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Internships, Archives, IFRC, Geneva, Switzerland

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. 

The IFRC is looking to hire two archival studies students or recent graduates for 13 weeks to work as interns on an archival arrangement and description project in its office in Geneva, Switzerland. The internship will start on April 23rd (end date July 20th) or April 30th (end date July 27th), 2018.

 

Job Duties and Responsibilities:

  • Appraise (in consultation with supervisor) records in storage to determine which should be transferred to the Archives.
  • Arrange and describe the records, and enter the descriptions into a database.
  • Assess the physical condition of the records and identify those requiring conservation treatment.
  • Re-box and re-file the records.

 

Qualifications:

  • Be currently-enrolled in a university or equivalent level archival studies programme, or have graduated recently (normally within 1 year from the date of hiring) from a university or equivalent level archival studies programme.
  • Be able to read and write in English
  • Be able to read French, as some of the records are only in French.

 

Remuneration:

  • A daily allowance is paid to interns for each day worked at the IFRC (75 CHF per day worked).
  • Costs and arrangements for travel, visas, accommodation, insurance and living expenses are the sole responsibility of interns themselves.

 

The closing date for applications is February 5th, 2018.  The full job posting, and instructions for applying on-line, may be found at:

http://www.ifrc.org/en/who-we-are/working-with-us/current-vacancies/job-description/?id=5126

No response will be given to email messages.

The short-listed candidates will be interviewed by telephone.

Archive Positions | Opportunities for Current Students | leave a comment


Processing Assistant, Harvard Library, Cambridge, MA

The Harvard Library is currently seeking candidates for the position of Processing Assistant. Under the direction of the Collections Services Archivist / Processing Manager, the Processing Assistant (PA) is responsible for processing tasks to prepare collections in all formats, including electronic formats, for research use, storage, and long-term preservation. The work of the PA supports two areas of the University Archives' collections: University publications and archival materials. Tasks include sorting and housing materials in archival containers, entering data in internal locator systems, and updating metadata in central library systems. The PA also assists with collection circulation as needed.

 

To view the complete position description and to apply, see here.

Archive Positions | Pre-professional Positions | leave a comment


Digital Scholarship & Preservation Archivist, University of Wisconsin-Whitewater, Whitewater, WI

The Andersen Library at the University of Wisconsin-Whitewater seeks a Digital Scholarship and Preservation Archivist (Academic Archivist I or II).

JOB DETAILS:
The Digital Scholarship and Preservation Archivist oversees the University Archives, Andersen Library Special Collections, and Wisconsin Historical Society Area Research Center (ARC).  The position reports to the Director of the Library and serves as a member of the Library's management team which plays a leadership role in collaborative development of Library policies and strategic plans. The position is responsible for setting, implementing, assessing and reporting on short- and long-term operational goals and objectives for the Archives, Special Collections, and ARC in accordance with Andersen Library and UW-Whitewater strategic plan and unit goals. The position will be hired at the title of Academic Archivist I or II based on qualifications and experience.

RESPONSIBILITIES:
Library Responsibilities

  1. Manage the overall operation of the University Archives / Area Research Center / Special Collections and evaluate department functions to meet the changing needs of the University Library and the University.
  • Establish policies, procedures, and standards for the selection of and access to digital and physical materials in these collections
  • Prioritize and monitor relevant budget allocation and resources
  • Supervise department staff


  2.  Appraise, organize, and describe manuscripts, oral recordings, artifacts, and other materials for the collections.

  3.  Develop policies and standards to support physical and electronic storage of collections and scholarship.

  4.  Maintain proper preservation methods to ensure the integrity and security of the collections through appropriate policies, procedures, and supervision.

  5.  Design and manage digital collections by establishing the metadata schema and controlled vocabularies in coordination with library staff.

  6.  Develop policies and workflows to accommodate emerging data discovery and exchange standards.

Campus Responsibilities

  1. Collaborate with faculty, students, and administration to collect and preserve University research and scholarly communication.
  2. Develop and implement the curation and preservation of the scholarly communication repository at the University.
  3. Foster partnerships across faculty and staff that encourage the exploration and adoption of evolving modes of digital research and pedagogy.
  4. Develop policies and workflows to support innovative scholarship around digital content, including traditional library content, born-digital material, research data and other digital products of scholarship, and other digital materials utilized by faculty and students in their research.
  5. Develop and maintain databases and digital repositories necessary to the discovery and access of the collections.
  6. Digitize collection materials and content in coordination with University priorities.
  7. Collaborate with the offices of University Marketing and Communications, Alumni Relations and Development, and Athletics to provide digital and physical access to collection resources.
  8. Assist the University with the responsibilities of records management, including the organization, accessibility, retention of necessary records.
  9. Coordinate with open access publications and collections to comply with open access best practices and University policies.
  10. Assist UW-Whitewater faculty, students, and external researchers in identifying and obtaining collections and resources from the University Archives, Special Collections, and the Wisconsin Historical Society's Area Research Center network through individual consultation and classroom instruction.
  11. Actively participate in following applicable safety rules and regulations including necessary training and drills.


State and Regional Responsibilities

  1. Curate and organize historical collections related to Rock, Walworth, and Jefferson counties.
  2. Coordinate with county and regional historical and genealogical organizations for education, digitization, and preservation for materials of historical significance.
  3. Develop policies in accordance with the Wisconsin Historical Society to preserve archival materials from the Area Research Center network.
  4. Collaborate with the Wisconsin Historical Society and UW System campuses to manage and circulate state resources to researchers from UW-Whitewater and the public.
  5. Promote the use of the collections through outreach to the University, UW System, and regional community.


 QUALIFICATIONS:
 Minimum Qualifications:

  • ALA-accredited Master's Degree in Library or Information Science or an advanced degree in an appropriate subject discipline with relevant special collections or archival training.
  • Minimum of one year professional experience in an archives, special collections, or records repository.
  • Experience managing, supervising, and/or leading others.
  • Project management skills including interpersonal and team leadership skills and time management.
  • Demonstrated initiative, self-direction, and a commitment to innovation, creativity, and excellence.
  • Working knowledge of scholarly communication and open access issues.
  • Working knowledge of current trends and tools for archiving and preservation.


Desired Qualifications:

  • Experience using archival collection management software.
  • Knowledge of and experience with an institutional repository.
  • Demonstrated knowledge of archives and records management theory and practice, including experience creating archival records and finding aids.
  • Knowledge of strategies and technology developed or adopted by the archival community for managing born-digital archival and manuscript material.
  • Knowledge of electronic records management principles and practices and digital preservation theory and practice.
  • Experience managing and describing digital content in at least one digital object repository and/or delivery system.
  • Knowledge of basic genealogical research methods.
  • Experience supervising students and providing them with instruction in an academic environment.
  • Experience working with special collections materials and rare books.
  • Demonstrated ability to work with researchers, donors, alumni, or other constituencies.


Knowledge, Skills, and Abilities:

  • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.
  • Ability to work harmoniously and foster teamwork among others.
  • Ability to effectively collaborate and build partnerships with faculty and staff in a culturally diverse community.
  • Ability to effectively engage students in an individual, group, and classroom setting.
  • Ability to learn new technologies and software platforms, and to effectively train or teach others in their use.
  • Knowledge of historical research methods using primary and secondary sources.


LIBRARY INFORMATION:
For more information about the Andersen Library please visit http://library.uww.edu.

CAMPUS INFORMATION:
UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-W is situated on 400 acres of land and has an annual budget of more than $219 million. UW-W is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master's degrees and a Doctorate in Business Administration. The university's strategic plan can be found at: http://www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-W is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

SPECIAL NOTES:
UW-Whitewater embraces AAC&U's LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

TO ENSURE CONSIDERATION:

Applications received by February 19, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position please contact:
Paul Waelchli
Director, University Library
waelchlp@uww.edu

TO APPLY:
Only complete application packages will be considered. A complete application includes online submission of the following documents:

  • Letter of application which addresses your specific qualifications for this role;
  • Resume;
  • Three to five professional references, including a description of relationship to applicant and contact information (email and phone number);
  • Graduate transcript (unofficial is acceptable).


Full position description with instructions on how to apply can be found at:
www.uww.edu/employment/academic-staff-non-instructional<http://www.uww.edu/employment/academic-staff-non-instructional>


This Job ID is: 13864

Archive Positions | Professional Jobs Outside of New England | leave a comment


Intern, Shire, Lexington, MA

Summary:

  • 32-40 hours per week, team is willing to be flexible for a student's schedule
  • Willing to take a graduating student
  • 6 month term, paid internship
  • For more information please contact: Laura Ganio <laura.ganio@randstadusa.com>

The R&D Scientific Documentation group is offering a 6 month internship to a detailed oriented graduate student to assist the consolidation and management of study records (Good Laboratory Practices and Good Clinical Practices) to a third party archive vendor. Efforts will focus on chain of custody (provenance) documentation, inventory management data entry, record retention scheduling and dispositions, as well as research in inventory management system to support regulatory filings.

