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Photo Archivist & Manager of Digital Initiatives, Newport Historical Society, Newport, RI

The Newport Historical Society is seeking a full-time Photo Archivist & Manager of Digital Initiatives to manage the Society's photographic archives, digitization program, websites and digital projects. 

 

Responsibilities:

  • Manages the preservation, arrangement, and description of NHS' photographic archives
  • Assists the Research Archivist to provide access to photograph collections for researchers, fellows, and NHS staff
  • Manages all digitization and photographing of collections, including fulfillment of image requests from researchers and for internal projects, such as NHS' biannual Newport History journal
  • Manages digital initiatives, including facilitating creation of web-based projects and online exhibits, and overseeing their ongoing maintenance
  • Manages NHS blogs, websites, domains and hosting
  • Administers NHS' Collective Access collections database and its web-accessible front-end
  • Responsible for regular data exports to Newportal, a collaborative online collections database, and represents NHS at Newportal meetings
  • Serves as liaison to IT support contractors, assists in management and planning of technology infrastructure, and assists staff with basic IT troubleshooting
  • Sits on Collections Committee
  • Other duties as required in a small, active and team-run institution

 

Qualifications:

  • M.A. in history, public history, library science or museum studies, or equivalent
  • Experience handling museum, archival and photographic collections
  • Experience working with a variety of web platforms including WordPress
  • Proficiency with basic office software including databases, Microsoft Office and Adobe applications
  • A high level of organizational skills
  • Experience with digital photography preferred but not required

 

Status: Full-time

Salary: $35,000 - $40,000 based on experience, plus benefits package

 

To Apply: Email a resume and cover letter to Ruth Taylor, rtaylor@newporthistory.org.

 

About NHS:

Founded in 1854, NHS is a multi-faceted history-based institution that has three general areas of activity. It retains and preserves significant collections of artifacts, documents and properties. It supports, generates and collates scholarship on the history of Newport County and its place in American history. And, it develops and delivers a variety of educational programs - exhibits, tours, conferences, publications and other formats - to transmit information and open dialogs with the public about history.

 

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Part-Time Audiovisual Archives Intern, John F. Kennedy Presidential Library, Boston, MA

Interns in the Audiovisual Archives of the John F. Kennedy Presidential Library primarily assist staff in answering reference requests and making reproductions of audiovisual materials. The intern's primary responsibility will be working directly with off-site patrons, which requires excellent research dexterity and customer service skills. Patrons may include anyone from film producers to publishers to independent researchers, and requests cover a wide variety of topics and media. Ability to handle multiple inquiries at once, prioritizing needs according to deadlines, and initiative to start new requests are key factors to a successful internship.


In the course of their duties, interns will use digital resources such as the public online digital archives and the JFK Library's digital asset management system, Documentum. Interns will also handle original photographs, negatives, ¼" reel-to-reel audio tape, and motion picture film, among other analog media.  In fulfilling reproduction requests, AV archives interns may learn to use the video edit suite, the digital audio workstation, and the photo scanning station. When reference demands are light, there may be limited opportunities for special projects depending on the intern's interest and the archives' needs. 


The Audiovisual Archives has an opening for one intern to work 16 hours per week.  Please include the following materials in your application:

  • Cover letter stating why you are interested in an internship in the Audiovisual Archives and expected graduation date. Please include the listing number, 19-AV-02, in the cover letter.
  • Résumé
  • Unofficial transcript
  • Letter of recommendation
  • Application form (attached)


Application deadline is midnight, 19 May 2019. Incomplete applications will not be considered.  Applications are accepted electronically with the subject line stating "AV Internship Application-19-AV-02-[Your Name]" to Maryrose.Grossman[at]nara.gov.


Candidates must be US citizens currently enrolled in an undergraduate or graduate program, ideally in archival studies, public history, or a program in media arts with a strong audiovisual focus. Interns will receive a monthly stipend (e.g., $750 for part time, 16 hours/week) paid on the 15th of the month. The internship will begin on/around 17 June 2019. Available hours are Monday through Friday, 9-5:00. Preferred candidates will be open to continuing through autumn 2019.

 

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Project Archivist, Millis Public Library, Millis, MA

The Millis Public Library seeks candidates for a temporary, part-time Archivist who will be responsible for the processing and digitizing items from the library's local history collection. Schedule is flexible within normal business hours. This is a grant-funded position that reports to the Library Director.


Preferred Qualifications Include: 

  • MLIS or MLIS Student
  • Specialization in archives management
  • Completed coursework in archival standards and best practices
  • Knowledge of digitization, library catalog systems, computer hardware, and software
  • Familiarity with the OAIS Reference Model
  • Familiarity with intellectual property rights


Duties Include: 

  • Managing digitization process of selected items in the library's Local History collections
  • Processing records to archival standards and performing basic preservation functions when necessary
  • Improving digital access to collections through appropriate application of standards
  • Training and managing volunteers
  • Identifying opportunities for future projects
  • Submitting reports as requested by Library Director
  • Carrying out other duties as assigned


Schedule:

10-15 hours per week
Flexible schedule during normal business hours
Compensation:
14.79/hour, non-benefited position


To Apply:

Please submit resume and cover letter to Kim Tolson, Library Director at ktolson@minlib.net.
Position open until filled. No phone calls.

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Intern/Independent Study Opportunity, Massachusetts Eye and Ear, Boston, MA

Mass. Eye and Ear is a Harvard teaching hospital specializing in ophthalmology and otolaryngology. We are consistently rated in the top five (and often #1) in the country in our specialties. The library supports the entire MEE community, including doctors, researchers, nurses, allied health, administration, and patients.

The Howe Library would love to host a Simmons GSLIS student as an intern, or as part of an independent study program. We could host students in two areas:

 

  1. An Archives student. MEE began in 1824 as the Boston Eye Infirmary, initiated by two young doctors who decided to take it upon themselves to treat the eye diseases of the Boston poor at a free public clinic. The Abraham Pollen Archives contain the historical records and papers of the hospital, including Annual Reports from the 1800's to the present, many old case reports, an extensive photograph collection, an instrument collection, board records, and other hospital records.

 

  1. Any student interested in medical librarianship. We are a small two person library, so we have broad and diverse duties encompassing the provision of evidence-based information, in-depth reference service (including systematic reviews), user instruction, cataloging, document delivery and other duties. A student could get a very good idea of what the day to day responsibilities of a medical librarian would entail.

 

These would be un-paid positions, but could possibly be used for class credit for classes such as LIS 501 - Internship in Library and Information Science or LIS 502 - Archives Field Study.

 

Massachusetts Eye and Ear is conveniently located one block from the Charles/MGH station on the Red Line. The intern can set their own hours, within the hours of 8:30am - 4:30 pm Monday through Friday.

 

If interested, please contact Library Director Louise Collins.

 

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Archive Interns, The Lesbian Herstory Archives, Brooklyn, NY

In operation since 1974, The Lesbian Herstory Archives is the world's oldest and largest collection of archival, bibliographic and multimedia materials by and about lesbians and the lesbian experience.

 

We offer research assistance, tours, exhibits, programs, document delivery and events that are open to the public including the Lez Create bi-weekly workshop, Little Rainbows monthly story-time and a 3 month Lesbian Studies course each semester.  We are currently in the process of planning for World Pride and Stonewall 50 including a number of exhibits in conjunction with the New York Historical Society, Brooklyn Museum of Art, Leslie-Lohman Museum & Special Collection based installations such as "Keeping On: Black Lesbian Lives" & "Salsa Soul Sisters". We are also developing a brand new website and searchable online catalog.

LHA is an all-volunteer run, 501(c)3, non-profit educational organization that receives no government funding and is reliant upon private org/individual donors, volunteers and interns.

 

This summer we are looking for 10 interns to work on the following projects:

  • Photography Collection Inventory
  • Graphics Collection Cataloging & Imaging
  • LP Album Collection Cataloging & Preparation for Off-site Preservation Storage
  • Video Collection Cataloging & Preparation for Off-site Preservation Storage 
  • Button Collection Cataloging & Imaging

 

Internship Goals:

Interns will gain practice in preparing print and non print materials, working with several online catalogs and bibliographic utilities and creating online collections.  

 

Requirements:

  • Interns must be available at least 2 days per week (a minimum of 10 hours per week).
  • Interns must demonstrate familiarity with/interest in lesbian activism, history, cultural creations/movements
  • Interns should be familiar with working in a PC environment and the use of regular office machines (copier, scanner, fax machine, answering machine)

Preferred Skills:

  • Familiarity with Wordpress, Dropbox, Google Sheets, Excel, Zoho or another spreadsheet app
  • Strong typing, spelling and grammar skills
  • Patience and accuracy with repetitive tasks
  • Ability to work well independently and in a group setting
  • Ability to communicate frequently and effectively in an online setting (email, chat, group list)

 

LHA is looking for students with a strong affinity for the arrangement and organization of materials, sound critical thinking skills and an interest in providing better/broader access to materials by and about the herstory of lesbian activism, creative contributions and everyday lives.

If you are interested in applying to be a Spring or Summer intern please send an email with your cover letter (outlining your experience and interest in LHA ) to lha_interns@earthlink.net. Please attach your resume as a PDF document. Your cover letter should be the body of your email. LHA can't provide housing for interns.

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Archives/Special Collections Intern, Nichols House Museum, Boston, MA

The Nichols House Museum seeks an archival intern for the summer of 2019 to assist with an inventory of its special collections. The intern will be responsible for inventorying the Museum's archival collection (6 linear feet) which include family papers, diaries, account books, photographs, and other ephemera. This project will also incorporate updates to finding aids and the accessioning of new account books recently acquired. The intern will also assist in curating and digitizing select highlights from the Nichols Family Papers. Interns are asked to assist with tours and applicants should be comfortable speaking in front of visitor groups. 


This internship is well-suited for students pursuing advanced degrees in library and information science. Students of history, museum studies, material culture studies, and other related fields may be considered provided they have experience working with archival collections. 


This internship requires a minimum commitment of 7 hours per week and is an unpaid opportunity. 


To apply, please submit a cover letter and resume to lcunningham@nicholshousemuseum.org

 

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Digital Archivist Consultant, UNESCO, Paris, France

The Archives of UNESCO is looking for a Digital Archivist Consultant to join its team. We are a group of dedicated archivists and records managers that love challenges, enjoy using our knowledge of archival theory and practice in creative and new ways, and work collaboratively with staff across UNESCO including IT. In particular, we are looking for an archivist with knowledge and skill in functional analysis for the purpose of electronic records and archives management. The incumbent should

  • Provides vision, focus, and leadership for digital preservation activities within the Organization.
  • Surveys the current digital landscape at the Secretariat, including digitized collections, born-digital files on current and legacy media, and other born-digital materials.
  • Develops and documents policies, workflows, and procedures for accessioning, processing, describing, preserving, and providing access to digital records.
  • Applies said workflows and procedures to born-digital material acquired from the Organization's internal records, legacy media in existing hybrid collections
  • Contribute to planning and developing a digital preservation strategy.
  • Establishes standards for integrating born-digital material into finding aids and catalog records.
  • Trains existing staff on the born-digital procedures and assists in their execution of the new procedures.
  • Promotes digital preservation within UNESCO.

 

This is a short-term position with the possibility for extension and transition to open-ended employment. Deadline for application is May 10, 2019.

Please send your resume to Adama Aly PAM, Chief archivist at a.pam@unesco.org.

 

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Director of Archives and Technical Services, Washington College, Chestertown, MD

Washington College seeks an experienced and forward-looking librarian to lead its Archives and Technical Services departments. Reporting to the College Librarian, the Director of Archives and Technical Services is a member of the library leadership team and regularly assesses and participates in planning the effective use of physical and virtual collections, space, technology to deliver programs and services that meet the changing needs of faculty, staff, and students. A dedication to outreach, diversity, open communication, and positive relationships are a hallmark of the college and Miller Library, and an expectation of all library staff members.

 

The Technical Services portion of this position supervises and evaluates a team of FTE staff and student assistants. The position is responsible for the life cycle management of all library resources, including catalog of print and electronic resources.

 

The Director serves as a backup in managing the integrated library system, EBSCO Discovery Service, and other corresponding systems. This position oversees the cataloging and processing of all library and archives resources, maintaining accurate and up-to-date bibliographic records and statistics of all library holdings of print, electronic serials and database subscriptions, special collections and archives.

 

The Archives portion of this position supervises student assistants and any future staffing additions to Archives and Special Collections. The position is responsible for collection management and providing some research and reference services to faculty, students, staff, and visiting researchers; overseeing the processing and creation of finding aids for both college records and the archives collection; and collaborating with faculty and other college units, especially the Library's LAT partner, Academic Technologies, and with the C.V. Starr Center for the Study of the American Experience, to enhance the impact and reputation of the archives. Some evening and weekend hours are required. Salary commensurate with experience.

