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Special Collections Coordinator, Jacksonville University, Jacksonville, FL

Position Summary

This position is one of four positions that are responsible for all service and clerical duties required in the operation of the library's circulation desk as a public service to students, faculty, and other users. In addition, this position is responsible for the maintenance of the Jacksonville University Archives and Special Collections. The special collections coordinator oversees the day-to-day activities of the archives department by providing research, digitization of collections, web presence content, and preservation of materials.


Essential Job Duties

  • Evaluates and maintains the current specialized collections that consist of: Corse Collection, Delius Collection, Digital Collections, Hoskins Collection, Treasure Collection and University Archives.

  • Expands the digital collections using digital imaging equipment, file uploads, administers digital content hosting platforms and develops the institutional repository.

  • Creates web content, outreach materials, and exhibits promoting the collections.

  • Attends campus committee meetings, submit reports, and undertake special projects.

  • Seeks out, writes, and submits grants to help support the library's mission.

  • Supports research requests from departments, faculty, and external researchers.

  • Assigns and creates metadata to electronic records; indexes material as needed.

  • Files and organizes all new additions to the university archives and special collection.

  • Preserves and repairs rare and valuable materials.

  • Keeps current with and applies advances in archival and digital preservation.

  • Learns the circulation module of the library's automation system in order to provide maximum quality service to library users.

  • Staffs the circulation desk; explains policies and procedures; checks out and checks in circulating and reserve materials.

  • Works with the user in solving problems relating to circulation policies and procedures; recommends changes to circulation policies and procedures when necessary.

  • Provides limited assistance to library clients on the use of the automated catalog and indexes in both electronic and paper formats; directs users in locating materials; provides assistance with equipment to users; refers questions beyond training to a professional librarian.

  • Assists in the training and supervision of student assistants in shelving of materials and shelf-reading as well as circulation student assistants; assumes responsibility for maintaining the order and appearance of the circulation collection and all areas of the library.

  • Records statistics as necessary.

  • Performs opening and closing procedures including preparing the equipment and facilities for the day when working the morning shift or weekend shift; closes the library and secures the building including shutting down equipment and the facilities for the night when working the evening or weekend shift.

  • Responsible for the library in conjunction with other library assistants in the absence of the circulation manager or a librarian, which includes notifying Campus Security in case of problems or the need to evacuate the building during an emergency.

  • Becomes familiar with the purpose and routine of other areas of public services; relieves personnel in these areas when needed.

  • Reports in writing unusual incidents or violations of regulations to the Circulation Services Manager or other professionals on duty or to the Director of the Library.

  • Performs other duties as assigned.


Special Skills

  • Strong computer skills, ability to learn and stay up to date with new technologies

  • Customer service skills

  • Organization skills

  • Strong attention to detail

  • Willingness to maintain skills through active participation in continuing education opportunities

  • Strong and concise writing skills

  • Ability to communicate effectively with both technical and non-technical users

  • Experience CONTENTdm as well as scanning, digital photography and related software (Adobe Acrobat Pro, Adobe Photoshop, VueScan) preferred but not required.


Work Conditions

  • Primarily indoor office environment with exposure to dust and mold.
  • Hours are scheduled based on staffing needs during library operation hours and may vary between 7:00am-midnight Sunday-Saturday. Staff are expected to regularly work evening and weekend shifts. Schedules may vary each semester.

Prerequisites Required for Position

Minimum Education Requirement

  • Bachelor's degree or significant experience

Minimum Work Experience

  • Previous experience in a library, museum, or archive.


Preferred Qualifications

  • Previous experience with material preservation and digitization, previous experience using professional grade photography equipment, previous grant writing experience.


Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.


To Apply

To view the full description, please visit the following link. Interested applicants, please send all materials to


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Archives Assistant, Harvard Art Museums Archives, Cambridge, MA

The Harvard Art Museums Archives is the official repository for institutional records and historical documents in all formats relating to the Fogg Museum, the Busch-Reisinger Museum, and the Arthur M. Sackler Museum, 1895 to the present. Its mission is to manage and preserve these materials and make them accessible to staff, students, faculty, and the public in accordance with the policies of the President and Fellows of Harvard College.

The Harvard Art Museums Archives seeks a skilled and service-oriented Archives Assistant to provide reference services and administrative support in a busy museum archives.

This is a less than half time non-benefited position, up to 14 hours per week, January-December 2020.