Daily activities should include:

  • Interacting with third vendors (Contract Research Organizations (CRO)) to confirm study information
  • Guide the detailing of record disposition centralize archive or discard
  • Locating and index study information for NCD requests and submission
  • Supporting the logistics to centralize off site material to Shire preferred vendors
  • Data entry in the Preclinical Information Management system (PIMS) to: updating and clean up for legacy study information and archive location, updating vendor relationships and information

Required Skills:

  • Attention to detail and ability to take responsibility for a high volume of multiple tasks is required.
  • Ability to manage competing and reprioritizing task
  • Excellent verbal and written communication
  • Customer service experience, is a plus
  • Experience with SharePoint and Office 365 is preferred
  • Experience with Oracle and financial systems is preferred
  • Documentation, archive or laboratory science experience is a plus
  • Enrolled in a master's degree program for archiving or regulatory management, preferred

Technical Skills:

  • MS Office suite or Office365 (SharePoint, Word, Excel, Outlook, etc.) specifically advanced Excel skills
  • Work with off-site storage providers (EPL archives or Biostorage)
  • Information literacy, key word searching, and data mining

Other Requirements:

  • Lifting (15-30 lbs.) may be required: shelving materials involves reaching and bending and occasionally utilizing step stool or short ladder for higher shelves.

Archive Positions | Opportunities for Current Students | leave a comment


Intern, American Archive of Public Broadcasting, WGBH, Boston, MA

Spring 2018 AAPB Internship Opportunities

Digital Collections Intern

Description:

The Digital Collections interns will work on several projects to become familiar with the AAPB's digital collections workflows. The first phase will include metadata cleanup, metadata mapping, and ingestion of metadata and media files into AAPB management systems.

The second phase will include assessing records for consideration as a Special Collection and making suggestions for providing enhanced access (i.e. creating more robust descriptive metadata, creating chaptered segments, correcting pre-generated transcripts, identifying related content, creating a timeline or map of the content, etc.). This phase will include a written report of suggestions and a meeting during which the intern will present their report to the AAPB team. The intern will then be able to decide if they would like to implement their suggestions to enhance the special collection or move on to the third phase.

The third phase will include using the AAPB's rights assessment criteria to make suggestions for content that should be made available to the public in the Online Reading Room.

The selected candidate will work as part of the AAPB team and can expect to gain practical digital collection experience, including metadata and digital media management, a familiarity with archive administration, and introductory project management skills.

 

Skills Preferred: 

  • Basic computer skills, familiarity with Macintosh computers. Attention to detail and ability to carry out precise work.
  • Familiarity with digital libraries and library practices.
  • Knowledge of PBCore or other xml schemas helpful.
  • Completion of at least 1 semester of LIS courses.

 

General WGBH Internship Requirements:

  1. WGBH internships are open only to students enrolled in an accredited college or university.
  2. Internships are unpaid.
  3. Interns are expected to commit 8-10 hours/week. Daily scheduling can be flexible during normal business hours.

 

Applicants interested in the Internship should send a resume and a statement of interest by January 26, 2018 to Sadie Roosa at sadie_roosa@wgbh.org 

American Archive of Public Broadcasting Project Description:

An unprecedented and historic collection of American public radio and television content - dating back through the 1950s - are being permanently preserved and made available to the public through a collaboration between the Library of Congress and WGBH known as the American Archive of Public Broadcasting.

In 2007, the Corporation for Public Broadcasting (CPB) initiated an inventory of public media content from contributing stations, resulting in 2.5 million records representing complete programs, raw footage, unedited interviews, recorded speeches, and live music sessions. Now, 40,000 hours of that content has been digitized for long-term preservation in the American Archive of Public Broadcasting. 

WGBH is responsible for:

  • Cataloging digitized content
  • Implementing the rights and access strategy
  • Leading efforts to further develop PBCore, a metadata schema for audiovisual materials
  • Creating resources and training opportunities for participating organizations
  • Building the AAPB website
  • Curating exhibitions featuring digitized content of historical significance
  • Developing strategy and identifying opportunities for long-term sustainability
  • Project promotion and outreach

 

Organization Description:

WGBH is public service media for New England--on TV, radio, the Web, and out in the community. We're the single largest producer of PBS prime time and online programming, and a major source of programs heard on public radio from coast to coast. We're a pioneer in educational multimedia and in media access technologies for people with hearing or vision loss.

The WGBH Media Library & Archives manages all physical and digital media and paper records, including materials that need to be retained for production, legal, fiscal, historical or administrative purposes, for the WGBH Educational Foundation. The WGBH Archives currently house more than 750,000 items including video, audio and film master materials, many containing active as well as historical and archival materials. The MLA also manages all aspects of film research: cataloging, tracking, and organizing the stock and originally shot footage and images that go into our productions. The MLA negotiates and administers discount stock footage deals with major footage archives, and licenses WGBH stock footage to outside clients. Our web sites provide glimpses into the work and projects of the WGBH Media Library & Archives:

http://openvault.wgbh.org

http://wgbhstocksales.org/

http://bostonlocaltv.org

http://www.americanarchive.org

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Assistant Librarian & Archivist, Wadsworth Atheneum, Hartford, CT

The Wadsworth Atheneum, the oldest continually operating public art museum in the United States, was founded by Daniel Wadsworth in 1842. Today the collection exceeds 50,000 works of art, spanning more than 5,000 years. The Wadsworth Atheneum has always been a resource for the local community, as we work to welcome new and existing audiences.

 

Reporting to the Head of Library and Archives, the Assistant Librarian and Archivist performs a wide-range of tasks associated with the physical and intellectual organization of the Auerbach Art Library and Museum Archives. The Assistant Librarian and Archivist provides reference and research assistance to the museum's staff, docents, external patrons and community partners. The primary responsibilities include cataloging, organizing, processing and preserving library and historical resources, preparing guides and finding aides, reference services, and participation in all aspects of library and archival work.

The regular work schedule for this position is Tuesday through Saturday. 

 

MINIMUM REQUIREMENTS

Education and Experience

  • Bachelor's Degree in art history, history or studio art; and Master of Library Science from an ALA-accredited institution with coursework or concentration in archives management.
  • Three (3) years' experience in an art library, museum, or academic library, cataloging (both original and copy cataloging) and fielding reference questions. Plus, one (1) to two (2) years' experience in archival management and special collections required.

 

Skills and Abilities

  • Knowledge of current archival description standards, including experience in creating finding aids, and knowledge of MARC21 cataloging formats.
  • Proficiency with integrated library systems and database management systems.
  • Ability to inventory and assess collections and deaccession resources when appropriate.
  • Understanding of appropriate preservation practices for rare books and other special collections materials.
  • Reading knowledge of art historical French and/or German desirable.
  • Superior verbal and written skills; and dedication to providing excellent customer service.
  • Strong attention to detail and excellent organizational skills.
  • Ability to respond quickly to unexpected challenges and shifting priorities.
  • Aptitude in MS Office programs including Word, PowerPoint, and Excel.

 

HOW TO APPLY:

Interested candidates should send their resume, cover letter, and salary requirements to:

Wadsworth Atheneum Museum of Art

Attn: HR Department

600 Main Street, Hartford, CT 06103

Or Email HR@wadsworthatheneum.org

 

Deadline for applications:  Position will remain posted until filled. 

The Wadsworth Atheneum Museum of Art is an Equal Opportunity Employer.

Archive Positions | Professional Job Listings in New England | leave a comment


Contract Archivist, Congregational Library and Archives, Boston, MA

The Congregational Library and Archives (CLA) is looking for a 12-month, part-time Contract Archivist who will be processing critical 20th century Congregational archival collections. Flexible days/times within standard business hours (M-F 9-5). This is a grant-funded position and will report to the CLA Librarian who will be managing the project. The focus of this job will be to process and digitize specific collections identified in the grant.

Responsibilities

  • Manage processing and digitization workflow of grant-selected material and coordinate with vendor that is selected for digitizing the material
  • Process records to archival standards and perform basic preservation functions when necessary
  • Survey existing collections to identify related material and opportunities for future projects
  • Follow (and update, if necessary) current CLA procedures documentation
  • Improve digital access to collections through appropriate application of standards
  • Create collection descriptions including DACS/EAD compliant finding aids and MARC records for the collections and augment underdescribed records
  • Collaborate with Archivists and other staff on ArchivesSpace record creation and workflow
  • Provide content for website, blog, and social media

 

Other

  • Carry out other duties as assigned
  • Submit reports as requested by Project Manager

 

Qualifications

  • Master's Degree in Library Science from an ALA accredited school with a concentration in archives management required
  • Three years of experience working with archives and special collections required; experience with digital projects in an academic, research or special library preferred
  • Work experience on grant-funded projects preferred
  • Demonstrated knowledge of archival and library metadata standards, systems, and best practices (EAD, MARC, DACS, RDA) required. Demonstrated knowledge of ArchivesSpace (or similar) preferred
  • Significant knowledge of digitization/scanning, library catalog systems, electronic information resources, database management, and computer hardware, software, and networking
  • Knowledge of XML (TEI and EAD preferred), FTP, Adobe Photoshop (or similar), Drupal (or similar) desirable
  • Advanced organizational and analytical skills and excellent attention to detail
  • Excellent communication and interpersonal skills
  • Knowledge of 20th century New England religious history/theology desirable, particularly Congregational history

 

Please send resume and cover letter to sbelmonte@14beacon.org.

Archive Positions | Professional Job Listings in New England | leave a comment


Archivist, Casey Papers Digitization Project, Historic New England, Boston, MA

Position: Project Archivist, Casey Digitization Project

Classification: Term-limited (18 months), Part-time, Non-exempt (24 hours/week)

Location: Otis House, Boston, Massachusetts

 

Description: This position works as part of a National Historical Publications and Records Commission-funded grant, coordinating Transforming Washington, D.C.: The Impact of Thomas Lincoln Casey and Edward Pearce Casey on the Nation's Capital, that will allow Historic New England to digitize and provide online access to the papers of Brigadier General Thomas Lincoln Casey (1831-1896) and his son, architect Edward Pearce Casey (1864-1940). The Casey documents include manuscripts, ephemera, photographs, architectural drawings, and scrapbooks related to the work of the Caseys on significant government buildings (approximately 37,500 pages). This position is benefit eligible including health, dental, and vacation benefits.

