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Recently in Archive Positions

Temporary Archives Assistant, Bentley University, Waltham, MA

The Bentley University Archives is seeking a temporary, part-time assistant to work with the University Archivist on a variety of processing tasks. Primarily, the Assistant will be responsible for physical processing of collections, including a large multimedia accession, and the creation of collection-level records to facilitate access.

Other activities will include digitizing fragile media, completing reference requests, re-housing materials, and creating database records for various archival holdings. Since this is a small department, the Assistant will gain plenty of hands-on experience and will be involved in high-level decision making. The assistant should be highly organized, self-motivated, and have an affinity for multi-tasking. This position is ideal for a current student who has already completed significant coursework, or a recent graduate seeking a transitional position. 

Hours: Flexible schedule, approximately 20 hours per week

Compensation: $15/hr, no other benefits

Dates: 3 month term, June - August 2019, start date flexible


  • Process physical collections using MPLP standards, and create collection-level records
  • Create metadata records for memorabilia and audio-visual materials
  • Prepare photographs and metadata for online presentation
  • Digitize audio-visual materials and create collection records
  • Manage off-site storage requests and re-housing of collections
  • Complete reference/research requests on an as-needed basis


  • Pursuing or recently completed MLS degree with Archives Management concentration
  • Prior processing experience using MPLP, preferably on large collections
  • Working knowledge of archival theory, arrangement and description, and metadata standards 
  • Experience with Microsoft Office and data entry/records creation
  • Strong writing and communication skills
  • Ability to manage multiple projects and deadlines


If interested, please submit a resume and a one-page letter of interest to Jaimie Fritz, University Archivist at with the subject line "Graduate Assistant". All documents should be sent as PDF or Microsoft Word attachments. No telephone inquiries, please. Interviews will begin immediately; applications accepted until position is filled. 

Bentley University is located in Waltham, MA. Free parking is offered on campus, and limited public transportation options are also available. To learn more about the Bentley University Library, visit

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Technical Services Archivist, Cornell University, Ithaca, NY

Cornell University Library's Kheel Center for Labor-Management Documentation & Archives seeks qualified candidates for the position of Technical Services Archivist. Reporting to the Director of the Kheel Center, the Technical Services Archivist administers the intake of accessions, in all formats, and manages processing, preservation, and description of rare and manuscript physical collections and the records of the ILR School at Cornell to ensure their long-term care and discoverability. Additionally, the Technical Services Archivist maintains a collection management database, supervises 1 FTE and student assistants, and oversees on-site collection storage and technical services work areas.


The Kheel Center is at an exciting point in its 70 year history with strategic collection initiatives, virtually no processing backlog, and interest in new collection management systems and tools. At Kheel, the Technical Services Archivist will have opportunities to collaborate with colleagues, participate in priority-setting and decision-making processes, and create new initiatives. The successful candidate also will participate in an organization that champions staff development, empowerment, teamwork, practical innovation, and diversity and inclusion.


Key opportunities:

  • Collaborate with the inaugural Gordon and Marjorie Osborne Textile Industry Curator to devise technical services workflows for the recently-acquired American Textile History Museum collections.
  • Collaborate with the Digital Archivist on workflows for digital acquisitions and for managing intellectual relationships between physical holdings and digitized surrogates.
  • Lead the Kheel Center's evaluation of archives management tools and systems.
  • Initiate projects that improve collection preservation, management, discoverability, and on-site storage and technical services work areas.


Duties and responsibilities:

  • Directly supervises and evaluates the work of 1 FTE and 2-5 student assistants.
  • Manages the documentation and workflows for accessioning and deaccessioning activities.
  • Establishes and documents workflows for processing, including appraisal, and ensures best practices are followed.
  • Maintains the collection management database for processing, tracking, metadata generation, and stacks management.
  • Creates and edits finding aids for inclusion in EAD guides and MARC records.
  • Identifies and suggests remedies for preservation issues for new and existing accessions, in consultation with Kheel Center and CUL colleagues.
  • Oversees collection management activities for on-site storage and technical services work areas, plans collection shifts, and conducts environmental reviews.
  • Works with vendors to maintain the mobile shelving system in on-site storage and collaborates with colleagues on space planning and remote storage usage.
  • Coordinates the ILR School's records management program.
  • Maintains supplies for collection processing and storage.
  • Maintains activity in professional organizations and serves on appropriate CUL, ILR School, and University committees and groups.
  • Actively pursues scholarly interests in areas of archives, labor history, or other fields relevant to the position.


Required Qualifications:

  • Graduate degree in archival administration, library/information science, or the equivalent.
  • A minimum of 3-5 years of full-time, professional work in an archives setting.
  • Demonstrated knowledge of the principles of appraisal, arrangement, and description of personal papers and organizational records, across formats, including born-digital.
  • Demonstrated experience in applying current descriptive and metadata standards, such as DACS, EAD, Dublin Core, and MARC.
  • Knowledge of preservation best practices and standards for archival materials.
  • Knowledge of legal and ethical issues related to copyright, privacy, and records restrictions.
  • Superior analytical, writing, and organizing skills.
  • Strong interpersonal communication skills, flexibility, and ability to adapt to a rapidly changing environment.
  • Proven ability to cultivate an environment of diversity and inclusion.


Preferred Qualifications:

  • Archival experience, knowledge, or coursework in US labor history
  • Demonstrated ability to organize and prioritize work, with strong project management skills, and the ability to use considerable judgment and take initiative.
  • Knowledge of records management best practices.
  • Familiarity with Microsoft programming languages.
  • Knowledge of archives management tools, such as ArchivesSpace, or the demonstrated ability to learn new tools and systems.


Visa sponsorship is not available for this position.


Environment:  The Kheel Center for Labor-Management Documentation & Archives is part of the Catherwood Library, the premier repository for the study of employment and the workplace, serving Cornell's School of Industrial and Labor Relations.

The Kheel Center's holdings include rich manuscript and media collections pertaining to labor unions, business history, management theory and practice, and labor relations. As part of the Martin P. Catherwood Library, Kheel supports the curriculum and research interests of Cornell's ILR School and attracts scholars from all over the world. Catherwood Library is the nation's most comprehensive library for workplace issues, specializing in labor history and law, human resources, collective bargaining, organizational behavior, and international and comparative labor movements.

One of the leading academic research libraries in the United States, Cornell University Library is a highly valued partner in teaching, research, and learning at the university. With an operating budget of over $58 million and a diverse and innovative staff of more than 400, the Library provides significant collaborative opportunities in support of 2,700 faculty, 22,000 students and 94 PhD fields. Its world class collections, expert librarians, and responsive services in physical and virtual library spaces inspire and nourish scholarship and learning.


Benefits:  Our comprehensive benefits package includes 22 vacation days, 12 paid holidays, health insurance, life insurance, university retirement contributions, childcare and adoption assistance, and child tuition reimbursement. Professional travel funding is available. The incoming academic rank will be determined by the qualifications and experience of the selected candidate, with an anticipated salary range of $55,000-$65,000.


How to Apply:  The application deadline is April 19, 2019. All candidates must apply via the Cornell University Careers site at: . Please include one document that contains a cover letter, resume, and the names, phone numbers, and addresses for three references (pdf preferred).


Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Workforce Policy and Labor Relations at voice (607) 254-7232, fax (607) 255-0298, or email at


Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.


EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including employee wellness, workshops, childcare and adoption assistance, parental leave and flexible work options.

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Digital Archivist, UT Southwestern Medical Center, Dallas, TX

The Special Collections & Archives at UT Southwestern Medical Center invites applications from individuals for the position of Digital Archivist. Duties for this critical position include leading efforts to preserve, describe, and provide access to born-digital and digital collection materials. This position will report to the University Archivist & Manager of Special Collections.


Experience and Education

  • MLS/MLIS from an ALA-accredited graduate school or equivalent degree. Archives management background.
  • Two years of experience working with digitizing materials and managing a digital collection or other digital library-related work.
  • Knowledge of digital preservation theory and practice, including best practices, current technologies, administrative/technical metadata and file format standards.
  • Experience working with CONTENTdm or equivalent collections management system.
  • Familiarity with Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), Dublin Core (DCMI), Metadata Encoding and Transmission Standard (METS), and Machine Readable Cataloging (MARC).
  • Experience working with D-Space or equivalent repository software.
  • Experience with or demonstrated aptitude to learn disk imaging, digital forensics tools, and digital preservation management software.
  • Experience with grant writing and project management.
  • Exceptional with oral and written communication skills and experience establishing positive and productive collaborations at a college/university.
  • Possesses analytical and organizational skills.


Primary Responsibilities

  • Responsible for digitally processing identified analog and born digital collections, including appraisal, accessioning/securing collections, and arrangement and description.
  • Acquires born-digital content as identified by the University Archivist as within collecting scope. Advises University Archivist on appraisal strategy, privacy concerns, and security, as they apply to the context of born-digital records.
  • Conducts an appraisal of existing digital archives in all media formats.
  • Makes decisions about storage media, along with classification, indexing and metadata assignment.
  • Works with partners such as the Texas Digital Library, to maintain and deposit materials into UT Southwestem's institutional repository.
  • Works to ensure that digital content in the collections is accessible to appropriate audiences, following the strictures of privacy concerns, copyright regulations, and donor restrictions.
  • Works closely with University Archivist to determine priorities for digitization and to establish digitization projects. Supervises digitization efforts, performed by student workers, staff or outside vendors.
  • In consultation with the University Archivist, Digital Services & Technology Planning (DTSP), Academic and Administrative Information Resources (AAIR), and Assistant VP of Library Services, selects and implements software and systems as appropriate.
  • Finds opportunities for collaboration and partnerships with the Archives through campus initiatives, campus projects, grant funding, etc.
  • Maintains currency in digital archives best practices and technologies. Attends professional development training and engages actively in professional activities.
  • Provides public services which may include reference, research consultations, and outreach to students and faculty.


Appointment rank will be commensurate with academic accomplishments and experience.


Please apply on the careers webpage at, position #384858.


UT Southwestern Medical Center is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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Intern, Knights of Columbus Supreme Council Archives, New Haven, CT

The Archive Intern will assist the Supreme Council Archivist in collecting, preserving, and sharing the Knights of Columbus' 135+ year legacy, allowing both members and the general public to forge meaningful connections with the organization's history. This is a unique opportunity for those who have an interest in fraternal organizations, religious history, and/or archives in museums.

This internship provides a unique opportunity to work in an evolving corporate archive that recently has reorganized, is migrating its database to ArchivesSpace, and is migrating finding aids online. The work of interns will be integral in processing the collections and establishing foundational processes and procedures for the archive to move forward.

Internships can be arranged for any term. Preference given to LIS or History graduate students, but undergraduate internships will be considered. A minimum of 150 hours of work is preferred, but shorter internships may be arranged.


Interns will benefit from exposure to a wide variety of archival tasks. Projects include, but are not necessarily limited to:

  • Processing and rehousing of physical assets.
  • Preparation of finding aid for entry into ArchivesSpace, a content management system (CMS).
  • Research supporting the archivist with day-to-day activities, such as research request fulfillment.


