and monitor file-based workflows for proxy creation; identify preservation issues and report problems to AMPAS staff and system vendors
  • Train and onboard new users
  • Field helpdesk tickets and system error reports using JIRA ticketing system; provide ongoing user support
  • Participate in interdepartmental working groups to define data governance and workflows
  • Assist DMS Manager with documentation of workflows, policies and processes
  • Assist DMS Manager and Information Technology staff with data migration, quality control and testing of systems


POSITION REQUIREMENTS

  • Advanced degree in archive studies or library information science required
  • Minimum 2+ years hands-on experience with archive/library/museum collections and digital asset management solutions (previous experience with Adlib collections management software and Open Text Media Management is a plus)
  • In-depth understanding of digital formats and concepts related to digital use, migration and reformatting with particular emphasis on media formats for audio and moving image file formats
  • Demonstrated knowledge of workflows for audiovisual production, digital restoration of film, video and audio
  • Demonstrated knowledge of principles of archival collection management and preservation required; knowledge of motion picture history and technology preferred
  • Extremely detail-oriented and experienced with standard computer word processing and spreadsheet software
  • Excellent verbal and written communication skills; ability to articulate complex technical concepts to non-technical staff; patience for training and support
  • Demonstrated ability to work in a team environment where consultation, flexibility, collaboration and cooperation are essential


FULL-TIME/PART-TIME: Full-Time

POSITION: Digital Archivist

EXEMPT/NON-EXEMPT: Non-Exempt
OPEN DATE: 5/21/2018
LOCATION: Hollywood

ABOUT THE ORGANIZATION

The Academy of Motion Picture Arts and Sciences is a global community of more than 8,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the upcoming Academy Museum of Motion Pictures, which is under construction in Los Angeles.

EOE STATEMENT: The Academy is committed to equal opportunity in employment and to creating, managing and valuing diversity in its workforce. Maintaining a diverse workforce is vital to the Academy. Accordingly, the Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. And, to help foster diversity, the Academy utilizes programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy's commitment to diversity.

For more information, click here.

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Archives Assistant, Framingham State University, Framingham, MA

About Framingham State University:

Framingham State University is a vibrant comprehensive liberal arts institution located just 20 miles west of Boston, which integrates an academically challenging liberal arts education with workforce preparation programs.

Framingham State University is committed to Inclusive Excellence through collaborative and sustainable partnerships with faculty, staff, students and the greater community. At FSU, we encourage a supportive, diverse and collaborative environment in which we learn from each other through informed and open communication, institutional practices and community engagement. FSU provides a culturally relevant education that includes a beautiful campus with 35 bachelor's degrees with 80 concentrations and 70 minors, 24 master degree programs, a highly personalized teaching environment, and unparalleled commitment to excellence in diversity and inclusion.

Framingham State University is honored to be a three-time recipient of the INSIGHT into Diversity prestigious Higher Education Excellence in Diversity (HEED) award. The HEED award is the only national recognition honoring colleges and universities that exhibit outstanding efforts and success in the area of diversity and inclusion throughout their campuses.

Visit http://www.framingham.edu/careers to learn more about employment opportunities at Framingham State University.

Job Description:

The Archives Assistant works under the direction of the Archivist/Special Collections Librarian to provide support to the Framingham State University Archives, by assessing, accessioning, organizing and processing existing and incoming collections. The Archives Assistant will assist with the re-housing and reorganization of the University Special and Archival Collections.

EXAMPLES OF SPECIFIC DUTIES & RESPONSIBILITIES:

  • Assists with arrangement and description of unprocessed archival collections
  • Prepares and updates current and new finding aids utilizing DACS and EAD
  • Creates preliminary inventory and container lists of new and existing collections.
  • Performs processing and basic preservation assessments for University Archival Collections
  • Performs tasks such as data entry, filing, scanning as it relates to the Archives.
  • Assist with creation and installation of future exhibits within the University Library.
  • Ability to analyze and identify archival materials having sensitive content that may require restrictions or transfers to proper departments.
  • Works on other projects under the direction of the Archivist/Special Collections Librarian.

The Archives Assistant works under the direction of the Archivist/Special Collections Librarian to provide support to the Framingham State University Archives, by assessing, accessioning, organizing and processing existing and incoming collections., MINIMUM QUALIFICATIONS: MLS/MLIS or candidate from an ALA-accredited institution, with a concentration in Archives, or equivalent combination of education and experience. Demonstrated knowledge of archival theory and practice, including experience,

Requirements:

MINIMUM QUALIFICATIONS:

  • MLS/MLIS or candidate from an ALA-accredited institution, with a concentration in Archives, or equivalent combination of education and experience.
  • Demonstrated knowledge of archival theory and practice, including experience processing archival records.
  • Knowledge of relevant standards such as DACS and EAD
  • Detail oriented
  • Ability to work independently and collaboratively
  • Experience using word processing, spreadsheet and database software
  • Excellent organizational skills and ability to plan, coordinate and implement complex projects

PREFERRED QUALIFICATIONS:

  • Advanced degree
  • Up to two years of professional level experience in a special collections or archives environment
  • Ability to make logical decisions and to identify hierarchical relationships among elements of a collection.
  • Experience handling fragile archival and photographic materials and in selecting proper preservation housing and treatment
  • Ability to lift 40lb boxes and work in sometimes dusty environment
  • Experience with social media
  • Experience with Archival scanning and proficiency with Photo Shop
  • Website development and cataloguing of rare books a plus

Additional Information:

This is a part-time (15 hours/ week), non-benefited, contract position. The hourly rate is $14.00.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity/affirmative action employer.

Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Application Instructions:

Candidates must apply online by submitting a cover letter, resume, and the names and contact information for three professional references.

For full consideration, application materials must be received by June 15, 2018.

Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.

Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.

PI102484081

For more information, click here.

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Metadata & Cataloging Librarian for Special Formats, Harry Ransom Center, Austin, TX

Job Opening Title: Metadata and Cataloging Librarian for Special Formats

Institution/Organization Name: Harry Ransom Center

Job Location (City, State, Province, Country): Austin

Link to job posting: https://utdirect.utexas.edu/apps/hr/jobs/nlogon/180518010080

The Harry Ransom Center seeks candidates for the position of Metadata and Cataloging Librarian for Special Formats. The Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. With over 42 million literary manuscripts, nearly one million rare books, over five million photographs and 100,000 works of art, the Center is actively engaged in strategic planning around developing, managing, interpreting, and caring for the Center's rare and unique collections, in accordance with the highest professional standards and a commitment to inclusion and diversity. A reconceived unit for Description & Access to Printed & Published Media now seeks a skilled and collaborative professional, engaged with the dynamic environment of bibliographic metadata, to join our cataloging team.

The Ransom Center's early book and manuscript collections include 16th- through 18th-century printed works in the Wrenn library, the Pforzheimer library of early modern books and manuscripts, the Recusant collection, the Queen Anne collection, and extensive holdings of 18th-century books and periodicals. The Robert Lee Wolff Collection of 19th-century Fiction includes more than 18,000 volumes of Victorian fiction published in Britain between 1820 and 1910. Printed holdings from the 20th- through 21st centuries are rich in author collections and author libraries which supplement our literary manuscript and archival collections. More information about printed collections, as well as collections in art, photography, performing arts, literature and film can be found at http://www.hrc.utexas.edu/collections/guide/.

Reporting to the Metadata Librarian & Head of Description and Access, Printed & Published Media, the Metadata and Cataloging Librarian for Special Formats will use expertise in rare books and special formats cataloging to enhance access and discovery for a variety of Ransom Center collections, while contributing to cross-departmental metadata initiatives and shaping new cataloging approaches compatible with current and emerging initiatives such as linked data, RDF, BibFrame, etc.

For complete text, functions, qualifications, and application instructions please see: https://utdirect.utexas.edu/apps/hr/jobs/nlogon/180518010080.

Essential Functions

  • Performs original and complex copy cataloging in MARC according to established national guidelines and standards appropriate for printed, published, and visual materials, including but not limited to pre-1821 monographs, maps, playbills, ephemera, photo albums and portfolios, musical scores, and selected works of art.
  • Maintains workflows and communication within the unit on issues requiring expertise and guidance in rare books and special formats cataloging.
  • Collaborates with other Description & Access units and with UT Libraries in support of cross-departmental metadata transformation and catalog management and maintenance activities, including data clean-up and manipulation in multiple access platforms such as the Sierra ILS, CONTENTdm and local Name Authorities.
  • Contributes name authority records to PCC NACO.
  • Trains Federal Work Study students and interns to advance the initiatives of the department and provides quality assurance to ensure integrity of the unit output.
  • Stays abreast of linked data and other bibliographic initiatives related to cultural heritage and cultural objects.

Marginal/Incidental functions

  • Liaises with curators and other staff to acquire and track printed and published media.
  • Participates in weekly and occasional weekend public service or reference work.
  • May participate in Center and campus committees and initiatives.

Required qualifications

  • Master's degree in library and information science from an ALA-accredited program, or international equivalent.
  • Experience cataloging library materials, preferably rare books and special formats.
  • Evidence of knowledge of MARC and non-MARC bibliographic exchange formats, metadata content standards, controlled vocabularies.
  • Evidence of knowledge of the role and function of authority control.
  • Demonstrated ability to manage time effectively, balance multiple responsibilities, and adjust accordingly to changing priorities, needs, and deadlines.
  • High level of initiative, self-motivation and self-development skills.
  • Excellent oral and written communication and interpersonal skills, to effectively work with internal and external audiences in fostering an atmosphere of positive participation and communication.

Preferred Qualifications

  • At least 2 years of experience post-MLIS managing workflows on a library setting and coordinating cataloging projects.
  • Experience creating authority records, and contributing to PCC NACO.
  • Experience cataloging serials or non-printed and published formats.
  • Experience working with metadata transformation and mapping.
  • Supervisory or training experience.
  • Demonstrated awareness of new and emerging bibliographic standards and technologies, and a commitment to their effective application.
  • Knowledge of rare material handling and preservation.
  • Reading knowledge in one or more languages other than English.
  • A record of professional engagement and service or willingness to develop one.
  • Demonstrated commitment to diversity and inclusion.

 

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Community Outreach Specialist, Library of Virginia, Richmond, VA

The Library of Virginia is seeking a Community Outreach Specialist in the Public Services and Outreach Division. The successful candidate should fully embrace the Library's commitment to "inspire learning, ignite imagination, create possibilities, and encourage understanding" through innovative programming and strong community engagement. Responsibilities of this position include identifying and engaging organizations and individuals within the diverse ethnic communities throughout the commonwealth. The candidate selected for this position will develop and maintain community partnerships, identify opportunities for Library participation in local community events, and create innovative programming. Through this community outreach initiative, the Library will be positioned to enlarge its collections by cultivating potential donations to reflect the diversity of Virginia today and tomorrow. This position will interpret, evaluate, and analyze the research needs of the general public; state and local government officials; local, national, and international media; and academic and specialized researchers and correspondents. The successful candidate will apply knowledge of Virginia history and government, historiography, and the holdings of the archives in order to guide, direct, instruct, or provide the information necessary to answer inquiries and to make the archival records of the Commonwealth available for use as required by Section 42.1-76, Code of Virginia.

For more information, click here.

Core responsibilities include, but are not limited to, community outreach, assisting researchers and staff, giving presentations and conducting tours, contributing to the Library's social media sites and blogs, and participating in archival and agency projects. The Library of Virginia fosters an open, team-oriented work environment and seeks individuals who value this approach.

This is a partially restricted position based on available funding through non-general fund revenue.

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Software Preservation Analyst, Yale University, New Haven, CT

For more information, click here.

Position Focus:

Reporting to the Software Preservation Program Manager, the Software Preservation Analyst leads department efforts in the planning and configuration of a library of emulated software applications for use in the Library's emulation-as-a-service platform, a developing framework for access and use of preserved software and digital objects. Based on research and stakeholder input, the Analyst makes prioritization decisions and coordinates configuration according to project timelines and community needs. The Analyst is responsible for management of a growing collection of legacy computer hardware, installation media, and software applications. They create computer images of legacy equipment, using digital forensic tools and the command-line interface, for configuration and use in the emulation service. The Analyst manages the team of student workers tasked with configuration of the software library, overseeing hiring, training, supervision, quality control, and troubleshooting of configuration tasks. The Analyst is also responsible for the creation of guidelines and training materials for future users of the emulation service. As the service is implemented at multiple partner institutions, the Analyst will provide training and support resources to facilitate the onboarding of new users. The Analyst supports the ongoing expansion of emulation services through participation in requirements gathering exercises, documentation, and testing of new features during development.

  1. Develop criteria and procedures for the development of YUL's emulation service software library.
  2. Conduct analysis and stakeholder outreach to gather information to inform software prioritization.
  3. Identify and procure computing environments (e.g., operating systems, legacy computing hardware) for creation of new base computing environments.
  4. Install operating systems on legacy equipment, troubleshoot technical issues of old computer hardware and operations, and image legacy computer drives.
  5. Supervise students working on configuration of software and digital objects.
  6. Develop end-user documentation for all aspects of the emulation-as-a-service platform, including installation, configuration, and access.
  7. Troubleshoot issues and errors in software preservation and emulation workflows and systems.
  8. Respond to user requests and inquiries related to software preservation and emulation services.
  9. Generate training and support materials for emulation services and lead end-user training sessions.
  10. Contribute to team publications and outreach activities.
  11. Participate in requirements gathering and documentation efforts.
  12. Test new features of emulation service throughout the development process.


Essential Duties

  1. Performs expert functional support to staff and analyzes each application for technical, procedural and network related issues and recommends solutions to resolve problems.
  2. Takes a leadership role with appropriate individuals, including software vendors or consultants, to implement system enhancements and updates and keeps staff informed of system developments.
  3. Serves as project manager for application developments including coordinating user requests and outlining project feasibility and implementation requirements.
  4. Makes recommendations to management and application functional owners for improvements to applications, including drafting specifications for new programs to customize or extend the functionality of key enterprise applications.
  5. Prepares technical and end-user documentation and application training.
  6. Analyzes and prepares database queries and statistical reports from enterprise level applications for further performance analysis of enterprise applications.
  7. May perform other duties as assigned.

Required Education and Experience

Bachelor's Degree in a related field and two years of related work experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Demonstrated knowledge and expertise in digital preservation, software preservation, and/or computer science.

Required Skill/Ability 2:

Demonstrated knowledge of procedures and best practices for handling computer equipment and software and imaging digital storage media.

Required Skill/Ability 3:

Demonstrated ability to interact and communicate tactfully and effectively with a diverse range of people with varied support needs and levels of expertise.

Required Skill/Ability 4:

Demonstrated excellent oral, written, and interpersonal communications and analytical ability.

Required Skill/Ability 5:

Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.

Preferred Education, Experience and Skills:

Masters degree in library science, computer science, digital humanities, or related field. Experience working with legacy computers, computing environments and software. Knowledge of computer history and technical details of legacy computer hardware and applications. Experience providing training and creating documentation. Experience working on infrastructure development projects.

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Oral History Project Archivist, Brooklyn Historical Society, New York City, NY

Job Opening Title: Oral History Project Archivist

Institution/Organization Name: Brooklyn Historical Society

Job Location (City, State, Province, Country): Brooklyn, New York, USA

Link to job posting: http://www.brooklynhistory.org/about/job.html#Oral_History_Archivist

Brooklyn Historical Society seeks an Oral History Project Archivist to process and describe a new oral history collection of roughly 50 interviews. Reporting to the Managing Director of Library & Archives and working closely with the Oral Historian, the successful candidate will be responsible for processing and describing the Muslims in Brooklyn oral history collection according to established project procedures and best practices for in-house and online access.

Muslims in Brooklyn is a two-year, public history project to amplify stories of Brooklyn's diverse Muslim communities. For well over a century, Muslims have lived, worked, and prayed in Brooklyn, making it a major center of Muslim life for NYC and the nation. As such, the histories and experiences of Brooklyn's Muslim communities hold great resonance for national conversations on religious diversity and pluralism. Over the course of this project, BHS will produce the following: a collection of oral histories and primary source records, a web-based educational curriculum, Educational programs, an arts-focused exhibition, dynamic public programming, dedicated segments in BHS's Flatbush + Main podcast series, and a comprehensive publication. Together, these elements will provide learning experiences, challenge assumptions, and promote understanding about Brooklyn's rich ethnic and religious heritage.

Using ArchivesSpace to create EAD finding aids according the standards set forth in BHS's oral history and archival processing manuals, the Archivist will be responsible for exporting that descriptive record from ASpace to BHS's online oral history portal. Each interview will be described at the interview-level within ASpace using archival standards for description and subject access, and synced using the Oral History Metadata Synchronizer (OHMS). The archivist will also be responsible for updating and maintaining procedures and policies; and additional responsibilities may include supervising of two oral history interns, and supporting reference services during the library's open hours, including at least 1 Saturday per quarter.

Responsibilities

  • Audit audio recordings and review transcripts.
  • Complete synchronization of audio recordings to transcripts/indices using Oral History Metadata Synchronizer (OHMS) tool.
  • Create a finding aid and publish to NYU Finding Aid Portal.
  • Manipulate item-level catalog records in order to import into Oral History Portal.

Qualifications:

  • Masters in Library and Information Science, or equivalent degree, with a specialization in archival studies and audio/visual materials.
  • Previous experience working with CMS and ILS systems; familiarity with WordPress content management systems; experience specifically with ArchivesSpace
  • Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies.
  • Experience working with digital assets, specifically audio and video.
  • Familiarity with new archival and digital humanities technology such as OHMS.
  • Ability to work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, three days a week.
  • Strong organization and time-management skills; attention to accuracy and detail is essential.
  • Effective oral and written communication skills.
  • Ability to work both independently and as part of a team, and to ensure that work is accomplished in a timely and accurate manner

Preferred qualifications

  • 2-3 years post-MLS archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
  • Familiarity and/or interest in histories of Brooklyn neighborhoods, New York City, and / or the histories of Muslims in Brooklyn.
  • Knowledge of oral history best practices; familiarity with OHMS.

Compensation
Dependent upon qualifications and experience. Position is a 5-month, grant-funded, part- time position (29 hours/week @ $25/hour).

To Apply
Please email a cover letter, resume, and salary requirement to library@brooklynhistory.org with a subject line of Oral History Processing Archivist [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn's past, present, and future.

For more information on our oral history collections, visit
http://brooklynhistory.org/library/wp/library-collections/oralhistory
Brooklyn Historical Society is an Equal Employment Opportunity employer.

Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

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Special Project Archivist, Department of Cultural Affairs, New York, NY

For more information, click here.


The Department of Cultural Affairs (DCLA) provides funding and support to New York City's cultural community, including the 33 cultural institutions that comprise the Cultural Institutions Group (CIG) and more than 1,100 not-profit cultural organizations throughout the five boroughs of the City. This constituency represents a diverse array of internationally renowned cultural organizations, including performing arts centers, museums, theaters, wildlife centers, botanical gardens, visual arts and film centers, as well as community-based organizations and arts education programs. DCLA manages a significant portfolio of cultural capital projects; provides donated materials for arts programs; provides capacity building support to cultural groups; and commissions works of public art.

The Special Project Archivist will work in a team of two (2) for a term of one (1) year to create a comprehensive inventory of the City's current collection of public art, monuments and historic markers. Responsibilities include but are not limited to the following:

  • Coordinate with relevant New York City agencies to collect data on their public art, monuments, and historic markers.
  • Field work, including community outreach and site visits to survey artworks.
  • Using the collected data and the Public Design Commission's Access database records and physical archive files, create a spreadsheet that includes all public art, monuments, and historic markers on City-owned property. The datum must include: artist, title, dimensions, medium, location, location history, subject matter keywords, PDC archive series numbers, and other information as deemed necessary.
  • Research the collected public art data using outside resources to check discrepancies and confirm accuracy of the data. Submit a draft list with suggested edits and information sources tracked to the PDC.
  • After the list is accepted by the PDC, enter data into the PDC database and geocode the locations.
  • Research and provide a list of short-term and long-term digital asset management solutions (software) for maintaining an up-to-date record of public artworks. The list must include a summary of the software's capabilities, pros and cons, and costs.
  • Develop content for a website that will feature an interactive database of the City's current collection of public art, monuments and historic markers. (Note: the City's IT department designs the City's website and will provide templates for information.)
  • Curate at least one social media post per week regarding the public art inventory project for the Public Design Commission's social media platform.
  • Assist with general project-related tasks as required.

Minimum Qual Requirements

  1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
  2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
  3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills
A minimum of two (2) years of related work experience in archives.Demonstrated proficiency in project management, communication, and outreach activities. Excellent interpersonal skills, flexibility, and the ability to work independently as well as collaboratively with a variety of project stakeholders. Experience conducting historical research. Working knowledge of New York City history and public art a plus. Proficiency with Microsoft Office suite. Proficiency in Excel and Access required. Experience with geocoding and web content management, a plus. A baccalaureate degree in the fields of information management, art history, library science, archives, or museum studies is preferred.

To Apply
For City employees, please go to Employee Self Service (ESS), click Recruiting Activities > Careers, and search for Job Opening ID # 346677

For all other applicants, please go to www.nyc.gov/careers and search for Job Opening ID # 346677

Note: Only those candidates under consideration will be contacted. For more information about DCLA, visit us at www.nyc.gov/culture

All appointments are subject to OMB approval.

Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

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Archivist, Special Collections, University of California, Irvine Libraries, Irvine, CA

The University of California, Irvine Libraries is seeking a dynamic, knowledgeable, and collaborative professional for the position of Archivist for Special Collections in the Department of Special Collections & Archives. This is a full-time, permanent position.

The Archivist for Special Collections is the technical services lead for Special Collections & Archives and collaborates to enhance a user-centered, flexible processing program. The Archivist for Special Collections provides expert guidance and management of archival and manuscript collections, including appraisal, accessioning, preparation of processing plans, arrangement and description, digitization, and preservation of materials housed within Special Collections collecting areas, including but not limited to Orange County regional history, the Southeast Asian Archive, portions of the Critical Theory Archive, dance and performing arts, and literary manuscripts.

Qualified candidates from diverse backgrounds and life experiences are encouraged to apply. The UCI Libraries is committed to recruiting a diverse workforce and advancing UCI's Commitment to Inclusive Excellence.  

Salary and Benefits: Salary commensurate with qualifications and experience based on the University of California pay scales. Appointment is anticipated to be at the Assistant Librarian, Associate Librarian, or Librarian rank with a salary of $49,165 - $75,453. Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month sick leave. The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans. Benefits are equal to approximately 40% of salary.

For more information and to apply: www.lib.uci.edu/archivist-special-collections 

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Archives Intern, Phillips Library, Rowley, MA

Archives Internship at Phillips Library

Repository: Phillips Library at the Peabody Essex Museum

The Phillips Library is the documentation and research division of the Peabody Essex Museum in Salem, Massachusetts. The collection presents a detailed account of the global nature of commercial outreach by Essex County residents in the 18th and 19th centuries during the "golden age" of shipping. Logbooks, merchant account books, shipbuilder's records, customhouse records, and documentation of travels and exploration to the Pacific can all be found within its print and manuscript collections. At one time, Salem was the largest trading port on the east coast.  Logbooks in the collection document the relationship between Salem and Japan as early as 1799.  China trade is also represented through manuscripts found in the collection and by the Frederick Townsend Ward print collection, one of the world's largest collections of Western-language materials on Imperial China. 

In addition, the history of Essex County is strongly represented by manuscripts from its prominent citizens such as Nathaniel Bowditch, Nathaniel Hawthorne, Lucy Larcom, Samuel McIntire, Elizabeth Palmer Peabody, George Peabody, and John Greenleaf Whittier, as well as the Crowninshield, Derby, Hemenway, and Phillips families of Salem. 