 

Responsibilities: Review the foldered documents in the Thomas Lincoln Casey and Edward Pearce Casey papers; barcode folders and containers for tracking purposes; conduct a conservation review of the materials, noting any special handling requirements. Oversee the move of the materials to and from storage to the photography studios; Ensure that the quality of the 37,500 digital images and the accuracy of the associated metadata adhere to standards set forth by Historic New England and the Society of American Archivists.  Coordinate the day-to-day project work schedule in consultation with the project manager; supervise volunteers.

 

Qualifications: ALA-accredited Master's degree in library and information science or similar degree from a recognized graduate program in archival studies and three years of related experience. Fully competent experience with computerized collections management systems, such as Minisis, ArchivesSpace, or Re: Discovery. Experience working on a large-scale digitization project. Experience processing archival and manuscript collections according to archival best practices. Experience using Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), and controlled vocabularies such as AAT, TGN, LCSH, and LCNAF. Excellent computer and data entry skills. Skilled use of Microsoft Office suite. High degree of attention to detail.

Ability to effectively manage time in order to meet project deadlines.

 

This employee must be able to operate effectively in a team environment, where communication within and among teams is essential to success.  Ability to interact and communicate with staff orally and in writing is essential.  This position is based at the Otis House, Boston, Massachusetts, with occasional travel to Haverhill facility in Haverhill, Massachusetts.

 

Submission: Applications will be accepted through January 8. Please send résumé, cover letter, and salary requirements to jobs@historicnewengland.org or mail to Historic New England, 151 Essex Street, Haverhill, MA 01832, Attn: Human Resources.

 

Historic New England is an equal opportunity, affirmative action employer with a strong commitment to supporting equality of opportunity and respect for diversity. We are committed to providing equal opportunity in employment to all qualified persons without regard to non-work-related factors such as race, color, religion, sex, age, disability, national origin, or sexual orientation.

 

Historic New England offers generous and comprehensive vacation, holiday, and health and wellness benefit packages.

Archive Positions | Professional Job Listings in New England | leave a comment


Researcher, Legislative History, Massachusetts State Archives, Boston, MA

The Lillian Goldman Law Library at Yale Law School is looking for a Boston-area library student researcher to visit the Massachusetts State Archives this week in order photograph and email images of state legislative packages. The packages will already be pulled so the work should be able to be done relatively quickly.

 

Rate of pay is 15/hr + local travel expenses. 

Total time estimate 3 hours.

 

If interested and able to visit the Archives on Wednesday, December 20 or Thursday, December 21, please email: stacia.stein@yale.edu

Archive Positions | Opportunities for Current Students | Pre-professional Positions | leave a comment


Archivist, Journalist/Oral Historian Collection, Private Home, Manchester, NH

Part-Time Archivist, Journalist/Oral Historian Collection, Private Home in Manchester, NH

Seeking a part-time student archivist to work collaboratively with a family to organize the personal collection of a journalist/oral historian as part of a private project. Records include an extensive collection of audio, video, journal articles, and photographs related to interviews with politicians, actors, and activists. Project will be based at a private home in Manchester, NH (1 hr from Boston by car). Flexible hours; compensation based on experience. 

Responsibilities include:

  • Surveying, appraising, organizing and creating preliminary access to records in a private home, including paper-based, born-digital and AV materials
  • Offering recommendations for rehousing archival materials in appropriate storage mediums
  • Authoring a biographical statement for the records creator based on CV and materials at hand
  • Collaborate with record creator and immediate family members to determine next steps for collocating and creating broader access to records, including updating an existing website 

Requirements:

  • Enrollment or recent graduation from MLS program
  • Specialization or coursework in archives management, cultural heritage, or digital curation
  • Access to transportation to Manchester, NH (1 hr from Boston)
  • Proficiency with common Office and web applications and access to a personal laptop  
  • Ability to lift 30 lbs without assistance
  • Attention to detail and organization skills
  • Strong interpersonal skills 


Preferred Qualifications:

  • Interest in journalism, oral histories, politics, and pop culture
  • Experience with photo and video editing

To apply, please email your resume to Greg Brodsky (gregbrodsky@gmail.com).

Archive Positions | Pre-professional Positions | leave a comment


Audiovisual Archivist, Harry S. Truman Presidential Library and Museum, Independence, MO

Click here to see the full description.

Duties

Summary: Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.


In this position, you will serve as the audio visual Archivist with the Harry S. Truman Library and Museum, located in Independence, MO. The incumbent is responsible for planning, performing, and monitoring all archival functions in all media, establishing work priorities, and ensuring that work is completed in compliance with NARA's policies, standards, and procedures. Also, the incumbent must have an in-depth understanding of the history, conservation, preservation, restoration, access, and curation of audiovisual formats (i.e., film, magnetic video and audiotape, optical media, digital media).

Visit our Employee Gallery at www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information about the Truman Library specifically, visit: http://www.trumanlibrary.org

NOTE: This position is being advertised concurrently under Merit Promotion procedures. Current federal employees and applicants under special hiring authorities (e.g., Disabilities Program, Peace Corps, Former Overseas Employee, Former National Guard Technician, etc.) who wish to be considered may also apply under Merit Promotion procedures, Job Announcement Number JD10067124CMM Open: 12/13/17 Close: 12/27/17

Responsibilities

As an AUDIOVISUAL ARCHIVIST, GS-1420-12, your typical work assignments may include the following:

  • Works independently in identifying, arranging and reviewing donated AV materials, and makes withdrawals or redactions, as necessary, in consultation with the Supervisory Archivist.
  • Plans and directs the arrangement of AV materials from presidential papers and other donated materials and from federal records, including those that are totally disarranged, misfiled, for which the provenance is unclear, or in need of special preservation and/or temperature controlled storage. Assists with the implementation of the Holdings Management System (HMS) for AV materials.
  • Assesses researcher and archival needs and determines priorities for developing finding aids for AV materials. Establishes standards for description of withdrawn AV materials and monitors compliance. Conducts or oversees research necessary for accurate and complete descriptions, and prepares appropriate introductory narratives and other archival finding aids, as well as digitized AV materials themselves, for posting in the NARA Catalog, the Truman Library website, and in other appropriate research platforms. Explores copyright issues concerning films and video prior to placing online. Works with appropriate NARA units in developing formats for electronic finding aids, databases, and web pages for use by researchers.
  • Applies preservation techniques and implements strategies for still pictures, motion pictures, video and audio tape materials. Identifies preservation needs and researches new approaches to preservation problems. Conducts and oversees the AV preservation program within the Library to include cold and temperature control storage, digital storage, reformatting techniques, and administration of AV preservation funds. Creates and updates inventories that list films sent off site for cold storage and digital preservation by NARA and vendors.
  • Provides reference service in response to regular and complex e-mail, phone, and written requests for information primarily regarding the Library's motion picture/video collection, photographic/still pictures, and audio tapes. Monitors the audiovisual and main Research Rooms and provides orientation and assistance for on-site researchers, determining what material is available for research and explaining research rules. Assists researchers in the use of finding aids and other indices. Works with researchers and performs searches for White House, congressional, and agency requests for information and documents. For complex AV reference requests, serves as the Library's primary authority for assisting and responding to or completing the assignment.
  • Conducts occasional tours of the Library and explains the work of the Library for professional and civic groups, undergraduate and graduate classes, and the general public; works with local colleges and universities in providing training and class instruction to undergraduate and graduate classes on historical research methodologies and the use of primary source AV materials; represents the Library at professional archival meetings and in dealings with the national media to include printed, television, and documentary film crews and personalities with interest in the AV and photographic holdings of the Library; provides information and assistance to other archival institutions and professionals on the preservation and handling of AV materials; serves within the library system and NARA as a resource for information about archival issues such as digitization for public access and preservation; assists the museum staff with the planning and preparation of museum temporary and permanent exhibits involving AV materials from the Library's holdings; assists with information regarding AV holdings for exhibits in other presidential libraries and outside institutions, as well as with planning and preparing Library and NARA online exhibits.
  • Assists with performance targets and participates in examining and evaluating work processes; oversees the work of interns and volunteers; develops and maintains electronic databases and inventories for tracking reference requests and preservation work; responds to internal NARA requests for information; assists the Director, Deputy Director, and Supervisory Archivist on budget issues relating to AV functions, and on special projects as needed; recommends and reviews acquisition programs for AV donated historical materials; and assists in the solicitation, accessioning, and deeding process for donated AV materials.

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Archivist, Waltham Public Library, Waltham, MA

Work in a busy, team-oriented MLN member library serving a diverse, urban community with an excellent collection print, audio-visual and online resources of approximately 200,000 items.

Qualifications include: Master's Degree in Library Science; minimum 6 months of library experience, preferably in a public library reference department; superior customer service skills; ability to perform under pressure; thorough knowledge of the principles and practices of library work; ability to work with library staff and a diverse general public in a tactful and courteous manner, comfort and confidence in all matters of technology; excellent organizational abilities; strong oral and written communication abilities. The employee must occasionally lift and/or move up to 30 pounds. Must pass a pre-employment physical with drug and alcohol screening, a Criminal Offenders Record Information (CORI) and a background check. Full description available at Human Resources Department.