Required Education, Skills, and Experience

  • Bachelor's Degree preferred.
  • Graduate students in Library and Information Science or History with concentrations in Archival Administration or Library Science.
  • Familiarity with archival best practices.
  • Experience with archival research.
  • Strong attention to detail.
  • Demonstrated ability to analyze, organize, and prioritize.
  • Working knowledge of Microsoft Office, especially Excel.
  • Familiarity with content management systems. Experience with ArchivesSpace highly desirable.
  • All interns must pass a drug-screening and background check before beginning their internship.


Working Conditions

  • Office Environment
  • Moderate Lifting (15-30 lbs)
  • Monday - Friday Hours
  • Tobacco and Drug Free


How to Apply: Submit cover letter, resume, and 2 letters of reference to VivianLea Solek, Archivist, Knights of Columbus Supreme Council Archives,

Application materials are due by April 15. Internship to begin in May or as arranged.

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Archivist, PTFS, Ft. Belvoir, VA

PTFS, a leading systems integration company specializing in content management and library services/solutions, has an opening for an Archivist with a background in academic reference.


As the Library Archivist you will support the curriculum of our government client in Ft. Belvoir, VA and the research, consulting, and professional development of its staff, faculty, and students by:

  1. Assembling, preserving, and providing access to a collection of publications relating to all aspects of the Defense acquisition process.
  2. Identifying and collecting self-instructional packages in multimedia formats to support the personal and professional development of DAU students, staff, and faculty.
  3. Will also be responsible for maintaining and supporting search, retrieval, storage, and the interface to all Library digital assets and providing information access services to patrons.
  4. Demonstrated experience using electronic library resources (EBSCOHost, OCLC, ProQuest, SirsiDynix Symphony)
  5. Demonstrated experience in developing content on Springshare LibGuides.
  6. Perform original research and reference service for faculty, staff, students, and external customers
  7. Perform reference interviews and follow-up via various format deliveries (e.g. in person, email, phone, video, teleconferencing)
  8. Appraises and edits permanent records, historically valuable documents, and digital media, Participates in research activities based on archival materials, and directs safekeeping of archival documents and materials: Analyzes documents, such as government records, minutes of meetings, digital artifacts, and nonprofit foundation charters, by ascertaining date of writing, author, or original recipient of letter, and assessing value to collecting organization.
  9. Prepares or directs preparation of document descriptions and reference aids for use of archives, such as accession lists, indexes, metadata, guides, bibliographies, abstracts, and microfilmed copies of documents.
  10. Digitizes a variety of images and archival materials such as, photographs, negatives, slides, transparencies, diaries, albums, drawings, booklets, scrapbooks, ledgers, etc.
  11. Maintains metadata on scanning processes and service and research assistance files in digital asset management database system, reference by supplying available materials and information according to military, and social history of period.
  12. Selects and edits documents for publication and display, according to knowledge of subject, content and techniques for and display. Participates in outreach activities and other duties in support of the mission.


Required Qualifications

Minimum 2 years demonstrated experience appraising and editing permanent records and historically valuable documents.

Ability to participate in research activities based on archival materials.

Experience directing the safekeeping of archival documents, digital artifacts, and materials.

Minimum 2 years demonstrated experience analyzing documents, such as government records, minutes of meetings, digital artifacts, and nonprofit foundation charters, by ascertaining date of writing, author, or original recipient of letter, and assessing value to collecting organization. 

At least 2 years demonstrated hands on experience with document digitization.

Broad knowledge of archival principles and procedures gained from one of the required Degrees. 

Education Requirement 

Masters of Library Science degree or Bachelor's degree in archival science or Bachelor's degree with a major that includes 18 semester hours in archival science is required.

Preferred Skills 

SIRSI Dynix, Building Collections, Cataloging


Application Instructions

To view the full position and apply, please follow this link. 


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Preservation Specialist, Northeast Document Conservation Center (NEDCC), Andover, MA

The Northeast Document Conservation Center (NEDCC) is seeking a Preservation Specialist to support its training, consulting, and outreach programs.

This full-time position will be based at NEDCC's facility in Andover, MA. Responsibilities includeconducting preservation needs assessments and writing comprehensive assessment reports; responding to preservation inquiries; presenting introductory webinars and workshops; assisting with ongoing projects related to audiovisual and digital preservation; and representing NEDCC at local, regional, and national professional meetings and conferences.

Preservation Specialists are the public face of NEDCC. As a highly collaborative department, all team members contribute to the development of new goals and projects. Our most important characteristics are a passion for cultural heritage collections and an interest in helping others see and understand the value of preservation. We are excellent communicators in person and in writing, are able to step back and see a bigger picture, and are interested in finding creative but practical solutions to difficult problems.



Minimum qualifications for the Preservation Specialist position are:

  • A Master's degree in Archives, Library and Information Science, Museum Studies, or similar; with coursework on relevant topics including, but not limited to, preservation, collections management, emergency preparedness and risk assessment, archives administration, appraisal, audiovisual preservation and reformatting, and/or digital preservation;

  • Solid understanding of general preservation best practices (disaster planning, format identification, care and handling of materials, reformatting and digitization, environmental management, etc.);

  • Strong analytical, observation, and communication skills;

  • Experience and comfort with public speaking;

  • Demonstrated ability to work effectively with individuals from diverse communities and


  • Flexibility to work both independently and as part of a team; and

  • Ability and willingness to travel regionally and nationally, up to 25%.


    In addition to the above, the following qualifications are desirable but are not required for consideration:

  • At least 1 year of experience working with collections-holding institutions;

  • Experience in audiovisual and/or digital preservation;

  • Experience with online instruction and in-person instruction;

  • Consulting experience.



Founded in 1973, NEDCC is the first nonprofit center to specialize in the conservation and reformatting of paper-based materials, and has recently expanded its services to include audiopreservation. NEDCC's mission is to improve the preservation efforts of libraries, archives, historical organizations, museums, and other repositories; to provide the highest quality conservation and reformatting services to collections-holding institutions; and to provide leadership in preservation, conservation, and digital reformatting. Its services include book, paper, and photograph conservation; digital reformatting (imaging and audio); assessments and consultations; disaster assistance; online preservation education; and workshops and conferences.


NEDCC has consulted with organizations across the country to plan for the long-term preservation of their collections and has worked with a range of institutions to reformat their deteriorating documents, photographs, negatives, and obsolete audio materials. NEDCC has treated many of the most significant paper- based collections in the United States, including William Bradford's manuscript history of the Plymouth Plantation; the original manuscript of the Book of Mormon; Abraham Lincoln'sEmancipation Proclamation; and works of art on paper by various masters, such as Rembrandt and Degas. (See NEDCC Stories for other projects of note.) NEDCC is located in Andover, MA, twenty-five miles north of Boston. For more information, please visit



Application Process

NEDCC is an equal opportunity employer persons with the legal right to work in the United States are eligible. Only and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected  veteran status, or any other characteristic protected by law


Salary and benefits are competitive. This position will remain open until filled. To apply, please send cover letter and resume in a single PDF to Ann Marie Willer, Director of Preservation Services, at

Archive Positions | Professional Job Listings in New England | leave a comment

Digital Archivist and Special Collections Librarian, Rhode Island College, Providence, RI

The James P. Adams Library at Rhode Island College invites applications for the full-time position of Digital Archivist and Special Collections Librarian at the rank of Assistant/Associate* Professor.


The individual will provide vision and leadership in directing and managing the College's Special Collections and Digital Initiatives unit to provide Rhode Island College members and the community access to locally produced content and the College's unique collections. Processes primary source materials including rare books, manuscripts, college archives, and photographs that require specialized storage and services. Stewards locally produced content, including media, student projects, and faculty publications. Oversees the digital initiatives unit in digital preservation planning to ensure long-term accessibility of digital assets. Promotes undergraduate and graduate research using primary materials. Provides instruction on using archival material in scholarship.


Required Qualifications Include:

  • Master's degree in Library Science from an ALA-accredited program, with coursework in Special Collections, Archives or Archival Management.
  • Familiarity with both special collections and institutional archives.
  • Minimum of two years of work experience with conservation, preservation, and digitization techniques of archival material in a variety of formats.
  • Minimum of two years of work experience maintaining, expanding and promoting a digital institutional repository.
  • Experience supervising staff and student employees.


*Associate Professor: 

  • Minimum of six years of work experience involving a digital institutional repository
  • Appropriate academic/ professional experience, as approved by the Library Director, the Vice President for Academic Affairs, and the President, may be substituted for all or part of the years in rank
  • Community service related to the field
  • Demonstrated leadership in a higher education or equivalent professional context


Preferred qualifications:

  • Experience working in archives or special collections; experience in academic libraries
  • Excellent project management skills
  • Understanding of digital collections development and management
  • Experience with HTML, CSS, Javascript and other web development tools
  • Experience with institutional repositories such as Bepress, Islandora, or DSpace
  • Commitment to the archives profession through active participation in conferences and professional organizations
  • Reading knowledge of a Romance language such as Italian or Portuguese
  • Demonstrated ability assisting faculty in the creation of research data management plans


Application deadline: April 12, 2019.


For a full job description, which include additional responsibilities and requirements for the position and application procedures, see Candidates must apply on-line, using Rhode Island College's PeopleAdmin Applicant Tracking system.


As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.


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Research, Instruction, and Archives Specialist, Salve Regina University, Newport, RI

Job Description:

Provides research assistance to library users, support to librarians, information literacy instruction sessions as necessary, and management of the research & instruction department during hours when librarians are not available. Provide access to Archives & Special Collections holdings. Assist the Archivist in the operations of the University Archives and Special Collections. The Research, Instruction, and Archives Specialist works a total of 32 hours/week: 20 hours/week reporting to the Associate Director of Public Services and 12 hours/week reporting to the University Archivist and Special Collections Librarian.

Essential Duties and Responsibilities:

  • Provide research services through in-person, phone, text message, chat and email services; accurately and quickly providing appropriate information to patrons. 
  •  Weekly coverage of circulation functions.
  • Provide accurate and timely administrative support to the librarians.
  • Maintain the reference collection, shelving and shifting books and keeping reference stacks in order.
  • Provide basic troubleshooting of equipment such as copiers, microfilm readers, printers, scanners; assisting library users with MS Office suite and other software packages.
  • Attend department and library staff meetings.
  • Create LibGuides, tutorials, and on-the-fly instructional videos.
  • Create inventories for archival collections, especially media.
  • Accession and processing of university records, manuscript collections, media, and donations.
  • Digitize and create metadata for photographs and other media.

Other Duties and Responsibilities:

  • According to candidate experience and interest, may also assist in planning and mounting displays, materials selection, and research instruction.
  • Work Schedule: September through May, evenings until 9 pm


  • Previous knowledge of and experience working with library reference materials, including print and electronic resources and/or completion of an LIS course in reference services.
  • Prior experience working with archives, and/or completion of foundational coursework in archives.
  • Knowledge of online and print information resources.
  • Positive team player who is prompt, accountable and reliable.
  • Ability to work independently, take initiative, and focus on high touch customer service.
  • Detail oriented, excellent organizational and communication skills, and comfort learning and using emerging technologies.
  • Bachelor's degree.
  • Strong commitment to diversity, equity, and inclusion in higher education.
  • Demonstrated excellence working in a highly service-oriented environment.
  • Demonstrated strong "people skills" such as an energetic, positive, friendly, and approachable demeanor.
  • The ability to balance contributions to departmental activities with self-directed and self-motivated tasks.
  • Commitment to enhancing departmental and organizational effectiveness within a collegial, team-based work environment.