 

Requirements

  • Master's degree from an ALA-accredited library/information science program or a related field with a concentration in archives.
  • Five years of academic library experience in archives, preferably with supervisory experience.
  • A minimum of two years experience in cataloging, applying metadata standards (e.g. DCMI, RDA, MARC, XML, EAD, DACS) to facilitate access to electronic resources and other collections, and working with, preferably managing, an integrated library system or an archival content management system.
  • Experience with or the willingness to learn about the management and preservation of born-digital and digitized content.
  • Exceptional communication and interpersonal skills, and demonstrated ability to lead a team are a must.
  • Some evening and weekend work may be expected.

 

This is an exempt full-time (35 hours per week), non-tenured faculty position. Salary commensurate with experience. Benefits include 6 weeks of vacation, 14 paid holidays and scheduled administrative closing days, domestic partner benefits and paid maternity/paternity leave. 

 

Washington College is a private liberal arts college of 1450 students located in a unique ecological region on a tributary of the Chesapeake Bay, the largest estuary in the United States. The college is poised at the center of an area rich in Early American, African-American, and Native American history and culture. In a rural setting on Maryland's Eastern Shore, Washington College is still just a 90-minute drive from Philadelphia, Baltimore, and Washington, DC.

 

Review of applications will begin immediately. To view the full position and apply, please visit the following link. Please submit a cover letter, resume, and contact information of three professional references through our online portal. Review of applications will begin immediately and will continue until the position is filled.

Washington College is an Equal Opportunity Employer committed to a diverse cultural environment and encourages applications from women, minorities, disabled persons, and veterans.

 

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Assistant Archivist - Heritage Services, The Winthrop Group, Inc., New York, NY

The Winthrop Group's Information & Archival Services Division is seeking an archivist for a position in New York City.  This full-time Assistant Archivist position offers an opportunity to participate in the work and ongoing development of the archives and heritage-related functions of one of Winthrop's corporate clients.


Responsibilities

As part of the Heritage Services team, the Assistant Archivist will:

  • Accession and process paper records that are utilized primarily for purposes related to the company's information, outreach, and heritage development
  • Accession and process electronic records for client's digital archives (tasks include converting files, renaming files and upkeep of digital archives workflow)
  • Catalog records, capture metadata for the archival records and write scope and content notes
  • Add metadata for digitized material into Excel prior to ingest into client's Content Management System
  • Provide as needed archival reference service for Heritage Center clients
  • Write occasional posts for client's intranet and assist with exhibits and special projects
  • Assist with supervision of fellowship students (MLIS students);
  • Collaborate with other members of the Archives staff to apply professional methods and practices that will ensure the goals and objectives of Winthrop's client are accomplished in an accurate, efficient, and useful way


Qualifications

  • MA or MLIS with a minimum of two years experience in appraisal, processing and cataloging analog and digital records
  • Knowledge of archival theory, methodology, and practice
  • Accuracy and attention to detail
  • Strong writing and editing skills preferred
  • Experience in a business or institutional setting
  • Orientation toward learning and applying new technologies for storing and managing digital objects
  • Familiarity with basic preservation techniques
  • Proven ability to work cooperatively with team colleagues and various clients
  • Effective communication and problem-solving skills
  • Experience providing reference service helpful.


Work Environment

 The Archivist will work on client premises in New York City. No travel is anticipated.

 

To Apply

E-mail a cover letter, resume, writing sample, and names, titles, and contact information for three references to: 

Sam Markham

Director

The Winthrop Group, Inc.

smarkham@winthropgroup.com

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Unpaid Internship/Capstone Project, Harvard Semitic Museum, Cambridge, MA

The Harvard Semitic Museum has begun the search process for an unpaid internship, which could also serve as a Capstone project for a current SLIS student. This internship will be based on a large archive of letters to and from Oric Bates. Oric Bates (1883-1918) was an archaeologist (Egypt, Palestine, Sudan, Libya) and curator of African archaeology at Harvard's Peabody Museum. He worked frequently for famed Egyptian archaeologist George Reisner (1867-1942) and served briefly as an Egyptian curator at the Museum of Fine Arts, Boston as well.


Tasks:

  1. Scan all letters and envelopes (front and back) as individual jpeg files, using the Semitic Museum's rapid scanner/printer/photocopier (300 dpi color jpgs).

 

  1. Merge multi-page letters (and envelope) into single multi-page pdf files

 

  1. Name the files with the following filename structure:

             "Year-month-day_author-adressee.pdf"

             "1915-01-26_OricBates-NaticaBates.pdf"

 

  1. Arrange letters in file folders and archival boxes according to best practices (probably by author, and then in chronological order).

 

  1. Create finding aid. Note: the 75 most archaeological letters have been summarized already, albeit with inaccuracies, by an anonymous dealer; see the file called "Bates archive letters summary2018.pdf". The remaining personal/family letters, often from children to Oric Bates's widow, Natica Bates, have not been summarized.

 

  1. If time allows, transcribe all letters as single Ms Word Files. Alternatively, read and summarize contents of each letter, including key words, personal names, location of writer, addressee, etc.

 

For further information, contact:

Peter Der Manuelian 

Philip J. King Professor of Egyptology 

Director, Harvard Semitic Museum

Harvard University 

6 Divinity Avenue 

Cambridge, MA 02138 

peter_manuelian@harvard.edu

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Natural and Applied Sciences Archivist, University of Illinois at Urbana-Champaign, Champaign, IL

The University of Illinois seeks a dynamic faculty member to lead efforts that document the University's world-class programs and initiatives related to the natural and applied sciences. Founded in 1867 and the nation's leading land-grant University, Illinois has a long track record of achievement in these fields, including but not limited to 24 Nobel prize winners among its present or past faculty. The successful candidate will play a leading role in documenting the University's scientific and technical impact on the broader world, as well as the tensions and cross-currents that exist around innovation.

 

The University Library of the University of Illinois at Urbana-Champaign values diversity of thought, perspective, experience and people, and is actively committed to a culture of inclusion and respect. We are dedicated to the practices of social justice, diversity, and equality, and strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment in the Library and throughout the campus community, and we encourage candidates to apply who share these values.

 

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO

 

Duties and Responsibilities:

This full-time tenure system faculty member (assistant, associate, or full level, depending on qualifications) will coordinate appraisal, processing, digitization, preservation, research access, and outreach functions for records and personal archives relating broadly to the fields of natural and applied sciences. The archivist will assume a leading role in providing instructional, reference, and public services for these materials. The archivist will use disciplinary knowledge and knowledge of archival standards and techniques to educate, engage, and assist all members of the University community as well as the public in research use of natural and applied sciences archives materials.  

 

Full details about this position are available at https://jobs.illinois.edu/academic-job-board/job-details?jobID=111704&job=university-library-natural-and-applied-sciences-archivist-university-archives-111704

 

Position Available: The expected start date is as soon as possible after the closing date. This is a 100% twelve-month, Library tenure-system appointment.  

 

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Technical Services Archivist, Cornell University, Ithaca, NY

Cornell University Library's Kheel Center for Labor-Management Documentation & Archives seeks qualified candidates for the position of Technical Services Archivist. Reporting to the Director of the Kheel Center, the Technical Services Archivist administers the intake of accessions, in all formats, and manages processing, preservation, and description of rare and manuscript physical collections and the records of the ILR School at Cornell to ensure their long-term care and discoverability. Additionally, the Technical Services Archivist maintains a collection management database, supervises 1 FTE and student assistants, and oversees on-site collection storage and technical services work areas.



The Kheel Center is at an exciting point in its 70 year history with strategic collection initiatives, virtually no processing backlog, and interest in new collection management systems and tools. At Kheel, the Technical Services Archivist will have opportunities to collaborate with colleagues, participate in priority-setting and decision-making processes, and create new initiatives. The successful candidate also will participate in an organization that champions staff development, empowerment, teamwork, practical innovation, and diversity and inclusion.



Key Opportunities:

  • Collaborate with the Gordon and Marjorie Osborne Textile Industry Curator to devise technical services workflows for the recently-acquired American Textile History Museum collections.
  • Collaborate with the Digital Archivist on workflows for digital acquisitions and for managing intellectual relationships between physical holdings and digitized surrogates.
  • Lead the Kheel Center's evaluation of archives management tools and systems.
  • Initiate projects that improve collection preservation, management, discoverability, and on-site storage and technical services work areas.


Duties and Responsibilities:

  • Directly supervises and evaluates the work of 1 FTE and 2-5 student assistants.
  • Manages the documentation and workflows for accessioning and deaccessioning activities.
  • Establishes and documents workflows for processing, including appraisal, and ensures best practices are followed.
  • Maintains the collection management database for processing, tracking, metadata generation, and stacks management.
  • Creates and edits finding aids for inclusion in EAD guides and MARC records.
  • Identifies and suggests remedies for preservation issues for new and existing accessions, in consultation with Kheel Center and CUL colleagues.
  • Oversees collection management activities for on-site storage and technical services work areas, plans collection shifts, and conducts environmental reviews.
  • Works with vendors to maintain the mobile shelving system in on-site storage and collaborates with colleagues on space planning and remote storage usage.
  • Coordinates the ILR School's records management program.
  • Maintains supplies for collection processing and storage.
  • Maintains activity in professional organizations and serves on appropriate CUL, ILR School, and University committees and groups.
  • Actively pursues scholarly interests in areas of archives, labor history, or other fields relevant to the position.


Required Qualifications:

  • Graduate degree in archival administration, library/information science, or the equivalent.
  • A minimum of 3-5 years of full-time, professional work in an archives setting.
  • Demonstrated knowledge of the principles of appraisal, arrangement, and description of personal papers and organizational records, across formats, including born-digital.
  • Demonstrated experience in applying current descriptive and metadata standards, such as DACS, EAD, Dublin Core, and MARC.
  • Knowledge of preservation best practices and standards for archival materials.
  • Knowledge of legal and ethical issues related to copyright, privacy, and records restrictions.
  • Superior analytical, writing, and organizing skills.
  • Strong interpersonal communication skills, flexibility, and ability to adapt to a rapidly changing environment.
  • Proven ability to cultivate an environment of diversity and inclusion.


Preferred Qualifications:

  • Archival experience, knowledge, or coursework in US labor history
  • Demonstrated ability to organize and prioritize work, with strong project management skills, and the ability to use considerable judgment and take initiative.
  • Knowledge of records management best practices.
  • Familiarity with Microsoft programming languages.
  • Knowledge of archives management tools, such as ArchivesSpace, or the demonstrated ability to learn new tools and systems.

Visa sponsorship is not available for this position.



Environment: The Kheel Center for Labor-Management Documentation & Archives is part of the Catherwood Library, the premier repository for the study of employment and the workplace, serving Cornell's School of Industrial and Labor Relations.



The Kheel Center's holdings include rich manuscript and media collections pertaining to labor unions, business history, management theory and practice, and labor relations. As part of the Martin P. Catherwood Library, Kheel supports the curriculum and research interests of Cornell's ILR School and attracts scholars from all over the world. Catherwood Library is the nation's most comprehensive library for workplace issues, specializing in labor history and law, human resources, collective bargaining, organizational behavior, and international and comparative labor movements.



One of the leading academic research libraries in the United States, Cornell University Library is a highly valued partner in teaching, research, and learning at the university. With an operating budget of over $58 million and a diverse and innovative staff of more than 400, the Library provides significant collaborative opportunities in support of 2,700 faculty, 22,000 students and 94 PhD fields. Its world class collections, expert librarians, and responsive services in physical and virtual library spaces inspire and nourish scholarship and learning.



Benefits: Cornell offers a highly competitive benefits package, including 22 vacation days, 12 paid holidays, health insurance, life insurance, university retirement contributions, a mentoring program, childcare and adoption assistance, and child tuition reimbursement. Professional travel funding is available to support research. The incoming academic rank will be determined by the qualifications and experience of the selected candidate, with an anticipated salary range of $55,000-$65,000.



How to Apply: The application deadline is April 19, 2019. All candidates must apply via the Cornell University Careers site. Please include one document that contains a cover letter, resume, and the names, phone numbers, and addresses for three references (pdf preferred).

 

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Part-Time Assistant Archivist, Western Connecticut State University, Danbury, CT

The Western Connecticut State University Archives is seeking a part-time (between 15 and 20 hours per week)* assistant archivist.  Assists with the accessioning, processing, description and cataloging of archival materials and monographs in the Special Collections library. The position also requires strong research skills with a positive customer service ethic.  This position will provide exposure to most of the current best-practices in the field of archives and the implementation of the current technological tools of the trade.