Duties include: Working as a member of a busy, team-oriented reference department, this position has the responsibility for local history and genealogy, including facilitation of patron access and maintenance of the collection. Provides assistance in locating information via all print and electronic resources in person and on the telephone. Assists patrons in troubleshooting personal computers, library OPACs and various other types of electronic equipment. Provides readers' advisory service and technology workshops; Contributes to collection development; Responds to patrons' questions and concerns. Interprets and enforces library policies. Refers patrons to other departments and institutions as appropriate. Also included are statistical and budget report production; and collaborating with other library departments. Some supervision of library assistants, pages or interns may also be included.

Preferred: Archives experience or concentration; Fluency in Spanish, Haitian Creole, Chinese, or Portuguese; familiarity with III Sierra software.

19 hours per week including a minimum of one evening per week and a minimum of one Saturday and one Sunday per month, including July & August.

Starting salary: $31.94 per hour, pro-rated paid time off; no health or retirement benefits

Deadline to apply: Open until filled with preference given to applications received completely by January 5, 2018

Qualified candidates should submit, preferably in one complete pdf file:

Mary Gullotti

Human Resources Department, 119 School Street, Waltham, MA 02451 MGullotti@city.waltham.ma.us / 781-314-3356

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Archivist, Waltham Public Library, Waltham, MA

Work in a busy, team-oriented MLN member library serving a diverse, urban community with an excellent collection print, audio-visual and online resources of approximately 200,000 items.

 

Qualifications include: Master's Degree in Library Science; minimum 6 months of library experience, preferably in a public library reference department; superior customer service skills; ability to perform under pressure; thorough knowledge of the principles and practices of library work; ability to work with library staff and a diverse general public in a tactful and courteous manner, comfort and confidence in all matters of technology; excellent organizational abilities; strong oral and written communication abilities. The employee must occasionally lift and/or move up to 30 pounds. Must pass a pre-employment physical with drug and alcohol screening, a Criminal Offenders Record Information (CORI) and a background check. Full description available at Human Resources Department.

 

Duties include: Working as a member of a busy, team-oriented reference department, this position has the responsibility for local history and genealogy, including facilitation of patron access and maintenance of the collection. Provides assistance in locating information via all print and electronic resources in person and on the telephone.  Assists patrons in troubleshooting personal computers, library OPACs and various other types of electronic equipment. Provides readers' advisory service and technology workshops; Contributes to collection development; Responds to patrons' questions and concerns. Interprets and enforces library policies. Refers patrons to other departments and institutions as appropriate. Also included are statistical and budget report production; and collaborating with other library departments. Some supervision of library assistants, pages or interns may also be included.

 

Preferred: Archives experience or concentration; Fluency in Spanish, Haitian Creole, Chinese, or Portuguese; familiarity with III Sierra software.

 

19 hours per week including a minimum of one evening per week and a minimum of one Saturday and one Sunday per month, including July & August.

 

Starting salary: $31.94 per hour, pro-rated paid time off; no health or retirement benefits

 

Deadline to apply: Open until filled with preference given to applications received completely by January 5, 2018

 

Qualified candidates should submit, preferably in one complete pdf file:

Mary Gullotti

Human Resources Department, 119 School Street, Waltham, MA 02451

MGullotti@city.waltham.ma.us  /  781-314-3356

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Archives Assistant, Department of Public Works, Engineering Archives, Portland, ME

Internship: Archive Assistant

Department of Public Works, Engineering Archives, City of Portland, Maine. 

The archive consists of the historic records and the active records of the Department of Public Works and some records from other departments. The city dates back to the 1623 when the region was first settled and has had three names Casco, Falmouth and finally Portland. The city separated from the greater region of Falmouth when it was incorporated in 1786, so the origins of the department makes it one of the older public works departments in the country. The collection is physical and digital, with some of the plans on linen, paper or Mylar and others in digital form stored on CDs and in databases. Some of the records date back to the late 18th and beginning of the 19th century with the number increasing from 1850s onward. The collection consist of over 90,000 Engineering drawings, plan sheets, and maps that document the city and city infrastructure above and below the ground. There are also thousands of site plan documents, site reports and survey field books, etc. The collection also includes a large archive of photographs that document DPW's engineering projects. The collection and records finding aides are a mix of old (card indexes), a scanned form of the card files and a new database. New items are being added daily to the database and the older items are being scanned and added to the database.

Description: The intern will have the opportunity to work in an archive that is, like many, still trying to catch up with the modern digital archive world. The work would be hands on both cataloging, scanning and working with the department's engineers and surveyors, and with the general public answering questions, researching and finding old and new plans and drawings for their projects. The intern will work under the supervision and mentorship of the Engineering Archivist.

Qualifications: Applicant must be enrolled in a graduate program with a significant emphasis in archival management/studies. Applicant should have a GPA of 3.0 or higher. Ability to work carefully and with attention to detail. Ability to work equally well independently and with supervision. Ability and willingness to understand the mission of the Engineering Division and Archive and to follow all procedures and policies related to security and collection care. Ability to deal with the public in a friendly and informative manner. 

Preferred proficiencies: Experience with Microsoft Excel and Access and with data entry. Understanding of the unique requirements of handling drawings, plans and maps, on various mediums - from linen paper to Mylar. Basic understanding of, and ability to read engineering drawings, plans and maps. Experience using large format scanners a plus. 

Applicant is expected to: Be able to work with others. Work at a standing work station. Lift 40lb.

Please email CV and letter of interest to: Dr. George Carhart, Engineering Archivist, DPW. gcarhart@portlandmaine.gov

The position pays $15.00 per hour and will be a 20 week internship at 20 hours per week.

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Collections & Archives Management Intern, Boston Children's Museum, Boston, MA

INTERN TITLE:  The Elvira Growdon Internship for Collections and Archives Management

PROJECT DESCRIPTION: Assists with multiple projects involving collections and/or archives materials at Boston Children's Museum. These projects include, but are not limited to, inventorying, cataloging, documenting, researching and appropriately housing materials; taking digital images and scans; developing finding aids and/or search terms; preparing and entering catalog records into the PastPerfect database. The intern will divide their time between specific research projects and more general collections/archives work. In consultation with the supervising collections manager, the intern will develop a concrete project intended to complement personal research interests. Projects may focus on natural history specimens, cultural and ethnographic materials, archival records, or a combination of these areas.

Interns will be welcome in all areas of the Museum's collection, including American History, Native American, East Asian and Japanese, Dolls & Toys, Natural History, and Institutional Archives.

LEARNING COMPONENT: The Museum's Collections Internship provides in depth, hands on training for graduate students interested in gaining collections and archives management experience in a museum setting. The intern will be introduced to BCM's collections policies, registration procedures, and collections and archives management practices.

In addition, the intern will have ample opportunity to learn about many operations of the Museum, attend meetings, and meet with staff in various departments.

SKILLS REQUIRED: Students in Museum Studies, Library and Information Science, Archival Studies, Historic Administration, Cultural Studies, Natural Sciences, Anthropology, Archaeology, Art History, History and Historic Preservation programs that have had coursework or experience in collections care and management, cataloging, records management and/or historical research methods are encouraged to apply.

The candidate should have excellent PC skills with knowledge of Windows applications; be familiar with database systems and digital imaging; have excellent organizational skills; be detail-oriented, responsible and dependable; have working knowledge of office procedures and equipment.

Candidates must be registered students during the term of the internship; Graduate students preferred.

TERM: The intern is required to serve for a minimum of 150 hours distributed over a minimum of 10 weeks. Service hours will be organized around the student's class and/or work schedules. Intern hours must be completed Monday-Friday. A stipend will be awarded to support the work of students selected for this internship.

The selected candidate must coordinate with their degree program/institution for the internship to be credit-bearing. Please note that internship applicants are responsible for providing copies of the internship description to their advisors, and for making all appropriate arrangements with their schools to receive credit for the internship. Interns must provide documentation showing that course credit will be given for completion of the internship.

One intern will be selected for the fall, spring and summer semester.

PHYSICAL REQUIREMENTS: Must be able to lift 40 lbs. 

About the Museum: Boston Children's Museum engages children and families in joyful discovery experiences that instill an appreciation of our world, develop foundational skills, and spark a lifelong love of learning. The Museum is a welcoming, imaginative, child-centered learning environment that supports diverse families in nurturing their children's creativity and curiosity. We promote the healthy development of all children so that they will fulfill their potential and contribute to our collective wellbeing and future prosperity.

 

Since 1913, Boston Children's Museum has been using objects to help families better understand the world around them. BCM has collected and exhibited natural history specimens, ethnographic artifacts, as well as those objects most closely associated with children's museums: dolls, toys and games. The Museum's humanities collection totals approximately 35,000 cultural artifacts and the natural history collection holds 15,000 objects. Although our exhibit experience was transformed in the 1960s and 70s to concentrate on hands-on and interactive opportunities, collections continue to play an important role in our exhibits and educational programs.

 

To Apply: Please send your resume and cover letter as a Word document or PDF attachment to Rachel Farkas, Curator of Collections, at Farkas@BostonChildrensMuseum.org. Please include "Growdon Intern" in the subject line and reference in the cover letter where you found this posting. 

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Archivist & Records Coordinator, Emerson College, Boston, MA

Description

The Archivist & Records Coordinator contributes to the operation of the Emerson College Archives and Special Collections by providing reference services for patrons, processing collections, overseeing interns, and acquiring permanent institutional records. This position also contributes to a college-wide records management program by training Departmental Records Officers (DROs) and other staff on records management issues and archival procedures.

This is a bargaining unit position. In this position, you will be exclusively represented by the Service Employees International Union, Local 888 for purposes of wages, hours and other terms and conditions of employment.