Location: 306 Newburyport Turnpike, Rowley, MA 01969

Hours: Monday through Friday 8:30 to 4:30

Supervisor: Tamara Gaydos, Manuscript Librarian

Supervisor email: tamara_gaydos@pem.org

Supervisor phone: 978-542-1510

Parking: Free on site

Intern must pass a background check before beginning the internship. This is an unpaid internship.

For a beginning archives student

Project Description: Under the supervision of the Manuscript Librarian, intern will arrange, describe, and create a finding aid for unprocessed collections of personal papers or organizational records in our collection. Intern will choose appropriate subject headings for the catalog records.

For an advanced archives student

Project Description: Under the supervision of the Manuscript Librarian, intern will arrange, describe, and create a finding aid for a larger or more complex collection of personal papers or organizational records in our collection. In addition, he/she could digitize a smaller collection and upload it into CONTENTdm.

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Project Archivist, Point Lobos Foundation, Carmel, CA

The Point Lobos Foundation (PLF) seeks a qualified independent contractor to serve as a project archivist to inventory, accession, catalog, and digitize the archival collections of the Foundation. The project goal is to make the collections accessible by creating a searchable digital database to preserve and maintain our cultural history collections. The Point Lobos Foundation's historical materials have never been catalogued, and are not currently stored in a manner suited to records preservation or retrieval.

The PLF archives contain approximately 6 linear feet of documents, reports, letters, photographs, video and ephemera documenting the transition of Point Lobos to a Reserve in the California State Park system (1880-1936) and assorted materials from the 1950s to 2000s pertaining to the organizational history of the PLF, the founding of Whalers Cabin as a museum and its listing on the National Register of Historic Places.

Project term and requirements:

This is a contract position through December 2018; the position may be renewed depending on project timeline and required deliverables. Position requires familiarity with archival principles, practices, and professional standards related to cataloging and documenting an eclectic collection of books, primary source documents, photographs and negatives, audio/visual recordings and loaned objects. Written monthly progress reports will be required through the term of the contract. Work will be conducted within Point Lobos State Natural Reserve (as needed) and your personal workspace. This position requires sitting, standing, and the ability to lift 25 lbs.

Deliverables

  • Develop and complete Project Timeline
  • Research and recommend an appropriate Digital Asset Management (DAM) or Collection Management System (CMS)
  • Draft Collection Development Policy, Agreements for Donations, Loans, and Deed of Gift,
  • Draft Guidelines for research access to the collection
  • Complete processing of archival items, with detailed inventories and finding aids, and records including location and cataloging data entered into the DAM/CMS
  • Develop a DAM or CMS Training Guide; train volunteers to assist with cataloging
  • Research and recommend methods for storing physical and digital materials
  • Create an itemized list of materials requiring conservation and recommended methods
  • Scan and reproduce historic photographs and documents using OCR; coordinate logistics for digitization work to be conducted by external vendors and conduct quality control reviews of digitized files; photograph objects on display; load digital objects and metadata in the DAM/CMS
  • Develop Training Guide and train volunteers to assist with scanning documents using OCR

Required Skills:

  • Broad knowledge of best practices regarding archives and preservation, and experience in archive management, collection, maintenance and conservation, and digitization
  • MLS or MA in history with archival management certificate and/or experience
  • Knowledge of and experience with descriptive standards and tools such as Describing Archives: A Content Standard (DACS), and Library of Congress Subject Headings (LCSH), MARC 21 Formats for Bibliographic Data, and Resource Description and Access (RDA)
  • Proficiency with electronic collections management systems
  • Familiarity with scanning systems, photography, and audio/video digitization and conversion
  • Self-directed and able to work well independently as well as with others

Submission requirements:

  • Please provide letter of interest outlining experience relevant to the duties outlined in this position announcement, and a resume.
  • Three references: include client name and contact person together with title, organization, address and telephone number(s) and email, and include specific project information associated with the listed reference. References will only be contacted after a successful interview.
  • Submit materials electronically no later than: 15 June 2018

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Project Archivist, Harvard Law School Library, Cambridge, MA

Historical & Special Collections at the Harvard Law School Library has a one-year term processing position open. The description is below; for more details and to apply please visit bit.ly/45636BR.
 
Duties & Responsibilities: Harvard Law School Library seeks an experienced, collaborative, and service-oriented processing archivist for a one-year term beginning July 1, 2018. Reporting to the Curator of Modern Manuscripts within the Historical & Special Collections unit (HSC), the successful candidate will survey United States Supreme Court Justice Antonin Scalia's collection of scholarly and professional work, develop a multi-year processing plan, and begin describing the collection in an Encoded Archival Description (EAD) finding aid.
  • Survey and appraise approximately 400 linear feet of argued case files, conference files, pre-Supreme Court work, speaking engagements, correspondence, miscellaneous court documents, teaching files, and event files. The collection contains both analog and born-digital materials.
  • In consultation with the curator of modern manuscripts and curator of digital collections, develop a processing plan for the physical and born-digital components of the collection that proposes arrangement schemes; and a management plan responsive to the multiple, rolling restrictions and redactions that impact approximately 75% of the collection.
  • Arrange and describe at least the portion of the collection scheduled to be open to researchers in 2020 (approximately 90 linear feet).
  • Encode a finding aid in XML according to the Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD) standards.
Basic Qualifications: ALA-accredited master's degree in library science or archival studies required. Minimum of three years' experience in appraising, accessioning, arranging, and describing manuscript collections. Some of the work will take place at the Harvard Depository in Southborough, Massachusetts, thus a valid driver's license and access to a car is required.
 
Additional Qualifications: The successful candidate will have experience processing large and complex collections. Must have the ability to lift and transport 40-pound boxes, use a stepstool, and open hand-cranked compact shelving. Demonstrated experience with issues relating to risk, restrictions, and managing access to complex archival and manuscript collections. Demonstrated knowledge of current national archival and descriptive standards and best practices, including DACS, EAD, and EAC-CPF. Experience working with ArchivesSpace or similar collection management tools, including importing, validating, exporting, and crosswalking EAD. Excellent writing, communication, project management, and time management skills. Experience working with born-digital materials. Experience working with legal materials. Active involvement in local, state, regional, national, or international professional or scholarly associations.

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Visual Collections Assistant, Historical & Special Collections, Harvard Law School Library, Cambridge, MA

Temporary Visual Collections Assistant - Historical & Special Collections, Harvard Law School Library

 

The Historical & Special Collections ("HSC") team in the Harvard Law School Library seeks a flexible and engaged person who seeks experience in a busy and multifaceted special collections department. The Harvard Law School Library is preparing for a renovation project that will require HSC to manage the movement of artwork under its purview. The Temporary Visual Collections Assistant will assist HSC by managing reproductions and imaging requests, assisting with art-related projects, and other renovation-related tasks.

This is a part-time, temporary position, 10 hours per week for approximately 13 months from June 2018 through June 2019. The position reports to Lesley Schoenfeld, Public Services & Visual Collections Administrator, Historical & Special Collections.

 

Typical Duties

  • Respond to researchers' requests for reproductions of HSC's large and varied collection including modern manuscripts, rare books, and visual materials: Locate materials in the collection and consult with curators on requests; reproduce them in-house or liaise with Harvard Library's Imaging Services team; and retrieve image files from Harvard's Digital Repository Service.
  • Track and monitor reproduction requests and communicate with researchers.
  • Assist Public Services & Visuals Collections Administrator with renovation-related physical plant projects, mainly involving the movement and transportation of artwork throughout the building and campus.
  • Support research, imaging, and conservation projects by requesting, delivering, and retrieving HSC's materials from various campus locations.
  • Other duties as assigned.

 

Schedule

Monday - Friday, 10 hours per week; 2-4 days per week, 3-5 hours per day between the hours of 9:30 am and 5 pm.

The term of the position runs approximately from June 2018 through June 2019.

 

Experience and Education

Required

  • BA degree
  • Attention to detail
  • Excellent writing and communication skills
  • Familiar with MS Office environment
  • Ability to lift 40 pounds; load, transport, and unload library materials on a cart; use a stepladder to shelve and retrieve books; operate hand-cranked compact shelving, and move artwork

 

Strongly Preferred

  • Experience working in a library special collections environment
  • Experience handling special collections or art materials
  • Experience with Photoshop and archival scanning

 

Salary and Benefits

$15 per hour, no benefits

 

All applications should be sent to lschoenf@law.harvard.edu.

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Librarian/Archivist, University of Texas Libraries, Austin, TX

Consuelo Artaza and Castañeda Diversity Alliance Pilot Residency Program Librarian, University of Texas Libraries

As a member of the ACRL Diversity Alliance, UT Libraries seeks a creative and innovative early-career librarian or archivist with a commitment to building a diverse workforce and fostering diversity within the profession. 

Priority consideration will be given for application material received by Tuesday, May 29, 2018.

The University of Texas Libraries welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our collections and the services that we provide as well as in our recruiting, hiring and retention practices. The Residency Program will give the successful candidates an opportunity to gain experience and skills foundational to a successful career in librarianship.

Purpose

The University of Texas Libraries is actively recruiting two Librarian I candidates for the Consuelo Artaza and Castañeda Diversity Alliance Pilot Residency Program for an expected start date of September 4, 2018, negotiable. Each two-year academic librarian position offers an early-career librarian or archivist in a historically underrepresented group specialized training, continuing education, and mentorship based on the resident's professional interests and goals.

Essential Functions

This Residency Program supports UT Libraries commitment to build a diverse workforce and foster diversity within the profession. Residents will gain experience in a range of areas of academic librarianship, fostering both broad and deep understanding of how academic and research libraries operate. 

A final job description will be developed collaboratively in the first year and will include rotations through 3-4 UT Libraries units or areas. First-year rotations could include: library instruction and pedagogy; subject liaison librarianship and collection development; digital scholarship, scholarly communications, and data management; assessment and planning; collections acquisitions and licensing; digitization and preservation; special collections, rare books, and archives; metadata and cataloging; and others based on each resident's interests. The second year will culminate in an immersive project-centered and skill-based experience.

Rotations and final projects will develop essential skill sets needed for librarianship and will allow residents to collaborate with other librarians and participate actively in the work of UT Libraries. 

Residents will also participate in professional library and scholarly organizations contributing to both skill development and a tangible contribution to the profession.

Required qualifications

MLS received in the last two years from an ALA-accredited graduate program, conferred by August 2018.

Demonstrated experience in establishing priorities, meeting deadlines, and organizing work effectively. A willingness to take on new challenges with a creative approach to troubleshooting problems. Ability to communicate effectively, in person and in writing. Ability to work independently. Demonstrated ability to work collaboratively and efficiently in a fast-paced and evolving technological, team-oriented and change-ready environment. Demonstrated willingness to respond to opportunities with initiative, creative energy, and leadership.

For more information, click here.

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Intern, Audiovisual Archives, John F. Kennedy Presidential Library & Museum, Boston, MA

John F. Kennedy Presidential Library and Museum

Part Time Audiovisual Archives Internship

LISTING NUMBER 18-AV-03

Posting date: 17 May 2018.


Interns in the Audiovisual Archives of the John F. Kennedy Presidential Library primarily assist staff in answering reference requests and making reproductions of audiovisual materials. The intern's primary responsibility will be working directly with off-site patrons, which requires excellent research dexterity and customer service skills. Patrons may include anyone from film producers to publishers to independent researchers, and requests cover a wide variety of topics and media. Ability to handle multiple inquiries at once, prioritizing needs according to deadlines, and initiative to start new requests are key factors to a successful internship.

 

In the course of their duties, interns will use digital resources such as the public online digital archives and the JFK Library's digital asset management system, Documentum. Interns will also handle original photographs, negatives, ¼" reel-to-reel audio tape, and motion picture film, among other analog media. In fulfilling reproduction requests, AV archives interns may learn to use the video edit suite, the digital audio workstation, and the photo scanning station. When reference demands are light, there may be limited opportunities for special projects depending on the intern's interest and the archives' needs.

 

The Audiovisual Archives has an opening for one intern to work 16 hours per week. Please include the following materials in your application:

  • Cover letter stating why you are interested in an internship in the Audiovisual Archives and expected graduation date. Please include the listing number, 18-AV-02, in the cover letter.
  • Résumé
  • Unofficial transcript
  • Letter of recommendation
  • Application form (attached)

 

Application deadline is midnight, 3 June 2018. This posting is open until filled. Incomplete applications will not be considered. Applications are accepted electronically with the subject line stating "AV Internship Application-18-AV-03-[Your Name]" to Maryrose.Grossman[at]nara.gov.

 

Candidates must be US citizens currently enrolled in an undergraduate or graduate program, ideally in archival studies, public history, or a program in media arts with a strong audiovisual focus. Interns will receive a monthly stipend (e.g., $560 for part time, 16 hours/week) paid on the 15th of the month. The internship will begin on/around 16 July 2018. The hours are Monday through Friday, 9-5:00. Preferred candidates will be open to continuing through Fall 2018.

Internship Vacancy Announcement Number:__18-AV-03_ 

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Special Collections Manager, Toronto International Film Festival, Toronto, ON

For more information, click here.
 
Submission Deadline: FRIDAY, MAY 18, 2018
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film. 
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.  
We are currently hiring for the position of:
 
SPECIAL COLLECTIONS MANAGER
 
The Special Collections Manager is responsible for executing standards of care and preservation of the Film Reference Library's (FRL) archival holdings, and ensuring the collection is accessible to researchers. The FRL is a free research resource for film lovers, filmmakers, students, scholars, screenwriters, and film and television professionals. The FRL promotes scholarship on Canadian and International cinema by collecting, preserving, and providing access to a comprehensive collection of film-related reference resources, and films.
 
Reporting to the Senior Manager of the Film Reference Library, the Special Collections Manager oversees the appraisal, arrangement, and description of acquisitions, and will draw on strong project management skills to oversee several multi-year archival initiatives, including: an audit of 85 Special Collections; completion of a film acquisition cataloguing and re-housing project; and quality control of archival records in the FRL collections management database MIMSY.
 
Ongoing duties for this position include: administrative tasks related to project management, budget tracking, report-writing, etc; supervise staff and interns in the execution of archival projects; manage and cultivate positive relationships with donors, vendors, and appraisers; coordinate digitization and cataloguing projects; assist internal and external patrons with archival research; and work collaboratively with the library team and other TIFF departments and stakeholders to ensure the care and handling of collection materials.
 
The ideal candidate for this role is an experienced archivist, museum professional, or collections manager with demonstrated experience in project management. Core competencies (in addition to knowledge of archival and collections management practices) include skills and experience in planning and executing long-term or multi-year projects, multi-tasking, supervision, and meeting deadlines.

Responsibilities

    • Oversee the acquisition, appraisal, arrangement, and description of archival records in all formats following accepted professional standards and practices (RAD, FIAF), and in keeping with the FRL Collection Development Policy
    • Supervision of Senior Coordinator, research residents, and interns
    • Oversee appraisal of new acquisitions observing best practices; issue tax receipts to donors; track insurance information for Finance team; complete CCPERB applications as required.
    • Plan and implement a multi-year audit of all Special Collections
    • Oversee completion of multi-year film acquisition project in collaboration Technical Production team: revision, cataloguing, and re-housing of film prints.
    • Develop and maintain policies and procedures governing the proper care and administration of the FRL archives, in consultation with the Senior Manager
    • Maintain positive ongoing relationships with vendors, and manage accounts
    • Develop and maintain positive relationships with donors
    • Manage budgets relating to collection appraisals, storage, and archival supplies
    • Assist with in-depth archival research inquiries via library services desk, email, and phone.
    • Quality control of special collections records in MIMSY to ensure collections are fully accessible and catalogued.
    • Coordinate digitization and/or cataloguing projects as directed
    • Ensure the collection storage facilities are well-maintained and meet the needs of the archive
    • Complete grant-writing in close collaboration with Government Foundation Relations team
    • Provide guidance on care, handling, and display of archival materials in TIFF Bell Lightbox on an as-needed basis.

Minimum Requirements

    • Masters Degree or equivalent in Library and Information Studies (with a focus on archives), Museum Studies, or Collection Management
    • 3-5 years experience working in an archive or collections setting
    • 2-3 years of supervisory experience is required
    • Demonstrated experience in Project Management and knowledge of best practices in time management and productivity tracking
    • Demonstrated experience in the proper care and handling of archival materials, including audiovisual formats, according to established standards
    • Demonstrated knowledge of best practices and archival standards in cataloguing, including audiovisual formats
    • Experience in managing the assessment and appraisal of archival materials and artifacts
    • Experience in managing budgets and accountable in managing finances
    • Experience in working with collections management software; MS Office
    • Knowledge of film history as asset, particularly Canadian cinema 
    • Knowledge of best practices in display and installation of artifacts
    • Knowledge of best practices in digitization, digital workflows, and digital storage
    • Commitment to client services. Excellent interpersonal and communication skills
    • Familiarity with CCPERB application process
    • Previous experience in a schedule-driven, project-based environment with emphasis on timelines and delivery
    • Ability to be self-lead and work independently, and also be part of a team
    • Position may require a flexible work schedule

Start Date

    • July 2018

How to Submit & Application Deadline

    • Please submit cover letter, resumé and the names and phone numbers of 3 references as one (1) PDF or Word document, by 5pm on Friday May 18, 2018.

    • All applications must be submitted online through the posting found on our website tiff.net/careers.
    • Please note in your cover letter where you saw this job posting.
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.
 
TIFF is an equal opportunity employer. We are committed to providing accommodations for people with disabilities and will work with applicants to meet their needs.   

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Special Collections Librarian I, University of Toronto, ON, Canada

For more information, click here.

POSITION: Special Collections Librarian I 

DEPARTMENT: Thomas Fisher Rare Book Library, University of Toronto Libraries

DATE REQUIRED: July 1, 2018

Are you looking for challenging, meaningful work in a supportive and diverse environment? Are you looking for a career at one of Canada's top employers? Work where the world comes to think, discover and learn. Consider a career at the University of Toronto.

About the University of Toronto Libraries
The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is consistently ranked among the top-10 research libraries in North America. The system consists of 44 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of 215 graduate programs, over 60 professional programs, and more than 700 undergraduate degree programs. In addition to more than 12 million print volumes, the library system currently provides access to millions of electronic resources in various forms and over 29,554 linear metres of archival material. More than 150,000 new print volumes are acquired each year. The Libraries' data centre houses more than 200 servers with a storage capacity of 1.5 petabytes.

The Opportunity
Reporting to the Department Head, the Special Collections Librarian works closely with Fisher librarians on assigned tasks. Principal responsibilities include the cataloguing of rare books, ephemera, and modern manuscripts. As a collegial member of the rare books and special collections team, the Special Collections Librarian also assists with reference, outreach, and digital projects. Some weekend and evening hours may be required.

Responsibilities:

  • Train in and perform rare book cataloguing
  • Catalogue ephemera
  • Arrange, describe and process modern manuscripts
  • Serve a regular shift on the Fisher Library reference desk
  • Participate in outreach activities, seminars, and digital projects
  • Other duties as required

Required Qualifications & Experience:

  • An accredited degree from a Master's level program in library and information studies, preferably with a concentration in rare books or archives or an acceptable equivalent
  • Demonstrated interest and background in special collections
  • Familiarity with standard office, database and ILS software
  • Knowledge of rare book and archival/manuscripts cataloguing and/or metadata
  • Ability to work both as part of a team and independently to accomplish assigned tasks within stated guidelines and to deadline
  • Proven communication and organizational skills
  • Discretion and good judgement

Preferred Qualifications & Experience:

  • Experience in an academic library or special collections setting
  • Experience in one or more of: reference service, outreach, teaching, digital projects

Salary and Terms of Appointment:
This is a 6-month contract limited term appointment to be hired at the Librarian I level.

NOTE: Librarians at the University of Toronto are members of the University of Toronto Faculty Association.

Application Materials Required: A cover letter, curriculum vitae, and contact information for three references of which at least two have supervised your work. Please send a single electronic file (MS Word or pdf) with a file name convention of [Surname, FirstName.SpecCollLib] to Library Human Resources at utlhr@utoronto.ca; or to Room 1140, 130 St. George Street, University of Toronto Libraries, Toronto, Ontario M5S 1A5; or by fax to (416) 946-5543 by June 13, 2018.

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact utlhr@utoronto.ca.

The University of Toronto Libraries thanks all applicants but will only contact applicants selected for an interview.

University of Toronto Library System: http://onesearch.library.utoronto.ca/

University of Toronto: http://www.hrandequity.utoronto.ca/site3.aspx

Policies for librarians:  http://www.hrandequity.utoronto.ca/faculty-librarians.htm

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Metadata Librarian II, Children's Hospital of Philadelphia, Philadelphia, PA

For more information, click here.

Req ID: 19563

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

The Children's Hospital Of Philadelphia (CHOP) Research Institute is recruiting a new team to build a data and informatics program called "Arcus" that will link clinical and biological data and provide world-class computational tools to solve the most challenging problems in child health. Recognizing the central role of data to the future of pediatric research, CHOP leadership and the Board of Directors committed to a funding plan, and Arcus was launched in July 2017.  The Arcus team integrates with major scientific initiatives in the Research Institute Strategic Plan: Lifespan, Rare Diseases, Novel Devices and Therapeutics, and Precision Health.  We seek mission-oriented professionals with interest and expertise in the areas of biomedical science, library science, data education, data science, cloud computing, data privacy, and security.

 

The Metadata Librarian II is responsible for metadata services that support the unified discovery of CHOP research and clinical data from multiple sources and facilitate new research initiatives and discoveries. As a member of the new Library Science team, the incumbent will investigate, implement, and maintain the standards and workflows necessary to establish a new digital archive and catalog of CHOP-generated biomedical data, objects, and collections. The Metadata Librarian II will establish long-term metadata strategy and collaborate on related strategies for preservation and discovery. The incumbent will incorporate data standards and descriptive practices from the biomedical field into cataloging practices as appropriate.

 

The successful candidate will work with clinical, research, and informatics domains across CHOP to learn about the requirements of different data sources, content types, researchers and research practices. The incumbent will also collaborate with fellow Library Science team members on preservation and discovery solutions and with technical staff on the establishment of systems support for metadata workflows.

Job Responsibilities

  • Coordinate the implementation and continuous improvement of metadata workflows and practices that support the description, discovery, and linking of biomedical data collections and objects generated at CHOP.
  • Independently manage a portfolio of tasks with general instruction, guidance, and supervision from direct supervisor as well as distributed team.
  • Establish, document, and maintain metadata standards and tools including data dictionaries and application profiles and utilizing relevant ontologies, thesauri, and controlled vocabularies.
  • Support integrated discovery of distinct and disparate collections through metadata that extends relationships across resources and systems.
  • Implement metadata submission procedures in collaboration with technical staff, including entry, validation, and review.
  • Identify opportunities for automated metadata processing of catalog content and coordinate with Library Science and technical staff on the establishment of related systems support.
  • Review object processing to resolve cataloging issues, ensure accuracy and adherence to standards, and identify improvements to automated and manual cataloging practices.
  • Collaborate with the Digital Archivist on the implementation of technical and administrative metadata standards and practices that support digital preservation goals.
  • Coordinate with Information Analysts on the design of data dictionaries and descriptive practices for active data stores and biomedical research projects.
  • Monitor library and biomedical fields for relevant developments in metadata standards and processes.