Duties and Responsibilities:

  1. Assists with archival processing

  2. Data entry

  3. Research on provenance and biographical background related to collections

  4. Composition of biographical and other notes for finding aids

  5. Application of name, type and subject authorities and thesauruses

  6. Responding to patron research requests

  7. Assist with exhibit preparation and installation

  8. Performs miscellaneous housekeeping duties as needed


Minimum Job Requirements:

ALA-accredited MLS or MLIS or equivalent


Knowledge, Skills, and Abilities Required:

  1. Proven research skills

  2. Ability to lift 40 lbs

  3. Attention to detail

  4. Working knowledge and understanding of EAD, XML, and MARC

  5. Working knowledge and understanding of spreadsheets

  6. Strong communication skills.

  7. Proven ability to work independently


* Part-time hours initially must fall between 8AM and 4PM, Monday, Tuesday, and Thursday and 8AM and 9PM on Wednesday.


To Apply:

Please contact the WCSU Archivist and Special Collections Librarian, Brian Stevens, at StevensB@wcsu.edu. 

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(3) Part-Time Archives Assistants, Northeastern University, Boston, MA

There is a vacancy for three part-time Archives Assistants in the Northeastern University Libraries' Archives and Special Collections Department. Archives Assistants will work in both reference and processing settings. This position is for someone comfortable and welcoming, who has the sensitivity to work with diverse community members and collections. This is an excellent opportunity for individuals interested in gaining experience in an archives and special collections setting while attending graduate school.


Duties: 

  • Provide reference services to University Faculty, staff and students, and to outside researchers
  • Create processing plans
  • Arrange and rehouse manuscript and archival material
  • Create inventories and finding aids
  • Write blog posts 
  • Conduct shelf-reads
  • Standardize legacy data
  • Digitization of select material and assist with digital exhibits
  • Other duties as assigned


Qualifications: 

  • Enrollment in a graduate level archival or history degree program
  • Excellent organizational skills
  • Excellent written and oral communication skills
  • Interest in critical librarianship and inclusive and ethical archival practices
  • Familiarity with such as Alma, ArchivesSpace, Microsoft Office, and WordPress
  • Ability and willingness to lift boxes weighing up to 40 lbs.
  • Commitment to achieving and maintaining diversity in the workplace


Salary:

$14 per hour

Hours:

Up to 17 hours per week


To apply please send cover letter and resume via email to

Molly Brown, Reference and Outreach Archivist, mo.brown@northeastern.edu, 617.373.7656  

Daniel Lavoie, Collections Archivist, d.lavoie@northeastern.edu, 617.373.3317

92 Snell Library, Northeastern University, 360 Huntington Avenue, Boston, MA  02115 


Northeastern University is an equal opportunity/affirmative action Title IX employer. Northeastern University particularly welcomes applications from minorities, women, and persons with disabilities.

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Administrative Analyst, City of Boston Archives, Boston, MA

The mission of the City Archives is to provide a government service that ensures the comprehensive and systematic management of all Boston's municipal archives and records. The City Archives develops City-wide policy for the management and disposition of all the municipal government records of Boston and assists agencies to implement these policies.

 

It preserves the City's archival records by means of facilities, programs and procedures for physical accommodation, security, environmental control and document conservation. It makes the City's archives accessible to departments and the public by means of document finding aids, reference procedures and the promotion of public use, and ensures ready access to essential evidence documenting the rights of citizens, the actions of municipal officials and Boston's historical municipal experience.



Brief Job Description (Essential Functions of the Job):

Under supervision of the Archivist, assists Archivists for Collections Management and Access Management in evaluating, categorizing, storing and retrieving records, and in providing reference services in response to public and agency requests. Carries out other duties and projects as assigned including the following: 

Responsibilities

  • Prepares finding aids such as inventories, indexes, shelf-listing and subject guide.
  • Assists in maintaining storage and retrieval systems. 
  • Assists in the compilation of agency histories. 
  • Assists with transfer and storage of permanent inactive records. 
  • Assists with reference and outreach activities and response to requests for records and information.
  • Performs related work as required. 

Minimum Entrance Qualifications

  • At least three (3) years of full-time, or equivalent part-time, professional or technical experience in management analysis, procedures analysis, methods analysis, work simplification, or value analysis.
  • Experience in the archives field preferred. 
  • Ability to organize, research, and interpret records and submit written descriptions of records groups and collections and to work independently and to exercise initiative and judgment. 
  • Ability to exercise good judgment and focus on detail as required by the job. 
  • Ability to lift, move and shelve packed records storage boxes. 
  • Knowledge of the appraisal, arrangement and description of archival records preferred.
  • Practical knowledge of archival policies and procedures preferred. 
  • Working knowledge of EAD and MARC preferred. Familiarity with Archives Toolkit and/or ArchivesSpace preferred.

 

Substitutions

  • A bachelor's​ degree in business or public management or administration or related fields may be substituted for two (2) years of the required experience. (Substitution is based on one year of such education for six months of the required experience.) Specialized course work in archives or records management or related field strongly preferred. 
  • Appropriate educational substitutions may be made.
  • Boston Residency Required 

 

Union/Salary Plan/Grand: SENA/MM1-4

Hours per week: 35

 

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Short-Term Project Archivist, Brandeis University, Waltham, MA

Job Summary:

Working under the general direction of the Special Collections Librarian, the Short-term Project Archivist will process the Lilith Magazine collection. The collection includes approximately 65 linear feet of material documenting the operations of Lilith, a Jewish feminist periodical that began publication in 1976.


Documents include original notebooks, correspondence, interviews, manuscripts, and ephemera that shed light on the research and resources behind numerous Lilith articles on topics ranging from Passover Haggadahs and conversion to Judaism to the Israeli feminist movement and women's health. The collection also contains typescripts, and correspondence with Lilith writers and readers, including material from Jewish women worldwide who were interested in reporting on local news and culture for the magazine.  Other materials show the operations of Lilith and consist of meeting minutes, mission statements, press releases, and publicity.



Essential Functions:

  • Conduct a survey of the Lilith Magazine collection.
  • In consultation with the Special Collections Librarian, write a comprehensive processing plan that proposes and prioritizes arrangement schemes to be carried out during this project term and in the future.
  • Arrange and describe selected series according to accepted archival standards.
  • Publish an online finding aid for the collection in ArchivesSpace.
  • Identify items that are candidates for preservation work and digitization.
  • Perform outreach work for the collection as required.

Note:

This is a temporary, short-term position expected to last approximately 6 months.



Skills and knowledge:

Knowledge of archival and descriptive standards, including DACS, and best practices for appraising and processing archival and born-digital materials; experience working with ArchivesSpace or similar collection management tool; effective communication and writing skills; strong organizational skills; strong attention to detail; ability to assess and solve problems accurately; ability to work independently and to make appropriate decisions; dependability. Familiarity with Lilith Magazine and Jewish Feminism preferred.



Additional Information:

May need to work with confidential information; may be required to sign a Confidentiality Statement.

Note:  Ability to lift up to 40 lbs. is required.



Education:

MS degree in Library & Information Science with a concentration in Archives Management preferred. Individuals with relevant processing experience who are currently enrolled in a program may also be considered.



Work Experience:

Demonstrated experience in processing collections is required. Some experience working in an archives or special collections department or comparable setting is desired.



How to Apply:

Submit cover letter and resume as a single document at
http://www.brandeis.edu/humanresources/jobs/external.html. Elect option for "New Applicant". Sort the job listing by clicking the Job ID column heading. Locate the desired job listing. Click the job title and then Apply Now.

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Archivist Intern, Martha's Vineyard Commission, Oak Bluff, MA

The MVC seeks a full-time intern (8-week position) to archive the MVC's collection of hardcopy maps. As the regional planning agency for Dukes County since 1974, the MVC has created an extensive collection of maps for the region. The MVC wants these older, paper/mylar maps cataloged, organized, and properly stored. The newer maps, digitally created since 2000, will not be included in this task. The archivist will work under the direction of the MVC's GIS Coordinator and Senior Planner.


Duties: The Archivist will be responsible for creating and populating the MVC's collections into an Online Public Access Catalog (OPAC); scanning hardcopy maps; uploading scans to OPAC or other identified cloud space; organizing and properly storing hardcopy maps.


Skills/Qualifications: Bachelor's Degree (or in pursuit of) in Library Science/Information Technology. The successful candidate will have previous archiving experience using an OPAC system, be able to work independently, prioritize tasks, ask questions when needed, have ability to lift and carry archival boxes, work proficiently with computers and scanners, and work in an open office environment with several other coworkers.


Remuneration: The position pays $15.00/hour for up to 300 hours (maximum of 8 weeks at 37.5 hours/week). The MVC is located on the Island of Martha's Vineyard. Housing is not provided nor is transportation or relocation assistance.


To Apply: Please send cover letter & resume electronically to Christine Seidel at seidel@mvcommission.org by April 28, 2019.

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Community Engagement Archivist, Georgia College, Milledgeville, GA

The Ina Dillard Russell Library seeks applications for a tenure-track Community Engagement Archivist at the rank of Assistant Professor. Reporting to the Associate Director for Special Collections, this position will engage individuals and organizations in collaborative efforts to preserve, document, and share our diverse and often under-represented histories via oral histories, organizational histories, digital projects, etc.; provide research and archival instruction services for the department; provide leadership for the department's outreach efforts to our campus and communities; and assist with the creation and implementation of virtual and physical exhibits that showcase the holdings of Special Collections.

This is a non-manager position, but may include the supervision of students and interns.



Essential duties of this position include:

  • Engage individuals and organizations in collaborative efforts to preserve, document, and share our diverse and often under-represented histories via oral histories, organizational histories, digital projects, etc.
  • Provide research and archival instruction services for the department.
  • Provide leadership for the department's outreach efforts to our campus and communities.
  • Assist with creation and implementation of virtual and physical exhibits that showcase the holdings of Special Collections.
  • Collaborate with faculty to promote and support the inclusion of Special Collections/archives, public history, and humanities related service-learning projects into the curriculum.
  • Assist with creating social media posts and make regular contributions to the department's blog.
  • Contribute to the acquisition, arrangement, description, and migration of analog materials to digital, and other activities within the department.
  • Participate in professional service, scholarship, and creative activity.
  • Participate in committees and governance within the Library and University.
  • Perform other duties as assigned.



Minimum Requirements:

ALA-accredited Masters degree in Library & Information Science. (Please note: all degrees must be conferred by an ALA-accredited institution by the hire date and official transcripts must also be provided)



Preferences:

  • Terminal degree will include a concentration in archives or advanced coursework in archival administration
  • Minimum one year of experience providing services (such as instruction and research services, outreach efforts, etc) to the public in a library, archive, government, or other setting. This may include internships, student and volunteer work, community archiving, etc.
  • Knowledge of the history, cultures, and people of Georgia and the South.
  • Ability to work collegially and effectively with individuals of diverse backgrounds. In keeping with the University's mission we especially encourage applicants who will further our goal of cultural, ethnic, racial, and gender diversity.
  • Ability to coordinate and manage projects effectively.
  • Knowledge of and familiarity with community archives and oral history ethics and practices.
  • Knowledge of and familiarity with the creation and implementation of physical and virtual exhibits
  • Excellent oral and written communication skills.

 

To learn more about this position and to submit an application, please visit: https://www.gcsujobs.com/postings/6616


Visit our web site to learn more about Georgia's designated public liberal arts university: http://www.gcsu.edu



Georgia College & State University is a member institution of the University System of Georgia and is the state's designated public liberal arts university. A member of the Council of Public Liberal Arts Colleges (COPLAC), Georgia College enrolls approximately 7,000 undergraduate and graduate students and is prominently cited for educational excellence in a number of leading publications. The university's beautiful and historic campus is located in Milledgeville, which was the mid-nineteenth century capital of Georgia and is very near the geographic center of the state.



GC is an Affirmative Action/Equal Opportunity Institution committed to cultural, racial, and ethnic communities. We promote equal employment opportunities regardless of race, color, sex, sexual orientation, religion, national origin, age, disability, veteran status, or genetic information. It is expected that successful candidates share these commitments.

 

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Part-Time Project Archivist, First Parish in Lexington, Lexington, MA

First Parish in Lexington, a Unitarian Universalist congregation, on the Battle Green, founded in 1692, seeks a summer Project Archivist to develop a plan for its 20th and 21st century collections, which include the church's records, services, curriculum, photographs, and other miscellanea in a variety of formats.