Work Activities 

  1. Responsible for all aspects of fulfilling archives requests by providing reference service to internal and external constituencies, locating the requested information/materials and delivering, retrieving and refiling as necessary. Maintains a charge out system, maintains statistical data, in order to generate and analyze reports.
  2. Enhance access by accessioning new acquisitions, creating inventories and box lists, and processing large and complex collections. Updates and maintains archival discovery systems while keeping the ECASC web pages current to provide patrons with up-to-date information on collections and services.
  3. Collaborates with the Head of Archives and Special Collections to acquire and maintain institutional records and archival collections documenting the history of Emerson College.
  4. Train and assist DROs and staff in implementing the principles and practices of records management, update records management policies and schedules and publish them on the website as necessary.
  5. Collaborate as necessary with campus partners in outreach efforts such as Alumni Weekend activities, exhibits (physical and digital), archival displays, primary source instruction, and special events.
  6. Maintain inactive records stored and managed by a third party vendor by coordinating deliveries and retrievals. Assist departments and vendors in establishing and maintaining departmental accounts. Provide user training on inactive records storage practices and procedures. Coordinate and schedule records destruction for all departments across campus.

 

Required Knowledge, Skills, and Education

ALA accredited master's degree in library/information science with coursework in Archives or Archival Management.

Comprehensive knowledge of current trends in archival appraisal, description, preservation, access, and dissemination of archival information.

Advanced communication skills and customer service orientation, including the ability to work with all academic levels from administrators to staff and faculty.

Familiarity with archival discovery systems.

Knowledge of Records Management best practices.

Ability to plan and coordinate complex projects and services.

Knowledge of archival metadata standards including Dublin Core, METS, MODS, PREMIS, and VRA core.

Preferred/Desirable Knowledge, Skills, and Education

Degree specializing in archival management.

Experience with one or more of the following systems: Preservica, AtoM, and Omeka.

Experience conducting training sessions.

Required Prior Work Experience

Three to five years experience related to career discipline. Two or more years experience working with archives and institutional records.

To Apply

Interested applicants may apply online at Emerson College's Employment website:  https://emerson.peopleadmin.com/postings/16061

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Reference and Outreach Archivist, Northeastern University, Boston, MA

Requisition Number: STFR004194
Division/College: Library
Responsibilities:
Northeastern University
Reference and Outreach Archivist
About:
In addition to Northeastern History, the University Archives and Special Collections at the Northeastern University Libraries houses and carefully curates a diverse and growing collection of historical records about Boston. One major focus is to preserve and provide access to the history of Boston's social movements, including civil and political rights, immigrant rights, homelessness, and urban and environmental justice. We have recently acquired two major news collections that both serve as the backdrop to our collecting as well as expanding our horizons for future large-scale projects.
To that end, our work is community-focused, rooted in critical theory, and extremely collaborative--including city-wide civic participation, inter-archival digital collection building, partnering with grassroots organizations and activists, and liaising with our user communities--on campus and off.
This position is right for someone with a true passion for our collecting foci; someone who can spread that energy virally. Someone with the sensitivity, driven to reach audiences outside of typical Archives user communities-- to inject community knowledge, rooted in history, into current discourse.
Responsibilities:
Reporting to the Head of Special Collections and University Archivist, the Reference and Outreach Archivist (ROA ) manages all University Archives and Special Collections' public and outreach services.
The ROA manages the Archives' reference services, including managing reading room staff and overseeing answering reference or research requests; plans and implements online and physical library exhibits; conducts tours and provides talks and presentations to visitors; maintains the Library's online presence, including reference and research tools; and works with Scholarly Communications department on Library publishing initiatives.
The ROA will also reach out to and work collaboratively UASC's community partners which include social justice organizations and activists working in Boston, members of under-represented communities with a special focus on African-American, Latinx, Asian-American and GLBTQ folks, newspaper publishers and members of the press, and Boston's community historians. The ROA will also assist in securing funding for special projects.
The ROA coordinates with Research and Instruction Librarians to teach course-integrated instruction and workshops; forges relationships with faculty to encourage the integration of special collections into teaching and student research; creates instructional materials; and sustains ongoing communication with and outreach to students and faculty.
The ROA Manages rights and reproductions, including photographs and other visual materials from the UASC in the production of print and electronic publications.
Qualifications:
Master's degree in Library and/or Information Science with an Archives Concentration. 2+ years of successful, professional experience with increasing responsibilities in an archival setting. Broad understanding of trends in Archives and Special Collections as well as technical ability. Strong project management, planning, organizational, and supervisory skills. Attention to detail. Excellent oral and written communications skills and the ability to communicate effectively and empathetically with community partners. Must be able to lift 40 pounds and work in an environment in which exposure to materials containing dust and mold is possible.
Additional Information:
To be considered for this position please visit our web site and apply on line at the following link: http://apptrkr.com/1124932
Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer. 

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University Archives Associate, George A. Smathers Libraries, University of Florida, Gainesville, FL

POSITION VACANCY ANNOUNCEMENT

University Archives Associate

Library Associate 3 

The University of Florida, George A. Smathers Libraries seeks a University Archives Associate to be part of the Department of Special and Area Studies Collections. Reporting to the University Archivist, the University Archives Associate participates in management of the University of Florida Archives and represents the collections to the University of Florida community as well as patrons, visitors, donors, and the general public. Responsibilities include processing institutional records; managing and enhancing digital collections; providing instruction, orientations, and other education and outreach activities; and providing reference and research services. Coordinates special projects, with attention to promotion, extension and alignment of the University Archives with emerging scholarly trends, digital access, and the needs of a preeminent comprehensive, land grant research institution.

 

To support all students and faculty and foster excellence in a diverse and global society, the University Archives Associate will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities

 

The search has been extended until November 30, 2017, and applications will be reviewed as received. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries faculty recruitment webpage at http://library.ufl.edu/pers/StaffPositions.html.

 

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

 

Address inquiries to Tina Marie Litchfield, Smathers Libraries Human Resources Office, at: tlitchfield@uflib.ufl.edu

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Collection Management Internship, Museum of Science, Cambridge, MA

DOE

Collections Management Internship


PROGRAM DESCRIPTION:
The Museum of Science Collections Department manages approximately 30,000 objects, including animal taxidermy, shells, rocks, minerals, fossils, art, and historic scientific artifacts, as well as 1,000 linear feet of archival material. These objects are on display and in storage, and are used for educational programs and exhibits.


POSITION SUMMARY:
The Collections Intern will assist with a broad range of collections and archives management responsibilities to ensure objects are recorded, stored, and displayed appropriately.


RESPONSIBILITIES:

  • Conduct inventories of objects and update locations in database
  • Assist with maintenance and monitoring of objects on exhibit
  • Photograph, research, rehouse, and/or update database records for objects in storage
  • Work on discrete collections projects according to interests and time


BASIC QUALIFICATIONS:

  • Undergraduate student, graduate student, or career changer
  • Background or serious interest in natural history, collections management, or archival methods
  • Detail-oriented, with strong organizational skills and ability to work independently
  • Physically able to climb ladders and lift objects


SPECIAL SKILLS:
Interest in learning or prior experience with specimen preparation
Database experience

LENGTH OF INTERNSHIP:
Winter/Spring 2018 (September-December)


WORK SCHEDULE:
14 hours/week, flexible within Monday-Friday 9-5 timeframe


STARTING SALARY:
$11.00 & $11.25 hourly


BENEFITS:
Intern benefits include free parking in the Museum garage, close proximity to the Green Line, free admission, discounts in the Museum store and café and much more!

The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://www.applicantpro.com/j/670237-49637

www.mos.org

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Processing Assistant, Archival Center, Winchester, MA

The Town of Winchester seeks a temporary paid Processing Assistant for a short term project in its Archival Center.

The selected candidate will gain experience with a number of archival duties including formatting finding aids and inputting them into the Center's Past Perfect online database, scanning and cataloging photographs, creating metadata/descriptions for individual items, and assisting with other processing tasks as directed.

This is a short-term project position (65 hours) to be worked between November 2107 and April 2018. Hours are flexible within Town Hall open hours (Monday-Friday).

Qualifications:

  • currently pursuing or recently completed MLS or MLIS degree with a concentration in Archives Management
  • Working knowledge of archival arrangement, description, and metadata
  • Experience with data entry/records creation

$15/hour; no benefits

To apply, please submit a resume and cover letter to Archives@winchester.us. The position will remain open until filled.

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Digital Archivist, Davidson College, Davidson, NC

Digital Archivist

Davidson College seeks a collaborative and innovative early career Digital Archivist to join our archives and special collections team.  Reporting to the College Archivist & Records Management Coordinator, this person will partner with the Special Collections Librarian, the Project Archivist for Justice, Equality, and Community, the College Archivist, and other members of the library staff to preserve and make accessible born-digital and digitized archival content. The Digital Archivist will lead the development and implementation of policies, standards, and procedures for the acquisition and preservation of digital archival collections and will engage in outreach activities to promote the use of these collections.

 

Required Qualifications

  • Master's degree in Library/Information Science from a program accredited by the American Library Association or a Master's degree in Archival Studies with experience in an academic library
  • Successful completion of coursework specifically addressing digital libraries, digital archives, digital preservation, digital forensics, and/or electronic records
  • Internship, practicum, or experience working with born digital materials in an archives
  • Knowledge of metadata standards, including Dublin Core, MODS, MARC, and EAD
  • Familiarity with one or more digital platforms, including WordPress, Bepress, Shared Shelf, ArchivesSpace or Omeka, and significant use of digitization technologies
  • Evidence of analytical, organizational, communication, and time management skills and demonstrated ability to set priorities, meet deadlines, and complete tasks     

Preferred Qualifications

  • Experience with fragile and unique materials and video, audio, and image editing
  • Familiarity with copyright, rights management, and privacy laws, especially as these concepts apply to the retention and preservation of born-digital and digitized materials   
  • Demonstrated experience collaborating with others to provide reference and instruction
  • Interest in coordinating, documenting, and preserving oral history collections
  • Understanding of undergraduate liberal arts education       

This is a full-time, 12-month position. Apply by December 4, 2017, for fullest consideration. Open until filled. 