Additional Information:

Salve Regina University offers generous benefits to eligible employees including:

  • Health and dental coverage
  • Life insurance
  • Long-term disability
  • 403B plan
  • Tuition benefits and more

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. To view this position and apply, please follow this link. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant will all applicable non-discrimination laws.

About Salve Regina University:

Salve Regina University, ranked among the best institutions of higher education in the United States by U.S. News & World Report, is a comprehensive Catholic University located in scenic Newport, Rhode Island. Salve Regina offers challenging academic programs in a highly supportive environment and an innovative core curriculum that provides students with a solid foundation and broader perspective. The historic, 75-acre campus enrolls approximately 2,500 men and women and offers Associate, Baccalaureate, and Master's degrees, the Certificate of Advanced Graduate Study, and two doctoral programs.



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Head of Technical Services for Special Collections, University of Virginia, Charlottesville, VA

The University of Virginia Library is seeking interested applicants for the newly created position of Head of Technical Services for Special Collections in the Albert and Shirley Small Special Collections Library.  The Head of Technical Services will work with the Associate University Librarian for Special Collections and Preservation and other staff on developing the collection in ways that center social and reparative justice.

They will lead accessioning, arrangement and description, rare book cataloging, and collection management activities. The Head of Technical Services for Special Collections will examine current practices, processes, and systems with a commitment to initiate reparative efforts that would lead to greater representation of individuals and groups in our collections and physical spaces.


Major duties that are required to perform the primary purpose:

Reparative work- Lead efforts to examine current practices and processes in technical services, and rebuild using a reparative framework

Access and Discovery - Will directly oversee manuscript and archival processing and rare book cataloging activities, ensuring that activities adhere to best practices and national standards; will keep apprised of developments in these areas, and facilitate ongoing continuing education for staff in the unit; will work with the AUL, curators, and other staff to establish processing and cataloging priorities.

Collection Development- Will work with staff on prioritization for collection development efforts and on appraisal decisions for potential new collections.

Collection Management - Will work with staff on space planning for onsite and offsite storage and will lead efforts to examine future storage needs for the collections.

Instruction and Outreach- Will be an enthusiastic promoter of using primary source materials in the classroom, and will work with other Special Collections staff and faculty on developing primary source literacy among students.

Public Service- Will have regular hours at the reference desk and will work alongside colleagues in assisting students, faculty, fellows, and scholars with the discovery of appropriate resources for their research needs.

Position Compensation Range: $75,000.00 - $80,000.00 Annual


  • ALA-accredited graduate degree or accredited graduate degree in another appropriate discipline, 10 years of relevant experience may be considered in lieu of a degree
  • Minimum of four years of experience in an archival or special collections library environment working directly with a variety of collections
  • Previous supervisory experience
  • Understanding of and commitment to nationally-accepted standards, vocabularies, and best practices pertinent to archives and special collections, to include the following: Describing Archives: a Content Standard (DACS), EAD, EAC-CPF, LCSH, AAT, RDA, and MARC.
  • Outstanding interpersonal and collaborative skills
  • Experience in appraisal, processing, cataloging, reference
  • Demonstrated commitment to inclusivity, diversity, equity, and accessibility


To Apply:

Process for Internal UVA Applicants: Please apply through your Workday Home page, search "Find Jobs", and search for 'Head of Technical Services'. Complete an application online and attach a cover letter, CV/Resume, and contact information for three references (name, email address, telephone number, address).

Process for External UVA Applicants: Please visit UVA job board Workday, ( complete the application and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). You may upload multiple documents in the Resume/CV box.

Applications that are missing required documents will not receive full consideration.

For questions about the Application process please contact Rhiannon O'Coin, Academic recruiter, 


The University of Virginia, including the UVA Health System and the University Physician's Group are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


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Project Archivist, Redemptorist Archives, Philadelphia, PA

Job Title: Project Archivist (one-year term with possibility of renewal)

Location: Redemptorist Archives, c/o St. Peter the Apostle, 1019 N. 5th St., Philadelphia, PA  19123 (the physical office is at 1039 N. Lawrence Street)

Reports to: Archivist; Father Richard Bennett, CSSR/Father Matthew Allman, CSSR

Hours: Monday through Friday, 9 AM to 5 PM

Additional hours may be necessary on occasion

Job Summary

The members of the Congregation of the Most Holy Redeemer (Redemptorists) are a religious order in the Roman Catholic Church.  Founded in Italy in 1732 by St. Alphonsus Liguori, Redemptorists are now in over 75 countries.  Their presence in North America goes back to 1832.  Since then, thousands of Redemptorists have served the most abandoned in the United States and abroad.  Historically, the first province of the American mission became known as the Baltimore Province, which encompasses cities up and down the Eastern seaboard and inland as far as Ohio.  This province grew so large as to create a new, western province in 1875, which became known as the St. Louis Province.  It encompassed the Congregation's houses in Chicago, Detroit, St. Louis, New Orleans, and later in the western half of the United States.  It is now known as the Denver Province and is based in Chicago.

Like the Baltimore Province, the Denver Province spawned a number of vice-provinces, some of which grew into their own distinct units.  Just as Baltimore had oversight over the Vice-Provinces of Richmond, San Juan, Campo Grande in Brazil, Asuncion in Paraguay, Toronto in Canada, and the English-speaking Caribbean, the old St. Louis Province grew into several domestic and international units: the Vice-Provinces of New Orleans, Oakland, Manaus in Brazil, Bangkok in Thailand, and Nigeria.  The depth and range of the heritage materials for communities around the United States, as well as for several mission territories in the western hemisphere, are quite strong.  

The position of archivist is an office in the Church.  It therefore carries responsibilities and duties affecting the curia of a religious community.  The archivist assists the administrators of the two main American provinces by managing the archives, over which the provincial superiors have ultimate oversight.  Simply stated, the archivist is the person who collects, organizes, and preserves the patrimony of the provinces, including the acta of each department.  

The archivist's principal duty is to keep in good order and carefully preserve documents, books, and artifacts of importance relating to the history and state of the provinces (cf., cc. 486 and 491).  This includes data, firstly, on the priests and brothers of the provinces, but also the people into whose pastoral care they are given. Among Redemptorists, whether living or deceased, special care is to be taken to document their ministry.

Additionally, the archive will house all documentation on the parish foundations. This patrimony may include objects of all kinds as well as written and verbal works--including (but not limited to) letters, account books, ledgers, electronic mail, official decrees, annals and other chronicles, audio/visual material, photographs, art and other creative media and other items related to Catholic life. The archivist and the assistant archivist will catalog a specialized, 25,000 volume research library and plot ways to make its contents more accessible.  

Summary of Essential Job Functions:

  1. Building upon previously entered records, create a catalog for the remaining portions of a special collection library with an eye toward online access.
  1. Collect, organize and preserve the documents and items as described above, in accordance with prevailing best practices of preservation and retention.
  1. Process discrete collections, producing standard finding aids for publication on the world wide web.
  1. Develop a digital asset management program that will enhance the archives' online presence.
  1. The archivist will cooperate with the provincial curia when called upon to provide information and advice.
  1. Provide research services by phone or email for individuals, including representatives of the Provincial government, seeking information found in the archives and render assistance to on-site patrons.


  • A master's degree in library and/or information studies from an ALA accredited institution with course work in archival science. Candidates who are functionally bi- or multi-lingual are an asset;
  • Previous experience in an archival setting and the ability to research and compare current information system software; 
  • Knowledge of Archives Space and/or Archivists Toolkit, along with other demonstrated computer skills;
  • Ability to create a MARC record; familiarity with DACS and EAD and/or understanding of digitization standards and protocols;
  • Knowledge of basic digital preservation best practices and programs;
  • Previous work experience with digitization projects, a large graphic or audio-visual collection is desirable;
  • Ability to work independently with minimal supervision;
  • Ability to lift boxes weighing up to 40 lbs.
  • Excellent organizational skills and keen attention to detail; 
  • Strong communication and interpersonal skills, particularly with scholars; 
  • Familiarity with the Catholic Church a plus.

Application Instructions

Send a letter of interest with cv and names of three references by regular mail or email to:

Patrick J. Hayes, Ph.D., Archivist

Redemptorist Archives of the Baltimore Province

c/o St. Peter the Apostle

1019 N. 5th Street

Philadelphia, PA  19123


Applications will be taken until April 1 with hiring expected by May 1, 2019.

This is a full-time position with benefits. The Redemptorists offer a competitive benefits package, including health insurance, dental, life insurance, long term disability, retirement plan, and paid days off. Successful applicants will be asked to show proof that they can legally work in the U.S.

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Spring and Summer Interns, Lesbian Herstory Archives, Brooklyn, NY

LHA is looking for students with a strong affinity for the arrangement and organization of materials, sound critical thinking skills and an interest in providing better/broader access to materials by and about the herstory of lesbian activism, creative contributions and everyday lives.

LHA accepts general internship applications on a rolling basis throughout the year.  We are specifically looking for interns to process & catalog video tape, buttons, t-shirt data, banners, subject files, periodicals and books.  We prefer students currently enrolled in library school or archival studies but this is not a requirement.  Internships can be completed for course credit.

Sample Project Descriptions: 

1) Buttons: clean, label, rehouse, catalog, scan, upload scans to Dropbox, enter data into Zoho sheets and migrate metadata and images to Wordpress.  Training provided for unfamiliar apps.  

2) Videos: rehouse, repair, identify, research and catalog on-site video tape and prepare tapes for shipments to off-site storage at Iron Mountain archival storage facility where appropriate.   

3) Books: unbox, rehouse, catalog, repair and prepare books for shipments where appropriate.  

4) T-Shirt Data: Data cleanup, image uploads to Dropbox, metadata and image migration to Wordpress.

Internship Goals:

Interns will gain practice in preparing print and non print materials, working with several online catalogs and bibliographic utilities and creating online collections.  


  • Interns must be available at least 2 days per week (a minimum of 10 hours per week). 
  • Interns must demonstrate familiarity with/interest in lesbian activism, history, cultural creations/movements
  • Interns should be familiar with working in a PC environment and the use of regular office machines (copier, scanner, fax machine, answering machine)

Preferred Skills:

  • Familiarity with Wordpress, Dropbox, Google Sheets, Excel, Zoho or another spreadsheet app 
  • Strong typing, spelling and grammar skills 
  • Patience and accuracy with repetitive tasks
  • Ability to work well independently and in a group setting
  • Ability to communicate frequently and effectively in an online setting (email, chat, group list)

To Apply:

If you are interested in applying to be a Spring or Summer intern please send an email with your cover letter (outlining your experience and interest in LHA ) to Please attach your resume as a PDF document. Your cover letter should be the body of your email. LHA can't provide housing for interns.