 

The Project Activist will be required to:

  • Produce a detailed, written inventory of holdings
  • Based on the findings of the inventory, write a report making specific recommendations on retention, transfer, and reformatting of these holdings
  • As time and budget allow, propose specific plans for transfer of some materials, and digitization and cataloging of others.
  • Archivist will be supervised by the Church Administrator

 

Qualifications:

  • Bachelor's degree from an accredited college or university
  • MLIS, or currently enrollment in, an ALA-accredited MLIS degree program, with advanced coursework in archival methods and management, and/or equivalent work experience
  • Knowledge of best practices in managing small collections
  • Demonstrated organizational skills and ability to see big picture as well as details
  • Excellent written and oral communication skills
  • Ability to take initiative and work independently with minimal supervision
  • Willingness to work collaboratively with church staff and volunteers, and other community or denominational organizations as needed
  • Basic proficiency with Microsoft Office, especially Word and Excel
  • Ability to lift 30 pounds

 

Part time, with some flexibility Mondays through Thursdays, 9-1, and must be completed between June and August of 2019$16 an hour.

Accessible via public transportation: bus #76 or #62, both from Alewife

Free parking available in church lot.

 

For further information about First Parish in Lexington, please visit its website at:  fplex.org

First Parish in Lexington is an equal opportunity employer.

 

To apply, please send letter of interest, resumé, and names of three references to:

Jane Foley, Church Administrator, admin@fplex.org

If you are a Simmons student please send your information to  Jeannette Bastian  bastian@simmons.edu

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Processing Archivist, Safdie Architects, Somerville, MA

Safdie Architects seeks a team-oriented, motivated, flexible, Processing Archivist to work in our Somerville, MA office. The position reports to the Archivist and focuses on processing the backlog of multimedia architectural project documentation. Working closely with the Archivist and other key stakeholders, the Processing Archivist helps provide access to 60 years of the firm's visual history through digitization of unique materials and management of the office's Digital Asset Management System. Read more about Safdie Architects at http://www.safdiearchitects.com.



Assist with the management of a vast collection of unique archival materials in analog and digital formats, including, architectural drawings, Moshe Safdie's original sketches, architectural models, photographs, artifacts and A/V. The Archives department collaborates with and supports other groups in the firm, such as, Marketing, Communications, and IT. 



Duties and Responsibilities

  • Process archival materials: appraise; rehouse materials as necessary; organize, arrange and describe; create inventories, and prepare for off-site storage.
  • Digitize and catalog collections, including, original artwork, photographs (slides, negatives, prints), and architectural models.
  • Manage Digital Asset Management System:  implement updates and design changes to the office's Omeka site; upload images and metadata, and create exhibits.


Basic Qualifications

  • Master's degree in archival studies, or, master's degree in library science or history, with a concentration in archives management.
  • Two years' processing and/or DAM experience.
  • Thorough knowledge of archival preservation practices.
  • Familiarity with descriptive standards, controlled vocabularies, and thesauri.
  • Knowledge of archival imaging standards and practices.
  • Experience with DAMS; experience with Omeka preferred. 
  • Experience with coding languages.
  • Ability to lift 40 lbs. 


Additional Qualifications

  • Knowledge of and interest in architecture, art and design, preferred.
  • Ability to balance multiple tasks, requests, and projects in a time-sensitive environment.
  • Ability to handle analytical and highly detailed work.
  • Superior written and verbal communication skills.


Schedule

Full-time, Monday to Friday, 9 to 6.



Qualified candidates should submit a cover letter, resume, and three references to mcatania@safdiearchitects.com, subject line, Processing Archivist.

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Project Archivist, New England Historic Genealogical Society, Boston, MA

The Project Archivist is responsible for the processing and description of the Reinier Beeuwkes Family Collection.


The Reinier Beeuwkes Family Collection, approximately 1727-1986, contains a significant quantity of original documents, ephemera, and photographs relating to the Beeuwkes, Clark, Drury, and Goodwin families of New England and beyond. Original documents include account books, art, certificates, correspondence, deeds, diaries, genealogical material, newspaper clippings, poetry, receipts, recipes, reminiscences, school papers, and scrapbooks.


This is a temporary part-time (28 hour/week) position. The duration of this position is twelve months and is located within the New England Historic Genealogical Society's R. Stanton Avery Special Collections in Boston.



Essential Duties and Responsibilities

1. The Project Archivist will assume responsibility for the processing and description of the Reinier Beeuwkes Family Collection through the appropriate housing of manuscript material, barcoding containers, identifying materials for conservation treatment, creation of an EAD encoded finding aid according to DACS through ArchivesSpace, and the creation of a MARC record.

2. There will also be opportunities to promote knowledge of the project by writing blog posts and/or articles and giving presentations.

 

Supervision

The Project Archivist reports to the Manager of Manuscript Collections. However, on a day-to-day basis the work of the Project Archivist will be directed and coordinated by the Archivist.

Typical physical requirements

Candidates for this position should be able to work up to four hours at a computer workstation and should be able to lift archival boxes weighing up to forty pounds.



Minimum Acceptable Qualifications

Education:

A Master's degree in history, library science (ALA accredited), or a related discipline is required and work experience concerning the processing of manuscript collections.

Experience:

  • Demonstrated knowledge of archival principles and practices, particularly those relating to the processing of a manuscript collection are required.
  • Experience and familiarity with using an archival content management system and technologies applicable for an archival environment
  • Experience working with archival content metadata standards and current practice in archival arrangement and description including DACS (Describing Archives: A Content Standard) and EAD (Encoded Archival Description)

Skills:

  • Effective interpersonal, oral, and written communication skills are required.
  • Strong organizational and analytical skills with proven success in independently prioritizing work demonstrated in meeting deadlines and in managing complex projects to completion.

Preferred Skills:

  • Experience using ArchivesSpace
  • Experience with genealogical research



Salary:

 $18-21 per hour, depending upon experience (28 hours per week; 52 weeks)



To Apply:

Please email resume and compelling cover letter to Michelle Major (mmajor@nehgs.org), Director of Human Resources. Review of applications will begin May 6, 2019.

No phone calls please.

 

 

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Creative Arts Processing Archivist, Harvard University, Cambridge, MA

Houghton Library, the primary repository for Harvard's rare books and manuscripts, seeks an innovative, collaborative, and motivated Project Archivist to process collections within the Arts and Special Collections unit of the Harvard College Library, including the Fine Arts Library, the Harvard Film Archive, and the Music Library.

 

Reporting to the Head of the Manuscript Section, the Project Archivist joins the library's archives processing program, and works collaboratively across the Arts and Special Collections to arrange and describe archival and manuscript materials. The Project Archivist will develop processing plans and execute processing projects for the Godfrey Reggio/Institute for Regional Education (IRE) film archive, the Randy Weston papers, and other collections related to the fine arts.

 

Duties and Responsibilities: 

  • Processes archival and manuscript materials: rehouses materials as necessary; assesses conservation and preservation needs; determines levels of arrangement and description; creates finding aids and other descriptive metadata as necessary; and prepares materials for off-site storage at the Harvard Depository as needed. 

 

  • Provides basic collection control for legacy collections: compiles documentation and inventories, creates collection level description, addresses preservation and other housing issues. 

 

  • Follows procedures outlined in departmental processing manuals; helps to maintain documentation; compiles statistics and reports as necessary. 

 

  • Acts as a liaison between donors and donor organizations and the Arts and Special Collections libraries as well as between Houghton Library and the Arts and Special Collections libraries. 

 

  • May supervise students, interns, hourly, and/or project staff.  

Please note: this is a term appointment with an end date of two years from the date of hire.



Basic Qualifications

  • M.L.S. from an ALA-accredited academic program required, preferably with an archives concentration.
  • Two years' experience with archival arrangement and description and/or archival accessioning, preferably in an academic or research library.
  • Experience with the use and application of DACS, EAD, EAC-CPF and MARC, as well as other archival content and communication standards.

 

Additional Qualifications

  • Demonstrated ability to manage time and tasks independently and complete projects in a timely manner.
  • Ability to identify basic preservation and conservation issues related to archival materials, particularly audio and visual formats.
  • Understanding of current developments within the profession and demonstrated commitment to engage in ongoing professional development and service to the profession.
  • Reading knowledge of Spanish or other European languages.
  • Background or interest in the creative arts: film, fine arts, and/or music.
  • Experience working with an archival content management system such as Archivist's Toolkit or ArchivesSpace.
  • Experience implementing new technologies and other techniques to improve work processes.
  • Exceptional interpersonal and communication skills and the ability to work creatively, collaboratively, and effectively.
  • Superior written and verbal communication skills and demonstrated attention to detail.
  • Capacity to thrive in a changing working environment. 



Additional Information

Diversity Statement: 

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.
 
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.



To view the full position and apply, please visit the following link. 



EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

 

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Processing Assistant, Harvard Business School, Boston, MA

Are you interested in working in a dynamic and fast-paced environment while gaining hands-on experience with unique materials that focus on the evolution of business and industry? Baker Library Special Collections is seeking a motivated and detail-oriented candidate for the role of Processing Assistant. 


Under general supervision, the Processing Assistant will provide support for the processing and preservation of analog and born-digital archival and manuscript materials at Baker Library. Duties include creating inventories, refoldering and rehousing materials, creating disk images of born-digital materials on physical media, capturing web content via Archive-It, reviewing and writing description for reformatted audiovisual materials, and assisting in the preparation of collections for public access.



Skills, experience, credentials needed:

Required

  • BA/BS or equivalent. 
  • Demonstrated proficiency with computer applications and strong attention to detail essential, including legible handwriting. 
  • Excellent communications skills and ability to be collaborative and work under supervision and independently. 
  • Basic knowledge of nationally-accepted standards and best practices for archival processing and description. 
  • Familiarity with accepted conservation and preservation methods applied to archival and manuscript collections and sensitivity to proper care and handling of special collections. Must be able to regularly lift 40 lbs. 


Preferred: 

  • Preference will be given to students currently enrolled in a library science program from an ALA-accredited academic program.
  • Demonstrated experience with library information systems and familiarity with creating finding aids using Encoded Archival Description (EAD). Familiarity with born-digital materials and web archiving a plus.
  • Previous experience working with potentially sensitive and/or confidential records and information.




Schedule:  14 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.

Salary: $18 per hour, non-negotiable.

 

 

To Apply: 

Please contact Stacey Vamvas directly with a resume and cover letter. 

 

Stacey Vamvas

Group Manager

t.(617) 250-1076

f.(617) 878-0076

SVamvas@psgstaffing.com

www.psgstaffing.com

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Archives Assistant, Harvard Business School, Boston, MA

Are you interested in working in a dynamic and fast-paced environment while gaining hands-on experience with unique materials that focus on the evolution of business and industry? Baker Library Special Collections is seeking a motivated and detail-oriented candidate for the role of Archives Assistant. 


Under general supervision, the Archives Assistant will provide support for the core functions of accessioning and processing. Responsibilities include:

  • Creating preliminary inventories and container lists of new and existing collections in accordance with archival best practices and local policy.
  • Creating basic accession and resource records in ArchivesSpace, the library's archival management system.
  • Performing basic preservation measures where necessary, including re-foldering and rehousing of materials in a variety of formats.
  • Assisting with the arrangement and description of unprocessed collections and preparing collections for public access.
  • Processing small faculty and manuscript collections as time permits.



Skills, experience, credentials needed:

Required: 

  • BA/BS or equivalent. 
  • Demonstrated interest in pursuing a career in archives.
  • Basic knowledge of archival theory and practice, including relevant standards such as DACS and EAD.
  • Excellent organizational and written skills with a strong attention to detail. 
  • Excellent communication skills with the ability to be collaborative and work under supervision and independently. 
  • Demonstrated proficiency with computer applications, with an aptitude for learning systems. 
  • Must be able to regularly lift 40 lbs. 


Desired: 

  • MLS/MLIS candidate from an ALA-accredited institution. Preference will be given to students currently enrolled.
  • Previous special collections library experience, particularly with accessioning and processing collections.  
  • Previous experience working with potentially sensitive and/or confidential records and information.



Schedule:  14 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.

Salary: $18 per hour, non-negotiable.



To Apply: 

Please contact Stacey Vamvas directly with a resume and cover letter. 

 

Stacey Vamvas

Group Manager

t.(617) 250-1076

f.(617) 878-0076

SVamvas@psgstaffing.com

www.psgstaffing.com

 

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Archives Intern, Andrew W. Mellon Foundation, New York, NY

The Andrew W. Mellon Foundation ("Foundation") is a not-for-profit, grantmaking organization that seeks to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies.  It makes grants in four core program areas (higher education and scholarship in the humanities; arts and cultural heritage; scholarly communications; and international higher education and strategic projects).  The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library.  This is a 3-month, full-time position.