Candidates are asked to submit a resume and a cover letter addressing their experience and skills and how these relate to the mission of Davidson College and the Library. For more information and the online application: http://employment.davidson.edu/cw/en-us/job/492653/digital-archivist 

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Special Collections Processing Archivist, Riverside Library, University of California, Riverside, CA

Rank and Salary Scale 
Assistant/Associate Librarian - Potential Career
$60,843 - $65,942

Organizational Unit
Special Collections and University Archives

Position Overview
The University of California, Riverside Library seeks a dynamic, innovative and service-oriented Special Collections Processing Archivist to oversee the accessioning, arrangement, description, preservation and provision of access to manuscript and archival holdings in the Department of Special Collections and University Archives.

Located an hour's drive to the east of Los Angeles, an hour west of Palm Springs and the Coachella Valley, an hour east of ocean beaches, ninety minutes north of San Diego, and an hour south of mountain ski resorts, UCR is located in an area of dramatic landscapes and rich cultural traditions. The University is a dynamic, aggressively-developing land grant research institution dedicated to preparing its diverse student body to be successful competitors in the world marketplace of ideas. UCR boasts the first new School of Medicine to open on the West Coast in 43 years; a new School of Public Policy; and the Bourns College of Engineering, ranked 10th in the world according to an international ranking organization.

The UCR Library is a critical partner in preparing UCR's students to be globally competitive while simultaneously preparing them for careers in the Inland Empire and beyond. The mission of the UCR Library is no less than to bring the world's information resources to the UCR community and to ensure that UCR students, faculty, and staff have the skills to fully exploit those resources to change the world for the better.

The UCR Library is a team of intensely collaborative, forward-thinking colleagues dedicated to providing excellent services to our students, faculty, and community members in a rapidly evolving information environment. The successful candidate will be technologically sophisticated; committed to problem-solving in local, regional, national, and international arenas; and able to develop innovative solutions to complex problems; and a dynamic and effective leader.

The UCR Library is comprised of three facilities housing more than 3,800,000 volumes, 940,000 electronic books, 97,000 print and electronic journals, and 2,300,000 microforms. The Library provides services to more than 22,000 students and nearly 2,000 faculty and other academics in an institutional environment planning for and experiencing extensive growth. The successful candidate will join an enthusiastic staff of 131 FTE librarians, support personnel (including student FTE) in building a research library of excellence within a dynamic and diverse university ranked among the top 50 in the nation. The UCR Library is a member of the Association of Research Libraries (ARL). Among the unique collections of the UCR Library is the Eaton Collection of Science Fiction and Fantasy, the Water Resources Collections & Archives, the Rupert Costo Library of the American Indian, the Paul Chou Collection of Chinese history and culture, the George Brown Papers, the Tomás Rivera Papers, and the Inland Empire Memories Initiative. Information about the UCR Libraries is available at http://library.ucr.edu.

The UCR Library is an integral part of the University of California library system. With collections totaling 30 million volumes, UC's more than 100 libraries are surpassed in size on the American continent only by the Library of Congress collection. In addition, UC's California Digital Library (CDL) provides the core of the University's digital collections. CDL also assists UC to share resources and holdings more effectively, and provides leadership in applying technology to the development of library collections and services. Organizationally situated within the UC Office of the President, the CDL operates in close collaboration with all UC campuses and their libraries.

UC professional librarians are academic appointees and are represented by an exclusive bargaining unit; The University Council-American Federation of Teachers (UC-AFT). This position is in the bargaining unit.

Specific Responsibilities Include:

  • Reporting to the Director of Distinctive Collections, the Processing Archivist is responsible for overseeing the accessioning, arrangement, description, preservation and provision of access to manuscript and archival holdings in the Department of Special Collections & University Archives (SCUA), and in collaboration with colleagues in SCUA and Collection Strategies, will contribute to the selection, appraisal, and acquisition of new collections.

  • Processes existing and incoming archival and special collections materials using best practices and current national standards, describing collections, and creating finding aids and related records in ArchivesSpace, the department's archival management system, as appropriate.

  • Uploads completed finding aids to online public access catalogs including consortial online databases, such as the Online Archive of California, in coordination with the Metadata & Technical Services staff.

  • Integrates digital collections with finding aids and related records, as appropriate, in coordination with Digital Initiatives staff.

  • Participates in projects to revise, edit, correct and digitally publish legacy finding aids.

  • Identifies and carries out rehousing and preservation treatments in consultation with the Special Collections and University Archives' Collections Management Librarian and Preservation Services Department.

  • In collaboration with the Special Collections and University Archives Public Services staff, provides advanced-level reference service to assist researchers, students, faculty, staff, and the community in identifying and using Special Collections and other library materials as indicated or requested.

  • Raises public awareness of newly processed collections through social media, web-based platforms, and other outlets as appropriate

  • Collaborates with/assists the Director of Distinctive Collections or other exhibitions curators to identify Departmental holdings that highlight particular interests.

  • Collaborates with/assists the Digital Initiatives Program Manager or other curators to identify Departmental holdings that are candidates for digitization.

  • Participates in the hiring, training, and supervising of para-professional staff, student workers and/or interns; leads a team of student workers.

  • Maintains knowledge of current best practices, trends and performs continuous assessment of innovative methodologies, technologies and approaches. Identifies opportunities for improvement and communicates them to Departmental leadership.

  • Participates in general Departmental, Library and professional activities as appropriate.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Master of Information Science or Master of Library and Information Studies from an ALA-accredited institution, or equivalent; or a Masters in History with a specialization in Archives.
  • One or more years of job-related experience, preferably in a college library and/or archival environment
  • Demonstrated experience in arranging, describing and preserving complex manuscript and/or archival collections.
  • Demonstrated knowledge of and experience with Encoded Archival Description (EAD) and Machine-Readable Cataloging (MARC) formats.
  • Knowledge and understanding of library-based descriptive standards including Describing Archives: A Content Standard (DACS) and Resource Description and Access (RDA).
  • Demonstrated experience providing reference services.
  • Coursework and/or training in archival theory, methodology, issues, and trends.
  • Knowledge of records management issues and best practices.
  • Ability to foster a respectful, cooperative, professional and courteous work environment, maintain confidentiality and employ tact and diplomacy.
  • Strong interpersonal, customer service, facilitation, and communication skills.
  • Strong organizational skills and the ability to manage and prioritize multiple tasks and projects, working cooperatively with others or independently.
  • Ability to perform accurate, detailed work.
  • Ability to communicate effectively both verbally and in writing.

Preferred Qualifications

  • Experience using ArchivesSpace, Archivists' Toolkit, Aeon, Millennium, and/or other content management and library collections systems.
  • Demonstrated knowledge of Dublin Core
  • Supervisory experience.
  • Knowledge of at least one language other than English
  • Alma or another Next Generation Integrated Library Management System; Archon, Drupal or other standards-based web publishing environment, and Primo or another Next Generation Discovery layer.
  • UCR is a world-class research university with an exceptionally diverse undergraduate student body. Its mission is explicitly linked to providing routes to educational success for underrepresented and first-generation college students. A commitment to this mission is a preferred qualification.

Physical, mental and environmental demands:

  • Ability to lift materials weighing up to 30 lbs., shelve/retrieve materials from shelves at ground level up to six feet in height and perform light maintenance tasks.
  • Ability to bend, stoop, and push loaded book trucks weighing up to approximately 250 lbs.
  • Ability to travel to various campus locations.
  • Ability to bend to adjust or work with office and library equipment.
  • Dust and other allergens from books and archives may be encountered.
  • Interruptions and meeting with a variety of people will be required on a regular basis.

Salary and benefits: 
Salary commensurate with qualifications and experience within a range of $60,843-$65,942. Appointment at Assistant or Associate Librarian rank dependent upon qualifications and experience. Advancement through the librarian ranks at the University of California is through a series of structured, merit-based evaluations, occurring every two to three years, each of which includes substantial peer input. Excellent retirement system, health and vacation benefits.

Application Information: 
Please complete and submit the information requested in AP Recruit (resume, names and contact information of at least three references, and a letter of interest addressing qualifications and experience related to the primary duties of the position) as directed at: APRecruit (https://aprecruit.ucr.edu/JPF00856). The search will remain open until the position is filled; for best consideration application should be received by December 29, 2017.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

More information can be found here.

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Records Analyst, Oregon State Archives, Salem, OR

The Archives Division is recruiting for a Records Analyst. The salary range is $3,458 - $5,034 per month.

 

This is an Open Competitive recruitment open to any applicant who meets the qualifications.

 

The announcement can be found on the internet at:

http://sos.oregon.gov/Pages/employmentopportunities.aspx

 

To apply follow the link below to the State of Oregon E-RECRUIT system.

http://www.oregonjobs.org/

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Reference and Digital Projects Archivist, Mount Holyoke College, South Hadley, MA

Library, Information and Technology Services (LITS) at Mount Holyoke College seeks a diverse pool of applicants for a new entry-level position. The Reference and Digital Projects Archivist position is intended to give a recent ALA-accredited MLS graduate (or equivalent), with a concentration in archives management or a relevant field, the opportunity to quickly gain a broad and experience-based understanding of archives and digital collections and bring fresh ideas and new perspectives to LITS.   