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Cultural Resources Internship, Joshua Tree National Park, Twentynine Palms, CA

The National Council for Preservation Education (NCPE), in cooperation with the National Park Service (NPS) and other partnering government agencies, is pleased to offer internships during the summer of 2019. NCPE has partnered with the NPS since 1992 to connect higher education students and recent graduates in historic preservation, cultural resource management, and related fields to projects at a wide variety of sites and divisions within the NPS system and other agencies annually.

The length of an internship can vary from 10 to 30 weeks if full-time (40 hours/week) or longer if on a part-time schedule. The exact starting dates will be determined on a case-by-case basis with the supervisor.

Stipends are paid at $15/hour unless noted otherwise. Please note that interns are not NCPE or NPS employees; stipends are academic awards rather than wages. Taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.

3196. Joshua Tree National Park, Cultural Resources Program Archives/Archeology:  

  • Assists park Cultural Resources staff with organizing and managing project and site record files.
  • Primary duties include sorting, processing, and digitizing documents, digitizing historic slides, photos, and records, and inventorying, maintaining, and sorting archival material, much of which is archeological.
  • Additional opportunities to participate in historic preservation and archeological fieldwork.
  • Candidates should possess archival experience, and archeological experience is preferred. Housing is available.
  • Located in Twentynine Palms, CA. (600 hours)   

Due to Government-wide security requirements, a background check will be required for all positions if you are chosen for that position. This will include providing information about recent housing and employment history. The position supervisor will have more information about those requirements and procedures at the time of hiring. Please direct any questions to

How to Apply

This internship is offered under the National Council for Preservation Education (NCPE) Program. More information is available here: The application form can be downloaded at

The application is available in Adobe Acrobat. To submit your application, please scan your materials and email them as a single Adobe Acrobat (.pdf) file containing both the signed application and the two most recent years of your academic transcripts to the Co-Director of NCPE's Internship Program, Julee Johnson (email:

Applications that include a resume, writing sample (other than the required essay), portfolio, or other documents are not acceptable. Please adhere to the single .pdf format requirements; your application will be rejected if it is not received in this form.

Name the file with your name in this format: Lastname, Firstname NCPE Summer19. Due to the large number of applications received, please keep your file under 5 MB or compress it to meet this limit. 

Applications must be received no later than Friday, March 15, 2019 at 5:00 p.m.

Once the deadline for submission has passed, NCPE's staff will process applications and forward them to the supervisors at the many NPS sites and offices requesting an intern. Supervisors will review the applications and contact applicants for a phone interview. Please allow 6-8 weeks after the deadline before inquiring about the status of your application.

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Archives Volunteer, USS Constitution Museum, Boston, MA

The Curatorial Department at the USS Constitution Museum seeks an Archives Volunteer to assist the Archivist with processing, digitization, and other archival projects as needed. The USS Constitution Museum, located in the Charlestown Navy Yard, serves as the memory and educational voice of USS Constitution by collecting, preserving, and interpreting the stories of "Old Ironsides" and the people associated with her.


Desired Skills:

  • Graduate coursework in library science and/or archives management
  • Demonstrated experience scanning documents and photographs, as well as basic Photoshop editing skills
  • Strong organizational skills and careful attention to detail
  • Interest in American history is a plus



Minimum of 4 hours per week between 9 AM and 4 PM, Monday - Friday.


To Apply:

Please send a cover letter and resume to Kate Monea, Archivist, at This is an unpaid volunteer position. All volunteers must complete a CORI form upon starting.

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Elvira Growdon Internship for Collections and Archive Management, Boston Children's Museum, Boston, MA

Job Description:

Assists with multiple projects involving collections and/or archives materials at Boston Children's Museum. These projects include, but are not limited to, inventorying, cataloging, documenting, researching and appropriately housing materials; taking digital images and scans; developing finding aids and/or search terms; preparing and entering catalog records into the PastPerfect database. The intern will divide their time between specific research projects and more general collections/archives work. In consultation with the supervising collections manager, the intern will develop a concrete project intended to complement personal research interests. Projects may focus on natural history specimens, cultural and ethnographic materials, archival records, or a combination of these areas.

Interns will be welcome in all areas of the Museum's collection, including American History, Native American, East Asian and Japanese, Dolls & Toys, Natural History, and Institutional Archives. 

Learning Component:

The Museum's Collections Internship provides in depth, hands on training for graduate students interested in gaining collections and archives management experience in a museum setting. The intern will be introduced to BCM's collections policies, registration procedures, and collections and archives management practices. 

In addition, the intern will have ample opportunity to learn about many operations of the Museum, attend meetings, and meet with staff in various departments.

Skills Required:

Students in Museum Studies, Library and Information Science, Archival Studies, Historic Administration, Cultural Studies, Natural Sciences, Anthropology, Archaeology, Art History, History and Historic Preservation programs that have had coursework or experience in collections care and management, cataloging, records management and/or historical research methods are encouraged to apply. 

The candidate should have excellent PC skills with knowledge of Windows applications; be familiar with database systems and digital imaging; have excellent organizational skills; be detail-oriented, responsible and dependable; have working knowledge of office procedures and equipment. 

Candidates must be registered students during the term of the internship; Graduate students preferred.


The intern is required to serve for a minimum of 150 hours distributed over a minimum of 10 weeks. Service hours will be organized around the student's class and/or work schedules. Intern hours must be completed Monday-Friday. A stipend will be awarded to support the work of students selected for this internship.

The selected candidate must coordinate with their degree program/institution for the internship to be credit-bearing. Please note that internship applicants are responsible for providing copies of the internship description to their advisors, and for making all appropriate arrangements with their schools to receive credit for the internship. Interns must provide documentation showing that course credit will be given for completion of the internship.

One intern will be selected for the fall, spring and summer semester. 

Physical Requirements:

Must be able to lift 40 lbs.

About the Museum:

Boston Children's Museum engages children and families in joyful discovery experiences that instill an appreciation of our world, develop foundational skills, and spark a lifelong love of learning. The Museum is a welcoming, imaginative, child-centered learning environment that supports diverse families in nurturing their children's creativity and curiosity. We promote the healthy development of all children so that they will fulfill their potential and contribute to our collective wellbeing and future prosperity.

Since 1913, Boston Children's Museum has been using objects to help families better understand the world around them. BCM has collected and exhibited natural history specimens, ethnographic artifacts, as well as those objects most closely associated with children's museums: dolls, toys and games. The Museum's humanities collection totals approximately 35,000 cultural artifacts and the natural history collection holds 15,000 objects. Although our exhibit experience was transformed in the 1960s and 70s to concentrate on hands-on and interactive opportunities, collections continue to play an important role in our exhibits and educational programs. 

To Apply:

Please send your resume and cover letter as a Word document or PDF attachment to Rachel Farkas, Curator of Collections, at Please include "Growdon Intern" in the subject line and reference in the cover letter where you found this posting. 

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Assistant Archivist, Southborough Historical Society, Southborough, MA

The  Southborough Historical Society located in Southborough, Massachusetts has an immediate opening for an Assistant Archivist.


Under the supervision of the Executive Director, the Archivist will accession, arrange, digitize, describe, and re-house manuscript collections, photographs, maps, and other material as well as implement basic preservation methods. The Archivist will also provide reference and other assistance as needed.


The Archivist must possess strong analytical, organizational, and computer skills, as well as a degree (or be working towards a degree) in Library Science (MLS) or Library Information Science (MLIS) from an ALA- accredited library school.

Experience with Mac systems preferred, especially Filemaker. The ability to self-direct is essential.

This is a two-year funded position (max 16K/year) with possible renewal and a highly flexible schedule at $35/hour.

To Apply:

Send letter of interest, résumé, and contact information for three references to No phone calls accepted.

Southborough Historical Society is an equal opportunity employer. 

The Southborough Historical Society is located in Southborough, Massachusetts, 20 miles west of Boston on the Mass Pike. While we are on the Boston-Worcester commuter rail, the museum itself is located 3 miles from the station, so conveyance is required.

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Public Services Assistant, Baker Library Special Collections, Boston, MA

Baker Library Special Collections collects rare and unique materials that focus on the evolution of business and industry. The collections span eight centuries beginning in the late 1300s to the present day and include corporate archives, manuscripts, account ledgers, rare books, broadsides, photographs, films, electronic records, and company annual reports. The extensive holdings of the Harvard Business School Archives include the records of the School from its founding in 1908 to the present day. These rich and varied collections support research in a remarkably diverse range of fields such as business, economic, social, and cultural history as well as the history of science and technology. 


Baker Library Special Collections provides access to these materials in the de Gaspé Beaubien Reading Room in Baker Library | Bloomberg Center.

Specific Duties:

Excellent opportunity to contribute toward the daily public services operations and generally support a special collections department.

  • Staffs the Reading Room for two hours per week, serving as the public face of Baker Library Special Collections, assisting users, answering questions, and ensuring the safety and security of collections.
  • Provides reference services for remote researchers by answering basic questions as assigned by Public Services staff and conducting research in holdings.
  • Locates, retrieves and re-shelves collection materials from secure stacks.
  • Processes collection duplication requests.
  • Supports public services team projects.
  • Performs routine clerical tasks and other duties as assigned.
  • May assist with stacks management projects, including barcoding, shelf reads, and inventories on a limited basis.



  • Library experience and/or customer service experience.
  • Excellent communication and organizational skills.
  • Strong attention to detail.
  • Ability to multi-task and to complete work in a timely manner.
  • Sensitivity to proper care and handling of special collections materials.


Available immediately, this is a 14 hour per week, year round position. Hours must be completed between 9 a.m. and 5 p.m., Monday through Friday. Preference will be given to graduate students.


Salary: $18.00/hour

Please submit a cover letter and resume to apply to:

Melissa Murphy

Baker Library Special Collections

Baker Library | Bloomberg Center

Harvard Business School

Soldiers Field

Boston, MA 02163


No phone calls please

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Collection Intern, EcoTarium, Worcester, MA

The EcoTarium is a unique indoor-outdoor museum in Worcester, MA, with a mission toinspire a passion for science and nature. Founded in 1825 (as the Worcester Lyceum of Natural History), the EcoTarium is the second oldest natural history organization in the United States.  Our archives are extensive, comprehensive, and very disorganized.


In preparation for our 200thanniversary in 2025, we are getting a handle on our institutional history, and we need help getting organized.  This project will give our intern experience with primary source research, information management, and archival methods, including use of the industry-standard PastPerfect collection registration database.



Relevant experience and expertise would include a background and/or interest in history, archives, or library science. 



Archives Collection


Effective Date: 

Summer break


Reports to: 

Martin Christiansen, Collections Specialist



The internship would take place during the summer, with a commitment of 1-2 weekdays per week. Please send a resume and a one page cover letter, including why you are interested in this position, what your future career objectives are, and what you hope to learn through your internship to Martin Christiansen, Collections Specialist, at

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Head of Archives and Special Collections, College of the Holy Cross, Worcester, MA

About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,000 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.


Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at the College is to accept an invitation to participate in the growth and development of all campus members--students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

The Head of Archives and Special Collections reports to the Director of Library Services. She/he is responsible for all planning, management, and leadership of the College's Archives and Special Collections and its work. The principal responsibility is to administer the ongoing organization of the collections in both traditional and digital formats. He/she is also responsible for managing all access and the preservation of the collections, maintaining adequate security and providing efficient reference services. The Head also takes the lead in supporting and promoting digital archives and digital preservation of institutional resources. She/he supervises all departmental staff, both professional and non-exempt as well as student assistants. He/she is responsible for the creation and management of the department budget. He/she oversees the departments' outreach which includes library and online exhibits as well as social media content. The Head of Archives and Special Collection department is a full member of the library team and participates in departmental meetings initiatives and library planning.


Major Areas of Responsibility

  • Supervision of departmental staff
  • Departmental planning and decision making and budget preparation
  • Manages the organization of the collections
  • Leads digital archives and digital preservation work including development of online exhibits
  • Prepares appropriate level of descriptions for collections
  • Manages preservation and conservation initiatives
  • Provides reference services to all constituencies.
  • Determines content and coordinates library exhibits
  • Works with administration and academic departments to coordinate the deposit of appropriate material
  • Keeps up to date in archival best practices



  • An ALA accredited MLS, MA in Archival Science or equivalent.
  • Three to five years of increasingly responsible archival experience
  • Knowledge of current archival practices and familiarity with archival cataloging procedures.
  • Experience with and knowledge of current digital archives/digital preservation procedures and technologies
  • Experience supervising other library professionals
  • Excellent oral and written communication skills
  • Ability to work effectively with people at all levels
  • Ability to protect the confidentiality of materials in the collection


Additional Information:

This is a full time, exempt level position.


University Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,000 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.


Region Description

Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.


The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.


A member of the Higher Education Consortium of Central Massachusetts (HECCMA).


To review our Employee Benefit Options, please go to: http://


Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.


In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see and its core commitment to diversity and inclusion. For more information, please visit


Review of applications will begin as received and continue until the position has been filled.


To apply, visit


The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts ( and the New England Higher Education Recruitment Consortium (


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Project Manager for Community Archiving Grant, University of Massachusetts - Boston, Boston, MA

The University Archives and Special Collections department in the Joseph P. Healey Library at the University of Massachusetts Boston received a National Leadership Grant for Libraries from the Institute of Museum and Library Services for a two-year project to develop a platform to guide libraries of all kinds through the process of planning event-based participatory archiving programs with the communities they serve.

The interactive online guide will help libraries implement standards- and community-based participatory archiving programs and will be flexible enough to allow libraries to enter at their current point of need, helping them navigate the complexities of community partnerships, digitization event planning, and long-term digital preservation and access to support the vital work of documenting their communities' cultural heritage.

 For this project, the Healey Library at UMass Boston will collaborate with a team of experts and library- and community-based partners to design and develop the guide and accompanying resources, which will close identified gaps in local communities' knowledge and practices related to metadata, community outreach, digital archives, digital preservation, and participatory archiving.

University Archives and Special Collections in the Healey Library at UMass Boston is hiring a Project Manager to coordinate all aspects of the development of the Participatory Archiving Roadmap, and reports to the Project Director. This is a two-year, full-time benefited position.

The successful candidate will lead the collaborative process of identifying knowledge and practice gaps and developing this important resource, working directly with core project team members, national community partners, and others to ensure that we adhere to grant project goals and meet project deliverables.

The Project Manager will report to the Project Director and will coordinate with Healey Library departments as appropriate to ensure all aspects of the multi-faceted project are compatible and are successfully executed in a timely manner.


We are looking for a highly organized individual with excellent communication skills who has experience in collaborative community work. The ideal candidate will have previous experience supervising and delegating tasks to 2 or more people and in managing projects in cultural institutions and/or in academic settings. Candidates who enjoy working with other professionals engaged in community-focused library work are encouraged to apply.

 Major responsibilities:

  • Lead and coordinate activities of core project team members through all phases of the grant project, including coordinating meetings, preparing agendas, leading workshops, and focus groups.
  • Maintain regular, informative and productive communications among core project team, advisors, community partners and university stakeholders
  • Develop survey instruments, in collaboration with identified local and national community partners, to solicit both structured and informal feedback on grant project activities.
  • Supervise a project-funded Instructional Designer who will develop key project deliverables.
  • Track grant project performance, specifically to ensure the successful, on-time completion of short- and long-term goals as identified and outlined by the Project Director and by Healey Library administration.
  • Prepare regular reports including grant-required reports on project progress

 Skills and Experience:

  • Previous experience managing medium- to large-scale projects
  • Excellent critical thinking, problem solving, and time management skills
  • Strong interpersonal skills and ability to communicate effectively, both orally and in writing
  • Ability to build strong networks with external constituencies
  • Superb analytical skills, as applied to both historical content and organizational process
  • Demonstrated ability to work collaboratively
  • Demonstrated experience with successfully employing project management techniques and tools
  • Experience assisting with the development of survey instruments
  • Proficient, working knowledge of Microsoft Office, especially Microsoft Excel
  • Strong planning and organizational skills with ability to prioritize and multi-task
  • Proven ability to work independently while exercising good judgment in seeking appropriate guidance
  • Detail oriented
  • Bachelor's degree required. Master's degree preferred.  

For more information please contact Carolyn Goldstein at


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(2) Presidential Records Processing Interns, Williams College, Williamstown, MA

The Williams Department of Special Collections welcomes applications from current graduate students in library science, information studies, preservation, archives or a related program for two summer internship positions in archival processing. This is a full-time (37.5 hrs. /week), eight-week, temporary position beginning June 2019. Reporting to the Records Manager, the intern will process portions of the Williams College Office of the President Record Group.


Williams continues to transform its student body in terms of socioeconomic status, ethnicity, and nationality. We seek candidates who are excited to work in a college library in which students are broadly diverse with regard to gender and gender identity, race, ethnicity, nationality, sexual orientation, and religion. Please highlight relevant experience building diverse collections and working with diverse communities.


We are committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups to apply.



  • Apply archival principles to rehouse and arrange portions of the Williams College Office of the President Record Group.
  • Apply archival standards (including EAD and DACS) and tools (including ArchivesSpace) to describe portions of the Records.
  • Publicize the Records using social media outlets.



  •  Applicants must be current graduate students in good standing in a library science, information studies, preservation, archives or related program.
  • Applicants must have completed at least three courses in archives, preservation, or a related program before the start date of the internship.


Review of applications will begin March 1, 2019, and continue until the position is filled.


In addition to discussing your qualifications for the position in your cover letter, please address how your education and commitment to diversity has prepared you for this position. Specify which archives-related courses you have completed.


On campus housing and meal plans are available.


To apply for this position, please visit If you have any questions, please feel free to contact us via phone at (413) 597-4247 or email at


Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.

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Graduate Summer Intern, Yale University Archives, New Haven, CT

The Yale University Archives is pleased to announce it is accepting applications for its inaugural graduate summer internship.


The internship, supported by a generous gift from J. Frederick Berg '66, is open to graduate students in good standing currently enrolled full-time in an accredited graduate program in archival or library information science with at least one completed course of archival study. The selected intern will spend the summer of 2019 working in the Yale University Archives participating in the appraisal and processing of newly acquired Yale University records. The intern will also be introduced to other work across the repository and to the other special collection repositories across the Library.


The internship will run from June to August 2019 (precise dates to be worked out upon selection for the internship). The intern will be working in the Yale University Archives from 8:30am to 5:00pm Monday - Friday under the supervision of the University Archivist. The intern will be paid an hourly rate of $15.38 to cover living expenses. In addition to the assigned duties, the intern will be expected to give a brief presentation to the donor upon completion of the internship.


Interested students should prepare a resume and a one-page letter of interest and send them to The subject line should be "Summer Archives Internship."Application materials will be accepted until Friday, March 22, 2019. Selected applicants must complete a background check. Anyone interested in more information should email


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Archives Fellowship for Manuscripts Division Collections, Princeton University, Princeton, NJ

Princeton University Library's Department of Rare Books and Special Collections (RBSC) is excited to offer the Archival Fellowship for Manuscripts Division Collections again this year. The fellowship provides a summer of paid work experience for a current or recent graduate student interested in pursuing an archival career. 


Fellowship Description: The 2019 Fellow will primarily gain experience in technical services, with a focus this year on arrangement and description of manuscript collections, including hybrid collections with born-digital and audiovisual materials. Additional projects may include assisting with reference and other public services tasks. The Fellow will work under the guidance of the team of processing staff responsible for collections within RBSC's Manuscripts Division, including the Lead Processing Archivist, Project Archivist for Americana Manuscripts Collections, Processing Archivist for General Collections, and the Latin American Processing Archivist.

The Manuscripts Division of Rare Books and Special Collections is located in Firestone Library, Princeton University's main library, and holds over 14,000 linear feet of materials covering five thousand years of recorded history and all parts of the world, with collecting strengths in Western Europe, the Near East, the United States, and Latin America. The Fellow will primarily work with the Division's expansive literary collections, the papers of former Princeton faculty, and collections relating to the history of the United States during the 18th and 19th centuries.

The ten to twelve-week fellowship program, which can begin as early as May, provides a stipend of $950 per week. In addition, travel, registration, and hotel costs to the Society of American Archivists' annual meeting in August will be covered by Princeton.

Requirements: This fellowship is open to current graduate students or recent graduates (within one year of graduation). Applicants must have successfully completed at least twelve graduate semester hours (or the equivalent) applied toward an advanced degree in archives, library or information management, literature, American history/studies, or other humanities discipline, public history, or museum studies; a demonstrated interest in the archival profession; good organizational and communication skills; and the ability to manage multiple projects. At least twelve undergraduate semester hours (or the equivalent) in a humanities discipline and/or foreign language skills (particularly Spanish-language reading skills) are preferred.

The Library highly encourages applicants from under-represented communities to apply.


To apply: Applicants should submit a cover letter, resume, and two letters of recommendation addressed to the processing team at Applications must be received by Monday, March 4, 2019. Video interviews will be conducted with the top candidates, and the successful candidate will be notified by April 5th.

Please note: University housing will not be available to the successful candidate. Interested applicants should consider their housing options carefully and may wish to consult the online campus bulletin board for more information on this topic.




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Archives Assistant, Safdie Architects, Somerville, MA

Job Description

Safdie Architects is seeking a motivated, detail oriented, Archives Assistant to work in our Somerville, MA office. The position reports to the Archivist and focuses primarily on management of firm assets in digital and analog formats. Read more about Safdie Architects at . The position will start immediately, 10-20 hours per week, between 9 AM and 6 PM, Monday - Friday.

Opportunity for additional hours during summer.


Duties:  Assist with collections management, scanning, digital asset management, preservation, records management, and project close-out activities.

  • Preserve, rehouse, and catalog archival material in various formats.
  • Digitize and process collections, including, original artwork, photographs (slides, negatives, prints), and architectural models.
  • Apply standardized metadata using Adobe Bridge.
  • Upload scans and metadata to local Omeka site.
  • Organize and inventory architectural drawings and project documentation.
  • Other activities could include assisting with management and preservation of born digital records.