Required Education and Experience

  • Required education: Bachelor's Degree in library science, information science, or related discipline
  • Required experience: At least three (3) years of relevant experience in a research, academic, medical, or related setting

Preferred Education, Experience & Cert/Lic

  • Preferred education: Master's Degree in library science, information science, or related discipline

Additional Technical Requirements

  • Knowledge of issues and trends in the application of metadata for organizing, managing, and discovering digital resources and/or research data
  • Demonstrated expertise in descriptive principles and content standards, controlled vocabularies, authority control, and ontologies
  • Experience developing and validating crosswalks to support metadata transformations and data exchange
  • Experience with tools and/or scripting languages for metadata manipulation such as OpenRefine, XSLT, and Python
  • Knowledge of authority data and identifier standards including LC/NAF, ORCID, ISNI, DOI
  • Experience working with a digital asset management system or digital repository
  • Aptitude for working on large-scale data projects
  • Demonstrated commitment to ongoing professional development
  • Ability to plan, organize work and use time effectively and efficiently
  • Excellent writing/speaking skills
  • Demonstrated commitment to ongoing professional development
  • Appreciation of diversity and affinity for interacting with people of varying backgrounds and perspectives
  • Experience with descriptive standards and practices for medical data and resources preferred.
  • Experience with linked data, RDF, OWL, and related applications preferred
  • Experience developing metadata application profiles or ontologies preferred
  • Working knowledge of triple-stores, SPARQL queries, or JSON-LD preferred

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 

Email: TalentAcquisition@email.chop.edu

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Digital Archivist II, Children's Hospital of Philadelphia, Philadelphia, PA

For more information, click here.

Type: Full Time
Location: Philadelphia, Pennsylvania

Job Description:

Req ID: 19564

Shift: Days

Employment Status: AF - Active - Regular - Full Time

JOB SUMMARY

The Children s Hospital Of Philadelphia (CHOP) Research Institute is recruiting a new team to build a data and informatics program called Arcus that will link clinical and biological data and provide world-class computational tools to solve the most challenging problems in child health. Recognizing the central role of data to the future of pediatric research, CHOP leadership and the Board of Directors committed to a funding plan, and Arcus was launched in July 2017. The Arcus team integrates with major scientific initiatives in the Research Institute Strategic Plan: Lifespan, Rare Diseases, Novel Devices and Therapeutics, and Precision Health. We seek mission-oriented professionals with interest and expertise in the areas of biomedical science, library science, data education, data science, cloud computing, data privacy, and security.

The Digital Archivist II is responsible for the digital archives services that ensure the long-term preservation and availability of CHOP-generated biomedical data, objects, and collections. As a member of the new Library Science team, the incumbent will implement and manage the standards-based workflows and processes necessary to establish a new digital archive and catalog of research data that facilitates new research initiatives and discoveries. The Digital Archivist II will establish long-term preservation strategy and collaborate on strategies for metadata and discovery. In collaboration with technical staff and fellow Library Science team members, the Digital Archivist II will coordinate the selection, implementation, and management of applications and tools that support core functions of digital preservation.

The successful candidate will work with clinical, research, and informatics domains across CHOP to learn about the requirements of different data sources, content types, researchers and research practices and apply that knowledge to the assessment and preparation of new collections. The incumbent will also collaborate with fellow Library Science team members on metadata and discovery standards and supporting solutions

JOB RESPONSIBILITIES

  • Coordinate the implementation, management, and continuous improvement of standards-based digital archive applications and workflows for the ingestion, processing, and management of biomedical research data, objects, and collections.
  • Independently manage a portfolio of tasks with general instruction, guidance, and supervision from direct supervisor as well as distributed team.
  • Assess, establish, and maintain processes and tools that ensure the integrity of content, its preservation and availability for reuse.
  • Coordinate with the Metadata Librarian on the implementation of technical and administrative metadata standards and practices as part of an overall metadata strategy.
  • Identify opportunities for automated processing of content and coordinate with Library Science and technical staff on the establishment of related systems support.
  • Review archival processing and management processes to resolve issues, ensure standards compliance, and identify opportunities to improve automated and manual practices.
  • Collaborate with Data Education team on requirements for collections, content types, and users.
  • Coordinate administration of archival applications and tools, liaising with technical staff on requirements, functionality, and troubleshooting
  • Monitor archival and information science fields for relevant developments.

REQUIRED EDUCATION AND EXPERIENCE

  • Required education: Bachelor s Degree in archives, library science, information science, or related discipline
  • Required experience: At least three (3) years of relevant experience in an archive setting

PREFERRED EDUCATION, EXPERIENCE & CERT/LIC

  • Preferred education: Master s Degree in archives, library science, information science, or related discipline
  • Preferred experience: At least three (3) years of relevant experience in a research, academic, or medical archive setting

ADDITIONAL TECHNICAL REQUIREMENTS

  • Demonstrated expertise with archival and curation practices, standards, and applications for the stewardship of digital content and/or research data
  • Experience with the application of metadata standards for the preservation and access of digital content
  • Knowledge of the models and standards for establishing and certifying archival systems and trusted repositories, i.e. OAIS, TDR
  • Knowledge of current and emerging issues and trends in digital archives, preservation, or curation
  • Experience with rights management for archival content
  • Experience with digital repository solutions such as DSpace, Islandora, Samvera.
  • Knowledge of curation workflow, digital forensics, and content characterization tools, ex. Archivematica, BitCurator, and JHOVE
  • Commitment to ongoing professional development
  • Ability to plan, organize work and use time effectively and efficiently
  • Excellent writing/speaking skills
  • Familiarity with scripting languages and/or tools for metadata manipulation, ex. OpenRefine, Python, XSLT preferred
  • Familiarity with natural language processing and tools, ex. the Stanford Named Entity Recognizer and Apache OpenNLP preferred
  • Familiarity with Linked Data structures and tools preferred

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children\'s Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children\'s Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children\'s Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.

CHOP Careers Contact

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146

Phone: 866-820-9288

Email: TalentAcquisition@email.chop.edu

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Archival Technician, Natural History Survey at University of Illinois, Springfield, IL

Job Opening Title: Archival Technician

Institution/Organization Name: Illinois Natural History Survey

Job Location (City, State, Province, Country): Springfield, Illinois

Application Deadline: June 1, 2018

llinois Natural History Survey
Prairie Research Institute
University of Illinois at Urbana-Champaign

Position based at IDNR office in Springfield, IL.

We are seeking an individual to conduct informational queries through extensive document collections associated with 350+ Illinois Department of Natural Resources (IDNR) properties, as part of the Owned, Managed and Leased Properties project. Identify documents of significant value and subsequently provide for their digital archival.

Major Duties and Responsibilities: Coordinate retrieval of documents (deeds, owner's policies, documents listed Schedule B of owner's policy, official plats of survey, parcel plats, conservation easements, leases, nature preserve and land and water reserve dedications, etc.) from IDNR files, the Illinois State Archive's, and/or various county recorder's offices. Using knowledge gained in an appropriate educational discipline, conduct critical informational queries through these extensive document collections of various forms. Evaluate, identify, and interpret all documents to determine archival significance. Provide for the scanning of identified significant documents into digital files using standards and methodology developed for the project (object character recognition, redaction, naming conventions for files and folders, etc.). Provide quality control through a critical review of all scanned files. Archive scanned files on servers; log and track the status of all scanned documents.

Required Qualifications: Bachelor's degree, preferably in history, library and information science, environmental science or other related discipline; experience with archival process of documents; experience with Microsoft Office products; must have a valid driver's license; must be willing to travel throughout the state, with occasional overnight trips, to gather necessary information from various county recorders' offices; ability to lift up to 40 pounds; must be proficient in English in both written and oral forms; excellent communication skills; highly organized with attention to detail; ability to work independently with minimal supervisor. Preferred Qualifications: Experience reading and interpreting legal descriptions and plat maps to identify location of parcels as well as experience using Adobe Acrobat Professional and ArcGIS software; familiarity with various document scanning methods for all types of documents and sizes.

Salary: $15.00/hr; 20-30 hours per week with the opportunity to work up to 40 hours per week after 3-4 month training period.

To ensure full consideration, applications must be received by June 1, 2018; however, applications will be accepted until position is filled. Please submit via e-mail 1) a cover letter, 2) resume, and 3) the contact information of three academic or professional references to Chad Hickman at chdhckmn@illinois.edu

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

For more information, visit http://go.illinois.edu/EEO.

To learn more about the University's commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

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Archival Specialist, Hoover Institution at Stanford University, Stanford, CA

For more information, click here.

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Archival Specialist for the Hoover Institution Library & Archives. The position is a full-time position for a two year fixed-term. 

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy--both domestic and foreign--as well as international affairs. 

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. 

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

JOB PURPOSE:

The Archival Specialist performs a variety of complex duties within one or more functional areas of a library. Applies specialized knowledge and/or subject expertise under minimal supervision, exercising a high degree of initiative. May supervise employees and manage a small unit or after hours operations by overseeing daily operations and updating and maintaining facilities and equipment.

The position will assist with descriptive metadata and physical preparations for moving Library & Archives material for transfer to an offsite location and develop machine readable inventory control procedures for the materials to facilitate retrieval for on campus use due to upcoming building renovations. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.

The Archival Specialist will focus on work with serials and newspapers as a part of the project team of librarians, archivists, and library assistants to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for transfer to an offsite facility. 

CORE DUTIES:
  • Correct complex errors in various types of records that enhance discoverability of library resources in our online catalog (e.g. bibliographic records, call number records, item records, holdings records). 
  • Determine subject content of books in different languages and assign Library of Congress call number and subject keywords.
  • Create abbreviated level bibliographic records according to local policies and guidelines, including deriving a record from copy.
  • Perform "enhanced" copy cataloging (e.g. adding a call number to resources that lack classification).
  • Review, add, and modify metadata for digital collections by examining the digital objects and applying guidelines specific to the collection.
ADDITIONAL CORE DUTIES*:
  • Compile detailed finding aids to archival collections.
  • Draft reports for supervisor.
  • Participate in the development of a uniform description environment across Hoover Library and Archives.
  • Will supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
*Other duties may also be assigned.
 
MINIMUM REQUIREMENTS:

Education & Experience:
Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience. One to two years of experience in description of archival or rare materials strongly preferred.

Knowledge, Skills, and Abilities:
  • Demonstrated computer literacy with word processing, spreadsheets and communication software such as email.
  • Record of excellent attendance.
  • Experience using or ability to learn one or more library automated systems, proficiency in using SirsiDynix's Symphony preferred.
  • Excellent analytic and problem solving skills.
  • Ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals.
  • Demonstrated ability to maintain consistent accuracy and attention to detail while maintaining a very high level of productivity.
  • Good keyboarding skills and physical tolerance for at least six hours per day of keying
  • Ability to communicate effectively in English, both orally and in writing.
  • Ability to work independently and as a team member, under pressure, in a highly demanding environment.
  • Proficiency in reading at least one other Western European language besides English.
  • Demonstrated ability to process materials in a wide variety of foreign languages and subjects.
  • Ability to determine basic subject matter of materials and inputs appropriate subject keywords in English.
  • Thorough knowledge of catalog records and MARC21 formats, with the ability to effectively search bibliographic utilities (e.g. OCLC).
  • Ability to work with a variety of non-MARC metadata formats.
  • Ability to work with a variety of digitized physical formats (e.g., images, maps) and languages.
  • Ability to follow and apply the content rules for creating metadata records as specified for individual projects.
  • Ability to locate class numbers corresponding to the main subject using LC's Classification Web database and, as necessary, bibliographic databases.
  • Ability to complete call numbers by assigning appropriate cutter numbers, based on instructions in classification schedules and using LC cutter tables, as well as pre-established cutter numbers, and shelflists against the SUL union catalog.
  • Perform copy cataloging as needed.
  • Performs "level-3" (abbreviated-level) cataloging conforming to current local and national standards.
  • Demonstrated library experience working with serial publications.
  • Demonstrated experience creating and editing metadata for serial print archives.
STRONGLY PREFERRED QUALIFICATIONS:
  • Experience with complex information systems (e.g., Archivist's Toolkit) or ability to learn them.
  • Experience supervising casual workers or lower level staff.
  • Ability to rapidly learn and implement new cataloging procedures and principles adopted by the Hoover Library and Archives. 
  • Ability to learn, analyze, and utilize existing and emerging metadata standards, such as Dublin Core, EAD and MODS and relevant thesauri or ontologies, as required by special projects. 
  • Familiarity with RDF, XML, and other machine actionable metadata languages, principles of linked data, and ability to work with controlled vocabularies and ontologies preferred. 
  • Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows. 
  • Strong project management skills with the ability to use considerable judgment and initiative.
Certifications and Licenses:
  • None
PHYSICAL REQUIREMENTS*:
  • Constantly sit, perform desk-based computer tasks. 
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

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Preservation Library Specialist, Hoover Institution at Stanford University, Stanford, CA

For more information, click here.

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Preservation Library Specialist for the Hoover Institution Library & Archives. The position is a two-year fixed term.

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy--both domestic and foreign--as well as international affairs. 

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. 

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

JOB PURPOSE:
The Preservation Library Specialist performs a wide range of complex and/or interrelated duties involving a high level of decision making within one or more functional areas of a library. Applies knowledge of overall system and works mostly independently with a high degree of initiative. May supervise employees and manage a unit or after hours' operations by overseeing daily operations and updating and maintaining facilities and equipment.

The position will assist with metadata and physical preparations for moving Library & Archives material for transfer to an offsite location and develop machine readable inventory control procedures for the materials to facilitate retrieval for on campus use due to upcoming building renovations. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.

The Preservation Library Specialist will focus on work consisting of preservation analysis and rehousing needs, as a part of the project team of librarians, archivists, and library assistants to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for transfer to an offsite facility.

CORE DUTIES:

  • Manage daily operations of a unit to include supervision of staff, as well as training and performance evaluation as well as scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness
  • Perform searching in national database of bibliographic records to identify microfilm or digital replacement copies
  • Manage timecards
  • Use electronic tracking system for inventory of materials in vault, as well as materials in the department
  • Use Library Automated Retrieval System to keep track of library materials
  • May be involved in vendor relations, and host visits and tours for vendors
  • Collect and maintain statistics; produce reports for management
  • Interact with management and colleagues within and outside the functional area
  • Coordinate and perform a wide range of activities, including outreach and education, teaching workshops and offering care and handling classes
  • Troubleshoot and resolve complex technical issues
  • Participate in disaster response. May also direct other responders
  • Create digital documentation and associated metadata

ADDITIONAL CORE DUTIES*:

  • Participate in the development of a uniform description environment across Hoover Library and Archives.

* Other duties may also be assigned.

 
MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.
One to two years of experience in preservation or conservation of rare materials strongly preferred.

Knowledge, Skills, and Abilities:
  • Substantial knowledge of preservation principles and practices
  • Demonstrated supervisory experience.
  • Ability to communicate library policy (e.g. explain a variety of policies and protocols to various stakeholders.)
  • Ability to apply judgment and initiative in choosing procedures and evaluating alternatives.
  • Experience with library management systems or ability to learn them
  • Demonstrated computer literacy with word processing, spreadsheets, and communication software such as email
  • Demonstrated ability to perform detailed tasks accurately and efficiently (e.g. physical and computer tasks)
STRONGLY PREFERRED QUALIFICATIONS:
  • Experience with complex information systems (e.g., Archivist's Toolkit) or ability to learn them
  • Experience supervising casual workers or lower level staff
  • Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows. 
  • Strong project management skills.
Certifications and Licenses:
  • None
PHYSICAL REQUIREMENTS*:
  • Constantly sit, perform desk-based computer tasks. 
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

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Archivist, Mercy Health Ministry, St. Louis, MO

For more information, click here

Responsibilities and Qualifications

The Archives serve as the final repository for the historical records of Mercy Health Ministry, including records from hospitals, clinics, shared services, and ministries. These records comprise of histories, photographs, artifacts, publications, audio-visual materials, and other items. The Archivist works to document the history of the ministry by collecting and preserving these materials and making them available to those serving in the Ministry. 

  • Oversees, creates and maintains, archival practices to ensure appropriate preservation and collection of documents and artifacts according to accepted archival practices
  • Identifies, collects, preserves, arranges, stores and makes available for use the enduring archival records in various media forms of the Mercy Health Ministry
  • Collaborates with Mercy Integrated Marketing in preserving archival material and resources related to various digital platforms and video formats  
  • Oversees, maintains and updates the Inventory of Archival holdings to ensure prompt access to documents and information
  • Monitors and maintains appropriate environmental conditions, and takes measures to prevent damage by fire or other disasters
  • Encourage/Assist hospitals and clinics within the health ministry with archives
  • Recommends archival resources for key ministry meetings and initiatives
  • Assist with the preparation of photographic and other displays as needed for public display
  • Responds to requests from Ministry Leaders and other representatives of Mercy
  • Participates in archival organizations as appropriate, and stays abreast of archival practices
  • Supervises staff and volunteers as needed

 

Because you're committed to excellence, you understand the importance of being properly prepared for your role at Mercy. That's why you'll bring to your role the right set of qualifications:

  • Bachelor's degree in archives, library science, history or related field
  • One year experience in an archival or records retention position
  • Certification or working toward certification from the Academy of Certified Archivists
  • Experience in the application of digital technologies used in archives and archiving of digital materials, as well as proficiency in Microsoft Office programs, specifically Word, Access, Excel and Outlook
  • Organizational and managerial skills, which include the ability to establish priorities
  • Excellent oral and written communication skills
  • Ability to attend to detail and accuracy
  • Ability to work alone as well as with others
  • Willingness and ability to lift boxes weighing up to 40 pounds
  • Ability to travel when required and stay up to a week at a location away from St. Louis
  • Willingness to develop a thorough understanding of the Sisters of Mercy and Mercy Health Ministry and their related history
  • Ability to maintain confidentiality

 

We'll Support You at Work and Home 

Our foundations are built on dignity and respect. Modern Healthcare Magazine named us as a "top 100 places to work." We go out of our way to help people feel welcomed. We offer day-one comprehensive health, vision and dental coverage, PTO, and employer-matched retirement funds, even to part-time employees. We're proud to provide tuition reimbursement to help you grow and learn new skills.

 

What Makes a Good Match for Mercy 

Compassion and professionalism go hand-in-hand with us, along with exceptional quality care. Having a positive outlook and a strong sense of advocacy is in perfect step with our mission and vision. We're also collaborative and are not afraid to do a little extra to deliver excellent care - that's just part of our commitment. If that sounds like a fit for you as well, we encourage you to apply.

What if I am not ready to apply? Submit your resume here and be considered for future opportunities!

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Distinctive Collections Librarian/Archivist, Villanova University, Villanova, PA

For more information, click here.

Reporting to the Director of Distinctive Collections and Digital Engagement, the Distinctive Collections Librarian/Archivist coordinates one or more services or functional programs for archives and/or special collections including: the arrangement and description of distinctive collections materials according to national standards; the acquisition, marketing and management of distinctive collections with a focus on developing new exhibits and outreach activities; the description of digitized materials in the Villanova Digital Library; the coordination and editing of transcriptions across all distinctive collections. Assists in the development and maintenance of relationships with internal and external partners and University Offices, and provides library research consultation in response to user inquiries and instructional activities with faculty relating to archives and special collections materials.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties:

  • Coordinates one or more service or functional programs for archival and/or special collection including: the arrangement and description of materials according to national standards; the acquisition, marketing and management of collections with a focus on developing new exhibits and outreach activities; the description of digitized materials in the Villanova Digital Library; the coordination and editing of transcriptions across all distinctive collections.
  • Contributes to acquisition, arrangement, and description of distinctive collections; distinctive collections exhibit and outreach activities; scanning lab operations; historical transcription editing.
  • Responsible for the quality control of scanned images, development of knowledge creation projects, manuscript transcription, the description, access, and exhibition of materials from other distinctive collections, and the creation and uniform construction of metadata descriptions for materials in the Digital Library.
  • Provides library research consultations in response to user inquiries and instructional activities with faculty relating to archives, special collections, and digital library materials.
  • Leads and contributes to programs, goals and strategic initiatives of the Collections and Stewardship area, Falvey Memorial Library, Villanova University, and professional organizations, as appropriate.
  • Performs additional duties and assists with special projects as assigned.

Minimum Qualifications:

  • MLS or equivalent degree from an ALA-accredited institution, or an advance degree in History with an archival concentration, required.
  • 1+ years of experience describing rare materials in a digital library or distinctive collection
  • 1+ years of curation experience for digital and physical exhibits.
  • Knowledge of digital library descriptive and imaging standards.
  • Knowledge of DACSEADDCRM, and other archival and rare materials descriptive and encoding standards.
  • Knowledge of historical transcription editing standards and practices.
  • Ability to work independently with minimal supervision.
  • Collaborative approach to problem solving and working across organizational boundaries in service of user needs.
  • Demonstrated ability to set priorities, exercise flexibility in meeting objectives, effectively manage multiple projects simultaneously, and adjust as circumstances change.
  • Demonstrated interest and enthusiasm for developing and maintaining relationships with diverse user communities.
  • Excellent communication, analytical, problem solving, and organizational skills with the ability to present information and ideas clearly and concisely.
  • High level of creativity, innovation, and strong concept skills.
  • Strong customer service skills including the ability to be responsive to service needs of constituents in a courteous and consistent manner.
  • Ability to maintain absolute confidentiality and integrity according to University Policy regarding archival materials.
  • Knowledge of digital description software (Archivist Toolkit/Archives Space), OCLC Connection, MS office suite.
  • Knowledge of exhibition CMS software platforms, scanning and OCR software and hardware tools and techniques.
  • Knowledge of technology for digital conversion of physical materials, image and audio editing software, and social media management.

Preferred Qualifications:

  • SAA Arrangement & Description certificate, preferred.
  • Knowledge of a 1 or more Romance Languages, preferred.
  • 1+ years of experience editing historical transcriptions, preferred.

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Assistant Cataloging & Systems Librarian, Peabody Essex Museum, Salem, MA

The Peabody Essex Museum's Phillips Library seeks a full-time assistant cataloging and systems librarian. The Assistant Cataloging and Systems Librarian will be the primary print cataloger on staff at the Phillips Library and will work to continually improve intellectual and physical access to print collections. The position works work closely with the Print Librarian to identify cataloging revision priorities within the collection, work on diminishing the current backlog, catalog new special collections purchases, and maintain all cataloging related databases. This position also manages and maintains all metadata protocols for digitized library material to be posted into the library's digital platforms.

A Bachelor's Degree and 3 years cataloging experience or the equivalent combination of education and experience are required. Knowledge of library and archival vocabularies, standards, and schemas such as RDA, AACR2, DCRM(B), RBMS vocabularies, LCSH, MARC as well as OCLC Connexion experience. Monograph and serial cataloging experience a must. Team work, strong analytical and problem-solving skills, and superior oral and written communication skills and commitment to excellence are required.  Must be able to lift as much as 20 pounds and climb library ladders as high as 12 feet.

TO APPLY:
Please send your cover letter and resume to jobs@pem.org or to Employee Experience, Peabody Essex Museum, East India Square, Salem, MA 01970.  PEM is committed to diversity among its employees and encourages qualified candidates from all backgrounds to apply.

For more information, click here.

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Metadata Specialist, Hoover Institution at Stanford University, Stanford, CA

For more information, click here.
 
A cover letter and resume are required for full consideration.

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Metadata Specialist for the Hoover Institution Library & Archives. The position is a full-time position for a two year fixed-term. 

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy--both domestic and foreign--as well as international affairs. 

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. 

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

JOB PURPOSE:

The Metadata Specialist performs a variety of complex duties within one or more functional areas of a library. Applies specialized knowledge and/or subject expertise under minimal supervision, exercising a high degree of initiative. May supervise employees and manage a small unit or after hours operations by overseeing daily operations and updating and maintaining facilities and equipment.