Working in a collegial and service-oriented environment, this position will work across departments engaged with the strategic development of digital and archival collections to build connections to the College's unique materials.  The successful candidate will report to the Associate Director of Discovery and Access and work closely with the Head of Archives and Special Collections.

If you: have a passion for archives and digital stewardship; are an enthusiastic and fearless user of technology with the skills and curiosity to learn more; are committed to working collaboratively within a diverse community of faculty, staff, and students; are eager to apply your creativity, flexibility, and sense of humor to our exciting and challenging initiatives, then we encourage you to apply.

You can find a full description, including qualifications, and apply online at: https://jobs.mtholyoke.edu/

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Records Manager/ Digital Archivist, Brown University Library, Providence, RI

Brown University Library seeks an experienced, innovate, collaborative, and service-oriented individual for the new position of Records Manager/Digital Archivist.

Reporting to the University Archivist and Assistant Director of the John Hay Library, the Records Manager/Digital Archivist will develop and implement a records management program for institutional records in both analog and digital formats. The incumbent is expected to take a proactive approach in establishing close working relationships with departments across campus with a focus on the academic administration of the University.  

Responsibilities

  • Provide education and advice about proper records management and compliance with the records policy and appropriate local, state and federal laws through meetings, training sessions, and presentations. Assist departments with appraisal of records.
  • Assess University records not reflected in the retention schedule in collaboration with the Office of the Vice President and General Counsel and advisory committees.  Periodically review and update retention schedule to reflect changing legal requirements and university policies.
  • Work with University Archives staff to survey departments and offices for university records of enduring legal, administrative, and historical value.
  • Identify electronic records of enduring value and facilitate transfer of permanent records to University Archives.
  • Collaborate with campus units working on related problems in digital records retention, and research data archiving.
  • Maintain and disseminate information about the records management program via reports, websites, and publications.
  • Continuously expand knowledge of records management practices as well as with laws and policies that affect university records.  Display continuing growth in professional and subject knowledge. 
  • Document cost savings and other benefits to the university from the records management program.
  • Establish policies and develop and manage projects and workflows for processing digitized and born-digital archival materials, working collaboratively with Special Collections staff, Digital Technology staff, and other key partners from across the Library and University.
  • Manage ingest of selected websites and other web content and born-digital materials transferred or donated by members of the university community or selected by curators and librarians.
  • Evaluate and implement specialized tools that characterize, describe, and/or transform born-digital content as needed.
  • Coordinate the transfer of digital materials from a variety of current and legacy media formats such as tapes, floppy disks, CDs, and hard drives, and implement mechanisms for ensuring the authenticity, preservation, and access of this material.
  • Develop processes for the routine acquisition, preservation, and access of born-digital materials given to Special Collections, including email, websites, social media, and other electronic records.
  • Supervise and train staff and student assistants.

 

Minimum Qualifications:

The successful candidate will have:

  • Master's degree in library science or information science from an ALA-accredited library school and/or advanced degree in archives, records management, or other relevant field or combination of relevant education and experience.
  • Four years of professional experience.
  • Demonstrated strong knowledge and understanding of records management and archival theory and standards. Knowledge of metadata schemas, such as Dublin Core, METS, MODS, PREMIS, VRA core, and TEI.
  • Experience with implementing records schedules; knowledge of record keeping systems and the legal and fiscal issues governing university records.
  • Knowledge of the issues surrounding electronic record-keeping systems, such as electronic imaging, email systems, content management systems, and personal digital archiving.
  • Knowledge of current trends in digital preservation theory and standards and technologies that enable effective preservation of permanent digital records.
  • Knowledge of various methods of digital preservation, including the use of file packing formats and comprehensive software programs, as well as the OAIS reference model.
  • Ability to work with confidential information and to handle sensitive situations with diplomacy and respect for privacy rights.
  • Strong oral and written communication skills and public service orientation to convey program rationales and benefits to audiences at all organizational levels and background.
  • Evidence of accuracy, attention to detail, reliability, and discretion.
  • Ability to plan, coordinate, problem-solve, and implement effective programs, and complex projects and services.
  • Ability to successfully collaborate with a broad range of personnel from various campus departments, including executive management, directors, managers, supervisors, faculty and staff employees.
  • Ability to work independently with self-initiative and minimal supervision.
  • Able to physically handle collections, including the ability to lift boxes up to 40 pounds.

 

 

Preferred Qualifications:

  • Prior experience working in an academic research library, ideally in an academic archives; understanding of higher education administration and management.
  • Experience with electronic records management and digital preservation issues and developments.
  • Experience generating checksums, preservation metadata, and working with tools that verify file authenticity and tools that identify potentially restricted content.
  • Strong understanding of digital forensics tools and workflows; experience maintaining hardware and specialized equipment for access to legacy media (Kryoflux).
  • Continuing education in digital curation or preservation.
  • Experience with one or more of the following technologies: ArchivesSpace, Aeon, BitCurator, BagIt, Preservica.
  • Experience using web archiving applications.
  • Experience with scripting language.
  • Experience working with legacy media.
  • Experience with public programs and outreach.
  • Evidence of program building success.

 

To Apply: please visit Brown University's career opportunities website at:   https://brown.wd5.myworkdayjobs.com/staff-careers-brown/jobs and reference REQ140800. Complete an application online, attach documents, and submit for immediate consideration. Documents should include cover letter, resume, and the names, phone numbers, and e-mail addresses of three references. Review of applications will continue until the position is filled. 

 

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

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Historical Archivist, Diocese of Manchester, NH

ACCOUNTABILITY: The Bishop of Manchester is the visible principal and foundation of unity in the particular diocese entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. 

Each position employed in the Chancery helps to extend the ministry of the Bishop in particular ways as outlined in the position description. All employees of the diocesan administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire.

This position is accountable to the Bishop of Manchester and is supervised by the Chancellor.

RESPONSIBILITIES:

The historical archivist is responsible for assembling, cataloguing, preserving, and managing valuable collections of historical information regarding the Catholic Church in New Hampshire and its ministries. The historical archivist primarily serves the administrative needs of the Diocesan Administration and assists parishes and Catholic schools with research, preservation, and records management issues but also makes the archives available to the public for scholarly research.

DUTIES:

  1. Assist the Bishop and Diocesan staff by fulfilling the ministry of the archives as a working and helpful diocesan ministry.
  2. Assists the diocesan, parish, and Catholic school staffs with research, preservation, and records management matters.
  3. Assist parishes facing closings and mergers with cataloguing, preserving, and retaining ecclesiastical records and sacred patrimony in accordance with canon law.   
  4. Collect, preserve, and make available for scholarly research by appointment historical materials in accordance with canon law and civil privacy laws.
  5. Establish a budget.
  6. Continue to process archival materials in accordance with established Record Groups.
  7. Respond to research requests from the diocesan staff, parishes, schools, other Catholic organizations, and members of the publicies.
  8. Continue the preservation process including digitization of records.
  9. Continue to accession and deaccession materials according to established policies.
  10. Design and collaborate with others to create exhibits that portray the history of the Diocese of Manchester and its ministries.
  11. Collaborate with colleagues in public and private local archives
  12. Complete projects and assignments as directed by the Chancellor and Bishop of Manchester.

 

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:                              

Education: Bachelor Degree required. Professional training and/or certification as a historical archivist or related field preferred.

Experience: Work or experience in archives or library science preferred.  Work or volunteer experience in a Roman Catholic parish, Catholic school, or institution also preferred.

Skills: Proficiency in the use of personal computers including: word processing, spreadsheet, database, and Internet programs (requirement details are found in a separate document and are under the direction of the Director of Information Services)

Ability to communicate well both orally and in writing and strong interpersonal skills.

Ability to work well with others both within and outside of the Diocesan Administration in order to achieve objectives.

Ability to use computers, calculators, copiers, fax machines, scanners, and other office equipment. 

ENVIRONMENT:

  1. Minimal exposure to chemicals related to copier equipment and general office solvents
  2. Lifting and carrying objects up to ten pounds occasionally required
  3. Reaching at or above shoulder level occasionally required; reaching below shoulder level frequently required
  4. Frequent hand manipulation required to operate controls and equipment; occasional hand manipulation in grasping and/or handling materials is required
  5. Other physical activity (twisting, bending, squatting, crawling, kneeling, climbing) occasionally required
  6. Ability to walk and carry materials up and down four flights of stairs. The repository is not handicap accessible.
  7. Traveling throughout the State of New Hampshire rarely required

DQuinlan@RCBM.org  Please send resume to Diane Quinlan Chancellor for the Diocese of Manchester, NH

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Job Opportunities, Archives and Special Collections, MIT Libraries, Cambridge, MA

The MIT Libraries are seeking ambitious and creative archives and special collections professionals advance the Libraries growing needs. This is an exciting time at the MIT Libraries. With the recent MIT Faculty Report on the Future of Libraries, the Institute has reaffirmed the importance of the Libraries. MIT has a bold new vision for the library as an open global platform rooted in our shared values and mission; supported by innovative approaches to community and relationships, discovery and use, and stewardship and sustainability; and informed and enabled by an expanded emphasis on research and development. To advance this vision, the Libraries have committed resources to building organizational capacity in archives and special collections and is seeking to hire three new positions: 

  • Program Head, Special Collections - Leads strategy and workflows related to the appraisal, acquisition, processing, description, curation, management, conservation, and preservation of special collections, including visual collections and rare books, in collaboration with other colleagues in IASC and the Libraries. Promotes and interprets rare and unique collections through innovative and engaging physical and digital exhibitions, educational programming, social media and other creative means. (For complete job posting see: http://libraries.mit.edu/about/#Jobs

  • Archivist for Collections - Oversees the acquisition, processing, description, management and preservation of archival and manuscript collections. Contributes to collection development, collection donor relations, and establishing strategies and priorities for processing and access. (For complete job posting see: http://libraries.mit.edu/about/#Jobs

  • Digital Scholarship Archivist - Coordinates, facilitates and enhances activities to advance student, faculty and public awareness and use of, learning with, and access to digital archives and special collections.  Assists with coordination of digital collections workflows and the creation of digital assets from archives and special collections materials. Works with Libraries' technology tools and platforms to expand access to IASC content, through the website and other medium. (For complete job posting see: http://libraries.mit.edu/about/#Jobs

 

APPLICATION PROCESS: Apply online at: http://careers.mit.edu/. Applications must include cover letter and resume. Priority will be given to applications received by December 1, 2017; positions open until filled. MIT is strongly and actively committed to diversity within its community and particularly welcomes applications from qualified women and minority candidates. Professionals who enthusiastically embrace the empathy, courage, self-reflection and respect of a multi-cultural, diverse and inclusive workplace, and who strive to incorporate those values in their work and interactions are encouraged to apply.