 

Summary

Working within the Foundation's library, the intern will gain experience in archival arrangement and description by processing a set of organizational records, and will use tools such as ArchivesSpace to support this work.  The intern will also have the opportunity to engage in historical research and develop educational material for staff outreach, as well as assist in digital preservation and records management initiatives.  This internship is ideal for a student seeking experience working with archives and records management in a nonprofit organization.

 

Position Details

  • Appraise, arrange, and describe a series of the Foundation's archival files, performing minor conservation treatment as needed
  • Develop an appraisal report and processing plan to interpret and structure the project towards completion
  • Compile descriptive grants information and folder lists for ArchivesSpace
  • Research historical information related to the Mellon Foundation and its predecessors and prepare a blog post or similar communication for the Foundation's intranet
  • Minimally assist in the development of digital preservation and records management initiatives

 

Qualifications

The successful candidate will have the following qualifications:

  • Current library and information science graduate student, preferably with a specialization in archives
  • Knowledge of basic archival principles of processing, arranging, and describing collections
  • Familiarity with basic preservation techniques for archives
  • Familiarity with archival collection management systems
  • Knowledge or interest in philanthropy a plus
  • Related skills:  excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently

 

The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.

 

Contract Information

Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume to: Archives Intern.  The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.

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Archivist-Librarian, Noble and Greenough School, Dedham, MA

Founded by George Washington Copp Noble in 1866, Noble and Greenough School is a co-educational, non-sectarian, rigorous academic community dedicated to motivating and inspiring students to achieve their highest potential and to lead lives characterized by service to others.


Nobles seeks an archivist-librarian to begin in May/June 2019. We are searching for a professional who has an MLS from an ALA-accredited school, ideally with a focus on archives or records management or who has commensurate archives experience. Successful candidates will have at least three years of archives and library experience and comfort working with students, employees, and alumni. 

 

This position includes duties in both the library and the archives. The ideal candidate will have a vision to integrate the archives into the daily life of the school, as well as a strong desire to collaborate with the school community.


This is an opportunity to be part of a dynamic library department whose members are passionate about ideas, teaching, and developing positive student-teacher relationships and fostering the growth of engaged, ethical citizens and leaders.


Successful candidates will be able to contribute significantly to the life of the school in at least one non-academic area (athletics, community service, admissions, or performing arts).


People of color, people with disabilities, members of the LGBTQ community, religious minorities, and members of other historically underrepresented groups are encouraged to apply.


To apply, please complete the online application and upload a résumé with cover letter addressed to:


Michael Denning, Head of Upper School
Noble and Greenough School
10 Campus Drive
Dedham, MA 02026

 

Nobles is committed to creating a learning environment that represents diversity of race, gender, sexual orientation, religion, ethnicity, national origin, background, experience and perspective. Doing so is intrinsic to our mission and improves the educational experience for all.

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Temporary Archives Assistant, Bentley University, Waltham, MA

The Bentley University Archives is seeking a temporary, part-time assistant to work with the University Archivist on a variety of processing tasks. Primarily, the Assistant will be responsible for physical processing of collections, including a large multimedia accession, and the creation of collection-level records to facilitate access.


Other activities will include digitizing fragile media, completing reference requests, re-housing materials, and creating database records for various archival holdings. Since this is a small department, the Assistant will gain plenty of hands-on experience and will be involved in high-level decision making. The assistant should be highly organized, self-motivated, and have an affinity for multi-tasking. This position is ideal for a current student who has already completed significant coursework, or a recent graduate seeking a transitional position. 



Hours: Flexible schedule, approximately 20 hours per week

Compensation: $15/hr, no other benefits

Dates: 3 month term, June - August 2019, start date flexible



Responsibilities:

  • Process physical collections using MPLP standards, and create collection-level records
  • Create metadata records for memorabilia and audio-visual materials
  • Prepare photographs and metadata for online presentation
  • Digitize audio-visual materials and create collection records
  • Manage off-site storage requests and re-housing of collections
  • Complete reference/research requests on an as-needed basis



Qualifications:

  • Pursuing or recently completed MLS degree with Archives Management concentration
  • Prior processing experience using MPLP, preferably on large collections
  • Working knowledge of archival theory, arrangement and description, and metadata standards 
  • Experience with Microsoft Office and data entry/records creation
  • Strong writing and communication skills
  • Ability to manage multiple projects and deadlines

 

If interested, please submit a resume and a one-page letter of interest to Jaimie Fritz, University Archivist at jfritz@bentley.edu with the subject line "Graduate Assistant". All documents should be sent as PDF or Microsoft Word attachments. No telephone inquiries, please. Interviews will begin immediately; applications accepted until position is filled. 

Bentley University is located in Waltham, MA. Free parking is offered on campus, and limited public transportation options are also available. To learn more about the Bentley University Library, visit 
www.library.bentley.edu.

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Technical Services Archivist, Cornell University, Ithaca, NY

Cornell University Library's Kheel Center for Labor-Management Documentation & Archives seeks qualified candidates for the position of Technical Services Archivist. Reporting to the Director of the Kheel Center, the Technical Services Archivist administers the intake of accessions, in all formats, and manages processing, preservation, and description of rare and manuscript physical collections and the records of the ILR School at Cornell to ensure their long-term care and discoverability. Additionally, the Technical Services Archivist maintains a collection management database, supervises 1 FTE and student assistants, and oversees on-site collection storage and technical services work areas.

 

The Kheel Center is at an exciting point in its 70 year history with strategic collection initiatives, virtually no processing backlog, and interest in new collection management systems and tools. At Kheel, the Technical Services Archivist will have opportunities to collaborate with colleagues, participate in priority-setting and decision-making processes, and create new initiatives. The successful candidate also will participate in an organization that champions staff development, empowerment, teamwork, practical innovation, and diversity and inclusion.

 

Key opportunities:

  • Collaborate with the inaugural Gordon and Marjorie Osborne Textile Industry Curator to devise technical services workflows for the recently-acquired American Textile History Museum collections.
  • Collaborate with the Digital Archivist on workflows for digital acquisitions and for managing intellectual relationships between physical holdings and digitized surrogates.
  • Lead the Kheel Center's evaluation of archives management tools and systems.
  • Initiate projects that improve collection preservation, management, discoverability, and on-site storage and technical services work areas.

 

Duties and responsibilities:

  • Directly supervises and evaluates the work of 1 FTE and 2-5 student assistants.
  • Manages the documentation and workflows for accessioning and deaccessioning activities.
  • Establishes and documents workflows for processing, including appraisal, and ensures best practices are followed.
  • Maintains the collection management database for processing, tracking, metadata generation, and stacks management.
  • Creates and edits finding aids for inclusion in EAD guides and MARC records.
  • Identifies and suggests remedies for preservation issues for new and existing accessions, in consultation with Kheel Center and CUL colleagues.
  • Oversees collection management activities for on-site storage and technical services work areas, plans collection shifts, and conducts environmental reviews.
  • Works with vendors to maintain the mobile shelving system in on-site storage and collaborates with colleagues on space planning and remote storage usage.
  • Coordinates the ILR School's records management program.
  • Maintains supplies for collection processing and storage.
  • Maintains activity in professional organizations and serves on appropriate CUL, ILR School, and University committees and groups.
  • Actively pursues scholarly interests in areas of archives, labor history, or other fields relevant to the position.

 

Required Qualifications:

  • Graduate degree in archival administration, library/information science, or the equivalent.
  • A minimum of 3-5 years of full-time, professional work in an archives setting.
  • Demonstrated knowledge of the principles of appraisal, arrangement, and description of personal papers and organizational records, across formats, including born-digital.
  • Demonstrated experience in applying current descriptive and metadata standards, such as DACS, EAD, Dublin Core, and MARC.
  • Knowledge of preservation best practices and standards for archival materials.
  • Knowledge of legal and ethical issues related to copyright, privacy, and records restrictions.
  • Superior analytical, writing, and organizing skills.
  • Strong interpersonal communication skills, flexibility, and ability to adapt to a rapidly changing environment.
  • Proven ability to cultivate an environment of diversity and inclusion.

 

Preferred Qualifications:

  • Archival experience, knowledge, or coursework in US labor history
  • Demonstrated ability to organize and prioritize work, with strong project management skills, and the ability to use considerable judgment and take initiative.
  • Knowledge of records management best practices.
  • Familiarity with Microsoft programming languages.
  • Knowledge of archives management tools, such as ArchivesSpace, or the demonstrated ability to learn new tools and systems.

 

Visa sponsorship is not available for this position.

 

Environment:  The Kheel Center for Labor-Management Documentation & Archives is part of the Catherwood Library, the premier repository for the study of employment and the workplace, serving Cornell's School of Industrial and Labor Relations.

The Kheel Center's holdings include rich manuscript and media collections pertaining to labor unions, business history, management theory and practice, and labor relations. As part of the Martin P. Catherwood Library, Kheel supports the curriculum and research interests of Cornell's ILR School and attracts scholars from all over the world. Catherwood Library is the nation's most comprehensive library for workplace issues, specializing in labor history and law, human resources, collective bargaining, organizational behavior, and international and comparative labor movements.

One of the leading academic research libraries in the United States, Cornell University Library is a highly valued partner in teaching, research, and learning at the university. With an operating budget of over $58 million and a diverse and innovative staff of more than 400, the Library provides significant collaborative opportunities in support of 2,700 faculty, 22,000 students and 94 PhD fields. Its world class collections, expert librarians, and responsive services in physical and virtual library spaces inspire and nourish scholarship and learning.

 

Benefits:  Our comprehensive benefits package includes 22 vacation days, 12 paid holidays, health insurance, life insurance, university retirement contributions, childcare and adoption assistance, and child tuition reimbursement. Professional travel funding is available. The incoming academic rank will be determined by the qualifications and experience of the selected candidate, with an anticipated salary range of $55,000-$65,000.

 

How to Apply:  The application deadline is April 19, 2019. All candidates must apply via the Cornell University Careers site at:  https://cornell.wd1.myworkdayjobs.com/CornellCareerPage/job/Ithaca-Main-Campus/Technical-Services-Archivist--Kheel-Center-for-Labor-Management-Documentation---Archives_WDR-00018305-1 . Please include one document that contains a cover letter, resume, and the names, phone numbers, and addresses for three references (pdf preferred).

 

Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Workforce Policy and Labor Relations at voice (607) 254-7232, fax (607) 255-0298, or email at equalopportunity@cornell.edu.

 

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

 

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including employee wellness, workshops, childcare and adoption assistance, parental leave and flexible work options.

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Digital Archivist, UT Southwestern Medical Center, Dallas, TX

The Special Collections & Archives at UT Southwestern Medical Center invites applications from individuals for the position of Digital Archivist. Duties for this critical position include leading efforts to preserve, describe, and provide access to born-digital and digital collection materials. This position will report to the University Archivist & Manager of Special Collections.

 

Experience and Education

  • MLS/MLIS from an ALA-accredited graduate school or equivalent degree. Archives management background.
  • Two years of experience working with digitizing materials and managing a digital collection or other digital library-related work.
  • Knowledge of digital preservation theory and practice, including best practices, current technologies, administrative/technical metadata and file format standards.
  • Experience working with CONTENTdm or equivalent collections management system.
  • Familiarity with Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), Dublin Core (DCMI), Metadata Encoding and Transmission Standard (METS), and Machine Readable Cataloging (MARC).
  • Experience working with D-Space or equivalent repository software.
  • Experience with or demonstrated aptitude to learn disk imaging, digital forensics tools, and digital preservation management software.
  • Experience with grant writing and project management.
  • Exceptional with oral and written communication skills and experience establishing positive and productive collaborations at a college/university.
  • Possesses analytical and organizational skills.

 

Primary Responsibilities

  • Responsible for digitally processing identified analog and born digital collections, including appraisal, accessioning/securing collections, and arrangement and description.
  • Acquires born-digital content as identified by the University Archivist as within collecting scope. Advises University Archivist on appraisal strategy, privacy concerns, and security, as they apply to the context of born-digital records.
  • Conducts an appraisal of existing digital archives in all media formats.
  • Makes decisions about storage media, along with classification, indexing and metadata assignment.
  • Works with partners such as the Texas Digital Library, to maintain and deposit materials into UT Southwestem's institutional repository.
  • Works to ensure that digital content in the collections is accessible to appropriate audiences, following the strictures of privacy concerns, copyright regulations, and donor restrictions.
  • Works closely with University Archivist to determine priorities for digitization and to establish digitization projects. Supervises digitization efforts, performed by student workers, staff or outside vendors.
  • In consultation with the University Archivist, Digital Services & Technology Planning (DTSP), Academic and Administrative Information Resources (AAIR), and Assistant VP of Library Services, selects and implements software and systems as appropriate.
  • Finds opportunities for collaboration and partnerships with the Archives through campus initiatives, campus projects, grant funding, etc.
  • Maintains currency in digital archives best practices and technologies. Attends professional development training and engages actively in professional activities.
  • Provides public services which may include reference, research consultations, and outreach to students and faculty.