Required Skills

  • Applicants must have ability to work both on their own and directly with a supervisor, have excellent attention to detail in their work, be well organized, and be able to adjust with shifting office priorities.
  • Coursework or experience with metadata creation, controlled vocabularies, preservation of archival material including paper, photographs, A/V a plus.
  • Familiarity with Microsoft Office suite, especially Excel required; familiarity with Omeka desired; experience with website creation and/or coding (HTML/CSS, Python, etc) considered and asset.
  • Knowledge and experience with digital SLR photography.
  • Ability to lift 40 lbs. and willingness to perform physical tasks as well as focused data entry tasks



$16.00/hour. No benefits.  Internship credit may be possible. For students working towards a Master's degree in Library Science with a focus in Archives Management, this is an excellent opportunity to gain valuable hands-on experience.


Qualified candidates should submit a cover letter and resume to, subject line, Archives Assistant.

Archive Positions | Pre-professional Positions | leave a comment

Senior Archivist, Peabody Museum of Archaeology and Ethology/Harvard University, Cambridge, MA

The Senior Archivist serves as the administrative head of the Peabody Museum's Archives Department, overseeing the Museum's archival collections (paper records, manuscripts, photographs, works on paper, and audio-visual materials), managing archives staff and daily operations, determining plans and priorities, establishing and maintaining workflow, solving administrative issues, and managing the departmental budget.  Reports to the Director of Collections.


Duties and Responsibilities:

  • Creating and updating Archives Department policies and procedures.
  • Surveying, appraising, and selecting archival collections for acquisition through the Collections Review Committee (CRC); working with new and existing donors to negotiate terms of use.
  • Understanding and recognizing legal issues relating to unpublished collections including copyright, privacy, confidentiality, and ownership.
  • Knowledge of SAA's Protocols for Native American Archival Materials and understanding of cultural sensitivity issues related to archival collections.
  • Planning and overseeing processing of archival collections, implementing national best practices for data entry, cataloging, and digitization standards, and collections with special formats.
  • Planning, managing, and evaluating archival digitization projects.
  • Assessing and monitoring environmental conditions and preservation/reformatting needs; monitoring environmental conditions of storage and work spaces and recommending improvements.
  • Managing storage of archival collections and recommending future space needs for archival collections and personnel.
  • Supervising staff responsible for public access and research services for the Archives Department, including hosting visits by faculty, visiting scholars, students, Native American tribal members, and the general public.
  • Collaborating with internal stakeholders on use of archival collections, including the Peabody Museum Press and the Harvard Museums of Science and Culture; works closely with Associate Registrar for Rights and Reproductions, Collections Information and Database Specialist, and Curator of Visual Anthropology.
  • Providing complex reference services, including research instruction, requiring knowledge of archive and manuscript collections at Harvard and elsewhere.
  • Teaching or lecturing to classes and groups on archival collections and practice.


  • Implementing administrative systems, policies, procedures, and long-range strategic planning for the Archives Department.
  • Hiring and supervising staff providing training, scheduling, assigning and distributing work, overseeing the quality of work, and conducting annual performance reviews.
  • Identifying grant opportunities, writing grant proposals, and administering post-award grants; evaluating the components of successful grants through serving on grant review panels.
  • Attending and contributing to manager-level meetings including the Collections Department Heads and Collections Review Committee.
  • Representing the Museum at regional and national conferences and workshops, including giving presentations.
  • Assist Museum staff with records management issues through referral to University Archives.
  • Performs other duties as required.

Basic Qualifications:

  • ALA-accredited MLS degree with archival concentration or equivalent;
  • 6+ years of experience in archival administration

Additional Qualifications:

  • A master's degree and/or background in anthropology or archaeology preferred
  • Knowledge of best practices in archives profession, including managing an archive, processing collections, care and handling of archival materials in a variety of formats, preservation, appraisal, and reference.
  • Significant knowledge and experience with digitization, digital assets management, and archives technology, including ArchivesSpace; knowledge of The Museum System (TMS) preferred
  • Ability to work both independently and as part of a team.
  • Good analytical and problem solving skills; ability to establish and achieve priorities.
  • Good communication, interpersonal skills, and strong attention to detail required.

To view the full position and apply, please follow this link. The official job code is 48045BR. 

All formal offers will be made by FAS HR.


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HIAS Project Digital Archives Intern, Wyner Family Jewish Heritage Center at New England Historic Genealogical Society, Boston, MA

The Wyner Family Jewish Heritage Center at New England Historic Genealogical Society seeks a detail-oriented and self-motivated individual for the position of HIAS Project Digital Archives Intern.

Reporting to the Digital Projects Archivist, the HIAS Project Digital Archives Intern will support the ongoing digitization of the Hebrew Immigrant Aid Society, Boston Port records.


Hours and Stipend

This is a six-month, part-time internship with the possibility of extension. The intern will receive a monthly stipend of $750.00 (part-time, 3 days/week). Start date is negotiable but preference is by Monday, March 4, 2018.



  • Digitization of text-and image-based documents using best professional practices
  • Prepare digital images and associated metadata for ingest into CONTENTdm repository
  • Create, enhance, and migrate existing metadata from the HIAS finding aid
  • Provide quality control and quality assurance of digitized images and metadata
  • Assist with developing and/or improving workflow procedures
  • Create social media and blog posts pertaining to project


Required Qualifications

  • Enrollment or recent graduation from MLS program
  • Specialization or coursework in archives management, cultural heritage, or digital curation
  • Familiarity with metadata standards relevant to digital collection management and access
  • Familiarity with scanning tools
  • Familiarity with image editing software
  • Proficiency with common Office applications, especially Excel
  • Attention to detail and organization skills

Preferred Qualifications

  •  Completion of one or enrolled in a class related to archives, digital libraries, digital stewardship, information organization, or equivalent coursework
  • Previous experience with photo editing software
  • Previous experience with CONTENTdm or other digital repository systems
  • Experience of interest in Jewish and immigration history
  • Reading fluency in Hebrew, Yiddish, Polish, German, or French not required, but may be helpful

About the Wyner Family Jewish Heritage Center at New England Historic Genealogical Society

The Wyner Family Jewish Heritage Center at New England Historic Genealogical Society is a resource for exploring and preserving the histories of Jewish families and institutions in New England and beyond. With the American Jewish Historical Society - New England Archives as its cornerstone, engages historians, genealogists, youth, and the general public in programming and research to advance the study of the history, culture, and institutional legacies of Jewish families in New England and beyond by educating, inspiring, and connecting people through scholarship, collections, and expertise while serving as an archival and educational resource for other Jewish organizations and institutions.


Application Instructions

To apply, please send a cover letter and resume to Brittany Contratto at Preference will be given to applications received by Friday, February 1, 2019.

Archive Positions | Cultural Heritage | Professional Job Listings in New England | leave a comment

Librarian II/Specialist II, Schomburg Center for Research in Black Culture, New York, NY

Founded in 1925 and named a National Historic Landmark in 2017, the Schomburg Center for Research in Black Culture is one of the world's leading cultural institutions devoted to the collection, preservation, and study of materials focused on African American, African Diaspora, and African experiences. The Schomburg Center, featuring diverse programming and collections spanning over 10 million items, has for over nine decades illuminated the richness of black history, arts, and experience worldwide. As a key part of one of the largest public library systems in the world, the Schomburg Center is committed to maximizing free and public access to its collections, exhibitions, educational activities, and much of its programming. 


The Manuscripts, Archives and Rare Books Division enables researchers to work directly with original, rare, and unique source materials. Beginning with rare treasures from Arturo Alfonso Schomburg's personal holdings, the collection has grown since Arturo Schomburg's collection was acquired in 1926. Today, the Division holds more than 5,000 rare books, nearly 1,000 manuscript collections, and 15,000 pieces of sheet music and rare printed material, with more added annually.


The Librarian II/Specialist II is responsible for providing reference services in the Manuscripts, Archives and Rare Books Division and providing basic reference services and assisting with collection processing in the Art and Artifacts Division. The reference librarian interfaces with the public and the research community, performing an important public service function within the Schomburg Center and the field itself. The reference librarian will work 35 hours per week to be scheduled between Monday and Saturday, 10:00am-6:00pm, and some evenings and weekends as required. Schedule is subject to change.


Principal Responsibilities

Reporting to Curator of Manuscripts, Archives and Rare Books and working closely with the Curator of Art & Artifacts, the Reference Librarian will:


Public Services - Manuscripts, Archives and Rare Books Division (80%)

  • Provide onsite reference and referral services, written and remote reference assistance, and subject expertise in the Manuscripts, Archives and Rare Books Division of the Schomburg Center 
  • Provide in-depth research assistance to users via one-on-one consultations
  • Participate in outreach activities such as class visits, group presentations, and donor and membership tours
  • Update and create content for Web pages, user guides and training materials
  • Maintain a personal program of continuous education and professional development
  • Perform other duties as required


Reference Service and Collection Processing - Art and Artifacts Division (20%)

  • Respond to basic reference inquiries
  • Log new accessions into the ephemeral and material culture collections
  • Maintain the Artist Files research resource


Minimum Qualifications

  • ALA-accredited Master's degree in library, archival or information studies, or Master's degree in liberal arts or humanities and successful completion of archival training
  • Knowledge of African American, African and African diasporan history
  • Demonstrated experience providing reference service in a library or archival repository
  • Excellent interpersonal, oral, and written communication skills
  • Successfully demonstrated initiative, accuracy, attention to detail, judgment, and ability to work independently and collaboratively in a team environment
  • Demonstrated digital literacy skills

Preferred Qualifications

  • Knowledge of archival theory, practice, and national and international standards and best practices.
  • Advanced degree in any of the following: African American History/Studies/Literature, Africana Studies, or cultural studies


Physical Duties

  • Limited physical effort is required
  • Light lifting required, including shifting ofoversize folders and containers
  • Lifting up to 40 lbs. required
  • May require travel within NYC
  • Daily use of a computer
  • Pushing/pulling fully loaded book carts and racks


Starting Salary

USD $52,248.00/Yr.

Union / Non Union

Local 1930

To view the full position and apply, please click here. 


Archive Positions | Cultural Heritage | Professional Jobs Outside of New England | leave a comment

Call for Essays: The Brenda S. Banks Travel Award

The Brenda S. Banks Travel Award Subcommittee invites applications for a new Society of American Archivists (SAA) award. The Brenda S. Banks Travel Award recognizes and acknowledges individuals of color, such as those of African, Asian, Latinx, Native American, Alaska Native, or Pacific Islander descent, who are employed in archives and who manifest an interest in becoming active members of SAA. Recipients receive full complimentary registration and related expenses for hotel and travel to attend the SAA Annual Meeting during the year in which the award is received. In addition, recipients receive a complimentary one-year membership in SAA.