 

The MIT Libraries are dedicated to advancing research, teaching, and learning at MIT and beyond. In addition to supporting every part of the Institute with distinctive collections, world-class service and expertise, and welcoming spaces, the Libraries seek to define the global research library of the future. We aim to play a leading role in advancing knowledge to solve global challenges by enhancing the discovery, use, collection, creation, management, dissemination, and preservation of information across disciplines. Library staff at all levels contribute to this mission and to a culture that values openness, inclusion, innovation, and community.

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Intern, Rhode Island State Archives, Providence, RI

RI State Archives

337 Westminster St.

Providence, RI 02903

(401) 222-2353

The Rhode Island State Archives serves in preserving and maintaining the permanent records of state government. With a collection of historical records, dating from 1638 to the present, the "State Archives and Historical Records Act" created the State Archives as the "official custodian and trustee for the state of all public records of permanent historical, legal or other value". We are open to the public and assist patrons who wish to pursue research in genealogical topics, legislative history, and other interests.

The Rhode Island State Archives is seeking a library school student interested in materials description, meta data, exhibit building, inventory, and reference. The student will develop a working knowledge of the general parts and major individual resources that make up our collection and have the opportunity to select projects in reference, data entry, inventory, exhibitions, or if possible, specific projects created for a student with particular goals in learning in the archives and records keeping environment.

This is an unpaid position with hours of work negotiable within our regular business hours.

Qualifications:

  • Meet the requirements for eligibility as stated in your MLIS or equivalent program.
  • Ability to focus on and work accurately on detailed oriented tasks
  • Some experience or coursework in cataloging and copy-cataloging
  • Strong public services skills, including tenacity for information problem solving
  • Interest in gaining experience in an archives environment.
  • Available to work during normal business hours (Monday - Friday, 8:30 a.m. - 4:30 p.m.)

Please contact Ashley Selima, State Archivist and Public Records Administrator, at aselima@sos.ri.gov with questions or to apply. 

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Records Manager/Digital Archivist, Brown University Library, Providence, RI

Brown University Library seeks an experienced, innovate, collaborative, and service-oriented individual for the new position of Records Manager/Digital Archivist.

Reporting to the University Archivist and Assistant Director of the John Hay Library, the Records Manager/Digital Archivist will develop and implement a records management program for institutional records in both analog and digital formats. The incumbent is expected to take a proactive approach in establishing close working relationships with departments across campus with a focus on the academic administration of the University.

The full posting can be found online at the Brown Career Site.

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University Archives Associate, University of Florida, Gainesville, FL

University Archives Associate

Library Associate 3

The University of Florida, George A. Smathers Libraries seeks a University Archives Associate to be part of the Department of Special and Area Studies Collections. Reporting to the University Archivist, the University Archives Associate participates in management of the University of Florida Archives and represents the collections to the University of Florida community as well as patrons, visitors, donors, and the general public. Responsibilities include processing institutional records; managing and enhancing digital collections; providing instruction, orientations, and other education and outreach activities; and providing reference and research services. Coordinates special projects, with attention to promotion, extension and alignment of the University Archives with emerging scholarly trends, digital access, and the needs of a preeminent comprehensive, land grant research institution.

 

To support all students and faculty and foster excellence in a diverse and global society, the University Archives Associate will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities

 

The search will remain open until November 21, 2017, and applications will be reviewed as received. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries faculty recruitment webpage at http://library.ufl.edu/pers/StaffPositions.html.

 

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

 

Address inquiries to Tina Marie Litchfield, Smathers Libraries Human Resources Office, at: tlitchfield@uflib.ufl.edu

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Librarian/Archivist, Roxbury Community College, Roxbury Crossing, MA

Roxbury Community College is an urban, public, 2-year College serving a diverse community, including people of color, recent immigrants and non-traditional populations. The College's mission is to facilitate student success in achieving educational goals through the delivery of high-quality transfer and career programs. RCC strives to honor traditional commitments, and to be responsive to new challenges and insights through workforce training, ESOL, and community education. The student population at the college is diverse in ethnicity, gender, language, age and background. Roxbury Community College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Job Description: General Statement of Duties: Provide professional library services to Roxbury Community College students, faculty, and staff. Responsible for providing all aspects of library services such as reference, instruction, circulation, cataloging, collection development and archive management.

Examples of Duties: 

  • Provide a wide range of reference services to students, faculty, administration, and the public.
  • Serve as subject liaison to assigned academic departments and engage with faculty in person, by email, and through library programming.
  • Responsible for collection development, including de-accessioning, in assigned subject areas.
  • Teach beginning, intermediate, and advanced library instruction courses to students, in coordination with full and adjunct faculty.
  • Develop and teach drop-in workshops on a range of topics.
  • Use LibGuides to create class and subject-specific research guides for the library website.
  • Responsible for all aspects of the College Archives and Special Collections, including appraisal, arrangement and description, reference, outreach, donor relations, and digitization.
  • Catalog all library materials.
  • Provide circulation assistance to library users.
  • Supervise/Oversee library work-study students.
  • Track selected statistics and prepare detailed monthly and annual reports.
  • Serve on college committees as assigned.
  • Comply with the duties as stipulated in the Massachusetts Community College Council Collective Bargaining Agreement.
  • Performs other duties as assigned.

Requirements:

  • All candidates must have legal rights to work in the United States
  • ALA accredited Master's Degree in Library or Information Science.
  • 3 years professional experience in the areas of library public service, reference, instruction, cataloging, and archives and special collections
  • Knowledge of MARC records and OCLC as a source of cataloging records.
  • Strong customer service, interpersonal, and communication skills.
  • A demonstrated ability to work with an adult, multicultural, and multilingual student population is required. Experience in a community college is desirable.
  • Knowledge and practice of archival concepts, techniques, and the historical contexts governing archival operations.
  • Professional experience in processing archival collections, creating finding aids, digitizing records, and performing outreach to archival researchers.
  • Working knowledge of basic computer business applications
  • Strong writing skills.

Additional Desired Qualifications:

  • Working experience in a community college setting.
  • Archive track education.

Additional Information: Roxbury Community College offers competitive salaries and full benefits according to the guidelines and procedures of the MCCC Collective Bargaining Agreement. The range of the salary for this position is $56,330 to $60,000, commensurate with the qualifications and years of related experiences, with broad range of benefits.

Effective date: Spring Semester, 2018 Application Deadline: December 22, 2018

Application Instructions: To be considered for this position, applicants should submit a resume and a cover letter.

Appointment is subject to SORI (Sexual Offense Registry Information) background check, and a publicly accessible Massachusetts CORI (Criminal Offense Registry Information) background check.

Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at www.rcc.edu/clery.

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Archives and Special Collections Intern, Hotchkiss School, Lakeville, CT

Wage/​Salary: $20/hour

Job Description: Hotchkiss Archives and Special Collections, a program of the Edsel Ford Memorial Library, offers an internship for a graduate student during the second semester of the 2017-2018 school year. The internship provides ten-weeks of part-time work experience for a graduate student interested in pursuing an archival or curatorial career.


The 2017 intern will gain experience in a variety of archival and curatorial skills with a strong focus on using a web-based cataloging tool to capture information about collections. The Intern will work under the guidance of the Archivist and the Special Collections Curator. Projects for 2017 may include: transferring catalog records from PastPerfect and Archivists Toolkit into CollectiveAccess, entering accessions into CollectiveAccess, and processing archival materials and special collections (including artworks and rare books). Additionally, the Intern may conduct research for and assist in the installation of one or more exhibits.

Hotchkiss Archives and Special Collections serves as a research laboratory for students, faculty, staff, and alumni. Examples of fine and decorative arts, sculpture, and rare books from Hotchkiss Special Collections are exhibited displayed throughout the year in the School's Main Building. These exhibits often intersect with curriculum, allowing students to engage with the collection on a deeper level. Archives serves as the School's institutional memory, with records, publications, photographs, audiovisual recordings, and other materials documenting School life since its founding in 1891.

 

Application Instructions:

https://recruiting.ultipro.com/HOT1004HOTCH/JobBoard/10eeab0e-8a43-4942-8dd7-bc2aac2ef26d/OpportunityDetail?opportunityId=36cf020e-a576-473b-a324-346551a7ee64

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