 

Appointment rank will be commensurate with academic accomplishments and experience.

 

Please apply on the careers webpage at http://jobs.utsouthwestern.edu/, position #384858.

 

UT Southwestern Medical Center is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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Intern, Knights of Columbus Supreme Council Archives, New Haven, CT

The Archive Intern will assist the Supreme Council Archivist in collecting, preserving, and sharing the Knights of Columbus' 135+ year legacy, allowing both members and the general public to forge meaningful connections with the organization's history. This is a unique opportunity for those who have an interest in fraternal organizations, religious history, and/or archives in museums.


This internship provides a unique opportunity to work in an evolving corporate archive that recently has reorganized, is migrating its database to ArchivesSpace, and is migrating finding aids online. The work of interns will be integral in processing the collections and establishing foundational processes and procedures for the archive to move forward.


Internships can be arranged for any term. Preference given to LIS or History graduate students, but undergraduate internships will be considered. A minimum of 150 hours of work is preferred, but shorter internships may be arranged.


Responsibilities

Interns will benefit from exposure to a wide variety of archival tasks. Projects include, but are not necessarily limited to:

  • Processing and rehousing of physical assets.
  • Preparation of finding aid for entry into ArchivesSpace, a content management system (CMS).
  • Research supporting the archivist with day-to-day activities, such as research request fulfillment.

 

Required Education, Skills, and Experience

  • Bachelor's Degree preferred.
  • Graduate students in Library and Information Science or History with concentrations in Archival Administration or Library Science.
  • Familiarity with archival best practices.
  • Experience with archival research.
  • Strong attention to detail.
  • Demonstrated ability to analyze, organize, and prioritize.
  • Working knowledge of Microsoft Office, especially Excel.
  • Familiarity with content management systems. Experience with ArchivesSpace highly desirable.
  • All interns must pass a drug-screening and background check before beginning their internship.

 

Working Conditions

  • Office Environment
  • Moderate Lifting (15-30 lbs)
  • Monday - Friday Hours
  • Tobacco and Drug Free

 

How to Apply: Submit cover letter, resume, and 2 letters of reference to VivianLea Solek, Archivist, Knights of Columbus Supreme Council Archives, vivianlea.solek@kofc.org.

Application materials are due by April 15. Internship to begin in May or as arranged.

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Archivist, PTFS, Ft. Belvoir, VA

PTFS, a leading systems integration company specializing in content management and library services/solutions, has an opening for an Archivist with a background in academic reference.

 

As the Library Archivist you will support the curriculum of our government client in Ft. Belvoir, VA and the research, consulting, and professional development of its staff, faculty, and students by:

  1. Assembling, preserving, and providing access to a collection of publications relating to all aspects of the Defense acquisition process.
  2. Identifying and collecting self-instructional packages in multimedia formats to support the personal and professional development of DAU students, staff, and faculty.
  3. Will also be responsible for maintaining and supporting search, retrieval, storage, and the interface to all Library digital assets and providing information access services to patrons.
  4. Demonstrated experience using electronic library resources (EBSCOHost, OCLC, ProQuest, SirsiDynix Symphony)
  5. Demonstrated experience in developing content on Springshare LibGuides.
  6. Perform original research and reference service for faculty, staff, students, and external customers
  7. Perform reference interviews and follow-up via various format deliveries (e.g. in person, email, phone, video, teleconferencing)
  8. Appraises and edits permanent records, historically valuable documents, and digital media, Participates in research activities based on archival materials, and directs safekeeping of archival documents and materials: Analyzes documents, such as government records, minutes of meetings, digital artifacts, and nonprofit foundation charters, by ascertaining date of writing, author, or original recipient of letter, and assessing value to collecting organization.
  9. Prepares or directs preparation of document descriptions and reference aids for use of archives, such as accession lists, indexes, metadata, guides, bibliographies, abstracts, and microfilmed copies of documents.
  10. Digitizes a variety of images and archival materials such as, photographs, negatives, slides, transparencies, diaries, albums, drawings, booklets, scrapbooks, ledgers, etc.
  11. Maintains metadata on scanning processes and service and research assistance files in digital asset management database system, reference by supplying available materials and information according to military, and social history of period.
  12. Selects and edits documents for publication and display, according to knowledge of subject, content and techniques for and display. Participates in outreach activities and other duties in support of the mission.

 


Required Qualifications

Minimum 2 years demonstrated experience appraising and editing permanent records and historically valuable documents.


Ability to participate in research activities based on archival materials.


Experience directing the safekeeping of archival documents, digital artifacts, and materials.


Minimum 2 years demonstrated experience analyzing documents, such as government records, minutes of meetings, digital artifacts, and nonprofit foundation charters, by ascertaining date of writing, author, or original recipient of letter, and assessing value to collecting organization. 


At least 2 years demonstrated hands on experience with document digitization.


Broad knowledge of archival principles and procedures gained from one of the required Degrees. 



Education Requirement 


Masters of Library Science degree or Bachelor's degree in archival science or Bachelor's degree with a major that includes 18 semester hours in archival science is required.



Preferred Skills 


SIRSI Dynix, Building Collections, Cataloging

 

Application Instructions

To view the full position and apply, please follow this link. 

 

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Preservation Specialist, Northeast Document Conservation Center (NEDCC), Andover, MA

The Northeast Document Conservation Center (NEDCC) is seeking a Preservation Specialist to support its training, consulting, and outreach programs.

This full-time position will be based at NEDCC's facility in Andover, MA. Responsibilities includeconducting preservation needs assessments and writing comprehensive assessment reports; responding to preservation inquiries; presenting introductory webinars and workshops; assisting with ongoing projects related to audiovisual and digital preservation; and representing NEDCC at local, regional, and national professional meetings and conferences.

Preservation Specialists are the public face of NEDCC. As a highly collaborative department, all team members contribute to the development of new goals and projects. Our most important characteristics are a passion for cultural heritage collections and an interest in helping others see and understand the value of preservation. We are excellent communicators in person and in writing, are able to step back and see a bigger picture, and are interested in finding creative but practical solutions to difficult problems.

 

Qualifications

Minimum qualifications for the Preservation Specialist position are:

  • A Master's degree in Archives, Library and Information Science, Museum Studies, or similar; with coursework on relevant topics including, but not limited to, preservation, collections management, emergency preparedness and risk assessment, archives administration, appraisal, audiovisual preservation and reformatting, and/or digital preservation;

  • Solid understanding of general preservation best practices (disaster planning, format identification, care and handling of materials, reformatting and digitization, environmental management, etc.);

  • Strong analytical, observation, and communication skills;

  • Experience and comfort with public speaking;

  • Demonstrated ability to work effectively with individuals from diverse communities and

    backgrounds;

  • Flexibility to work both independently and as part of a team; and

  • Ability and willingness to travel regionally and nationally, up to 25%.

     

    In addition to the above, the following qualifications are desirable but are not required for consideration:

  • At least 1 year of experience working with collections-holding institutions;

  • Experience in audiovisual and/or digital preservation;

  • Experience with online instruction and in-person instruction;

  • Consulting experience.

 

About NEDCC

Founded in 1973, NEDCC is the first nonprofit center to specialize in the conservation and reformatting of paper-based materials, and has recently expanded its services to include audiopreservation. NEDCC's mission is to improve the preservation efforts of libraries, archives, historical organizations, museums, and other repositories; to provide the highest quality conservation and reformatting services to collections-holding institutions; and to provide leadership in preservation, conservation, and digital reformatting. Its services include book, paper, and photograph conservation; digital reformatting (imaging and audio); assessments and consultations; disaster assistance; online preservation education; and workshops and conferences.

 

NEDCC has consulted with organizations across the country to plan for the long-term preservation of their collections and has worked with a range of institutions to reformat their deteriorating documents, photographs, negatives, and obsolete audio materials. NEDCC has treated many of the most significant paper- based collections in the United States, including William Bradford's manuscript history of the Plymouth Plantation; the original manuscript of the Book of Mormon; Abraham Lincoln'sEmancipation Proclamation; and works of art on paper by various masters, such as Rembrandt and Degas. (See NEDCC Stories for other projects of note.) NEDCC is located in Andover, MA, twenty-five miles north of Boston. For more information, please visit www.nedcc.org.

 

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Application Process

NEDCC is an equal opportunity employer persons with the legal right to work in the United States are eligible. Only and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected  veteran status, or any other characteristic protected by law

 

Salary and benefits are competitive. This position will remain open until filled. To apply, please send cover letter and resume in a single PDF to Ann Marie Willer, Director of Preservation Services, at amwiller@nedcc.org.

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Digital Archivist and Special Collections Librarian, Rhode Island College, Providence, RI

The James P. Adams Library at Rhode Island College invites applications for the full-time position of Digital Archivist and Special Collections Librarian at the rank of Assistant/Associate* Professor.

 

The individual will provide vision and leadership in directing and managing the College's Special Collections and Digital Initiatives unit to provide Rhode Island College members and the community access to locally produced content and the College's unique collections. Processes primary source materials including rare books, manuscripts, college archives, and photographs that require specialized storage and services. Stewards locally produced content, including media, student projects, and faculty publications. Oversees the digital initiatives unit in digital preservation planning to ensure long-term accessibility of digital assets. Promotes undergraduate and graduate research using primary materials. Provides instruction on using archival material in scholarship.

 

Required Qualifications Include:

  • Master's degree in Library Science from an ALA-accredited program, with coursework in Special Collections, Archives or Archival Management.
  • Familiarity with both special collections and institutional archives.
  • Minimum of two years of work experience with conservation, preservation, and digitization techniques of archival material in a variety of formats.
  • Minimum of two years of work experience maintaining, expanding and promoting a digital institutional repository.
  • Experience supervising staff and student employees.

 

*Associate Professor: 

  • Minimum of six years of work experience involving a digital institutional repository
  • Appropriate academic/ professional experience, as approved by the Library Director, the Vice President for Academic Affairs, and the President, may be substituted for all or part of the years in rank
  • Community service related to the field
  • Demonstrated leadership in a higher education or equivalent professional context

 

Preferred qualifications:

  • Experience working in archives or special collections; experience in academic libraries
  • Excellent project management skills
  • Understanding of digital collections development and management
  • Experience with HTML, CSS, Javascript and other web development tools
  • Experience with institutional repositories such as Bepress, Islandora, or DSpace
  • Commitment to the archives profession through active participation in conferences and professional organizations
  • Reading knowledge of a Romance language such as Italian or Portuguese
  • Demonstrated ability assisting faculty in the creation of research data management plans

 

Application deadline: April 12, 2019.

 

For a full job description, which include additional responsibilities and requirements for the position and application procedures, see https://employment.ric.edu/. Candidates must apply on-line, using Rhode Island College's PeopleAdmin Applicant Tracking system.

 

As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.

 

www.ric.edu

 

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Research, Instruction, and Archives Specialist, Salve Regina University, Newport, RI

Job Description:

Provides research assistance to library users, support to librarians, information literacy instruction sessions as necessary, and management of the research & instruction department during hours when librarians are not available. Provide access to Archives & Special Collections holdings. Assist the Archivist in the operations of the University Archives and Special Collections. The Research, Instruction, and Archives Specialist works a total of 32 hours/week: 20 hours/week reporting to the Associate Director of Public Services and 12 hours/week reporting to the University Archivist and Special Collections Librarian.


Essential Duties and Responsibilities:

  • Provide research services through in-person, phone, text message, chat and email services; accurately and quickly providing appropriate information to patrons. 
  •  Weekly coverage of circulation functions.
  • Provide accurate and timely administrative support to the librarians.
  • Maintain the reference collection, shelving and shifting books and keeping reference stacks in order.
  • Provide basic troubleshooting of equipment such as copiers, microfilm readers, printers, scanners; assisting library users with MS Office suite and other software packages.
  • Attend department and library staff meetings.
  • Create LibGuides, tutorials, and on-the-fly instructional videos.
  • Create inventories for archival collections, especially media.
  • Accession and processing of university records, manuscript collections, media, and donations.
  • Digitize and create metadata for photographs and other media.