The position will assist with metadata and physical preparations for moving Library & Archives material for transfer to an offsite location and develop machine readable inventory control procedures for the materials to facilitate retrieval for on campus use due to upcoming building renovations. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.

The Metadata Specialist will focus on work with serials and newspapers as a part of the project team of librarians, archivists, and library assistants to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for transfer to an offsite facility. 

CORE DUTIES:
  • Correct complex errors in various types of records that enhance discoverability of library resources in our online catalog (e.g. bibliographic records, call number records, item records, holdings records). 
  • Determine subject content of books in different languages and assign Library of Congress call number and subject keywords.
  • Create abbreviated level bibliographic records according to local policies and guidelines, including deriving a record from copy.
  • Perform "enhanced" copy cataloging (e.g. adding a call number to resources that lack classification).
  • Review, add, and modify metadata for digital collections by examining the digital objects and applying guidelines specific to the collection.
ADDITIONAL CORE DUTIES*:
  • Participate in the development of a uniform description environment across Hoover Library and Archives.
  • Will supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
*Other duties may also be assigned.
 
MINIMUM REQUIREMENTS:

Education & Experience:
Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience. One to two years of experience in metadata creation with serials and/or rare materials strongly preferred.

Knowledge, Skills, and Abilities:
  • Demonstrated computer literacy with word processing, spreadsheets and communication software such as email.
  • Record of excellent attendance.
  • Experience using or ability to learn one or more library automated systems, proficiency in using SirsiDynix's Symphony preferred.
  • Excellent analytic and problem solving skills.
  • Ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals.
  • Demonstrated ability to maintain consistent accuracy and attention to detail while maintaining a very high level of productivity.
  • Good keyboarding skills and physical tolerance for at least six hours per day of keying.
  • Ability to communicate effectively in English, both orally and in writing.
  • Ability to work independently and as a team member, under pressure, in a highly demanding environment.
  • Proficiency in reading at least one other Western European language besides English.
  • Demonstrated ability to process materials in a wide variety of foreign languages and subjects.
  • Ability to determine basic subject matter of materials and inputs appropriate subject keywords in English.
  • Thorough knowledge of catalog records and MARC21 formats, with the ability to effectively search bibliographic utilities (e.g. OCLC).
  • Ability to work with a variety of non-MARC metadata formats.
  • Ability to work with a variety of digitized physical formats (e.g., images, maps) and languages.
  • Ability to follow and apply the content rules for creating metadata records as specified for individual projects.
  • Ability to locate class numbers corresponding to the main subject using LC's Classification Web database and, as necessary, bibliographic databases.
  • Ability to complete call numbers by assigning appropriate cutter numbers, based on instructions in classification schedules and using LC cutter tables, as well as pre-established cutter numbers, and shelflists against the SUL union catalog.
  • Perform copy cataloging as needed.
  • Performs "level-3" (abbreviated-level) cataloging conforming to current local and national standards.
  • Demonstrated library experience working with serial publications.
  • Demonstrated experience creating and editing metadata for serial print archives.
STRONGLY PREFERRED QUALIFICATIONS:
  • Proficiency in reading at least one Slavic language. 
  • Experience with complex information systems (e.g., Archivist's Toolkit) or ability to learn them.
  • Experience supervising casual workers or lower level staff.
  • Ability to rapidly learn and implement new cataloging procedures and principles adopted by the Hoover Library and Archives. 
  • Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows. 
  • Strong project management skills with the ability to use considerable judgment and initiative.
Certifications and Licenses:
  • None
PHYSICAL REQUIREMENTS*:
  • Constantly sit, perform desk-based computer tasks. 
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

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Project Archivist, George Mason University, Fairfax, VA

Project Archivist (Temporary Position)

For more information, click here.

The George Mason University Libraries seek to fill the temporary position of Project Archivist, in the Special Collections Research Center. The Special Collections Research Center is the unit within George Mason University Libraries charged with acquiring, documenting, preserving, and providing access to primary research collections and documents. SCRC also manages the non-current and archival records of George Mason University, is responsible for the administration of, and preservation and access to, the University's theses and dissertations, and undertakes, through its Oral History program, the creation of audiovisual documentary resources. SCRC also adds value to its holdings through selective digitization and through interpretive exhibits, instruction, and programming. 

The Project Archivist supports Special Collections Research Center goals in the areas of digitizing and providing access to selected materials from the C-SPAN records. Specifically, the Project Archivist will perform complex and specialized duties as follows: apply current best practices to managing digitization projects; upload images and metadata to Omeka S platform for presentation of select digital materials from manuscript collection(s); participate in formulating workflow(s), policy enhancements and streamlining procedures for digital collections; create and maintain best practice documentation for scanning, file naming, and quality control; initiate and respond to complex communications in carrying out daily operations of functional area in person, in writing, via telephone and e-mail and social media tools; participate within SCRC in working groups and committees as appropriate. 

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. 

The Project Archivist is an 18-24 month temporary position, and reports to the Manuscripts and Archives Librarian. 

The Project Archivist is responsible for:

  • Responsible for identifying and digitizing selected paper, photographic, ephemeral and audio-visual materials from the C-SPAN records.
  • Provides accurate metadata for digital files using the Archivists' Toolkit database, narrative descriptions for manuscript collections and digital collections, and other research sources.
  • Creates metadata information in spreadsheets, and links information to digital objects records within digital repository Omeka S.
  • Assures appropriate handling, physical housing, and storage of collection materials.
  • Identifies and refers items as necessary for preservation.
  • Works closely with the SCRC Digital Projects Committee in creation of digital and on-site resources that reflect digitization and processing standards consistent with best practices.
  • Participates in outreach and curatorial activities, which may include reference and research consultation, instruction, exhibits, publications, and programs.
  • Participates in selected professional activities in the SCRC department, which may include public service, program assistance, policy development, and planning.
  • Participates in the professional life of the Libraries and the University.
  • Reports statistics throughout the year and in the annual report. These statistics include data on digitization, description, images uploaded, and any other information pertinent for reporting purposes.

Required Qualifications:

  • ALA accredited MLS with archives concentration from an ALA accredited program, or concentration in archives combined with graduate degree in history or related discipline.
  • Experience working with digital collections (scanning, metadata description, presentation platforms) using best practices and standards.
  • Experience in project management.
  • Experience in archival processing (appraisal, arrangement and description) in an automated / digital environment.
  • Experience with multiple formats, including textual, visual, audio, both analog and digital.
  • Demonstrated knowledge of current archival theory, practice, and standards.
  • Demonstrated familiarity with scanning software and best practices.
  • Ability to plan, prioritize work, and meet deadlines.
  • Ability to work independently and within a team.
  • Strong written and oral communication skills.
  • Must have driver's license, ability to lift boxes weighing up to 40 lbs. and to climb ladders.
  • Ability to build collaborative and mutually beneficial working relationships with people of varying backgrounds

The following education and/or skill sets are preferred:

  • Experience working in a special collections environment in a university setting.
  • Familiarity with preservation and conservation issues and practices.
  • Familiarity with DACSEADLCTGM.

Archive Positions | Professional Jobs Outside of New England | leave a comment


Contract Audiovisual Archivist, Smithsonian Institution Archives, Washington, DC

Job Opening Title: Smithsonian Institution Archives contractor position - Washington, DC

Institution/Organization Name: Smithsonian Institution Archives

Job Location (City, State, Province, Country): Washington, DC

Application Deadline: June 1, 2018

Link to job posting: https://siarchives.si.edu/sites/default/files/pdfs/jobs/SIA_RFQ_Digital_Video_Preservation_05-04-2018.pdf

Job Description: The Smithsonian Institution Archives is seeking a Firm Fixed Price bid for a contract audiovisual archivist for 2000 hours to assess and process electronic records from the Science Media Group (SMG) Video Collections from the Smithsonian Astrophysical Observatory (SAO).

Please see the Request For Quote (RFQ) and Statement of Work (SOW) at https://siarchives.si.edu/sites/default/files/pdfs/jobs/SIA_RFQ_Digital_Video_Preservation_05-04-2018.pdf.

Bids must be submitted via email to Lynda Schmitz Fuhrig (schmitzfuhrigl@si.edu) and cc'd to RoseMaria Estevez (estevezrm@si.edu) by 5 p.m. Eastern, Friday, June 1, 2018.

This project received Federal support from the Smithsonian Collections Care and Preservation Fund, administered by the National Collections Program and the Smithsonian Collections Advisory Committee.

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Supervisory Librarian, Library of Congress, Washington, DC

Washington, DC: Supervisory Librarian (Preservation) (Head, Paper Conservation Section), Library of Congress

This position is located in the Paper Conservation Section, Conservation Division, Preservation Directorate, Library Services. The Conservation Section is responsible for all work related to the assessment, stabilization, and conservation treatment of artifacts on paper and other substrates in the Library's special collections and works closely with all custodial divisional representatives to develop, establish, coordinate and carry out a comprehensive, Library-wide conservation treatment program appropriate to the collections' needs. The incumbent serves as Section Head and is responsible for work conducted in this section, which includes assessments, surveys, evaluations, treatments, documentation, and housing of paper format collections and paper artifacts; preparation work for exhibitions; research into optimizing paper conservation treatment methods and protocols; participation in the division's intern program and other teaching and training programs; and creation of publications, reports, and guidelines.

The position description number for this position is 209488.

This position has no promotion potential.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Responsibilities

As Section Head, manages and supervises staff at grade levels GS-05 through GS-12. Provides administrative and technical supervision needed for accomplishing the section's work. Performs administrative and human resources management tasks related to the staff supervised. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system and ongoing informal discussions throughout the year. Develops work improvement plans to improve productivity and/or the quality of conservation services. Ensures subordinates receive training to successfully perform and fully comply with Library of Congress regulations. Ensures personnel management in the organizational entity under supervision is accomplished without regard to race, color, religion, sex, age, handicap, or national origin. 

Plans, distributes, and reviews conservation activities undertaken by Paper Conservation Section staff. Oversees all section activities performed by staff and contractors, including conducting condition surveys of internal collections and individual items, technical analyses, developing treatment plans and selecting or designing and creating appropriate housings, conducting conservation treatment, documenting item condition and treatment, and preparing collections items for digitalization, loan, move, exhibition, and other usage preparations for such paper-based items as broadsides, charts, drawings, graphic prints, manuscripts, maps, posters and sketches. 

Upon request by the Chief of the Conservation Division, designs centralized and mission-specific projects using established and/or proposed program objectives. Manages divisional programs and projects with a focused, mission-specific scope. Identifies and implements needed actions concerning development, implementation, monitoring and evaluation of preservation programs and projects. Submits program goals and reports annual results to the Division Chief.

Develops, establishes, and maintains professional relationships with librarians, curators, facilities staff, Capitol Police, and other specialists to share resources and information to coordinate workflow, project planning and policy development in the Library. As a consultant, provides technical recommendations on the conservation and/or preservation of Library materials.

For full job description, click here.

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Archives Technician, Trinity University, San Antonio, TX

Job Opening Title: Archives Technician

Institution/Organization Name: Trinity University

Job Location (City, State, Province, Country): San Antonio, TX, USA

Application Deadline: May 18, 2018

Link to job posting: https://inside.trinity.edu/human-resources/employment-opportunities/temporary/16456 

Years of experience required: 1-3

Start Date: June 4th 

End Date: August 24th 

Work Schedule: 8:00am - 5:00pm

Summary:
The Coates Library seeks applications from highly motivated, innovative, and collaborative professionals to join our library in a summer 2018 term position as archives technician. Working exclusively in Special Collections and Archives and reporting to the university archivist, the archives technician will be responsible for digitizing a wide array of analog collections and university publications, theses, and other print materials according to best practices.

Duties and Responsibilities:

  • Organize project materials to be digitized, including photos, memorabilia, scrapbooks, slides, negatives, videotapes, and film reels
  • Photograph 3D objects and create master and derivative archival image files
  • Digitize film, negatives, photos, and slides
  • Operate various scanning and audio-visual digitization equipment
  • Follow specific procedures for processing, digitization, editing, and preservation of project materials
  • Crop, clean, and color-correct photos in Photoshop
  • Perform other job-related duties as assigned

Skills Preferred:

  • Knowledge of digital preservation theory and practice, including best practices, current technologies, relevant metadata, and file format standards
  • Experience with or demonstrated aptitude to learn digital preservation management software(s)
  • Excellent analytical, interpersonal, time management, and organizational skills
  • Ability to work both independently and collaboratively, including working with people with diverse backgrounds
  • Strong desktop computer skills: Windows or Mac, Excel, Photoshop, File Management
  • Knowledge of and interest in photography, video, and audio
  • Ability to lift and shift boxes weighing up to 50 pounds

Education Requirements:
Requirement: Bachelor's Degree.

Preferred: Master's degree in library/information science or a related field, preferably with archives concentration.

Will consider candidates with considerable coursework completed in the archives concentration.

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Assistant Photo Archivist, Museum of the City of New York, New York City, NY

The Museum looks for enthusiastic, energetic, and professional individuals to be part of our team through a variety of opportunities including permanent staff positions, grant-funded positions, internships and volunteer positions. 

The Museum is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.

The Museum of the City of New York is an equal opportunity employer. As such, the Museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race, religion, sex, sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state or local laws, in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. All employment-related decisions are based solely on relevant criteria including training, experience, and suitability.

For full description, go here.

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Contract Project Archivist, Nicolet College, Rhinelander, WI

Job Opening Title: Project archivist (Contract-type)

Institution/Organization Name: Nicolet College (Nicolet Area Technical College)

Job Location (City, State, Province, Country): Rhinelander, WI

Job Description: Nicolet College is seeking an archivist with knowledge and expertise to do a thorough inventory of stored documents, photos, slides and other items; organize and catalog the collection; safely and responsibly preserve the original items; assist in deaccessioning less relevant items; and provide basic training and a manual/guide to assist Nicolet staff in continuing and maintaining the collection going forward. The archivist will also digitize and publish on a website, LibGuide, or some other accessible format some of the more engaging items such as photos, slides, historic newspapers, etc. If funding and time allow, this professional will assist in conducting some oral histories/interviews that can be done with people who have longstanding ties with Nicolet.

This would be a contractor-type position that would allow for hours to be set independently. There is no determined a set end date to this project. There is flexibility in a mixture of on campus work and some ability to work remotely. When working in Rhinelander, there would be reimbursement for mileage, hotel and food expenses at the standard Wisconsin State approved rate. The anticipated hourly rate is $20-$25/hr., after coming to some agreement regarding the time and duration of the project once there is understanding of what will be required in order to meet the objectives above.

Interested candidates should contact Nora Craven, Manager of Library Services, at Nicolet College. 715.365.4576 or via e-mail at ncraven@nicoletcollege.edu.

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Curator, Archives of Women of the Southwest, DeGolyer Library, Southern Methodist University, Dallas, TX

Job Description

smu.taleo.net/careersection/ex/...

If interested in applying for this position, please go to the SMU web page:

www.smu.edu/BusinessFinance/HR/WorkingatSMU

 

Curator, Archives of Women of the Southwest

DeGolyer Library

Southern Methodist University

Dallas, Texas

The DeGolyer Library seeks a qualified professional for the curation, arrangement, and description of manuscript collections, personal papers, and other materials in the Archives of Women of the Southwest. The person in this position may supervise student workers, interns, or volunteers assigned to processing tasks. He or she reports to the director of the DeGolyer.

The DeGolyer Library is the principal repository at SMU for special collections in the humanities, the history of business, and the history of science and technology. Its rare books, manuscripts, photographs, maps, and other materials are available to all SMU students, faculty, visiting scholars, and other researchers. DeGolyer Library's holdings of primary sources are supported by exhibitions, lectures, publications, and other events. Dedicated to enhancing scholarship and teaching at SMU, the DeGolyer Library is charged with maintaining and building its various collections "for study, research, and pleasure."

Library holdings consist of over 150,000 rare books, over 2.5 million manuscripts, several thousand maps, a large and growing collection of ephemera, and a collection of over 1,000,000 photographs. The Library employs a dedicated and knowledgeable staff, complemented by a student workforce. More information can be found at the Library's web site: www.smu.edu/cul/degolyer


Established in 1993, the Archives of Women of the Southwest is one of the special collections of DeGolyer Library. The primary mission of the Archives of Women of the Southwest is to document the historical experience of western women, with a special emphasis on the region that includes Texas, Louisiana, Arkansas, Oklahoma, New Mexico, Colorado, Arizona, and the Spanish Borderlands. The position is supported by an endowment recently raised for the purpose.

Housed in the DeGolyer Library, the Archives currently has over 200 accessions. The collections include letters, diaries, speeches, photographs, scrapbooks, organizational records, ephemera, periodicals, and other print, audio and video materials.

MAJOR RESPONSIBILITIES

Collection development: the curator should be able to cultivate donors and to work effectively with individuals, families, and organizations, paying particular attention to the legal issues involved in the transfer of materials to the library. In addition to archival collections, the curator may also play a role in the selection of other primary materials in women's history, including books, pamphlets, broadsides, and other media. The curator will also help coordinate semi-annual meetings of the advisory board of the Archives of Women of the Southwest and keep the board apprised of needs and opportunities.

Processing: the curator will process incoming and existing collections and create finding aids.  He or she will be familiar with the application of standards for manuscript and archival description such as DACS and EAD; demonstrate flexibility and adaptability in an ever-changing technological environment; have the ability to compose clear, concise descriptions, as demonstrated in a finding aid/other functional document; have strong analytical, problem-solving, decision-making skills; and have the ability to work in a collegial setting and to communicate effectively, in writing and in speaking.  She or he will also work with the libraries' digitization unit on digital collections and digital preservation projects.

Reference: the curator will provide reference services in person, through email, and over the telephone. He or she will consult with SMU students and other researchers about their projects and advise them on the use of library finding aids such as reference books, collection guides, databases, and indexes as well as tools available via the internet. The curator will advise in the selection of short-term visiting research fellows. All staff work regular shifts in the reading room.

Instruction/Outreach: In collaboration with other members of the staff, provide high quality instruction using special collections materials to diverse audiences, principally classes of undergraduate and graduate students but also community groups, alumni, and others.

Research: the person in this position will curate exhibitions, contribute to library publications (in print and online), and develop areas of professional expertise through research, writing, publication, and involvement in local, regional, and national organizations.

Regular hours are 8:30-5, M-F. Occasional night or weekend work may be required for special events.

REQUIRED QUALIFICATIONS

Master's degree from an ALA-accredited program or advanced degree in a related discipline with professional experience in archives or special collections.

Candidate must be mobile, able to lift up to 40 pounds, climb ladders, push carts, and stand and sit for long periods. Exposure to dust and other foreign objects is routinely part of the processing experience as collections are acquired.

PREFERRED QUALIFICATIONS

A second master's degree in women's studies, American history, literature, or a related field.

One to three years' experience processing archival collections and writing finding aids.

Archival certification.

Experience in use of an integrated library system; knowledge/awareness of current trends in digitization of rare/unique original research materials, and of metadata formats; experience with social media in a special collections library.

Review of applications will begin immediately and will continue until the position is filled. Applications must be submitted online through the SMU Human Resources site and must include a c. v, cover letter, and a list of three references with contact information. This position is subject to the University's background check policy. Salary will range from $47,000-$54,000, depending on qualifications and experiences. This is designed as an entry-level / early career position. SMU offers a full range of benefits, including health insurance, retirement plans, and tuition benefits for employees and families.

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Rare Books Librarian, University of Kentucky, Lexington, KY

The University of Kentucky Libraries Special Collections Research Center seeks an enthusiastic and forward-thinking library/archives professional to attentively develop and promote its diverse collections of rare books and printed materials. The incumbent will serve faculty and students in a variety of disciplines across the curriculum and provide specialized reference, access, outreach, exhibition development, and instruction as part of the Research Services & Education team. Additionally, the position will administer the King Library Press and associated endowed fund, work closely with donors, collaborate with departments and administration across UK Libraries functions, and will have purchasing responsibilities for specific endowments associated with the development of the rare books and printed materials collections. 
This is a full-time, tenure-track position.

For more information, click here.

Required Qualifications:

  • MLS from an ALA-accredited institution, or an equivalent degree
  • Three or more years of experience in an academic or Special Collections Library
  • Demonstrated knowledge in a specialized field, especially related to literature, cultural history, languages, or other area(s) within UK's rare book and print materials collections

The candidate should also demonstrate the following: initiative, flexibility, and excellent analytical, interpersonal, and communication skills; a demonstrated ability to work effectively with a diverse population of faculty, staff, student, and community members; the ability to view rare books through a progressive and critical lens, address issues of diversity and equity, and provide a broad range of historical perspectives. Additionally, the candidate must support UK Libraries Diversity Statement and Core Values.

Desired Qualifications:

  • Experience teaching with primary sources and/or rare materials
  • Experience with donor relations and significant cultivation of private collectors
  • Experience providing reference and access services (online and in person)
  • Experience with rare books collection development and budget management
  • Experience in grant writing and fundraising
  • Experience with cataloging, conservation, and/or preservation standards and workflows

The University of Kentucky is a public, land grant university of approximately 32,000 students, 3,500 faculty, and 15,000 staff dedicated to improving people's lives through excellence in education, research and creative work, service, and health care. With over 200 academic programs across sixteen colleges and professional schools, the University plays a critical leadership role by promotion diversity, inclusion, economic development, and human well-being.
Located in the beautiful bluegrass region of central Kentucky, the University of Kentucky Libraries includes the main William T. Young Library, Medical Center Library, Special Collections Research Center, Agricultural Information Center, Fine Arts Library, Design Library, Education Library, Transportation Library, Lexmark Library, and Science & Engineering Library. Combined library holdings total more than four million volumes. The system has a faculty of 60 and a support and professional staff of 108. UK Libraries currently uses the Ex Libris Alma and Primo systems. UK Libraries memberships include the Association of Research Libraries, LYRASISASERL, and the Center for Research Libraries. UK is a regional depository for government publications.

To apply, interested applicants must attach two documents: 

  • Curriculum vitae
  • Cover letter

Please include contact information for three references when prompted in the application. This information may be utilized to solicit recommendation letters from your references within the employment system.

The application deadline is June 10th, 2018.

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Museum Technician, United States Holocaust Memorial Museum, Washington, DC

The United States Holocaust Memorial Museum is looking for an innovative and passionate individual to join our team and inspire citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity. The Public Programs Division, within the National Institute for Holocaust Documentation is committed to building and preserving for posterity the fully accessible collection of record on the Holocaust.

The incumbent provides support to the professional staff of the Collections Management Branch performing, but not limited to, the tasks related to the care and management of the Museum's holdings of audio and video testimonies, archival film collections and music and sound recordings, microforms, manuscripts, photographs and 3-dimensional artifacts. Tasks include preservation, accessioning, collections arrangement, collections reproduction, and collection retrieval and re-shelving.

Work environment is primarily at the Shapell Family Collections, Conservation and Research Center in Bowie, MD, and sometimes at the United States Holocaust Memorial Museum. 

This is a full-time donated (non-Federal) position, paid with the Museum's private funds, with a one-year work assignment to assist in a digitization project, and includes benefits. Salary is commensurate with experience.

For more information, click here.

Duties and Responsibilities

The incumbent performs the following technical duties in support of the work of the Collections Management Branch and may consult with conservation staff and curatorial staff from the Curatorial, Acquisition and Reference Branch, Archives Branch, and the Digital Asset Management and Preservation Branch.

Preservation: 

  • Following established procedures and industry best practices, works with responsible collections management staff for carrying out a variety of preservation and rehabilitation tasks relating to the Museum's holdings. 
  • Tasks may include monitoring the climate control systems in the storage facilities; identifying materials in need of conservation or are at risk of deterioration; and assisting in the execution of preservation projects, including conservation and digitization. 
  • Safeguards and ensures the physical security of all Museum holdings by maintaining general housekeeping standards, careful handling of delicate materials, and attention to detail.