This award supports the objectives of SAA's Archivists and Archives of Color Section's objectives:

  • Providing individuals of color employed in archives with an opportunity for professional development and networking through engagement with SAA; and
  • Promoting increased participation in SAA by individuals of color employed in an archives by exposing first-time Annual Meeting attendees to the experience of attending national meetings and encouraging them to join and remain members of the organization.

Created in 2017, the award is named in honor of Brenda S. Banks, Fellow and Past President of SAA and co-founder of the Archivists and Archives of Color Section. The award is sponsored by SAA's Archivists and Archives of Color Section and funded through the SAA Foundation.

Application Requirements:

Recipients will be selected based on the strength of their personal statement/essay. Personal statements/essays must be no more than 500 words and will be evaluated on:

  • Overall clarity;
  • Understanding of professional goals and experience with and/or commitment to working with, or documenting and preserving the histories of communities of color;
  • Description of the benefits of attending the SAA Annual Meeting; and
  • Explanation of commitment to SAA, diversity and inclusion, and the profession.

In addition, applicants must include a current CV or resume.


To be eligible, the applicant:

  • Must be of American Indian/Alaska Native, Asian, Black/African American, Hispanic/Latinx, or Native Hawaiian/Pacific Islander descent;
  • Must be currently employed in an archives; and
  • Shall not have previously attended an SAA Annual Meeting.

Click here to preview the application and/or to apply.


Applications must be received by February 28, 2019.

Questions? Please direct them to Margarita Vargas-Betancourt, Ph.D., Chair of the Brenda S. Banks Travel Award Subcommittee, or (352) 273-2692.


Archive Positions | Call for Submissions | leave a comment

John Foster and Janet Avery Dulles Archival Fellowship, Princeton University, Princeton, NJ

The Seeley G. Mudd Manuscript Library, a unit of Princeton University Library's Department of Rare Books and Special Collections, offers the John Foster and Janet Avery Dulles Archival Fellowship for one graduate student each year. This fellowship provides a summer of work experience for a graduate student interested in pursuing an archival career.


The 2019 Fellow will gain experience in both technical and public services. The Fellow will work under the guidance of Annalise Berdini, Digital Archivist, Amanda Ferrara, Public Services Project Archivist, and Valencia L. Johnson,  Project Archivist for Student Life. Projects for 2019 will include processing the Richard Holbrooke papers, collaborating with staff on digital processing projects, participating in the reference rotation, answering remote reference inquiries, with the potential for other projects such as assisting in the installation of a campus exhibit, and other duties as assigned. Previous fellows and their work are listed on our website.


The 10 to 12-week fellowship program provides a stipend of $950 per week. In addition, fellows are expected to attend the Society of American Archivists' annual conference in Austin, Texas in August; travel, registration, and hotel costs to conference will be reimbursed. The fellowship program is flexible in its start date: the fellow may start the program as early as May. The total length of the fellowship must equal at least 10 weeks but no more than 12 weeks, not including the travel week at the annual conference of the Society of American Archivists, and will conclude by the beginning of September.


Requirements: Successful completion of at least 12 graduate semester hours (or the equivalent) applied toward an advanced degree in archives, library or information management, American history, American studies, or museum studies; demonstrated interest in the archival profession; and good organizational and communication skills. Applicants within one year of completing their graduate degree are also eligible to apply. The Library highly encourages applicants from under-represented communities to apply. 


The Mudd Library houses the Princeton University Archives and a collection of 20th-century public policy papers. The more than 35,000 linear feet of archival and manuscript material are widely used by local, national, and international researchers. More than 2,000 visitors use the Mudd Library reading room each year and its staff field some 2,000 remote reference inquiries annually. For more information about the Mudd Manuscript Library visit:


To apply: Applicants should submit a cover letter, resume and two letters of recommendation to Any questions about the application process or position can be sent to the same email. 


Applications must be received by Monday, March 1, 2019 at 5 pm. Zoom interviews will be conducted with the top candidates and the successful candidate will be notified by April 5, 2019.


Please note: University housing will not be available to the successful candidate. Interested applicants should consider their housing options carefully and may wish to consult the TigerTrade, the online campus bulletin board or the Princeton University Off-campus Housing websitefor more information on this topic.


Princeton University is an equal opportunity/affirmative action employer.



Archive Positions | Opportunities for Current Students | Professional Jobs Outside of New England | leave a comment

Summer 2019 Archives Intern, Pixar Living Archives, Emeryville, CA

This position will provide support to the Pixar Living Archives. You'll work with various members of the Archives team in archiving assorted materials (paintings, drawings, pastels, sculptures, digital files, etc.) from our animated films and historical collection.


Feature Film Processing Project

  • Inventory and organize materials created by feature film art and story departments 
  • Re-house, label and prepare materials for long-term storage
  • Create and update database records to track content and information

Digital Asset Project

  • Assess and organize digital assets in multiple systems toward the goal of archiving for preservation and long-term access
  • Create and update project documentation

Other Tasks May Include:

  • Projects related to the care of pastels, paintings, maquettes
  • Supporting archivists by moving collections between buildings and to/from clients in the studio
  • Support the studio reference library with shelf reading of book and film collections



  • Completion of archives track or indexing coursework desirable 
  • Experience working with physical and/or digital archival collections a plus
  • Mac proficiency and experience working with databases (FileMaker Pro a plus)
  • Flexible nature with the ability to prioritize and handle multiple tasks/activities simultaneously
  • Excellent people skills with strong verbal and written communication skills
  • Strong administrative, detail and follow-up skills
  • Creative problem-solving skills, curiosity and motivation



  • Must be a current student in or recent graduate of a Masters-level program in library science, museum studies or related program
  • Must be available to work full-time Mon - Fri for 12-weeks between May 2019 - August 2019



  • Apply online at no submissions will be accepted via mail or in person (a direct link to the internship can be found here)
  • Attach a single PDF file containing your cover letter and your resume
  • Due to the large number of submissions, we are unable to respond to requests for updates.  You will receive notification of our receipt of your application and when the hiring process is completed


APPLICATION DEADLINE:  Sunday, February 10, 2019


Archive Positions | Opportunities for Current Students | leave a comment

Volunteer, Archives Project for SLA - New England, Boston, MA

Are you looking to use some of the skills you are learning in your Archives classes at Simmons? A volunteer opportunity is available to organize approximately 4 boxes of materials located in the Simmons Archives on campus.  They originated from a former chapter of Special Libraries Association of New England, and need to be inventoried, documented and added to the existing archives collection of the current SLA-NE chapter.

This project can be completed by one student over the course of a semester, or if there are multiple volunteers, it can be a team effort.  This project can begin in January, and time commitment can vary according to your schedule.  There will be minimal supervision, so a self-starter with a bit of archives experience and/or classwork is preferred.

Please contact Susan McGovern at for further details.

Archive Positions | Opportunities for Current Students | Volunteer Opportunities | leave a comment

Research Archivist I, Amistad Research Center, New Orleans, LA

The Amistad Research Center, a non-profit independent archives specializing in the ethnic history of the United States and related topics, invites applicants for the full-time position of Reference Archivist I. This is a professional position reporting to the Head of Research Services. The Reference Archivist will work with Center staff to support the reference needs of the Center's constituency, staff and monitor the Center's reading room, and assist the unit head in developing instruction and outreach strategies and collaborations with relevant initiatives and programs.

This position works closely with Center administration and staff to provide quality service to a diverse constituency of researchers, including scholarly researchers, K-12 educators and students, media and filmmakers, and the general public. Advocacy for the Center and its mission is fundamental to this position.


Primary Responsibilities

  • Provide in-depth reference service onsite and remotely to meet the needs of a wide range of researchers
  • Retrieve and re-shelve library and archival collections
  • Monitor handling and use of collections according to professional policies
  • Manage requests for offsite collections
  • Participate in instruction sessions on the use of Amistad Research Center and its collections for visiting groups
  • Assist with social media and newsletter preparation, as well as publicity efforts and coordination of Center's blog
  • Assist in preparation of grant proposals and participate in fundraising activities
  • Supervise graduate and undergraduate students, interns, and volunteers
  • Participate in the development and creation of digital initiatives
  • Suggest additions, updates, and improvements to Amistad Research Center website


Required Qualifications

  • Master's degree from an ALA-accredited library and information science school or equivalent accredited degree, OR a post-graduate degree in museum studies or a related discipline in the humanities or social sciences, and at least one year of related experience.
  • Formal training in archival/special collections theory and practice
  • Familiarity with archival and special collections standards and best practices
  • Demonstrated knowledge of archival and library content management systems, such as ArchivesSpace
  • Excellent written, oral, and interpersonal skills
  • Excellent organizational skills
  • Strong knowledge of American racial and ethnic history and broad knowledge in the humanities, as demonstrated through academic degrees, training, or experience


Preferred Qualifications

  • Experience processing archival collections
  • Understanding of current metadata and descriptive standards such as DACS, EAD, LCSH, and Dublin Core
  • Familiarity with digital imaging technology
  • Ability to lift 40 pounds with or without accommodation
  • Demonstrated experience and understanding of customer service
  • Demonstrated commitment to working with multi-cultural populations and awareness of issues affecting women and minorities

The listing of the position duties/responsibilities is not necessarily inclusive for this position. Omission of specific statements does not preclude management from assigning duties not listed herein if such duties are considered a logical assignment to the position.

Salary and benefits: 
Salary is competitive and commensurate with experience and education; benefits include a healthcare plan, participation in retirement plan, and a paid time off plan.

Application instructions:
To apply, send cover letter, curriculum vitae/resume and contact information for three references to: Christopher Harter, Deputy Director, Amistad Research Center, via e-mail at Subject line should read: Reference Archivist Application. Review of applications will begin immediately and continue until a suitable candidate is selected. First consideration will be given to applicants who apply by November 30, 2018.

About the Amistad Research Center:

The Amistad Research Center was established in 1966 on the campus of Fisk University, one of several Historically Black Colleges and Universities founded by the American Missionary Association (AMA). Dedicated from its beginnings as the first archives documenting the modern Civil Rights Movement, the Center continued to expand and now is located on the campus of Tulane University in New Orleans as an independent, non-profit repository. Today, the Amistad Research Center is recognized as the nation's largest independent collection of original documents related to the racial and ethnic history of the United States, race relations, and civil rights.

Amistad Research Center is an equal opportunity employer.


Archive Positions | Professional Jobs Outside of New England | leave a comment

Media Archive and Digital Library Intern, Rhode Island Council for the Humanities, Providence, RI

Rhode Island Council for the Humanities seeks a Media Archive and Digital Library Intern to help preserve its 45-year-old collection of media grant products. The intern will also curate thematic exhibits featuring this material for the Council's digital library in a way that communicates and promotes the Council's mission and priorities.

The Council's mission is to seed, support, and strengthen public history, cultural heritage, civic education, and community engagement by and for all Rhode Islanders. 

Time Frame:

Spring Semester, 2019
Temporary, Part-Time Internship, Hours Flexible

Position Description:

The Archive and Outreach internship will include:

  • Supporting efforts to preserve the Council's media archive, including film and video in a variety of formats from 1973 to the present.
  • Maintaining and organizing the Council's archive and coordinating the preservation and digitization of selected media
  • Display of selected media in Omeka digital library and possibly a public screening or exhibit.
  • This position reports to the Associate Director, Grants & Partnerships. The intern will be eligible to receive a stipend and course credit, if applicable.