Other Duties and Responsibilities:

  • According to candidate experience and interest, may also assist in planning and mounting displays, materials selection, and research instruction.
  • Work Schedule: September through May, evenings until 9 pm


Requirements:

  • Previous knowledge of and experience working with library reference materials, including print and electronic resources and/or completion of an LIS course in reference services.
  • Prior experience working with archives, and/or completion of foundational coursework in archives.
  • Knowledge of online and print information resources.
  • Positive team player who is prompt, accountable and reliable.
  • Ability to work independently, take initiative, and focus on high touch customer service.
  • Detail oriented, excellent organizational and communication skills, and comfort learning and using emerging technologies.
  • Bachelor's degree.
  • Strong commitment to diversity, equity, and inclusion in higher education.
  • Demonstrated excellence working in a highly service-oriented environment.
  • Demonstrated strong "people skills" such as an energetic, positive, friendly, and approachable demeanor.
  • The ability to balance contributions to departmental activities with self-directed and self-motivated tasks.
  • Commitment to enhancing departmental and organizational effectiveness within a collegial, team-based work environment.


Additional Information:

Salve Regina University offers generous benefits to eligible employees including:

  • Health and dental coverage
  • Life insurance
  • Long-term disability
  • 403B plan
  • Tuition benefits and more


Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. To view this position and apply, please follow this link. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant will all applicable non-discrimination laws.


About Salve Regina University:

Salve Regina University, ranked among the best institutions of higher education in the United States by U.S. News & World Report, is a comprehensive Catholic University located in scenic Newport, Rhode Island. Salve Regina offers challenging academic programs in a highly supportive environment and an innovative core curriculum that provides students with a solid foundation and broader perspective. The historic, 75-acre campus enrolls approximately 2,500 men and women and offers Associate, Baccalaureate, and Master's degrees, the Certificate of Advanced Graduate Study, and two doctoral programs.


URL: www.salve.edu

 

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Head of Technical Services for Special Collections, University of Virginia, Charlottesville, VA

The University of Virginia Library is seeking interested applicants for the newly created position of Head of Technical Services for Special Collections in the Albert and Shirley Small Special Collections Library.  The Head of Technical Services will work with the Associate University Librarian for Special Collections and Preservation and other staff on developing the collection in ways that center social and reparative justice.

They will lead accessioning, arrangement and description, rare book cataloging, and collection management activities. The Head of Technical Services for Special Collections will examine current practices, processes, and systems with a commitment to initiate reparative efforts that would lead to greater representation of individuals and groups in our collections and physical spaces.

 

Major duties that are required to perform the primary purpose:

Reparative work- Lead efforts to examine current practices and processes in technical services, and rebuild using a reparative framework

Access and Discovery - Will directly oversee manuscript and archival processing and rare book cataloging activities, ensuring that activities adhere to best practices and national standards; will keep apprised of developments in these areas, and facilitate ongoing continuing education for staff in the unit; will work with the AUL, curators, and other staff to establish processing and cataloging priorities.

Collection Development- Will work with staff on prioritization for collection development efforts and on appraisal decisions for potential new collections.

Collection Management - Will work with staff on space planning for onsite and offsite storage and will lead efforts to examine future storage needs for the collections.

Instruction and Outreach- Will be an enthusiastic promoter of using primary source materials in the classroom, and will work with other Special Collections staff and faculty on developing primary source literacy among students.

Public Service- Will have regular hours at the reference desk and will work alongside colleagues in assisting students, faculty, fellows, and scholars with the discovery of appropriate resources for their research needs.

Position Compensation Range: $75,000.00 - $80,000.00 Annual



Qualifications:

  • ALA-accredited graduate degree or accredited graduate degree in another appropriate discipline, 10 years of relevant experience may be considered in lieu of a degree
  • Minimum of four years of experience in an archival or special collections library environment working directly with a variety of collections
  • Previous supervisory experience
  • Understanding of and commitment to nationally-accepted standards, vocabularies, and best practices pertinent to archives and special collections, to include the following: Describing Archives: a Content Standard (DACS), EAD, EAC-CPF, LCSH, AAT, RDA, and MARC.
  • Outstanding interpersonal and collaborative skills
  • Experience in appraisal, processing, cataloging, reference
  • Demonstrated commitment to inclusivity, diversity, equity, and accessibility

 

To Apply:

Process for Internal UVA Applicants: Please apply through your Workday Home page, search "Find Jobs", and search for 'Head of Technical Services'. Complete an application online and attach a cover letter, CV/Resume, and contact information for three references (name, email address, telephone number, address).

Process for External UVA Applicants: Please visit UVA job board Workday, (https://uva.wd1.myworkdayjobs.com/UVAJobs/job/Charlottesville-VA/Head-of-Technical-Services-for-Special-Collections_R0002507) complete the application and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). You may upload multiple documents in the Resume/CV box.

Applications that are missing required documents will not receive full consideration.

For questions about the Application process please contact Rhiannon O'Coin, Academic recruiter, rmo2r@virgia.edu 

 

The University of Virginia, including the UVA Health System and the University Physician's Group are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

 

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Project Archivist, Redemptorist Archives, Philadelphia, PA

Job Title: Project Archivist (one-year term with possibility of renewal)

Location: Redemptorist Archives, c/o St. Peter the Apostle, 1019 N. 5th St., Philadelphia, PA  19123 (the physical office is at 1039 N. Lawrence Street)

Reports to: Archivist; Father Richard Bennett, CSSR/Father Matthew Allman, CSSR


Hours: Monday through Friday, 9 AM to 5 PM

Additional hours may be necessary on occasion


Job Summary

The members of the Congregation of the Most Holy Redeemer (Redemptorists) are a religious order in the Roman Catholic Church.  Founded in Italy in 1732 by St. Alphonsus Liguori, Redemptorists are now in over 75 countries.  Their presence in North America goes back to 1832.  Since then, thousands of Redemptorists have served the most abandoned in the United States and abroad.  Historically, the first province of the American mission became known as the Baltimore Province, which encompasses cities up and down the Eastern seaboard and inland as far as Ohio.  This province grew so large as to create a new, western province in 1875, which became known as the St. Louis Province.  It encompassed the Congregation's houses in Chicago, Detroit, St. Louis, New Orleans, and later in the western half of the United States.  It is now known as the Denver Province and is based in Chicago.


Like the Baltimore Province, the Denver Province spawned a number of vice-provinces, some of which grew into their own distinct units.  Just as Baltimore had oversight over the Vice-Provinces of Richmond, San Juan, Campo Grande in Brazil, Asuncion in Paraguay, Toronto in Canada, and the English-speaking Caribbean, the old St. Louis Province grew into several domestic and international units: the Vice-Provinces of New Orleans, Oakland, Manaus in Brazil, Bangkok in Thailand, and Nigeria.  The depth and range of the heritage materials for communities around the United States, as well as for several mission territories in the western hemisphere, are quite strong.  


The position of archivist is an office in the Church.  It therefore carries responsibilities and duties affecting the curia of a religious community.  The archivist assists the administrators of the two main American provinces by managing the archives, over which the provincial superiors have ultimate oversight.  Simply stated, the archivist is the person who collects, organizes, and preserves the patrimony of the provinces, including the acta of each department.  


The archivist's principal duty is to keep in good order and carefully preserve documents, books, and artifacts of importance relating to the history and state of the provinces (cf., cc. 486 and 491).  This includes data, firstly, on the priests and brothers of the provinces, but also the people into whose pastoral care they are given. Among Redemptorists, whether living or deceased, special care is to be taken to document their ministry.


Additionally, the archive will house all documentation on the parish foundations. This patrimony may include objects of all kinds as well as written and verbal works--including (but not limited to) letters, account books, ledgers, electronic mail, official decrees, annals and other chronicles, audio/visual material, photographs, art and other creative media and other items related to Catholic life. The archivist and the assistant archivist will catalog a specialized, 25,000 volume research library and plot ways to make its contents more accessible.  



Summary of Essential Job Functions:

  1. Building upon previously entered records, create a catalog for the remaining portions of a special collection library with an eye toward online access.
  1. Collect, organize and preserve the documents and items as described above, in accordance with prevailing best practices of preservation and retention.
  1. Process discrete collections, producing standard finding aids for publication on the world wide web.
  1. Develop a digital asset management program that will enhance the archives' online presence.
  1. The archivist will cooperate with the provincial curia when called upon to provide information and advice.
  1. Provide research services by phone or email for individuals, including representatives of the Provincial government, seeking information found in the archives and render assistance to on-site patrons.



Qualifications

  • A master's degree in library and/or information studies from an ALA accredited institution with course work in archival science. Candidates who are functionally bi- or multi-lingual are an asset;
  • Previous experience in an archival setting and the ability to research and compare current information system software; 
  • Knowledge of Archives Space and/or Archivists Toolkit, along with other demonstrated computer skills;
  • Ability to create a MARC record; familiarity with DACS and EAD and/or understanding of digitization standards and protocols;
  • Knowledge of basic digital preservation best practices and programs;
  • Previous work experience with digitization projects, a large graphic or audio-visual collection is desirable;
  • Ability to work independently with minimal supervision;
  • Ability to lift boxes weighing up to 40 lbs.
  • Excellent organizational skills and keen attention to detail; 
  • Strong communication and interpersonal skills, particularly with scholars; 
  • Familiarity with the Catholic Church a plus.



Application Instructions

Send a letter of interest with cv and names of three references by regular mail or email to:

Patrick J. Hayes, Ph.D., Archivist

Redemptorist Archives of the Baltimore Province

c/o St. Peter the Apostle

1019 N. 5th Street

Philadelphia, PA  19123

Email: phayes@redemptorists.net 



Applications will be taken until April 1 with hiring expected by May 1, 2019.

This is a full-time position with benefits. The Redemptorists offer a competitive benefits package, including health insurance, dental, life insurance, long term disability, retirement plan, and paid days off. Successful applicants will be asked to show proof that they can legally work in the U.S.

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Spring and Summer Interns, Lesbian Herstory Archives, Brooklyn, NY

LHA is looking for students with a strong affinity for the arrangement and organization of materials, sound critical thinking skills and an interest in providing better/broader access to materials by and about the herstory of lesbian activism, creative contributions and everyday lives.


LHA accepts general internship applications on a rolling basis throughout the year.  We are specifically looking for interns to process & catalog video tape, buttons, t-shirt data, banners, subject files, periodicals and books.  We prefer students currently enrolled in library school or archival studies but this is not a requirement.  Internships can be completed for course credit.



Sample Project Descriptions: 

1) Buttons: clean, label, rehouse, catalog, scan, upload scans to Dropbox, enter data into Zoho sheets and migrate metadata and images to Wordpress.  Training provided for unfamiliar apps.  

2) Videos: rehouse, repair, identify, research and catalog on-site video tape and prepare tapes for shipments to off-site storage at Iron Mountain archival storage facility where appropriate.   

3) Books: unbox, rehouse, catalog, repair and prepare books for shipments where appropriate.  

4) T-Shirt Data: Data cleanup, image uploads to Dropbox, metadata and image migration to Wordpress.



Internship Goals:

Interns will gain practice in preparing print and non print materials, working with several online catalogs and bibliographic utilities and creating online collections.  



Requirements:

  • Interns must be available at least 2 days per week (a minimum of 10 hours per week). 
  • Interns must demonstrate familiarity with/interest in lesbian activism, history, cultural creations/movements
  • Interns should be familiar with working in a PC environment and the use of regular office machines (copier, scanner, fax machine, answering machine)

Preferred Skills:

  • Familiarity with Wordpress, Dropbox, Google Sheets, Excel, Zoho or another spreadsheet app 
  • Strong typing, spelling and grammar skills 
  • Patience and accuracy with repetitive tasks
  • Ability to work well independently and in a group setting
  • Ability to communicate frequently and effectively in an online setting (email, chat, group list)



To Apply:

If you are interested in applying to be a Spring or Summer intern please send an email with your cover letter (outlining your experience and interest in LHA ) to lha_interns@earthlink.net. Please attach your resume as a PDF document. Your cover letter should be the body of your email. LHA can't provide housing for interns.

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Cultural Resources Internship, Joshua Tree National Park, Twentynine Palms, CA

The National Council for Preservation Education (NCPE), in cooperation with the National Park Service (NPS) and other partnering government agencies, is pleased to offer internships during the summer of 2019. NCPE has partnered with the NPS since 1992 to connect higher education students and recent graduates in historic preservation, cultural resource management, and related fields to projects at a wide variety of sites and divisions within the NPS system and other agencies annually.


The length of an internship can vary from 10 to 30 weeks if full-time (40 hours/week) or longer if on a part-time schedule. The exact starting dates will be determined on a case-by-case basis with the supervisor.


Stipends are paid at $15/hour unless noted otherwise. Please note that interns are not NCPE or NPS employees; stipends are academic awards rather than wages. Taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.