Accessioning:

  • Works with responsible collections management staff and/or curatorial staff in the physical transfer of newly acquired materials to the Museum and/or offsite facility and in inventorying, rehousing, foldering, labeling, barcoding, numbering, assigning locations and other tasks required in order to establish preliminary physical control and to carry out the accessioning process.
  • Responsible for creating records and inserting accessioning information in the collections database.

Collections Arrangement: 

  • Responsible for taking corrective action in basic arrangement of Museum collections.

Collections Reproduction: 

  • Coordinates with responsible collections management staff and/or curatorial staff to identify and prepare Museum's holdings that are in a wide range of media formats for duplication. 
  • Assists with preparing and organizing digitization or migration projects. 
  • Prepares documentation, tracks and arranges shipments and retrieval of materials, and verifies and reshelves items.

Collections Retrieval and Reshelving:

  • Retrieves, prepares, tracks and reshelves material requested for research or viewing in the Museum's reading rooms or other collections locations. 

Minimum Qualifications

  • Bachelor's degree acceptable but Master's degree preferred in Museum Studies, Archival Management or related field.
  • Knowledge of specialized museum work related to the collection; the conservation techniques necessary for collections material; historic knowledge of the USHMM; and the procedures, methods and problem-solving used in the management of the collection and operation of the museum.
  • Experience using computer technology including word processing and collections databases, such as Emu, barcoding equipment and electronic label production software.
  • Familiarity of digitization techniques as it related to document collections.
  • Ability to work with delicate or fragile materials, including manual dexterity. Experience in multi-platform content production.
  • Ability to travel between Shapell Family Collections, Conservation and Research Center in Bowie, MD and the United States Holocaust Memorial Museum in Washington, DC as needed. 
  • Ability to start July 23, 2018.

How to Apply

Interested applicants should send their resume and cover letter to careers@ushmm.org. Please include both your resume and cover letter in a single PDF or Word document titled "First Name Last Name". Salary history may be required during the interview process. For more information about the US Holocaust Memorial Museum, please visit www.ushmm.org.

The US Holocaust Memorial Museum is an Equal Employment Opportunity Employer. This position is open to all qualified individuals. If you are not a US citizen, you must possess sufficient legal documentation and permission to work in the United States (and provide if requested).

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Librarian I, Consuelo Artaza & Castaneda Resident Librarian, University of Texas - Austin, Austin, TX

Purpose

As a member of the ACRL Diversity Alliance, this two-year academic librarian position for historically underrepresented, early-career librarian or archivist will provide specialized training, continuing education, and mentorship based on the resident's professional interests and goals.

Essential Functions

Support UT Libraries commitment to build a diverse workforce and foster diversity within the profession. Gain experience in a range of areas of academic librarianship, gaining both broad and deep understanding of how academic and research libraries operate. A final job description will be collaboratively developed in the first year and will include rotating through 3-4 Libraries' units or areas, culminating in an immersive project-centered and skill-based experience in one select area during the second year. Rotations could include: Library instruction and pedagogy; subject liaison librarianship and collection development; digital scholarship, scholarly communications, and data management; assessment and planning; collections acquisitions and licensing; digitization and preservation; special collections, rare books, and archives; metadata and cataloging; and others based on residents' interests. Develop essential skill sets needed for librarianship. Collaborate with other librarians to actively participate in the work of UT Libraries. Participate in professional library and scholarly organizations, for skill development and contribution to the profession.

Marginal/Incidental functions: Other related functions as assigned.

Required qualifications: MLS received in the last two years from an ALA-accredited graduate program, conferred by August 2018. Demonstrated experience in establishing priorities, meeting deadlines, and organizing work effectively. A willingness to take on new challenges with a creative approach to troubleshooting problems. Ability to communicate effectively, in person and in writing. Ability to work independently. Demonstrated ability to work collaboratively and efficiently in a fast-paced and evolving technological, team-oriented and change-ready environment. Demonstrated willingness to respond to opportunities with initiative, creative energy, and leadership. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications: None provided

Working conditions: Repetitive use of a keyboard at a workstationUse of manual dexterityWork in collaborative, team environment.

For more information, click here.

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Chief Records Officer, Utah Division of Archives & Records Services, Salt Lake City, UT

For more information, click here.

The Division of Archives and Records Services seeks to hire a Chief Records Officer who will oversee and supervise the work of the Records Analysis and Records Center sections of the division, and serve as the Records Officer for the division. If you have the ability to see the big picture and participate as part of a management team to organize and deploy our staff in the best way to serve the state, keep reading!

Principal Duties
As the Chief Records Officer, you will:

  • Manage the state's records management program.
  • Outline and implement a vision for how the Division of Archives will work with other entities to apply professional records management practices.
  • Provide retention schedules, comprehensive records management guidelines, and reporting methods to records officers.
  • Write policies, procedures, and administrative rules that relate to the Archives records management responsibilities.
  • Supervise records analysts and the Records Center Manager.
  • Act as the Records Officer for the division.
  • Work with division staff to manage and provide access to the Archives administrative records.
  • Provide leadership on all division initiatives and programs by collaborating with other management level staff.
  • Serve as a member of the Archives Open Records Team.
  • Develop a records management training curriculum.

 
The Best Qualified Candidate
The best qualified candidate for this position will have:

  • A Master's Degree in Public Administration, Library Science, or a related field.
  • 5 or more years of experience managing records, including creating and implementing retention schedules, etc.
  • 5 or more years of experience effectively managing and motivating personnel.
  • 3 or more years of experience managing and overseeing the use of inventory control systems, such as Versitile.
  • The ability to express ideas, concepts, and instructions in writing with clarity and proper usage of the English language. (Applications may be disqualified for improper grammar and spelling.)
  • The skill and ability to organize and evaluate detailed data.

 
Why You Should Join Our Team
The Division of Archives is an energetic, collaborative office with several cross-sectional teams working together on a variety of interesting and unusual projects, from state records to genealogy to historical oddities. We're always discovering ways to use these records in new and interesting ways using emerging preservation technologies. We work closely with public entities of all sorts, from the Governor's office to the governments of the smallest counties and cities in the state, so each day is different. Join our team in a rapidly changing field and enjoy all this, plus the state's awesome benefits package!
 
The Division
The purpose of the Division of Archives and Records Management is to assist Utah government agencies in the efficient management of their records, to preserve those records of enduring value, and to provide quality access to public information.

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Head of Conservation & Preservation, Getty Research Institute, Los Angeles, CA

For more information, click here.

The Getty Research Institute (GRI) seeks an experienced conservator to lead conservation and preservation for the Research Library. The Head of Conservation and Preservation will be responsible for the care and treatment of the library's special and general collections. In collaboration with colleagues at the Getty and in the broader conservation community, the Head will assume a vital role in institutional initiatives and research projects. In addition to strategic and administrative leadership, the Head will provide expert conservation of collection materials.

 

The Head will supervise a staff of 6 FTE responsible for a broad range of activities including conservation assessment and treatment of collections, support for ambitious exhibition, loan and digitization programs, disaster planning and response, and environmental monitoring. Reporting to the Head, Special Collections Management within the Research Library, the Head of Conservation and Preservation will work closely with staff throughout the GRI to ensure the smooth integration and timely completion of conservation and preservation activities.

 

Located at the Getty Center in Los Angeles, the Getty Research Institute is dedicated to furthering knowledge and advancing understanding of the visual arts and their histories. Serving an international community of scholars, the Research Library is one of the largest art and architecture libraries in the world, with holdings of more than one million books and periodicals. Special collections consist of rare and unique materials documenting art history and visual culture: rare books and journals, rare photographs, prints dating from the 15th century to the present, architectural drawings and models, audiovisual recordings, and extensive manuscript collections and archives.

Major Job Responsibilities

  • With a focus on special collections, plan, perform and document conservation treatments for a broad range of materials
  • Supervise the activities of the unit, set goals, foster staff development and review performance
  • Establish priorities in consultation with curators, registrars, archivists, librarians, and exhibition coordinators
  • Coordinate workflows and manage daily operation of the conservation laboratory
  • Prepare condition assessments of items and collections; advise on conservation needs and options
  • Make recommendations regarding objects proposed for exhibition and loan, including review of facilities reports from borrowing institutions
  • Train and provide guidance for GRI staff in materials handling, preservation decision-making and physical care workflow
  • Coordinate preventive care, including IPM and environmental monitoring programs
  • Maintain an effective disaster/emergency response and recovery plan; may lead recovery activities
  • Ensure compliance with industry standards and best practices
  • Maintain program metrics, prepare reports, and contribute to funding applications
  • Oversee research, evaluation, recommendation and procurement of specialized equipment, supplies and services
  • Contribute to space planning and collection storage initiatives
  • Remain current in conservation practices and trends in the profession
  • Perform advanced scholarly research in the conservation field
  • Develop and maintain collaborative relationships with local, national, and international colleagues
  • Serve as a member of the library management team and as a resource for the GRI

Qualifications

  • MA in conservation or equivalent degree
  • 7 years of experience in conservation
  • 2 years of lead or supervisory experience

Knowledge, Skills and Abilities

  • Demonstrated ability to collaborate and direct teams
  • Advanced knowledge of chemical and physical properties of conservation materials and deterioration processes
  • Expert knowledge of conservation history, ethics and methodology
  • Advanced knowledge and demonstrated experience with complex conservation treatment of paper, photographs and/or three-dimensional objects
  • Advanced knowledge of preservation issues in cultural institutions preferred
  • Demonstrated accomplishment in conservation research and writing preferred
  • Expert knowledge of emergency preparedness and emergency response procedures
  • Experience with emerging technologies in conservation practice preferred
  • Knowledge of art history preferred

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Research Library Rights Coordinator, Getty Research Institute, Los Angeles, CA

For more information, click here.

The Getty Research Institute (GRI) seeks an experienced and knowledgeable Rights Coordinator to work with staff across the programs of the J. Paul Getty Trust as the central internal contact point regarding rights assessment and clearance for materials held in the GRI Research Library's Special Collections. Interprets GRI contracts, Deeds of Gift, and non-exclusive licenses and conducts rights research. This position reports to the Head of Permissions within the Research Library. The successful candidate will be a personable, flexible, well-spoken, and diplomatic individual having significant experience conducting rights research and analysis, preferably in a Research Library environment.

The Getty Research Institute is dedicated to furthering knowledge and advancing understanding of the visual arts and their various histories through its expertise, active collecting program, public programs, institutional collaborations, exhibitions, publications, digital services, residential scholars programs, and research library.The special  collections are comprised of rare and unique materials documenting art history and visual culture:nearly 70,000 rare books and journals, more than 1,100 collections of rare photographs; about 25,000 prints dating from the 15th century to the present; and nearly 6,000 collections of archives, including unique manuscript material, drawings, audiovisual recordings, art objects, architectural models, and a growing number of email archives and digital files. Additionally, the Photo Archive contains nearly two million study photographs of fine and decorative arts and architecture.

Major Job Responsibilities

  • Assist and advise on various Getty projects  that include GRI materials such as, but not limited to, Getty exhibitions, social media, digital projects, and publications.
  • Oversee and manage a centralized GRI Rights Database, including creating new records, revising existing records, developing workflows for gathering rights information from staff, and for updating the database with information from acquisition files.
  • Assist with gathering, entering, and maintaining Rights metadata in GRI registration system and digital asset management system from various GRI contacts.
  • Develop strategies for orienting Research Assistants and other Getty staff to the basics of rights research for the Getty and provide guidance on reproductions and permissions issues to GRI staff by attending launch meetings for exhibitions (onsite and online), mobile tours, etc.
  • Advise, consult, and assist staff on the legal issues and responsibilities related to works of art and loan objects and the rights to reproduce them, supporting projects to update legacy agreements and licenses to obtain additional rights or new non-exclusive licenses from current rights holders, for digitization and other uses, as applied to special collections and photo archive materials.

Qualifications

  • BA in Art History or related discipline; MLIS, Archives Certification, or equivalent research experience in Art History or a related discipline; advanced subject degree preferred (law, intellectual property, art history, museum studies, etc.)
  • 3-5 years of library, archives, or visual resources collection experience. 
  • 2-3 years of experience working in a rights and reproductions role, in a library, archive, visual resource collection, or other arts-related or non-profit organization.
  • Working knowledge of U.S. intellectual property law, including "fair use," "orphan works," privacy, publicity, and other issues affecting libraries and archives in the print and digital realm, as well as the ability to interpret and communicate copyright information to Getty staff.
  • Familiarity with digital licensing protocols, such as Creative Commons and Rightsstatements.org.
  • Ability to work with Microsoft suite of software, Filemaker, and Acrobat.
  • Experience with digital asset management systems and/or collection registration systems.
  • May require supervisory experience.

Knowledge, Skills and Abilities

  • Excellent written and verbal communication skills, including the ability to professionally and diplomatically communicate with Getty staff, artists, foundations, estates, museums and artists' rights societies.
  • Exceptional attention to detail and project management skills with experience handling multiple deadline-driven projects simultaneously.
  • Must enjoy and excel at working both collaboratively and independently.
  • Advanced knowledge of intellectual property rights, copyright, rights management, collection documentation, image reproduction, license agreements, rights negotiation, and donor and user privacy issues to complex assignments and work.
  • Critical thinking and problem solving skills.
  • Knowledge/familiarity with at least two Western European languages preferred.
  • Excellent attention to detail and organizational skills.
  • Proven project management experience.
  • Proven experience dealing with confidential information.
  • Flexibility/ability to react quickly and positively to change and ability to accept/create new opportunities and challenges essential.
  • Must be able to work independently and within teams.
  • Familiarity with library standards, best-practices, library applications, computer systems, online databases, and image delivery technology.
  • Knowledge of professional practices associated with materials found in special collections, including rare books, manuscripts, and graphic materials.

 

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Head of Archives & Special Collections, Loyola Notre Dame Library, Baltimore, MD

Head of Archives and Special Collections

A great opportunity for a Head of Archives and Special Collections.

The Loyola Notre Dame Library (LNDL) seeks an imaginative and innovative leader who will articulate a clear vision for a unit that includes the university archives and special collections of Loyola University of Maryland and Notre Dame of Maryland University. The successful candidate will be an individual who is creative, flexible, and enthusiastic about serving the two communities by expanding access and promoting the use of collections through classroom instruction, outreach, public presentations, tours, and exhibits. The individual in this position will be responsible for supporting the universities' educational missions, alumni relations, record retention priorities and fundraising, as well as the broader scholarly community.

Position Responsibilities:

  • Provides vision and leadership in directing and managing the programs and operations of Archives and Special Collections.
  • Sets goals, identifies resources needed, and cultivates opportunities for collaboration.
  • Supervises, trains, and evaluates a full time processing archivist, volunteers and student workers describing and redefining positions as necessary.
  • Develops programs and services to acquire, process, curate, and provide access to special collections and archives in a variety of formats.
  • Collaborates with faculty to teach the use of primary source materials, support digital scholarship initiatives, assess student learning, and makes the collections accessible by way of new and innovative strategies.
  • Partners with campus stakeholders to develop innovative ways to use the collections.
  • Creates a program to support born-digital archives.
  • Participates in the planning, maintenance, accessibility, and sustainability of digital projects.
  • Evaluates potential donations for inclusion in archives and special collections.
  • Coordinates outreach events, receptions, and special viewings of archives and special collections materials.
  • Partners with campus constituencies to develop and implement a program of records management and retention.
  • Develops assessment strategies and conducts ongoing assessment using a variety of methods to determine the effectiveness of services.
  • Identifies, writes, and participates in grant proposals and projects.
  • Perform liaison duties to promote services and resources to faculty.
  • Perform other duties as assigned.

Required Qualifications:

  • MLS or equivalent from an ALA-accredited program with an emphasis in archives and records management
  • Minimum of 3-5 years of progressively responsible experience in a college or university archive/special collections
  • Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools and finding aids
  • Demonstrated ability to supervise and mentor
  • Knowledge and/or experience developing digital collections
  • Knowledge and/or experience employing digitization practices to enhance archives and special collections
  • Knowledge of current metadata standards used for describing digital materials such as image, text, sound, and video
  • Knowledge and/or experience with archival collection management systems, e.g., ArchivesSpace, Preservica, etc.
  • Experience with content management systems, such as Omeka and Wordpress
  • Excellent oral and written communication skills
  • Commitment to building strong relations between the library, academic departments at both universities, the two university communities, and external communities
  • Evidence of well-developed organizational, time, and project management skills.
  • Ability to move and / or lift up to 40 lbs with or without accommodation

Preferred Qualifications:

  • Experience with library preservation/conservation techniques and digitization, digital preservation practices and standards
  • Familiarity with institutional repositories or ContentDM, EAD, Web harvesting, APIs.
  • Successful grant writing experience
  • Experience organizing and mounting exhibits
  • Ability to cultivate and maintain effective relations with donors
  • Experience with promoting collections through social media
  • Familiarity with copyright and intellectual property issues

About the Library:

The Loyola Notre Dame Library , located in northern Baltimore City, is a member of the University System of Maryland and Affiliated Institutions and serves Loyola University Maryland and Notre Dame of Maryland University. The library serves as an integral part of the campuses by providing information services and resources to support the academic programs and educational concerns of the two institutions. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning. Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a student population of 6,160 FTE.

The Library offers an excellent benefit package that includes medical, access to dental, life, disability insurance, and TIAA‐CREF retirement. Librarians also receive support for professional development. Successful candidates will be subject to a pre‐employment background check.

The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age.

Application Procedures: Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) work-related references with "Head of Archives and Special Collections" in the subject line to Lorena Dion, Administrative Operations Coordinator: ldion@loyola.edu.

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Curator, Archives of Women of Southwest, Southern Methodist University, Dallas, TX

Institution/Organization Name: DeGolyer Library, Southern Methodist University

Job Location (City, State, Province, Country): Dallas, TX

Application Deadline: priority to those before June 5, 2018

Link to job posting: https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=CEN00000012&tz=GMT-05%3A00

Years of experience required: 1-3 years preferred

If interested in applying for this position, please go to the SMU web page:
https://www.smu.edu/BusinessFinance/HR/WorkingatSMU

Curator, Archives of Women of the Southwest
DeGolyer Library
Southern Methodist University
Dallas, Texas

The DeGolyer Library seeks a qualified professional for the curation, arrangement, and description of manuscript collections, personal papers, and other materials in the Archives of Women of the Southwest. The person in this position may supervise student workers, interns, or volunteers assigned to processing tasks. He or she reports to the director of the DeGolyer.

The DeGolyer Library is the principal repository at SMU for special collections in the humanities, the history of business, and the history of science and technology. Its rare books, manuscripts, photographs, maps, and other materials are available to all SMU students, faculty, visiting scholars, and other researchers. DeGolyer Library's holdings of primary sources are supported by exhibitions, lectures, publications, and other events. Dedicated to enhancing scholarship and teaching at SMU, the DeGolyer Library is charged with maintaining and building its various collections "for study, research, and pleasure."

Library holdings consist of over 150,000 rare books, over 2.5 million manuscripts, several thousand maps, a large and growing collection of ephemera, and a collection of over 1,000,000 photographs. The Library employs a dedicated and knowledgeable staff, complemented by a student workforce.

More information can be found at the Library's web site: http://www.smu.edu/cul/degolyer

Established in 1993, the Archives of Women of the Southwest is one of the special collections of DeGolyer Library. The primary mission of the Archives of Women of the Southwest is to document the historical experience of western women, with a special emphasis on the region that includes Texas, Louisiana, Arkansas, Oklahoma, New Mexico, Colorado, Arizona, and the Spanish Borderlands. The position is supported by an endowment recently raised for the purpose.
Housed in the DeGolyer Library, the Archives currently has over 200 accessions. The collections include letters, diaries, speeches, photographs, scrapbooks, organizational records, ephemera, periodicals, and other print, audio and video materials.

MAJOR RESPONSIBILITIES

  • Collection development: the curator should be able to cultivate donors and to work effectively with individuals, families, and organizations, paying particular attention to the legal issues involved in the transfer of materials to the library. In addition to archival collections, the curator may also play a role in the selection of other primary materials in women's history, including books, pamphlets, broadsides, and other media. The curator will also help coordinate semi-annual meetings of the advisory board of the Archives of Women of the Southwest and keep the board apprised of needs and opportunities.
  • Processing: the curator will process incoming and existing collections and create finding aids. He or she will be familiar with the application of standards for manuscript and archival description such as DACS and EAD; demonstrate flexibility and adaptability in an ever-changing technological environment; have the ability to compose clear, concise descriptions, as demonstrated in a finding aid/other functional document; have strong analytical, problem-solving, decision-making skills; and have the ability to work in a collegial setting and to communicate effectively, in writing and in speaking. She or he will also work with the libraries' digitization unit on digital collections and digital preservation projects.
  • Reference: the curator will provide reference services in person, through email, and over the telephone. He or she will consult with SMU students and other researchers about their projects and advise them on the use of library finding aids such as reference books, collection guides, databases, and indexes as well as tools available via the internet. The curator will advise in the selection of short-term visiting research fellows. All staff work regular shifts in the reading room.
  • Instruction/Outreach: In collaboration with other members of the staff, provide high quality instruction using special collections materials to diverse audiences, principally classes of undergraduate and graduate students but also community groups, alumni, and others.
  • Research: the person in this position will curate exhibitions, contribute to library publications (in print and online), and develop areas of professional expertise through research, writing, publication, and involvement in local, regional, and national organizations.

Regular hours are 8:30-5, M-F. Occasional night or weekend work may be required for special events.

REQUIRED QUALIFICATIONS

  • Master's degree from an ALA-accredited program or advanced degree in a related discipline with professional experience in archives or special collections.
  • Candidate must be mobile, able to lift up to 40 pounds, climb ladders, push carts, and stand and sit for long periods. Exposure to dust and other foreign objects is routinely part of the processing experience as collections are acquired.

PREFERRED QUALIFICATIONS

  • A second master's degree in women's studies, American history, literature, or a related field.
  • One to three years' experience processing archival collections and writing finding aids.
  • Archival certification.
  • Experience in use of an integrated library system; knowledge/awareness of current trends in digitization of rare/unique original research materials, and of metadata formats; experience with social media in a special collections library.

Review of applications will begin immediately and will continue until the position is filled.

Applications must be submitted online through the SMU Human Resources site and must include a c. v, cover letter, and a list of three references with contact information. This position is subject to the University's background check policy. Salary will range from $47,000-$54,000, depending on qualifications and experiences. This is designed as an entry-level / early career position. SMU offers a full range of benefits, including health insurance, retirement plans, and tuition benefits for employees and families.

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Theodore Roosevelt Center Digital Library Coordinator/Archivist, Dickinson State University, Dickinson, ND

For more information, click here

SUMMARY OF POSITION: The Digital Library Coordinator and Archivist leads the development and maintenance of the Theodore Roosevelt Digital Library, by facilitating acquisition of materials for addition to the digital library and creating (and supervising others in the creation of) quality metadata. The Coordinator accessions new physical materials received or acquired by the Theodore Roosevelt Center, and provides for proper storage and care of those items.
 
REPORTING RELATIONSHIP: This position reports to the Theodore Roosevelt Center Project Manager
 
MINIMUM QUALIFICATIONS

  • MLS from an ALA accredited program or Master's in History
  • Excellent interpersonal and written communication skills
  • Ability to organize and prioritize multiple tasks and responsibilities
  • Ability to learn new technologies quickly
  • Knowledge of controlled vocabularies to describe digital assets

 
PREFERRED QUALIFICATIONS

  • Knowledge of the Gilded Age and Progressive Era
  • Working knowledge of digital files standards and best practices for preservation and presentation of digital materials

 
COMPENSATION: Includes a salary of $41,000 - $44,000 commensurate with qualifications and experience, and a comprehensive fringe benefit package, including employer-paid full-family coverage health insurance, TIAA retirement, tuition waiver benefits and much more. This position is contingent upon continued funding and is currently funded through June 30, 2019.
 