Primary Responsibilities:

  • Catalog, evaluate, and select items for preservation.
  • Prepare and coordinate a preservation plan for the Council's Media Archive.
  • Accurately record Media Archive items and related documents into the Council's FileMaker database.
  • Research ownership and reproduction rights for archival materials.
  • Develop and implement a project plan to disseminate preserved pieces both online and in public.

Position Requirements:

  • Technical literacy: Mac OS X, Microsoft Office, social media (Facebook, Twitter, Instagram), Wordpress
  • Archival research, familiarity with FileMaker and Omeka databases (training could be made available)
  • Basic design/editing (Photoshop or Adobe InDesign) and basic video editing (iMovie)
  • Excellent written and verbal communication skills
  • Demonstrated ability to work independently as well as collegially in a team setting
  • Excellent organizational and time management skills
  • An interest in archival research, special collections, communications, and public humanities practice.

To Apply:
Please send your resume to by 5:00pm January 25, 2019 with the subject "Media Archive and Digital Library Intern Application." Please also provide a brief paragraph describing your interest in the body of the email.


Archive Positions | Opportunities for Current Students | Pre-professional Positions | leave a comment

Archives Intern, Barrington Stage Company, Pittsfield, MA

The June M. Guertin Archives at Barrington Stage Company is seeking a 2019 summer intern. We are looking for a flexible and motivated individual to assist with a variety of projects in the newly founded archives. 

Who are we:

  • The fastest-growing arts venue in the Berkshires attracting 58,500 patrons per year
  • Nationally recognized for superior quality productions and comprehensive educational programming

Who are our interns:

  • Undergraduate and graduate-level students interested in pursuing careers in theatre showing a strong interest in furthering their professional development
  • Committed to working as part of a team in a top-notch Equity theatre setting

What we offer:

  • Opportunity to work with award-winning theatre professionals
  • Spend the summer in the cultural capital of the Berkshires
  • Housing along with a weekly stipend of $100
  • Tickets to all productions
  • Professional development seminars
  • Gym membership

Job Responsibilities:

  • Assisting the archivist fellow with our ongoing digitization initiative, scanning materials, editing images and applying relevant metadata
  • May also be asked to respond to internal reference requests, inventory and catalog items in the collection, write finding aids
  • Helping with special projects related to Barrington Stage Company's upcoming 25th season


  • Must be detail-oriented, organized, comfortable working independently
  • Able to lift 50 pounds
  • Basic knowledge of Microsoft and Google suites
  • The ideal candidate will have completed an introductory course in archives or have some experience in a library or archives setting
  • Background in theatre is not required, but an interest in performing arts archives is appreciated

The archives intern reports to the Archivist Fellow. To apply please visit our website at All applications are due February 15th. Interested applicants are encouraged to apply early in the process.


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Archives Program Officer and Academic Professional, University of Illinois Library, Urbana-Champaign, IL

Archives Program Officer - Archives Research Center and University Archives
Academic Professional 
University of Illinois Library at Urbana-Champaign


Positions Available: Positions available immediately. These are 100%-time, twelve-month appointment academic positions in the University Library.

Position one is a full-time professional position in the University Library. The position provides professional reference and operational support for the Archives Research Center. The position reports to the Archivist for Student Life and Culture.

Position two is a visiting professional position in the University Archives' Main Library location, with an initial term of four years and the possibility of extension depending upon future needs and resources.  It is focused on professional reference and research and implementation for records surveying, appraisal, and arrangement and description, including the arrangement and description of digital records.  The position reports to the University Archivist.

When applying, candidates should indicate if they are interested in being considered for position one, position two or both positions.

Duties and Responsibilities: These professional positions assume leading roles in providing services for archival materials and, through specialized knowledge of records, standards andarchival techniques, will 1) assist faculty, administrators, students and members of the public in locating, interpreting, and making research use of primary and secondary sources and 2) survey, appraise, arrange, and describe archives. Through application of research and best practices, these positions lead or collaborate in planning and implementing policies and procedures for services related to the collections held at the Archives Research Center or University Archives, including both Student Life and Culture Archives and general University Archives materials. The incumbents provide and coordinate reference, access, and outreach services and the arrangement, description, and digitization of archival materials including university records, manuscript collections, and professional and student organization records. The successful candidate will develop and implement plans to accession, arrange, process, describe, and provide access to archival materials in analog and digital forms, in consultation with the Student Life and Culture Archivist and the University Archivist as well as with functional experts in other Library units, such as Preservation Services; Digitization Services; Research and Information Services; and the History, Philosophy and Newspaper Library. The positions also assist in the supervision of graduate and undergraduate student workers.

The University Library of the University of Illinois at Urbana-Champaign values diversity of thought, perspective, experience and people, and is actively committed to a culture of inclusion and respect. We are dedicated to the practices of social justice, diversity, and equality, and strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment in the Library and throughout the campus community, and we encourage candidates to apply who share these values

Specific responsibilities for the two positions will vary from week to week but may include:

Applying an understanding of the intellectual and contextual nature of archives content and how that intersects with users' reference and research needs:

  • Creates exceptional user experiences by joining knowledge of content of archives with an analysis of the researcher's needs and an understanding of evidential linkages between records;
  • Provides access to the archives and collections through research and relevant subject knowledge, and mediating complex in-person and remote reference and research requests;
  • Researches and teaches instructional sessions for students, faculty, and visitors on the use of archival materials, focusing both on the nature of unpublished documentation and subject areas of relevance to the audiences for Archives Research Center or University Archives materials;
  • Leads one-on-one or small group research consultations;
  • Researches, creates, and maintains content-rich, analytical, and high quality articles, exhibits, and online resources for scholarly and general interest use of the Archives;
  • Researches and writes analytical research guides for specific topics and classes

Applying advanced research and experience in archival theory and functions:

  • Writes grant applications to garner additional resources to process and enhance access to holdings of the University Archives and programs at the Archives Research Center;
  • Using best professional practices grounded in historical research and contextual understanding, plans and conducts or supervises the survey, accessioning, and arrangement of archives, manuscript collections, electronic, and digital records (including web and social media archives), and other archival materials;
  • Advances public engagement by researching and organizing onsite and traveling exhibits, creating marketing materials, and programming speaking events or outreach activities;
  • Researches and writes content for website, media, and social media, and other engagement opportunities

Applying technical knowledge of archival practice:

  • Ensures that digital materials are preserved and accessible based on knowledge of electronic records management techniques and theory;
  • Prepares and implements digitization plans and plans for processing digital acquisitions to ensure that digital materials are freely and appropriately accessible;
  • Researches intellectual property permissions to fulfill user requests;
  • Assesses and protects property and privacy rights of record creators;
  • To ensure the integrity of facilities and environmental systems that guarantee collection security and preservation, overseesarchives facilities;
  • Develops and writes documentation for processing policies and procedures that follows best practices;
  • Hires, trains, mentors, and supervises others in arrangement and description activities;
  • Develops and maintains the University Archives web presence, including coordination of systems migrations, in consultation with staff from Library Information Technology Services

Academic Professional employees are encouraged to use "investigation time" to pursue areas of interest, not directly in support of an immediate program need, in accordance with the University Library's policy on Investigation Time for Academic Professional Employees <>. Some investigations originating in this manner may evolve into regular work assignments or production activities

Environment: The University of Illinois Library at Urbana-Champaign is one of the preeminent research libraries in the world. With more than 14 million volumes and significant digital resources, it ranks second in size among academic research libraries in the United States and first among public university libraries in the world. As the intellectual heart of the campus, the Library is committed to maintaining the strongest possible collections and services and engaging in research and development activities in pursuit of the University's mission of teaching, scholarship, and public service. The Library currently employs approximately 90 faculty and 300 academic professionals, staff, and graduate assistants. The Library consists of multiple departmental libraries located across campus, as well as an array of central public, technical, and administrative service units. The Library also encompasses a variety of virtual service points and "embedded librarian" programs.

The University Archives' permanent staff includes seven archivists, two academic professional, graduate assistants, and hourly student assistants operating from three service locations: Room 146 Library, the Archives Research Center, and the Sousa Archives and Center for American Music. University Archives holdings include official records of the university, papers of prominent faculty and alumni, andassociated manuscript collections and records, papers, photographs, audiovisual materials, and related historical collections of professional and public service associations.

The Archives Research Center is a research service point and holdings facility of the University Archives. Its holdings include the Student Life and Culture (SLC) Archives, a program administered by the Archivist for Student Life and Culture to document the history of student life nationally (particularly in terms fraternal organizations) and locally at the University. It also houses the archives of the American Library Association, the Advertising Council and other national organization archives as well as a majority of University of Illinois archival records and collections.



  • Master's degree in library/information science or archives or museum studies or public history or a related field
  • Bachelor's degree in the humanities, social sciences, or related field
  • Prior professional or pre-professional experience working  with documentary material in an archives, museum, or special collections repository
  • Demonstrated knowledge of, and experience with, archival techniques and practices
  • Ability to manage and complete a diverse range of projects in a timely and accurate fashion
  • Ability to lift 30 lbs. to a height of 5 feet
  • Demonstrated research and discursive writing skills
  • Demonstrated ability to communicate clearly in writing and in person
  • Demonstrated interpersonal communication skills
  • Demonstrated ability to manage multiple tasks and to work collaboratively and effectively in a team environment


  • ALA accredited Master's of library/information science with a focus on archives
  • One or more years of demonstrated experience arranging, describing, and managing archives or manuscript collections
  • Demonstrated experience using current and emerging technologies to improve access to archives and/or manuscript collections
  • Demonstrated experience with digitization and/or digital record ingest
  • Working knowledge of preservation and/or conservation practices 

Salary and Rank: Salary commensurate with credentials and experience.

Terms of Appointment: Twelve-month appointment; 24 work days' vacation per year; 11 paid holidays; 12 days annual sick leave (cumulative up to a maximum of 240 days) plus an additional 13 days (non-cumulative) per year if necessary; health insurance, requiring a small co-payment, is provided to employees (coverage for dependents may be purchased); participation in the State Universities Retirement System is required upon appointment (8% of member's salary is withheld and is tax exempt until retirement); newly hired university employees are covered by the Medicare portion of Social Security, and are subject to its deduction.

Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state andthe nation. It employs 3,000 faculty members who serve 31,000 undergraduates and12,000 graduate and professional students; approximately 25% of faculty receives campus-wide recognition each year for excellence in teaching. More information about the campus is available at The University is located in the twin cities of Champaign and Urbana, which have a combined population of 100,000 and are situated about 140 miles south of Chicago, 120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: or

To Apply: To ensure full consideration, please complete your candidate profile at and upload a letter of interest, resume, and contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. When applying, include interest in being considered for position one, position two or both positions. For questions, please call: 217-333-8169. 

Deadline: In order to ensure full consideration, applications and nominations must be received by February 1, 2019. Interviews may occur before the closing date; however, no decisions will be made prior to the closing date. 

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity.

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