3196. Joshua Tree National Park, Cultural Resources Program Archives/Archeology:  

  • Assists park Cultural Resources staff with organizing and managing project and site record files.
  • Primary duties include sorting, processing, and digitizing documents, digitizing historic slides, photos, and records, and inventorying, maintaining, and sorting archival material, much of which is archeological.
  • Additional opportunities to participate in historic preservation and archeological fieldwork.
  • Candidates should possess archival experience, and archeological experience is preferred. Housing is available.
  • Located in Twentynine Palms, CA. (600 hours)   


Due to Government-wide security requirements, a background check will be required for all positions if you are chosen for that position. This will include providing information about recent housing and employment history. The position supervisor will have more information about those requirements and procedures at the time of hiring. Please direct any questions to waso_cr-intern@nps.gov.



How to Apply

This internship is offered under the National Council for Preservation Education (NCPE) Program. More information is available here: http://preservenet.cornell.edu/employ/ncpe.php. The application form can be downloaded at http://preservenet.cornell.edu/NCPE%202019/NCPE%20application%20Summer%202019%20(3).doc


The application is available in Adobe Acrobat. To submit your application, please scan your materials and email them as a single Adobe Acrobat (.pdf) file containing both the signed application and the two most recent years of your academic transcripts to the Co-Director of NCPE's Internship Program, Julee Johnson (email: manager@historicurbanplans.com).


Applications that include a resume, writing sample (other than the required essay), portfolio, or other documents are not acceptable. Please adhere to the single .pdf format requirements; your application will be rejected if it is not received in this form.


Name the file with your name in this format: Lastname, Firstname NCPE Summer19. Due to the large number of applications received, please keep your file under 5 MB or compress it to meet this limit. 


Applications must be received no later than Friday, March 15, 2019 at 5:00 p.m.


Once the deadline for submission has passed, NCPE's staff will process applications and forward them to the supervisors at the many NPS sites and offices requesting an intern. Supervisors will review the applications and contact applicants for a phone interview. Please allow 6-8 weeks after the deadline before inquiring about the status of your application.

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Archives Volunteer, USS Constitution Museum, Boston, MA

The Curatorial Department at the USS Constitution Museum seeks an Archives Volunteer to assist the Archivist with processing, digitization, and other archival projects as needed. The USS Constitution Museum, located in the Charlestown Navy Yard, serves as the memory and educational voice of USS Constitution by collecting, preserving, and interpreting the stories of "Old Ironsides" and the people associated with her.

 

Desired Skills:

  • Graduate coursework in library science and/or archives management
  • Demonstrated experience scanning documents and photographs, as well as basic Photoshop editing skills
  • Strong organizational skills and careful attention to detail
  • Interest in American history is a plus

 

Schedule:

Minimum of 4 hours per week between 9 AM and 4 PM, Monday - Friday.

 

To Apply:

Please send a cover letter and resume to Kate Monea, Archivist, at kmonea@usscum.org. This is an unpaid volunteer position. All volunteers must complete a CORI form upon starting.

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Elvira Growdon Internship for Collections and Archive Management, Boston Children's Museum, Boston, MA

Job Description:

Assists with multiple projects involving collections and/or archives materials at Boston Children's Museum. These projects include, but are not limited to, inventorying, cataloging, documenting, researching and appropriately housing materials; taking digital images and scans; developing finding aids and/or search terms; preparing and entering catalog records into the PastPerfect database. The intern will divide their time between specific research projects and more general collections/archives work. In consultation with the supervising collections manager, the intern will develop a concrete project intended to complement personal research interests. Projects may focus on natural history specimens, cultural and ethnographic materials, archival records, or a combination of these areas.

Interns will be welcome in all areas of the Museum's collection, including American History, Native American, East Asian and Japanese, Dolls & Toys, Natural History, and Institutional Archives. 


Learning Component:

The Museum's Collections Internship provides in depth, hands on training for graduate students interested in gaining collections and archives management experience in a museum setting. The intern will be introduced to BCM's collections policies, registration procedures, and collections and archives management practices. 

In addition, the intern will have ample opportunity to learn about many operations of the Museum, attend meetings, and meet with staff in various departments.


Skills Required:

Students in Museum Studies, Library and Information Science, Archival Studies, Historic Administration, Cultural Studies, Natural Sciences, Anthropology, Archaeology, Art History, History and Historic Preservation programs that have had coursework or experience in collections care and management, cataloging, records management and/or historical research methods are encouraged to apply. 

The candidate should have excellent PC skills with knowledge of Windows applications; be familiar with database systems and digital imaging; have excellent organizational skills; be detail-oriented, responsible and dependable; have working knowledge of office procedures and equipment. 

Candidates must be registered students during the term of the internship; Graduate students preferred.


Term:

The intern is required to serve for a minimum of 150 hours distributed over a minimum of 10 weeks. Service hours will be organized around the student's class and/or work schedules. Intern hours must be completed Monday-Friday. A stipend will be awarded to support the work of students selected for this internship.

The selected candidate must coordinate with their degree program/institution for the internship to be credit-bearing. Please note that internship applicants are responsible for providing copies of the internship description to their advisors, and for making all appropriate arrangements with their schools to receive credit for the internship. Interns must provide documentation showing that course credit will be given for completion of the internship.

One intern will be selected for the fall, spring and summer semester. 


Physical Requirements:

Must be able to lift 40 lbs.


About the Museum:

Boston Children's Museum engages children and families in joyful discovery experiences that instill an appreciation of our world, develop foundational skills, and spark a lifelong love of learning. The Museum is a welcoming, imaginative, child-centered learning environment that supports diverse families in nurturing their children's creativity and curiosity. We promote the healthy development of all children so that they will fulfill their potential and contribute to our collective wellbeing and future prosperity.

Since 1913, Boston Children's Museum has been using objects to help families better understand the world around them. BCM has collected and exhibited natural history specimens, ethnographic artifacts, as well as those objects most closely associated with children's museums: dolls, toys and games. The Museum's humanities collection totals approximately 35,000 cultural artifacts and the natural history collection holds 15,000 objects. Although our exhibit experience was transformed in the 1960s and 70s to concentrate on hands-on and interactive opportunities, collections continue to play an important role in our exhibits and educational programs. 


To Apply:

Please send your resume and cover letter as a Word document or PDF attachment to Rachel Farkas, Curator of Collections, at Farkas@BostonChildrensMuseum.org. Please include "Growdon Intern" in the subject line and reference in the cover letter where you found this posting. 

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Assistant Archivist, Southborough Historical Society, Southborough, MA

The  Southborough Historical Society located in Southborough, Massachusetts has an immediate opening for an Assistant Archivist.


Responsibilities: 

Under the supervision of the Executive Director, the Archivist will accession, arrange, digitize, describe, and re-house manuscript collections, photographs, maps, and other material as well as implement basic preservation methods. The Archivist will also provide reference and other assistance as needed.


Qualifications:

The Archivist must possess strong analytical, organizational, and computer skills, as well as a degree (or be working towards a degree) in Library Science (MLS) or Library Information Science (MLIS) from an ALA- accredited library school.

Experience with Mac systems preferred, especially Filemaker. The ability to self-direct is essential.


This is a two-year funded position (max 16K/year) with possible renewal and a highly flexible schedule at $35/hour.


To Apply:

Send letter of interest, résumé, and contact information for three references to info@southboroughhistory.org. No phone calls accepted.


Southborough Historical Society is an equal opportunity employer. 


The Southborough Historical Society is located in Southborough, Massachusetts, 20 miles west of Boston on the Mass Pike. While we are on the Boston-Worcester commuter rail, the museum itself is located 3 miles from the station, so conveyance is required.

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Public Services Assistant, Baker Library Special Collections, Boston, MA

Baker Library Special Collections collects rare and unique materials that focus on the evolution of business and industry. The collections span eight centuries beginning in the late 1300s to the present day and include corporate archives, manuscripts, account ledgers, rare books, broadsides, photographs, films, electronic records, and company annual reports. The extensive holdings of the Harvard Business School Archives include the records of the School from its founding in 1908 to the present day. These rich and varied collections support research in a remarkably diverse range of fields such as business, economic, social, and cultural history as well as the history of science and technology. 

 

Baker Library Special Collections provides access to these materials in the de Gaspé Beaubien Reading Room in Baker Library | Bloomberg Center.



Specific Duties:

Excellent opportunity to contribute toward the daily public services operations and generally support a special collections department.

  • Staffs the Reading Room for two hours per week, serving as the public face of Baker Library Special Collections, assisting users, answering questions, and ensuring the safety and security of collections.
  • Provides reference services for remote researchers by answering basic questions as assigned by Public Services staff and conducting research in holdings.
  • Locates, retrieves and re-shelves collection materials from secure stacks.
  • Processes collection duplication requests.
  • Supports public services team projects.
  • Performs routine clerical tasks and other duties as assigned.
  • May assist with stacks management projects, including barcoding, shelf reads, and inventories on a limited basis.

 

Requirements:

  • Library experience and/or customer service experience.
  • Excellent communication and organizational skills.
  • Strong attention to detail.
  • Ability to multi-task and to complete work in a timely manner.
  • Sensitivity to proper care and handling of special collections materials.



Schedule: 

Available immediately, this is a 14 hour per week, year round position. Hours must be completed between 9 a.m. and 5 p.m., Monday through Friday. Preference will be given to graduate students.

 

Salary: $18.00/hour



Please submit a cover letter and resume to apply to:

Melissa Murphy

Baker Library Special Collections

Baker Library | Bloomberg Center

Harvard Business School

Soldiers Field

Boston, MA 02163

mmurphy@hbs.edu

 

No phone calls please

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Collection Intern, EcoTarium, Worcester, MA

The EcoTarium is a unique indoor-outdoor museum in Worcester, MA, with a mission toinspire a passion for science and nature. Founded in 1825 (as the Worcester Lyceum of Natural History), the EcoTarium is the second oldest natural history organization in the United States.  Our archives are extensive, comprehensive, and very disorganized.

 

In preparation for our 200thanniversary in 2025, we are getting a handle on our institutional history, and we need help getting organized.  This project will give our intern experience with primary source research, information management, and archival methods, including use of the industry-standard PastPerfect collection registration database.

 

Qualifications: 

Relevant experience and expertise would include a background and/or interest in history, archives, or library science. 

 

Department: 

Archives Collection

 

Effective Date: 

Summer break

 

Reports to: 

Martin Christiansen, Collections Specialist

 

Instructions: 

The internship would take place during the summer, with a commitment of 1-2 weekdays per week. Please send a resume and a one page cover letter, including why you are interested in this position, what your future career objectives are, and what you hope to learn through your internship to Martin Christiansen, Collections Specialist, at mchristiansen@ecotarium.org.

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Head of Archives and Special Collections, College of the Holy Cross, Worcester, MA

About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,000 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

 

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at the College is to accept an invitation to participate in the growth and development of all campus members--students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.

 

Job Description:

The Head of Archives and Special Collections reports to the Director of Library Services. She/he is responsible for all planning, management, and leadership of the College's Archives and Special Collections and its work. The principal responsibility is to administer the ongoing organization of the collections in both traditional and digital formats. He/she is also responsible for managing all access and the preservation of the collections, maintaining adequate security and providing efficient reference services. The Head also takes the lead in supporting and promoting digital archives and digital preservation of institutional resources. She/he supervises all departmental staff, both professional and non-exempt as well as student assistants. He/she is responsible for the creation and management of the department budget. He/she oversees the departments' outreach which includes library and online exhibits as well as social media content. The Head of Archives and Special Collection department is a full member of the library team and participates in departmental meetings initiatives and library planning.

 

Major Areas of Responsibility

  • Supervision of departmental staff
  • Departmental planning and decision making and budget preparation
  • Manages the organization of the collections
  • Leads digital archives and digital preservation work including development of online exhibits
  • Prepares appropriate level of descriptions for collections
  • Manages preservation and conservation initiatives
  • Provides reference services to all constituencies.
  • Determines content and coordinates library exhibits
  • Works with administration and academic departments to coordinate the deposit of appropriate material
  • Keeps up to date in archival best practices

 

Requirements:

  • An ALA accredited MLS, MA in Archival Science or equivalent.
  • Three to five years of increasingly responsible archival experience
  • Knowledge of current archival practices and familiarity with archival cataloging procedures.
  • Experience with and knowledge of current digital archives/digital preservation procedures and technologies
  • Experience supervising other library professionals
  • Excellent oral and written communication skills
  • Ability to work effectively with people at all levels
  • Ability to protect the confidentiality of materials in the collection

 

Additional Information:

This is a full time, exempt level position.

 

University Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,000 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

 

Region Description

Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.

 

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

 

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

 

To review our Employee Benefit Options, please go to: http://https://www.holycross.edu/human-resources/benefits

 

Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

 

In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. For more information, please visithttp://holycross.edu/diversity.

 

Review of applications will begin as received and continue until the position has been filled.

 

To apply, visit http://apptrkr.com/1384703

 

The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)

 

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