LOCATION: Dickinson, ND
 
STARTING DATE: As soon as possible
 
ESSENTIAL RESPONSIBILITIES AND DUTIES

  • Maintain relationships with contributing partners and maximize opportunities to acquire new materials. Assist contributing entities in meeting project standards with materials they contribute.
  • Process incoming images and metadata; prepare web-ready image copies; and conduct quality control.
  • Establish processing priorities and oversee day-to-day production workflows.
  • Catalog and supervise others in the cataloging of materials.
  • Guide the process of copyright review and maintain appropriate copyright documentation for materials in the digital library.
  • Conduct weekly QA for exports of digital library items to the website.
  • On a monthly basis, update the featured items on the website.
  • Regularly review cataloging and image issues, analyze and make recommendation for solutions.
  • Maintain policies for imaging and metadata standards for the project.
  • Maintain and document controlled vocabularies for access by everyone working on the digital library.
  • In cooperation with Project Manager develop strategic goals for future acquisitions.
  • Accession new physical materials received or acquired by the Theodore Roosevelt Center.
  • Ensure proper storage and care of physical items, which are mostly manuscripts but include some 3D objects.
  • Maintain inventory of Theodore Roosevelt Center working library (books held in TRC office).Other duties as assigned.
  • Recruit, train, and supervise interns to assist with the cataloging and reviewing of the collection.
  • Other duties as assigned.

 
DISCLAIMER CLAUSE:
This job announcement is not intended, and should not be construed, to be a complete list of all responsibilities, duties, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of those principal job elements essential to making fair pay decisions and determining job performance.
 
POSITION DETAILS:
Band:                                    3000 Professional
Sub Band:                             3405 Educational Services Professional
Term:                                    12 months
Status:                                  Full-time (100%), benefited, exempt (from FLSA overtime)
 
APPLICATION INFORMATION: Applications received by May 24, 2018 will be given first consideration. The position will remain open until filled.
 
Complete the online application at http://www.dickinsonstate.edu/about/employment/open-positions/, then upload a cover letter specifically addressing the above minimum and preferred qualifications, a current resume and copies of graduate transcripts by the date stated above. Official transcripts will be required upon hire.
 
For more information about the position, contact the direct supervisor at 1-800-279-4295 ext. 2814 or Sharon.Kilzer@dickinsonstate.edu
 

For more information or assistance contact: Human Resources  (701) 483-2476
  • Applicants who are residents of ND and eligible to claim veteran's preference must include Form DD214 with the application for employment; claims for disabled veteran's preference must include Form DD214 and a letter less than one year old from the Department of Veterans' Affairs indicating disability; claims for preference as the eligible spouse of a disabled or deceased veteran must include Form DD214, a marriage certificate and a letter less than one year old from the Department of Veterans' Affairs indicating disability, or the veteran's death certificate.
  • Due to access to restricted information, the successful candidate will be required to complete a satisfactory criminal history record check.
  • Applicants must be eligible to work in the U.S. and I-9 employment certification is required at hire.

 
DICKINSON STATE UNIVERSITY is a regional four-year institution within the North Dakota University System. The university's mission is to provide high quality, accessible programs; to promote excellence in teaching and learning; to support scholarly and creative activities; and to provide service relevant to the economy, health, and quality of life for the citizens of the state of North Dakota. For more information about Dickinson State University please visit www.dickinsonstate.edu and watch this video.
 
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
 
Dickinson State University is an equal opportunity and affirmative action institution that does not discriminate on the basis of race, color, gender, sexual orientation, national origin, age, religion, information protected by the Genetic Information Nondiscrimination Act ("GINA") or disability in its admissions, student aid, employment practices, educational programs or other related activities. Dickinson State University complies with the provisions of the North Dakota Human Rights Act.

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Director of Library & Research Center, National Museum of Women in the Arts, Washington, DC

For the full job description, click here.

How to Apply for a Job at NMWA

To apply for an open position, please send an email to hr@nmwa.org with your cover letter, resume, and salary requirements. Email is the preferred method; attachments should be in Microsoft Word or PDF formats only. If you are unable to apply by email, you may mail application materials to:

Human Resources
National Museum of Women in the Arts
1250 New York Avenue, NW
Washington, D.C. 20005-3970

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Digital Repository Unit Head, Colorado State University, Fort Collins, CO

For more information, click here.

Digital Collection Services supports Colorado State University's academic and research needs by providing data management services to researchers, faculty and students; creating and providing access to digital resources through digitization and the application of metadata; and managing the consortial and CSU digital repository, Digital Collections of Colorado (https://dspace.library.colostate.edu/) and its content. 

The Digital Collections of Colorado (DCC) provides management, dissemination, and preservation services for research, scholarship, and creative works of faculty, students, and academic staff from several Colorado institutions of higher education. This rich resource of more than 70,000 digital objects also hosts locally digitized collections of selected archival holdings to support teaching and research. It also maintains a collaborative relationship with the University Press of Colorado and the Open Textbook Library.

Reporting to the Coordinator of Digital Collection Services (DCS), this position serves as the head of the Digital Repositories Unit, and is responsible for the management of the CSULibraries' digital institutional repository system. The position also establishes and effectively manages projects and workflows for the creation, delivery, and ongoing preservation of digital objects. This position will be filled at either the Assistant or Associate Professor level.

This position works closely with staff in the Research, Digital Library and Data Services Division and other Libraries units, including Archives and Special Collections, to leverage the full range of library expertise and resources in building and managing Digital Collections of Colorado. The Digital Repositories Librarian also services as a member of the department's management team.

Head, Digital Repositories Unit:

  • Supervises one faculty member, one academic professional, and four classified staff members.
  • Examines, analyzes, designs, and manages unit activities, procedures, and workflows to ensure efficiencies in the delivery of digital content;
  • Builds on staff members' technical skills to establish and maintain a cohesive unit;
  • Coordinates unit activities with other DCS departmental staff to promote a team environment.

Management of digital repository activities:

  • Serves as the lead in defining and implementing policies for the digital repository
  • Examines, analyzes, and designs workflows to improve access to information;
  • Serves as lead contact with Academic Computing and Networking Services (ACNS) programmers on issues related to the repository;
  • Serves as an expert on digital repositories and open access repositories;
  • Contributes to strategic vision of digital repository and communicates the benefits of repositories to CSU faculty members;
  • Monitors emerging trends in digital repositories technologies and management;
  • Supports and manages collaboration and technical support with other members of the Digital Collections of Colorado;
  • Provides training for faculty and staff members at CSU-Fort Collins and DCC libraries;
  • Collaborates with other CSU Libraries units on repository operations and developing special projects;
  • Works closely with the university's data management professionals to ensure that faculty research outputs are findable, accessible, and interoperable;

Management of Digitization Operations

  • Identifies digitization projects collaboratively with College Liaisons and Archives & Special Collections department;
  • Oversees a portfolio of digital library projects and coordinates workflows for digitization, metadata creation, digital object publication, and digital preservation;
  • Maintains in-depth knowledge of standards and best practices in digital libraries.

Member of Digital Collections Management Team:

  • Serves as a working member of the department's management team;
  • Serves as a leader or team member for specific activities or projects;
  • Serves on committees or task forces as appointed;
  • Assists the Coordinator by preparing reports and statistics; 
  • Contributes to meetings, overall planning, development, and assessment of activities.

 

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Conservation Librarian, University of Pennsylvania, Philadelphia, PA

For more information, click here.

Job Duties and Responsibilities 

  • Plan and perform simple to complex structural and aesthetic conservation treatment on a wide range of special collections library materials including books, manuscripts, art-on-paper, maps, ephemera, and parchments. 
  • Apply knowledge of conservation theory and preventive conservation techniques to safeguard the long-term care of Penn Libraries collection materials
  • Implement and conduct treatment practices that are in keeping with the AIC Standards of Practice and Code of Ethics.
  • Contribute to and conduct condition surveys and collection assessments.
  • Analyze and examine collection materials to identify, describe, and document their material composition.
  • Collaborate in exhibition and loan activities including review of facilities reports and environmental specifications; conducting exhibition reviews and on-site installation as needed.
  • Develop and implement new documentation procedures and systems with the Head of Conservation.
  • Participate in and create research, training, and educational outreach to a broad audience within the Penn Libraries and Penn academic community as well as partnering cultural institutions at the regional and national scale.
  • Under direction of Head of Conservation and as required, develop curricula and lead audience-appropriate training and outreach for staff, students, faculty, and researchers.
  • Contribute to departmental efforts to support Penn Libraries social media and communications campaigns.
  • Collaborate with and direct the work of other lab staff, technicians, interns, and student workers.
  • Facilitate general maintenance and organization of the conservation laboratory by contributing to safety procedures, maintaining inventories, and selecting materials and supplies.
  • Be an active member of the conservation and cultural heritage community through active participation, publication, research, and professional service.
  • Performs other related duties as assigned.

Required Expertise 

  • Master's degree from an accredited graduate training program in conservation and 2 years of post-graduate, professional experience in conservation laboratory, preferably in a special collections or research library, or similar institution; or equivalent combination of education and experience, are required. 
  • Demonstrated experience treating a wide range of materials, including books, paper, and parchment, as demonstrated by a portfolio
  • Demonstrated success with a wide range of conservation treatment procedures and a high degree of manual dexterity, analytic and observational skills, as demonstrated by a portfolio
  • Demonstrated thorough working knowledge of conservation theory and practice, with satisfactory completion of courses in organic, paper, and conservation chemistry
  • Well-developed communication and research skills
  • Ability to work collegially across a large, complex, and dynamic organizational setting
  • Ability to initiate and adapt to change
  • Ability to analyze and solve problems
  • Ability to work independently and with others
  • Attention to detail and willingness to learn new techniques
  • Working knowledge of Microsoft Office, Adobe, and other project management software

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Metadata Librarian, Digital & Special Collections, Georgetown University, Washington, DC

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

The Georgetown University Library is an agile organization that respects the heritage of the past while anticipating the requirements of the 21st century. By providing preeminent services, collections and spaces, the Library shapes the creation of knowledge, conserves culture for posterity, and transforms learning and research.

For more information, click here.

The Metadata Librarian works collaboratively with other Metadata Librarian(s) and Metadata Specialists to support the discovery of and access to Library acquired materials in a variety of languages and formats, special collections, and digital content through metadata creation, analysis, enrichment, and maintenance according to local and national cataloging and metadata standards. Reporting to the Head of Metadata Services, the Metadata Librarian has duties that include but are not limited to:

Original Cataloging

  • Performs original and complex copy cataloging for monographic, in both English and non-English languages in a variety of subject areas.
  • Uses the nationally accepted standards of the Anglo-American Cataloging Rules (AACR2 revised ed.) and the LC Rule Interpretations (LCRIs) for descriptive cataloging, the Library of Congress Subject Headings (LCSH) for subject access and Library of Congress call numbers for classification of materials.
  • Upgrades less than full member OCLC member copy of bibliographic records by adding LC call numbers and subject headings.
  • Creates name authority records according to NACO standards.
  • Contributes authoritative name headings to the NACO database.
  • Resolves cataloging problems and conflicts identified by paraprofessionals within the Department.
  • Participates in training and support activities for paraprofessionals.
  • Works closely with the Unit Head to develop efficient workflow for cataloging monographic materials.

Rare Book and Digital Object Cataloging

  • Performs original and complex copy cataloging for rare book monographic materials in a variety of subject areas and languages.
  • In addition to the nationally accepted standards stated above, catalogs according to descriptive cataloging rules found in the Descriptive Cataloging of Rare Materials (Books), 2nd edition.
  • Describes digital resources using the appropriate metadata schema (preservation, access, description, etc.) to support Georgetown University Library's digital collections. Metadata is provided within the digital library systems and/or within OCLC for inclusion in the local system

Library Contributions and Professional Development

  • Serves on library and university-wide committees and task forces; participates in local consortia and regional and national associations.
  • Contributes to the profession through writing for publication, presentation, and/or active involvement in professional associations at the national or regional level.
  • Continually acquires new knowledge and updates skills to enhance professional performance in all areas of responsibility.
  • Keeps abreast of developments, trends and issues in the library field.
  • Monitors trends and maintains currency in emerging issues within areas of expertise.
  • Participates in meetings and in planning.
  • Suggests revisions in policies and enhancements to services.
  • Participates in achieving library-wide priorities; prepares statistics and writes reports.

Requirements

  • Master's degree in Library or Information Science from ALA-accredited institution
  • 2 or more years of professional metadata creation experience in an academic or research library
  • 2 or more years of professional experience creating metadata for rare and special collections
  • Demonstrated knowledge of MARC and non-MARC metadata formats, standards and schema, such as Dublin Core, METS, EAD, TEI, MODS and AAT
  • Working knowledge of descriptive bibliography and issues specific to rare materials
  • Working knowledge of current metadata standards such as FRBR, Resource Description and Access (RDA), Program for Cooperative Cataloging/Library of Congress Policy Statements, Library of Congress Subject Headings (LCSH), Library of Congress Classification (LCC), and other emerging standards
  • Experience with a national bibliographic utility, such as OCLC, and a local online system, such as Alma

Preferred qualifications

  • Knowledge of issues and current trends in metadata, discovery tools, digital library development, digital preservation, and cataloging standards and practices
  • Knowledge of preservation metadata schemas and practices
  • Proficiency in Latin and reading knowledge of 1 or 2 modern foreign languages
  • Working knowledge of special collections and rare book metadata standards including Descriptive Cataloging of Rare Materials and Books (DCRM(B)), Descriptive Cataloging of Ancient, Medieval, Renaissance, and Early Modern Manuscripts (AMREMM), and RBMS (Rare Books and Manuscripts Section) genre terms
  • Experience using DSpace or other digital asset management systems
  • Demonstrated programming skill and ability (e.g., Python, PHP, and Java), especially related to metadata manipulation
  • Experience with MarcEdit or other MARC editing tools
  • Aptitude for complex, analytical work with attention to detail, demonstrated problem-solving skills, and flexibility
  • Ability to work in a continually changing environment, to exercise initiative, and to work independently as well as part of a team

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Multiple Positions, KAUST, Thuwal, Saudi Arabia

Position ID 5151BR - University Archivist & Records Manager

Position ID 5149BR - Digital Repository Lead

For more information, click here.

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Records & Microfilm Archivist, Access Sciences, Baton Rouge, LA

Access Sciences knows that Better Information = Better Business. We're a diverse group of accomplished professionals, joined together to achieve our mission: to help organizations make good business decisions by making the right information available to the right people at the right time. We support this by offering services in these areas:

  • Business Analysis and Strategy
  • Solution Design, Development, and Deployment
  • Program and Change Management
  • Critical Skills Sourcing
  • Operational Support

In our organization, we treat others as we wish to be treated. We embrace diversity and collaboration at all levels of our organization. We value relationships: with our colleagues, our clients, and our community. Does this sound like you, too? Apply for your next career adventure today - we can't wait to get to know you!

For more information, click here.

We are seeking a Records and Microfilm Archivist to join our team in Baton Rouge, Louisiana.

Role Characteristics:

As a Records and Microfilm Archivist, you will serve as the microfilm preservation and maintenance specialist. You will be part of our Records and Information Management (RIM) team that supports our client, a highly visible Louisiana state agency, on all things RIM-related.

Job Responsibilities:

  • Serve as the microfilm preservation and maintenance specialist
  • Update, maintain, and work to improve the microfilm records inventory database
  • Identify and correct errors found in the inventory database, and report findings to management
  • Assist with physical preservation of microfilm through testing of the film itself and its storage environment
  • Catalog microfilm records into an inventory database using metadata (retention, location, record series, etc.)
  • Determine retention and disposition periods for physical and digital records using an established records retention schedule
  • As needed, work with the RIM Team on special projects, training sessions, records inventories, etc.
  • As needed, conduct legal research and maintain knowledge of records retention resources, especially in the transportation regulatory department
  • As needed, assist with onsite and offsite physical records inventories 

Required Skills, Experience, and Knowledge:

  • Experience with microfilm physical preservation and maintenance protocols
  • Able to analyze various sources of records and data to find and resolve discrepancies
  • Exhibit friendly and collaborative mindset when working with team members and client
  • Advanced skills in MS Office Suite; some experience in Adobe Acrobat

Education:

  • A degree in an information management area of study is preferred
  • Special consideration will be given to candidates with an MLIS degree, with an emphasis on archiving and records management

Good to know:

  • This is a full-time position in Baton Rouge, LA; the work schedule is generally Monday-Friday, 8:00am-5:00pm
  • You will be required to sign and adhere to a strict confidentiality agreement
  • You must authorize and pass a background check, and, depending on client requirements, a drug and alcohol screening may be required

Access Sciences is an employee-owned consulting and managed services firm headquartered in Houston, Texas with national reach. Our employees enjoy a range of benefits, including:

  • Competitive salary
  • Employee Stock Ownership Plan (ESOP)
  • 401(k) and 401(k) Roth with company match
  • Medical, Dental, and Vision Plans
  • Flexible Spending Account (Medical and Dependent Care)
  • Health Savings Account (HSA) with company contribution
  • Disability and Life Insurance, company paid
  • Voluntary Life Insurance
  • Paid Time Off and Paid Holidays
  • Paid Volunteer Hours

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Project Archivist, Justice Antonin Scalia Papers, Harvard University, Cambridge, MA

For more information, click here.

Harvard Law School Library seeks an experienced, collaborative, and service-oriented processing archivist for a one-year term beginning July 1, 2018. Reporting to the Curator of Modern Manuscripts within the Historical & Special Collections unit (HSC), the successful candidate will survey United States Supreme Court Justice Antonin Scalia's collection of scholarly and professional work, develop a multi-year processing plan, and begin describing the collection in an Encoded Archival Description (EAD) finding aid. 

  • Survey and appraise approximately 400 linear feet of argued case files, conference files, pre-Supreme Court work, speaking engagements, correspondence, miscellaneous court documents, teaching files, and event files. The collection contains both analog and born-digital materials.
  • In consultation with the curator of modern manuscripts and curator of digital collections, develop a processing plan for the physical and born-digital components of the collection that proposes arrangement schemes; and a management plan responsive to the multiple, rolling restrictions and redactions that impact approximately 75% of the collection.
  • Arrange and describe at least the portion of the collection scheduled to be open to researchers in 2020 (approximately 90 linear feet).
  • Encode a finding aid in XML according to the Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD) standards.

Basic Qualifications

ALA-accredited master's degree in library science or archival studies required. Minimum of three years' experience in appraising, accessioning, arranging, and describing manuscript collections. Some of the work will take place at the Harvard Depository in Southborough, Massachusetts, thus a valid driver's license and access to a car is required.
 

Additional Qualifications

The successful candidate will have experience processing large and complex collections. Must have the ability to lift and transport 40-pound boxes, use a stepstool, and open hand-cranked compact shelving. Demonstrated experience with issues relating to risk, restrictions, and managing access to complex archival and manuscript collections. Demonstrated knowledge of current national archival and descriptive standards and best practices, including DACS, EAD, and EAC-CPF. Experience working with ArchivesSpace or similar collection management tools, including importing, validating, exporting, and crosswalking EAD. Excellent writing, communication, project management, and time management skills. Experience working with born-digital materials. Experience working with legal materials. Active involvement in local, state, regional, national, or international professional or scholarly associations.

Additional Information

Justice Antonin Scalia graduated from the Harvard Law School in 1960. He worked at a large law firm, taught law at the University of Virginia, the University of Chicago, and Stanford; and held several administrative posts in the federal government. He served as a judge on the United States Court of Appeals, District of Columbia Circuit, before being appointed to the Supreme Court in 1986. The collection includes material relating to all of these activities.

HSC is a small and energetic team within Harvard Law School Library engaged with all aspects of special collections work. Harvard Law School Library's collection of historic legal materials is one of the largest in the world, and includes rare books, early manuscripts, visual materials, and modern manuscripts. As members of the Harvard Law School Library, team members contribute to the Law School's mission by collecting and sharing our materials with the HLS community and with researchers worldwide. As active members of the large and thriving Harvard Library community, HSC staff collaborate with colleagues to share information, solve problems, and learn.


Please note: As a condition of employment, the successful candidate is subject to a non-disclosure agreement.

This is a term appointment currently expected to extend to June 30, 2019, subject to funding and departmental need.

All offers to be made by HLS Human Resources.

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Summer Intern, Archivists for Congregations of Women Religious, Nazareth, KY

Job Opening Title: Summer Intern - deadline extended

Institution/Organization Name: Archivists for Congregations of Women Religious

Job Location (City, State, Province, Country): Nazareth

Application Deadline: May 20, 2018

Years of experience required: 0-1

Job Description (if URL to posting not available).

Please include instructions for how to apply.: Internship Opportunity
Sisters of Charity of Nazareth
Archival Center

The Sisters of Charity of Nazareth Archival Center is seeking enthusiastic applicants for the position of Summer Intern. The intern's primary focus will be a cross-referencing project spanning a wide variety of materials and collections. Under the supervision of professional archivists the intern will also assist with other archival work including processing, describing, and digitizing collections; creating finding aids; reference services; and outreach activities.

Internship dates and hours are flexible. Archival Center hours are Monday through Friday8:30am to 5:00pm. The intern will be expected to commit to at least 300 hours of work. Hours may be completed through 8 weeks of full time work, or part time over a more extended period. While this is an unpaid internship, we will work with the candidate and his/her academic institution to provide the necessary information to grant academic credit. Housing is available on campus at no cost from June 17 - August 11, if desired.

The SCN Archival Center is located on the campus of the Sisters of Charity of Nazareth in Nazareth, Kentucky. The SCN campus is located just north of Bardstown, Kentucky, and about 45 minutes south of Louisville, Kentucky.

Qualifications:

  • Applicants must be at least 18
  • Actively pursuing or interested in undergraduate or graduate education in library science, archival management, history, or a related field
  • Strong verbal and writing skills
  • Ability to take direction and accept constructive criticism
  • Ability to prioritize and handle multiple tasks
  • Attention to detail and organizational skills
  • Strong sense of responsibility and confidentiality

Please send a resume and a letter describing your interest in this position by May 20, 2018, to:

Kathy Hertel-Baker
Director, SCN Archival Center
PO Box 3000
Nazareth, KY 40048
Email: khertelbaker@scnky.org

If you have any questions, please contact Kathy Hertel-Baker or Kelly McDaniels by phone at 502.348.1548 or vial email at khertelbaker@scnky.org or kmcdaniels@scnky.org

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Archives Technician, Natl Museum of African American History & Culture, Smithsonian Institution, Landover, MD

For more information, click here.

This position is located in the National Museum of African American History and Culture of the Smithsonian Institution. The National Museum of African American History and Culture (NMAAHC) is the largest national museum for the study and exhibition of African American history and culture. Its primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments in the United States related to the African American experience; to conduct scholarly research designed to make significant contributions to the body of knowledge in the field of African American history, to publish findings for both scholarly and general audiences; and to interpret historical developments through public exhibits and programs as well as digital content. 

ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 200 applications are received; whichever occurs first. If the announcement closes on the date that 200 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 200.

We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.

 

Responsibilities

The position is in the National Museum of African American History and Culture, Smithsonian Institution, Landover, MD. The employee provides a broad range of advanced archival skills including archival appraisal, processing and description, as well as an understanding of archival materials stabilization and preservation techniques. These skills and techniques are utilized on the accessioned archival collections, retired official records of the museum, as well as the personal professional research files of museum staff. Responsibilities include:

  • processing archival collections according to established professional and institutional standards that includes preparing well-written and thorough archival descriptive aids.  Archival description includes creating collection inventories and preparing and uploading EAD-compliant finding aids that can be linked to Smithsonian collection management databases and systems.  Finding aids are generated in Archivists' Toolkit and ArchiveSpace in accordance with archival descriptive standards including DACS;
  • supporting the Archivist in archival collection management by applying basic preservation methods that include assessing collection condition, rehousing documents in acid free folders and containers, flattening and storage procedures, and assisting in identifying materials that require preservation treatment and/or digitization; and
  • assisting the Archivist in providing research and reference service promptly and effectively to management and staff of the Smithsonian Institution, research scholars, and to members of the public, drawing upon a broad knowledge of the NMAAHC archival collections and topics in the specialization of African American history and culture.

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Archivist, School Sisters of St. Francis, Milwaukee, WI

The International Office for the School Sisters of St. Francis in Milwaukee, Wisconsin, a Catholic Women Religious Community, and non-profit organization is looking for an experienced Archivist to manage the Archives of the School Sisters of St. Francis.  Through innovation and implementation, the Archivist will preserve and make available the legacy of the School Sisters of St. Francis, not only for current Sisters, researchers, and guests, but for future generations as well.

Responsibilities

  • Collaborating with International Team Liaison to Archives to formulate and evaluate goals and objectives that promote the vision and mission of the Archives
  • Providing access to the Archives and responding to research requests from the International Team, Provincial Team, researchers and guests
  • Encouraging access by creating a welcoming reading/research workspace for Sisters and guests
  • Identifying and dedicating appropriate spaces for artifacts and artwork of archival value; also responsible for supplies, equipment, and general functioning of the Archives
  • Processing items of archival importance, including but not limited to, Sisters' personal effects, photographs, CDs, DVDS, congregational documents, news articles, artifacts, and publications
  • Developing processing policies to ensure that records are processed in accordance with accepted standards and practices
  • Auditing current inventory to ensure only permanent records of archival importance are being maintained according to current archival standards and best practices
  • Planning and directing exhibitions and other outreach programs to broaden the use of collections; collaborate with the Mission Advancement and Communications departments in the creation of events, publications, and use of social media
  • Implementing content management systems to create online, searchable databases to access content
  • Designing and implementing processes for the digitization of collections for long-term preservation
  • Continuing professional development in the field of archival services, equipment, and professional standards through reading, attending conferences or classes, and meeting periodically with local archivists

Qualifications and Skills

Required

  • Bachelor's degree from a four-year college or university
  • Minimum of five years of progressively responsible professional experience in archives administration, preferably in a nonprofit or religious organization
  • Experience with varied formats of records including manuscripts, printed materials, photographs, audio-visual materials, artifacts, and artwork
  • Knowledge of digital preservation issues and best practices
  • Experience creating digital surrogates of archival materials according to current archival standards and best practices
  • Experience with database management software for the development of finding aids

Preferred

  • Formal coursework in archival administration
  • Working knowledge of software programs used in archival work
  • Experience in using archival collections to design and stage exhibits and interpreting displays for the public

Additional Experience Factors

  • Knowledge of or willingness to learn the history, heritage, culture, and core values of the School Sisters of St. Francis
  • Knowledge of or willingness to learn about the Roman Catholic faith, culture, and history of the Catholic Church in North America.
  • For more information, click here.

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Archivist, Town Clerk's Office, Bedford, MA

The Town of Bedford (pop. 13,691) seeks candidates for the position of Archivist.  This full-time (40 hrs/week) position reports to the Town Clerk. Duties include, but are not limited to: overseeing the appraisal, arrangement and classification of records and document collections, management of the Town's record retention schedules and the coordination of conservation and preservation measures relating to historical records and official documents.

 

Candidates must have knowledge of the following: the principles, practices, standards, and techniques used in archival appraisals, arrangements and descriptions; the legal requirements of record management and record retention schedules; and record and document conservation and preservation practices and procedures.

 

Minimum requirements include a Bachelor's Degree in Archival Management or related field and one (1) to three (3) years of experience in archives management or any equivalent combination of education and experience. Strong preference will be given for previous relevant municipal experience.

 

The entry salary range for this position is $51,492 to $59,217 depending on experience and education. The Town of Bedford offers a comprehensive benefits package.

 

Application for employment may be downloaded at: www.bedfordma.gov/employment. The Town of Bedford Job Application is required to be completed in full by all applicants regardless of whether a resume is submitted.  


Please send resume, application, and letter of interest to:

Colleen Doyle

Human Resources Manager

humanresources@bedfordma.gov or by mail

Town of Bedford

10 Mudge Way

Bedford, MA 01730

or fax to (781) 275-6310

The deadline for applications is Friday, June 29, 2018.

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Senior Analyst, Records Management, The New York State Unified Court System, Manhattan, NY

The New York State Unified Court System - Manhattan, NY
$68,367 a year

The New York State Unified Court System is seeking applicants for Senior Court Analyst to assist in our Division of Professional and Court Services' Office of Records Management in Manhattan, NY.

Under supervision, Senior Court Analysts work individually or as team leaders, on projects that involve research and confidential analysis, planning and other related work in one or more of the following areas: budget development and court finance; personnel administration; resource allocation; and court system management and administration. As team leaders, Senior Court Analysts supervise Junior Court Analysts and Court Analysts assigned to field or research projects of narrow scope.

Assignment:
  • This position will be assigned to the Division of Professional and Court Services' Office of Records Management. The candidate must be able to provide logical and consistent guidance to others on how to develop procedures to ensure the effectiveness and continuity of a court records management program.
  • Special consideration will be given to applicants with prior records management experience and a practical understanding of the technical nature of electronic records. The ability to work independently, to present coherent oral and written proposals, and to develop and conduct training programs are critical components of the position
  • Successful applicants will manage significant records management projects focused on any aspect of the field, including retention, electronic records, process improvement, records inventory, disaster recovery, and archives
  • Statewide travel will be required.

Qualifications:
Bachelor's degree from accredited college or university and two (2) years of relevant experience; or Master's degree from an accredited college or university and one (1) year of relevant experience; or an equivalent combination of education and experience. Preference will be given to candidates with a degree in Library Science, Archival Science, or a related field.

Please view the full employment announcement at:
www.nycourts.gov/careers/statewide/1813.pdf

Base Salary: $64,367

Location Pay: $4,000

What do we offer?

This is a position with the New York State Unified Court System and includes a competitive salary, comprehensive benefits package and membership in the New York State & Local Retirement System. Benefits include medical, dental, vision and life insurance, 20 days of paid vacation, 13 days of paid sick leave and 12 holidays. Our goal is to provide equal opportunities, work-life balance, and great career opportunities.

Job Type: Full-time

Salary: $68,367.00 /year

Experience: Records Management: 2 years (Required)

Education: Bachelor's (Required)

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Project Archivists, Boston College, Chestnut Hill, MA

Applications will only be accepted through the Boston College application portal.
Boston College's John J. Burns Library seeks two project archivists for 2-year term positions processing US Congressional and other Massachusetts political collections. This position supports the teaching, learning, and research missions of Boston College by making archival collections visible in the University Libraries' catalog and accessible for research, use in the curriculum, and digitization. Burns Library holds unprocessed political collections, including the US Congressional papers of Democratic Representative from Massachusetts (1935-1988) Edward Patrick Boland; Republican Representative from Massachusetts (1967-1983), Health and Human Services Secretary (1983-1985), and ambassador to Ireland (1985-1988) Margaret M. Heckler; and other Massachusetts political collections.
Under the direction of the Head Archivist, the Project Archivists will be responsible for efficiently processing, arranging and describing material following professional standards. They will document decisions and progress, follow existing workflows, and create description in ArchivesSpace.
Boston College University Libraries are committed to making the Burns Library's Congressional collections more widely known and used; these positions reflects that commitment.
Requirements: The ideal candidate will have an ALA-accredited Master's degree in Library Science, Information Science, or the equivalent with coursework in archives and preservation; 2-3 years processing experience with particular focus on historical, political, or government records; and an understanding of the structure of Congressional offices and the process that legislation undergoes in Congress to become law. Boston College conducts background checks as part of the hiring process.
Applications received by May 31st preferred.
Salary range: $50,350 - $62,950
Boston College Information: Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion. www.bc.edu
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity.

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Research Center Director, The Georgia Historical Society, Savannah, GA

The Georgia Historical Society (GHS) is the premier independent statewide institution responsible for collecting, examining, and teaching Georgia history. GHS houses the oldest and most distinguished collection of materials related exclusively to Georgia history in the nation. To learn more, go to www.georgiahistory.com.

The role of the Director of the Research Center is to lead, plan, manage, and oversee a private library and archival collection and to ensure the provision of high-quality reference services to patrons. The Director of the Research Center works closely with the Executive Vice President and the President to ensure that the work in the library and archives is in keeping with the strategic goals and objectives of the institution.

For more information, click here.

Duties:

  • Serve as the team leader for library and archives and is the primary contact and expert for the institution in these areas. Ensure high quality reference and information services and donor relations and acquisitions management. Oversee events, temporary loans, equipment repair, and facilities management. This responsibility includes activities like establishing goals, developing work plans, monitoring statistics, managing facilities, and supervising on a day-to-day basis.
  • Working closely with senior staff, plan and set goals and objectives for the future of the Research Center which are responsive to and conforms to the institution's mission, goals, and objectives. Determine the services needed, the most effective way to provide them, and the resources necessary to support them. Develop system improvements as needed.
  • Make recommendations for the annual departmental budget and present and defend budget requests. Administer and control the expenditure of departmental fund allocations within the constraints of approved budgets. Oversee the collection of fees and charges.
  • Lead in the communication of Research Center needs to senior management. Draft and recommend policy and fees to the Executive Vice President and plan for the implementation of library and archives goals and objectives. Develop, revise, implement, maintain, and oversee the institution's acquisition and deaccessioning policies and procedures. Direct the development and maintenance of archival collections, books, microfilm, artifacts, and other library materials. Provide leadership with regard to creation and implementation of "best practices" in library and archives management and administration, consulting others in the field as appropriate. This responsibility includes oversight of all technical service activities such as acquiring, processing, cataloging, and maintaining resources.
  • Oversee administration of copyright compliance and contractual commitments.
  • Administer personnel regulations and conduct performance evaluation of staff members. Direct the training of Research Center staff in technical and administrative library and archives skills. Direct and participate in personnel actions such as hiring, training, retention, motivation, termination, and evaluation. Handle difficult personnel issues in consultation with the Associate Director of Administration. Plan and conduct Research Center staff meetings. Ensure report deadlines are being met. Relay developments in the Research Center division to senior management on a regular basis.
  • Prepare narrative and statistical reports for the Board of Curators, President, and funding agencies. Provide staff support to the Board of Curators by assisting with meetings, preparing reports, and implementing policy decided by the Board.
  • Present special programs and instructional activities to extend library services and facilities across the State. Attend night meetings as required by position.
  • Work with others to direct in the development, repair, and maintenance of the facilities. In coordination with the Associate Director of Administration, keep the Executive Vice President apprised of the condition of the building. Make recommendations as to the priority of maintenance projects.
  • Develop strategic facility goals with senior management. Monitor construction and renovation projects which support the strategic goals. Draft or review proposals, solicitations, fundraising promotional materials, grant reports, etc., related to funds for the Research Center as needed.
  • Participate in professional archival or library associations, and other professional organizations to remain current on developments and advancements in archival studies, preservation, conservation, library science, public administration, and training.
  • Supervise the utilization and maintenance of technology to deliver, monitor, and enhance Research Center service. Oversee the continual development of the Research Center's web page so that it is an instrument for service delivery, information exchange, and public awareness.
  • Perform other related duties and tasks as assigned by senior management.

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Archivist/Records Management Specialist I, Oklahoma History Center, Oklahoma City, OK

Job locations: Research Division, Oklahoma History Center, Oklahoma City, OK.

Position is responsible for operating two NextScan microfilm digital conversion machines and other complex digitization equipment.

Position requires specialized computer software knowledge to process digital images in office, photoshop, acrobat, ACDSee, Python, Protools, Audacity, and the CuadraSTAR cataloging system.

Position requires skills relating to the preservation of archival collections and proper processing techniques based on archival industry standards. 
 
The position will work on archival digital duplication projects.  This includes digitizing, processing, cataloging, and preservation of the archival materials.

For more information, click here.

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Electronic Records Archivist, Wisconsin Historical Society, Madison, WI

The position is located in the Division of Library, Archives and Museum Collections at the Wisconsin Historical Society in Madison, Wisconsin. This is a project position funded through March 2019, the actual term is at the discretion of the supervisor and based upon employee performance.

The position is being funded by the National Historical Records and Publications Commission (NHPRC), the grant-making affiliate of the National Archives. The Wisconsin Historical Society is one of four state-level archival institutions in the country to receive a grant award from the NHPRC in the State Government Electronic Records category in the first round. Understanding that government information maintained by state archives is a national asset, the NHPRC supports projects that actively engage in activities that preserve electronic record assets and make them available for public discovery.

Qualifications:

  • Experience with archival or records management standards, methods, theory and practice.
  • Experience with electronic records management concepts and processes including records retention, transfer, data migration, preservation and access.
  • Experience with using metadata standards and protocols such as Encoded Archival Description (EAD), Metadata Encoding and Transmission Standard (METS), Metadata Object Description Schema (MOPDS), Preservation Metadata Implementation Strategies (PREMIS) or Dublin Core.
  • Experience with using database platforms such as Access, SQL/MySQL or Oracle

How To Apply:

Please email a resume and cover letter addressing the qualifications listed above to the HR Contact by the deadline. Your application materials will be used to determine eligibility for this vacancy.

If you omit information requested as part of the application process, your application may be ineligible. Materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.
Questions may be directed to the HR contact above.

For more information, click here.

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Multimedia Digital Archivist, Johns Hopkins University, Baltimore, MD

For more information, click here.

Classified Title: Multimedia Digital Archivist
Role/Level/Range: ATP/4/PC
Salary: $49,216 - $82,904
Status: Full-Time

Department: School of Nursing
Work Schedule/Hours Monday-Friday/8:30-5p/37.5 hours
Location: East Baltimore Campus
Personnel area: Nursing

The School of Nursing is seeking a Multimedia Digital Archivist that will report to the Dean's Office.. This is a one-year, full-time position that will be responsible for organizing, digitizing and preserving photographs, videos, audio files, graphics, documents, learning objects, and other significant assets so they are readily searchable and retrievable. A primary function of this position is to review and ensure that all digital learning materials are culturally appropriate for internal and external use.

The Multimedia Digital Archivist will also be responsible to meta-data tag and upload images, videos and other digital assets into a central digital asset management system, as well as coordinating the retention and digital preservation of a variety of important assets in other format specific electronic storage depositories (ex. Mediasite, Vimeo, YouTube, Network Drives.) This position also advises on archival policies and practices for managing-digital materials by establishing naming protocols, metadata schema, controlled vocabularies and handling quality control of the preservation workflow.

Specific duties & responsibilities:

  • Working through the School's historical images and other important digital assets to identify important assets for historic preservation, assigning meta-data (key-words) to the files and uploading them to the team's central digital repository.
  • Help coordinate the archiving of important assets such as documents, audio files, video files, photos, learning objects, and graphics across other departments.
  • Ensure accessibility of digital assets by determining appropriate organization and digital storage structure, analyzing content of the source material, and determining the purpose of the materials for material descriptions
  • Collaborating with colleagues in the School to review digital assets for diversity and inclusion and advise on the development of culturally appropriate digital learning materials
  • Evaluate assets within the team's possession for retention within the archive to make sure all relevant digital assets are preserved and searchable within the repository.
  • Maintaining a thorough, functional record-keeping system, including developing data definitions, naming conventions, and a master index of metadata key words, as well as determining and implementing sustainable work flows from contributing departments.
  • Advises on the creation of policies and procedures for managing digital materials for inclusion storage, preservation, organization, description and access
  • Organizing the central photo directory that is the repository of all images within the School's possession
  • Eliminating poor, culturally inappropriate, or redundant images/assets by going through all files within the repository, as well as collecting those within the possession of each department to sort and separate for non-use as necessary.
  • Assisting digital archive users on how to best access, use and interpret archives
  • Other duties as assigned

Qualifications:

Masters in Library Science, Digital Archiving, History, Computer Science or other related discipline and two years of practical experience with digital archiving including digitization, creating metadata descriptions and processing digital assets.

Preferred:

Two or more years of experience with digital archiving including digitization, creating metadata schema, controlled vocabularies and processing assets, experience producing educational content for web, social media, television, etc. and experience within a university, university medical center, or health care environment desired.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

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Curator, Visual Resources Collection, University of Wisconsin - Madison, Madison, WI


For more information, click here.

Minimum number of years and type of relevant work experience:
Demonstrated record of managerial experience in visual resources collection or equivalent environment. Broad knowledge of art and architectural history. Working knowledge of visual image cataloging procedures. Working knowledge of copy photography, web site maintenance, database software, and imaging applications. Familiarity with the principal languages of art history. Familiarity with current trends in information technology. Excellent communication and organizational skills.

Principal duties:
Under the chair of the Department of Art History the curator will:

  • 40% Develop, organize, manage and maintain the department's Visual Resources Collection (slides, photographs, digital images and online Art History course materials) and plans for the transition into increasingly digital records management and online course content through Canvas.
  • 30% Assist faculty and student users of the collection and train student staff.
  • 10% Act as liaison between the department and L&S Learning Support Services for oversight and maintenance of department audio-visual equipment.
  • 10% Plan and administer the annual budget for maintenance of the visual collections, classroom audiovisual equipment, and computer equipment and software.
  • 10% Develop strategies for expansion via grants and other funding proposals. Plan for the future of the collection, particularly in expanding the digital collection.



Requirements:

  • A criminal background check will be conducted prior to hiring.
  • A period of evaluation will be required

Employee Class:
Academic Staff
Department(s): L&S/ART HISTORY
Full Time Salary Rate: Minimum $49,783 ANNUAL (12 months)
Depending on Qualifications
Term: This position will end on JUNE 30, 2019.
Appointment percent: 100%
Anticipated begin date: JULY 01, 2018
Number of Positions: 1

TO ENSURE CONSIDERATION
Application must be received by: JUNE 05, 2018

HOW TO APPLY:
Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Clare Christoph, clare.christoph@wisc.edu, 608-263-2341.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.

Questions about the position can be directed to:
Clare Christoph
Phone: 608-263-2341
226 Elvehjem
Fax: N/A
800 University Ave.
Email: clare.christoph@wisc.edu
Madison, WI 53706

Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information.)

If you need to request an accommodation because of a disability you can find information about how to make a request at the following website: http://www.oed.wisc.edu/478.htm

NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.

UW-Madison is required by law to request data from applicants for employment in order to monitor its recruitment and selection practices. In order for us to meet this federal reporting requirement, please go to http://www.oed.wisc.edu/reports-and-forms.htm to fill out the Voluntary Self-Identification of Disability Form and the Applicant Self-Identification Form for Protected Veterans. Please reference the Position Vacancy Number when uploading your completed forms. Completing these forms is voluntary and your responses will be kept confidential and is not considered as part of the hiring criteria.

UW-Madison is an equal opportunity/affirmative action employer.

We promote excellence through diversity and encourage all qualified individuals to apply.

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Librarian, Genealogy & Carlsbad History, Carlsbad City Library, Carlsbad, CA

Are you a librarian who embraces the public library's role in building communities and enriching lives? Are you technologically savvy and enthusiastic about interactive customer engagement? Are you passionate about adult programming and outreach?  If so, the Carlsbad City Library system invites you to apply for the position of part-time Reference Librarian in Genealogy & Carlsbad History.  

 
The opportunity to work with us comes after our $11 million modernization and renovation project designed to meet the changing needs of the community in an increasingly digital age. With more than 65,000 patrons visiting us each month, our libraries are community gathering spaces offering enhanced technology, Wi-Fi connectivity, and collaborative meeting areas.
 
Qualified applicants will be notified only if selected to participate in an interview.
Part-time positions cannot exceed 980 total hours worked within one fiscal year. Part-time employees with the City of Carlsbad receive 24 hours of sick leave per fiscal year. The scheduled work hours for part-time Reference Librarians will vary and may be distributed over all hours that the Carlsbad Libraries are open, including evenings and weekends.  

Key Responsibilities

  • Assist the public and the division with genealogical research, historical research, records retrieval and ensure top quality user experiences
  • Accession, arrange, describe and provide public access to historical collections including the records of various organizations, manuscripts, photographs, maps, drawings, newspapers, oral histories and similar materials
  • Conduct biographical and historical research related to the history of Carlsbad
  • Provide instruction in the use of various print, electronic, and online resources
  • Troubleshoot technology problems, create simple user guides and effectively document technology issues
  • Promote libraries, library services, and library programs
  • Participate in community outreach efforts
  • May train other staff in the use of tools, systems and practices

Qualifications

  • Knowledgeable of the principles and practices of reference services in special collections
  • Interest and knowledge in history and genealogy
  • Experience in processing archival collections
  • Able to provide answers to complicated reference questions using a variety of sources in various formats
  • Highly developed aptitude for providing excellent customer service
  • Demonstrated ability to work cooperatively with the public and coworkers
  • Able to manage multiple tasks in a fast-paced environment with a keen attention to detail
  • Proficient working with technology, including mobile devices, computers, MS Office software including Word, Excel and Publisher and online/downloadable content
  • Willingness and ability to be flexible, creative and innovative
  • Effective communicator in written and oral presentations, especially in the instruction of others
  • Experience in digitizing collections preferred
  • Experience working with digital asset management systems preferred

Experience & Education

  • A  successfully completed Master's degree in Library and/or Information Science (MLIS/MLS) from an ALA accredited school is required
  • Experience working in a customer service environment, preferably in a public library setting, is highly desired
  • As conditions of employment, we will verify the employee's legal right to work in the United States and conduct a criminal check through a Department of Justice Live Scan report

PHYSICAL REQUIREMENTS:

  • Need to be able to operate equipment, including (but not limited to) some that may require rapid adjustments such as a computer keyboards and terminals, printers, and photocopiers
  • Must be able to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use
  • Need to be able to perform frequent downward or upward flexion or turning of the neck, fine finger dexterity and grasp to manipulate the keyboard, telephone, writing instruments, papers, books, manuals, and reports
  • Job entails standing, bending, stooping, climbing, reaching at and above shoulders and twisting at the waist. On an infrequent basis, the incumbent must be able to squat or kneel


The City of Carlsbad is an equal opportunity/ADA employer and values diversity at all levels of the organization. 

For more information, click here.

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Special Collections Librarian, Texas Christian University, Fort Worth, TX

The Mary Couts Burnett Library at Texas Christian University seeks an experienced and innovative Director of Special Collections to lead a department of six employees. Reporting directly to the Dean, the Director will be part of the library's administrative team, assisting with planning, budgeting and personnel management. The Director will contribute to the overall mission of the library by collaborating with colleagues in a team based environment.

The Department's strengths include 19th century English literature, Judaica, maps, children's literature and archival collections such as the Speaker Jim Wright Collection, the Amon G. Carter Collection and TCU's Digital Collections. Manuscripts from colonial Spanish America are an area of recent growth. The Director will encourage growth, access and use of the collection; will coordinate public programs and exhibits that contribute to the cultural and academic atmosphere of the university; and will evaluate potential gift collections. The Director develops TCU's identity for its specialized research collections, aligning collections, services, programs and outreach.

Working with University Advancement, the Director will further donor cultivation; will assist with Friends of the TCU Library programming; will create faculty partnerships benefitting the public and the campus community; and will work directly with researchers using the collections, leading instructional sessions and developing presentations to showcase Special Collections.

The Director provides leadership for digital initiatives, particularly acquiring born digital material; identifies and implements new methods of departmental operations and services within a changing technological environment; works with the archivist to coordinate transfer of electronic and hard copy records from administrative and academic departments and from student organizations; and implements standards-based maintenance measures.

Texas Christian University is a private, doctoral granting university with an enrollment around 10,000 students. The Mary Couts Burnett Library has a staff of 60, and a collection that includes over 2 million books and audio-visual materials. Located 45 miles west of Dallas, the Fort Worth metro area has a population nearing a million people and is home to internationally recognized museums, numerous performing arts organizations, a vibrant downtown with an active night life, and two national historic districts. Information about benefits and applications is available on the TCU Human Resources web site at: http://www.hr.tcu.edu/

Applications received by May 31, 2018 will be given first consideration.

Requirements: Masters in Library Science (ALA Accredited) or advanced degree in a related field; 5 years progressively responsible library experience with at least 2 years supervising employees and substantial experience in academic libraries. Successful candidates will have proficiency with archival and special collections operations including experience with digitization projects, along with relevant technology and metadata standards (such as Archives Space, DSpace, XML, EAD, and Dublin Core). The successful candidate will have experience with donor relations, successful grant funding, public programing and event planning. The successful candidate will have the ability to train and lead staff; strong communications skills; knowledge of customer service techniques and be skilled in using Microsoft Office and library discovery tools.

Desired skills, knowledge and experience: second graduate degree, working knowledge of a European language other than English, teaching experience with primary materials, knowledge of intellectual property issues related to special collections and archives, and knowledge of disaster preparedness and recovery planning.

To apply, click here.

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Preservation Service Account Manager, Nine Network of Public Media, St. Louis, MO

Company: Nine Network of Public Media
Location: St. Louis, MO
Position: Full Time
Reports to Vice President of Engineering and Operations

Job Description

St. Louis' public television station is currently seeking a Preservation Service Account Manager with a strong understanding of audio and video preservation/digitization services. The purpose of this role is to establish client relationships for V9 Digital, the preservation and production service provider of the Nine Network of Public Media. The Preservation Service Account Manager will work closely with the Senior Technician to help prospective clients assess their preservation needs, perform requests for proposals, and provide quotes for prospective clients. Frequent travel to build client relationships is required.

Qualifications

  • Strong understanding of audio and video preservation/digitization services
  • Ability to assist clients in various media management needs
  • Understanding of the concept of legacy content
  • Understanding of the value proposition to clients of asset management, archival storage, and metadata creation
  • Ability to maintain strong client relationships and maintain strong, open communication
  • Knowledge of digital codecs and wrappers
  • Knowledge of the various types of tapes, film, and reel to reel within a client library
  • Competency performing RFP's
  • Understanding of the government contract process
  • Understanding of a post-production process
  • Understanding of the film production process
  • Self-starter
  • Ability to travel to meet clients
  • Bachelor's degree required
  • Preferred degree in media relations, media, or business
  • Work experience in media production and sales preferred

The Nine Network offers a competitive salary and benefits package.

To apply, email resume to jobs@ketc.org.

The Nine Network is an equal opportunity employer.

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Digital Archivist, The Winthrop Group, New York City, NY

Digital Archivist (Short-term project), New York City

The Winthrop Group's Information & Archival Services Division has an immediate opening for a Digital Archivist to undertake a 2-month, full-time project with one of Winthrop's clients based in New York City. Reporting to a Lead Archivist, the Digital Archivist will oversee the inventorying of digital assets and the development of metadata standards and standardization of existing metadata. The project requires substantial experience processing or inventorying digital records and is not suitable for individuals without this background. 

Major tasks and responsibilities:

  • Assessing digital records stored on a variety of media/formats
  • Developing metadata standards and standardizing extant metadata
  • Inventorying digital assets
  • Writing series descriptions

Required qualifications:

  • MLS/MLIS with a concentration in archives
  • Minimum of two to three years work in an archival setting
  • Demonstrated experience in surveying and processing digital assets
  • Knowledge of digital archives theory and practice, including standards, best practices and technologies for managing digitized and born-digital materials
  • Detail-oriented
  • Excellent written and oral communication skills
  • Ability to interact well and cooperate with colleagues

Preferred qualifications:

  • Experience working in an institutional or corporate archives
  • Relevant coursework and/or Digital Archives Specialist (DAS) certificate
  • Familiarity with varying digital formats and types of metadata
  • Proficiency in using collection management systems


Competitive rate based on experience and qualifications.

Contact Information:
Please send a resume; brief description of relevant experience; and a list of at least three references including names, titles, email addresses, and telephone numbers to Sam Markham, at smarkham@winthropgroup.com

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Intern, Library & Archives, Solomon R. Guggenheim Museum, New York, NY

The Solomon R. Guggenheim Museum is currently recruiting for an internship available in the Library and Archives Department for the 2018 fall semester (Thursday, September 20 - Friday, December 14).

 

Library and Archives Fall 2018 Internship

The Solomon R. Guggenheim Museum is currently accepting applications for a Fall 2018 internship in the Library and Archives Department.

 

The library consists of published resources focused on modern and contemporary art, architecture, and photography, with an emphasis on the museum's international collections and exhibitions, and serves the research needs of museum staff. The archives contains primary-source documentation that reflects the museum's history, exhibitions, and collections, and is open to museum staff and qualified researchers. Library and Archives staff are responsible for the maintenance and management of the archives and library holdings.

 

Ideal candidates will be in pursuit of, or a recent graduate of, a Master's degree in Library and Information Sciences. Familiarity in Art History, Museum Studies, or related fields considered a plus. Individuals who have taken coursework in cataloging, rare books, library services, archival management, and/or digital preservation are strongly encouraged to apply. Familiarity with MARC, AACR2, RDA, EAD, XML and/or ArchivesSpace considered a plus.


For more information, click here.

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Records Analyst, ADAH, Montgomery, AL

Th (ADAH) is seeking a motivated, self-directed State and Local Government Records Analyst for the department's Records Management program. The agency anticipates filling three vacancies in this position during summer 2018.

Reporting to the head of the Records Management Section, the analyst will provide support to state and local government agencies. S/he will be responsible for assisting agencies with managing both paper and electronic records throughout their respective lifecycles; contributing to the development of records retention requirements in accordance with best practices; and promoting ADAH and its programs through presentations, tours, site visits, and other outreach activities.

Annual Salary Range: $33,086.40 - $50,119.20

Deadline for applications: June 8, 2018

Records Management Duties: 

  • Assist state and local government officials in understanding, interpreting, and complying with state and federal records requirements.
  • Process government records destruction notices in compliance with current state records law.
  • Positively contribute to the development and revision of archival and records  management procedures, forms, and documentation as part of ADAH's continual improvement efforts.
  • Submit records retention recommendations to government bodies in accordance with currently understood best practices.
  • Follow established procedures and best practice in acquiring state agency records for permanent preservation at ADAH.
  • Increase awareness of records management issues that can create barriers to long‐term preservation, access, and use at the state and local levels.
  • Travel for site visits and for purposes of professional development (primarily in‐state, less than 15%).
  • Develop and provide training for state and local agency staff in the proper curation of paper and electronic records throughout their respective lifecycles.
  • Work with local government officials to preserve records in communities throughout the state.
  • Create extensive documentation of records management activities, interactions, policies, and procedures.

Knowledge, Skills, and Abilities: 

  • Strong written and verbal communication skills.
  • Knowledge pertaining to research/literature review, data analysis, and report writing.
  • Strong computer skills, including knowledge of programs utilized to process text, create presentations, and formulate infographics.  
  • Ability to pick up new computer skills quickly.
  • Ability to produce and implement effective records management training programs on selected topics for state & local government officials in both individual and group settings.
  • Ability to work both independently and in group/team settings.
  • Ability to lift and carry boxes weighing up to 40 pounds. 

Minimum Qualifications:   

  • Bachelor's degree from a four-year college or university in history, political science,  government or a related field PLUS
  • Two graduate level courses in archival administration OR 
  • One year's professional experience in archival or records management work.   
  • Candidates lacking graduate courses or experience to qualify for the merit system  position may alternatively qualify for a Professional Trainee appointment leading to appointment in a merit position.
  • A valid driver's license. 

Application Procedure: 
Submit a cover letter (including availability details and salary requirements); resume; an professional references via email to: 

Becky Hébert  becky.hebert@archives.alabama.gov

Alabama Department of Archives and History  

PO Box 300100 

Montgomery, AL 36130‐0100 

334‐353‐5039 

Candidates will be selected for interview based on the information submitted, with an anticipated hiring date in the summer of 2018.  

Deadline for application:     June 8, 2018

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Special Collections Instruction Librarian, Humboldt State University Library, Arcata, CA

Humboldt State University Library seeks a creative, collaborative, and enthusiastic Special Collections Instruction Librarian. The successful candidate will design hands-on instruction incorporating primary source material into course curricula from a variety of disciplines, with additional support for the Native American Studies and History departments. Included in this work is some collection processing during off-peak instruction time. This temporary 10-month position carries faculty rank. Early career applicants are encouraged to apply. 

HSU Library offers opportunities to be creative in instruction and programming, and encourages librarians to develop projects related to their individual goals. Check out our Annual Report to learn how the Library is fostering and supporting scholarship, creativity, and innovation on campus. On March 1, 2018, the Special Collections moved to a beautiful new reading room designed to support instruction and digitization projects. This is a great opportunity to be part of a team of librarians, interns, and students dedicated to sharing collections related to northwestern California.

Humboldt State is a public institution and part of the 23-campus California State University system. HSU has over 7,500 students and offers a wide array of academic choices, with 51 majors and 12 graduate programs in three Colleges. Faculty members are among the top teachers and researchers in their fields. Programs in natural resources and sciences are nationally known, while visual and performing arts are also popular areas of study. Throughout the curriculum, students find a long-standing commitment to social and environmental responsibility. Humboldt State is surrounded by one of the most beautiful natural environments in the world--with ancient redwood forests, pristine coastline and wild rivers.

First review of applications will begin on May 14th and will be accepted until the position closes. The anticipated start date is August 1, 2018.

Please see the full job announcement, and instructions for applying at http://library.humboldt.edu/node/1222

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Multiple Positions, Special Collections, Smith College, Northampton, MA

Special Collections is hiring for 6 new positions, 5 of which are in relation to the Access to Collections project (limited term). The A2C project is "a transformative backlog project" that will be going on for the next 3 years. The sixth position will be the Metadata and Technical Services Archivist (permanent).
Having a MLS isn't required and the committee is "actively seeking the most inclusive and diverse pool of candidates."
Active review of the applications began on May 1st, but the search committee has said that they will be accepting more applications through May 9th. 
More information about the positions, Beth and Christie, and Special Collections can be found on the Smith Libraries website which will link you to the actual job descriptions.

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Project Archivist, University of Kentucky Libraries Special Collections Research Center, Lexington, KY

The University of Kentucky Libraries Special Collections Research Center is seeking a project archivist for the "P.S. Write Again Soon": Revealing 200 Years of the American Mosaic through the Wade Hall Collection of American Letters project. This two year NEH-funded position will oversee the processing of 355 cubic feet of letters, diaries, and personal papers from the Wade Hall Collection of American Letters. Additionally, 50 cubic feet of material will be digitized. Wade Hall, a Kentucky scholar of history and literature, collected materials written by men and women of different ages, races, education, and socioeconomic status, from across the U.S., between the 1750s and the 1960s.


Interested? Apply here: ukjobs.uky.edu/postings/183420.

UK Libraries seeks to recruit and hire employees who represent the diversity of its communities and provides equal access to employment and opportunities for advancement without regard to personal characteristics unrelated to ability, performance or qualifications. UK Libraries fosters an environment of tolerance, fairness and respect, promoting access to collections, programs and services without regard to race, ethnicity, age, gender, sexual orientation, beliefs, abilities, or lifestyle.

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Photo Archivist, Boston Globe, Boston, MA

The position is technically part-time, 37.5 hours a week, $14/hour, with no benefits. The position reports to Kim Chapin, the Deputy Director of Photography. The archivist works with two other, full-time, photo archivists who juggle many other needs of the photo department. Some flexibility in working hours is possible depending on the candidate and work load.

The position entails pulling prints and negatives from our archives, scanning them into our archive and adding researched metadata using multiple programs. The photos are then uploaded to the Getty images site so they can be licensed. It is imperative that the archivist has strong research skills and attention to detail. It also involves assorted tasks as needed by the department.

The position will be available late May.

Resumes must be sent to current photo-archivist Olivia Nadel's email address at olivia.nadel@globe.com.

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Project Assistant, Hubbard Brook Experimental Forest, Campton, NH

THE FOLLOWING POSITION WILL BE LISTED SOON ON THE CARY INSTITUTE OF ECOSYSTEM STUDIES WEBSITE    

http://www.caryinstitute.org/who-we-are/jobs/current-jobs

 

Job title: Project Assistant: Curator of Ecological Archive

 

The objective of this position is to determine the most efficient way to house a sample collection for an ecological study at the Hubbard Brook Experimental Forest in the White Mountains of New Hampshire.

 

Duration: June 4, 2018-July 27, 2018 (some flexibility in start date and duration)

                       

Site background: Hubbard Brook is the oldest long-term ecological research site in the US and has a large collection of archived samples housed in a dedicated archive building (https://hubbardbrook.org/d/sample-archive-overview). The ultimate goal is to barcode and link all samples to a database that contains meta-data and analytical data (mostly chemical) which would facilitate identification of the most useful samples for a given study. The water samples in the collection (from streams, lakes and rain) are well organized and are in the process of being bar-coded and linked to the meta-data. The main challenge of our project is in dealing with the solid samples, which range from soils in large containers to small vials of ground plant material to tree branches to rocks.

 

Duties: The project assistant would develop a plan for how best to organize and catalog this collection. This project provides an unusual opportunity for creative input and design of an archive.

The project assistant would

  • assess the current and projected collection,
  • develop a plan of how best to group and organize the samples (based on size, sample type etc.),
  • work with the Data Manager to improve the meta-data form for sample submission,
  • and possibly help supervise the moving of the collection.

 

Compensation: Commensurate with experience

 

Location: Hubbard Brook Experimental Forest, Campton, NH

Housing provided

 

Qualifications: The candidate should:

  • have advanced archival skills (including work/internship experience)
  • have excellent organizational skills
  • have strong spatial organization skills
  • be able to work independently and communicate clearly

Background in environmental science or familiarity with databases would be useful.

 

Please contact Dr. Linda Pardo, US Forest Service if you have any questions:802-656-1712.

To Apply for this position  contact  Dr. Linda  Pardo at  lpardo@fs.fed.us

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Curator, Recorded Sound & Media, Syracuse University, Syracuse, NY

The Syracuse University Libraries' Special Collections Research Center (SCRC) seeks applications for a unique and exciting position as Curator of Recorded Sound and Media. The successful candidate will combine a passion for time-based media in all formats and genres with excellence in outreach and teaching with primary sources. Reporting to the Chief Curator of the SCRC, the Curator of Recorded Sound and Media will provide curatorial guidance for the audio, film, video, and born-digital collections across the SCRC including the Belfer Audio Archive and University Archives.

The Diane Arthur Belfer Audio Laboratory and Archive was founded in 1963 with a collection of 150,000 recordings. Today the Belfer maintains equipment capable of playing back historical audio and media formats, preserves this media through systematic digitization, and provides students with access to these historical materials through its state-of-the-art classroom. The original Belfer collection is now managed by the SCRC alongside the University's other rare and unique recorded sound and media holdings which now total over 300,000 items including formats from the earliest experimental recordings on tinfoil to modern digital media. As these media are increasingly utilized in instruction and research at Syracuse University, this position will support student, faculty, and scholarly engagement with the collections through hands-on instructional sessions, social media, and online platforms. The incumbent will actively contribute to the SCRC's annual program of collection-based exhibitions and events, which include listening parties, public lectures, performances, and workshops.

For more information, or to apply, please visit www.sujobopps.com/postings/74405 

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Digitization Archivist/Instructor, University of Louisiana at Lafayette, Lafayette, LA

Responsibilities:
The Digitization Archivist/Instructor position reports to the Head of Special Collections. This non-tenured position will select, prepare, and oversee digitization projects to increase the accessibility of the holdings of the University Archives and Acadiana Manuscripts Collection (UAAMC), Louisiana Collection, and Rare Book Collection. Acquire, process, and preserve collections in digital format. Develop a plan for the conversion of analog holdings to digital formats.

Work on the implementation of an institutional repository for UL Lafayette. Plan, develop, implement, and document all aspects of the records management program at the university. 

Provide reference service to the collections. Prepare online exhibits utilizing the collections' holdings. Create online finding aids. Assist in processing manuscript collections and University archives. Seek grant funds to support the work of UAAMC. Participate on library and university committees.

Starting Salary: $45,000

The University Library has a faculty of 18 and a support staff of 38. Additional information about the Library is available on the Library's web site at https://library.louisiana.edu.

The work may require standing for long periods; lifting and moving library materials weighing 25 to 50 lbs.; pushing carts up to 100-300 lbs.; and stepping on and off a step stool.

Qualifications:
Required: Master's degree in Library and Information Science from an ALA-accredited institution, or significant progress towards an MLIS degree from an ALA-accredited program. Knowledge of digitization processes, metadata creation, and digital content management systems. Successful candidates must be committed to working effectively with diverse student populations. Applicants are expected to describe their commitment to fostering a diverse educational environment through their research, teaching, and/or service activities.

Desired: Additional coursework in archives management. Knowledge of professional records management principles and practices. Demonstrated ability to learn and master new and legacy systems quickly. Must possess excellent interpersonal, oral and written, analytical, and organization skills and be able to communicate and collaborate effectively with other library and university departments.

Applications:
When applying, please include letter of application, résumé, and the names and contact information of three references. We will begin reviewing materials in May 2018, and will continue until the position is filled.

Job Ad# (req313)

To apply, please follow this link: louisiana.csod.com/ats/careersite/...

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Digital Preservation Specialist, Hudson Archival, Port Ewen, NY

Join our small dynamic company specializing in digitization and archiving of historic materials for major museums and libraries.

Full-Time and Part Time positions available.

Monday through Friday - 8AM -4:30 PM. $11-12/hr depending on experience.

Duties and Responsibilities:

  • Operate high-end digital cameras, flatbed scanners and film scanners.
  • Image QC
  • Metadata indexing

The ideal candidate must:

  • Have the ability to work well both independently and as part of a team
  • Manage multiple priorities with attention to detail
  • Learn software programs quickly

Required skills include:

  • Windows 7 or higher; MS Office including Word, Excel and Outlook
  • Proficiency in typing

Additional skills that would be helpful include:

  • Knowledge of image color correction; Photography; Adobe Photoshop or Digital Photo editing
  • Knowledge of archival standards for handling fragile documents

Please send resume w/cover letter to Michael Macauley, Director of Digital Studio: mmacauley@hudsonarchival.com 

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Intern, Textual Reference, John F. Kennedy Presidential Library, Boston, MA

John F. Kennedy Presidential Library, Boston, MA

 

Research Room Internship, 18-RR-02

Interns in the Research Room at the John F. Kennedy Presidential Library assist professional reference staff in responding to research requests for textual (paper-based) archival collections. The intern's primary responsibility will be answering reference requests from off-site researchers, including anyone from scholars to publishers to the general public, and covering a wide range of topics. Interns also support other aspects of textual reference work including preservation, database management, digitization, interlibrary loan, and other duties as necessary. The internship requires excellent research and writing ability and customer service skills; interest in learning new subjects and technologies; initiative to start new research requests; and a strong commitment to public service.

 

In the course of their duties, interns learn to use digital resources such as the online digital archives at JFKLibrary.org, and the library's digital asset management system, Documentum. Interns will learn to handle and provide access to original paper-based archival materials; efficiently navigate an archive of over 300 textual collections (including the Ernest Hemingway collection); and balance on-site and remote requests in a busy research room. Reference interns may also work on special projects depending on the intern's interest and the archives' needs.

 

Candidates must be US citizens currently enrolled in an undergraduate or graduate program, preferably in archival studies, history, or public history. The internship is part-time at two days a week and interns will receive a monthly stipend of $560, paid on the 15th of the month. This internship would start June 15th and end August 14th, with the possibility of continuing the internship in the fall. The archives are open Monday through Friday.

 

Applications will be accepted until midnight May 20, 2018 (timestamp). 

To apply, please send in the following documents:

  • Completed Intern Application Form
  • Unofficial College Transcript
  • Letter of Recommendation
  • Cover Letter
  • Résumé

 

These should be sent as pdf attachments to Stephen.Plotkin@nara.gov; any questions may be sent to that email address. Please include your name and the posting number in the subject line of your email. Cover letters should also reference the posting number.

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Archives Assistant, Ghost Army Legacy Project, Salem, MA

The Ghost Army Legacy Project (ghostarmylegacproject.org) is a small non-profit in Salem, MA, dedicated to preserving and honoring the legacy of the WWII deception unit known as the Ghost Army.

We are currently looking for a part-time archives assistant (8 hours/week)  to help with several ongoing projects.

Work includes accessing new donations to our archive, cataloging current donations, and otherwise helping to manage the archive. The archivist will work with Rick Beyer, President of GALP. The archivist must have training in basic archive practices be familiar with the Past Perfect computer program.

The schedule is flexible.

Undergraduate and graduate students looking for archive work experience are encouraged to apply.

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Project Archivist, Franco-American Collections, Saint Anselm College, Manchester, NH

Project Archivist (Temporary, Part-time), Franco-American Collections, Saint Anselm College, Manchester, NH

 

The Archives and Special Collection department of the Geisel Library at Saint Anselm College seeks a part-time (20-29 hours/week) Project Archivist for processing an archival collection documenting Franco-Americans in New England.

 

The anticipated start date for this temporary (approx. 8 months) project position is the week of July 9, 2018. Work on this project will be accomplished during the hours 8:30 a.m. and 4:30 p.m., Monday through Friday.

 

Scope of Work

The Project Archivist will be responsible for processing a collection of materials created and collected by the Association Canado-Américaine (ACA), a former fraternal benefits society, and others in Manchester, New Hampshire. This collection contains approximately 600 cubic feet of unprocessed and underprocessed materials in a variety of formats documenting the social, political, and religious contributions of the Franco-Americans in New England.

 

Responsibilities

The Project Archivist will survey and inventory the collection; arrange, describe, and perform basic preservation on archival materials; organize and reshelve materials in the storage area; and perform other duties as assigned.

 

Required Qualifications:

  • MLS or equivalent degree from an ALA accredited institution with a concentration in archives and records management; students currently enrolled in a graduate degree program with relevant experience may be considered.
  • Reading knowledge of French is required. Fluency is preferred.
  • Experience processing archival collections. Experience processing archival collections in French is preferred.
  • Excellent writing, communication, and computer skills.
  • Knowledge of DACS and familiarity with MARC.
  • Experience using collection management software such as Archivists' Toolkit or ArchivesSpace.
  • Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity.
  • Ability to lift and move boxes up to 40 lbs. and stand for long periods of time.

 

Compensation

This is an hourly position. No benefits are offered. Rate is commensurate with experience.

 

Application:

Please submit the following:

  • Cover letter expressing interest in this position and outlining relevant experience, including French language skills.
  • A resume or CV of education and employment history.
  • Three professional references, including current phone, email addresses and affiliations.

 

To apply, please visit: https://www.anselm.edu/hr

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