  • Assists in providing research services to museums staff, Harvard students and faculty, and external researchers onsite and remotely via phone and email

  • Schedules appointments, compiles research summaries, and manages duplication requests 

  • Oversees research space and enforces collection photography, copying, and permission to publish policies

  • Tracks research inquiry and visit statistics for onsite and remote research

  • Provides general administrative support including collection maintenance and monitoring archival supplies for reorder

  • Prepares and catalogs archival items for inclusion in The Museum System (TMS)

  • Assists Archives' staff with collection processing and special projects as needed. Related responsibilities as assigned




  • MLS with archives concentration from an ALA-accredited program

  • Minimum of one year of professional archival experience, including reference services

  • Excellent interpersonal and written communication skills 

  • Positive, problem solving and customer service attitude

  • Ability to lift up to 40lbs and climb ladders



  • Degree in Art History or History useful

  • Experience with ArchivesSpace, FileMakerPro, and The Museum System (TMS) a strong plus

  • Reliable, organized, and detail-oriented


Schedule: Hours must be completed Monday-Friday between 9am-5pm. Tuesday/Thursday availability preferred. 

Rate: $24-26/hour, dependent on experience.


To Apply: Please send a cover letter and resume to by November 15, 2019. No phone calls, please. 

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Processing Archivist Librarian, Towson University, Towson, MD

The Albert S. Cook Library invites applications for a 12-month Librarian I position on the permanent status track beginning January 2020.


Responsibilities include:

  • Analyze the existing arrangement and description of physical and born-digital materials and make decisions about any further arrangement and description that may be necessary, sometimes in consultation with donors.

  • Design and implement descriptive plans to identify and explain the structure, context and content of records and papers to promote their accessibility using archival software, including ArchivesSpace, Archive-It, and CONTENTdm, and other applications.

  • Appraise university records in all formats for their long term retention.

  • Establish, maintain, and keep a record of communication(s) with creators and/or potential donors of records.

  • Identify and evaluate record characteristics to determine the acquisition of university records.

  • Create and implement policies and procedures for managing born-digital materials for ingest, storage, preservation, organization, description, and access.

  • Analyze the current condition of physical and digital material and determine appropriate preservation priorities and actions.

  • Develop and implement preservation, migration, and reformatting plans for digital collections.



  • MLS or equivalent from an ALA-accredited institution. 

  • Demonstrated work or school experience with basic preservation and conservation standards for physical and born-digital archival and manuscript collections.

  • Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.

  • Demonstrated knowledge of archival and library software applications.  

  • Demonstrated initiative and ability to work independently and collaboratively on a variety of projects simultaneously.

  • Demonstrated excellent organizational, analytical, time management, and project management skills.


Apply at:

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Architectural Records Project Processing Archivist, Harvard University, Cambridge, MA

Req ID: 50376BR

Job Code: 403124 Library Assistant VIII


Duties and Responsibilities:

The Property Information Resource Center (PIRC) is the principal archival repository for the records of Harvard University's buildings and land. Our collections document the rich and varied history of Harvard's built environment. The PIRC actively works on behalf of the University to collect, organize, steward, and make accessible the construction documentation of all capital level projects at Harvard University. Additionally, PIRC collections and staff provide critical background research and material for campus planning, new construction projects, renovations, and maintenance to Harvard's buildings.


Working independently and under the direction of the Property Information Resource Center (PIRC) Senior Processing Archivist and in collaboration with other PIRC staff, the Project Processing Archivist is responsible for all aspects of processing new acquisitions of architectural drawings and maps from Harvard capital construction projects. The processing tasks include the preparation of lists of acquisition contents, the appraisal of the materials for completeness, the arrangement of materials, accurate entry of item-level metadata into the collection management system, The Museum System (TMS), and the preparation and housing of the materials for long-term storage.


All collection processing must follow local established office policies and standards. The PIRC is a busy office with a small staff serving Harvard's planning and construction community. The successful applicant will possess strong planning and organizational skills, attention to detail, a high degree of integrity and honesty, a collegial, helpful attitude, strong interpersonal skills, and computer skills. All work is done in a shared, open office which can be noisy and have interruptions.

  • Reports to the Senior Processing Archivist

  • Appraises new acquisitions of drawings and maps and communicates potential issues with Archives Manager in a timely manner

  • Undertakes the physical and intellectual organization of architectural drawings and maps (both analog and digital) and related construction project documentation

  • Performs original item-level cataloging/classification of materials in the collection management system (TMS)

  • Houses, labels, and otherwise prepares collections for storage and research use following office guidelines

  • Identifies problems resulting from incorrect, incomplete, or conflicting bibliographic data and reports them to the Archives Manager and/or Senior Processing Archivist

  • Maintains job statistics for departmental reporting

  • May assist with ingesting files into Harvard's Digital Repository System (DRS)

  • May perform conservation treatment and preparation of materials to assist in the collection digitization project

  • May assign and inspect administrative tasks/projects to student workers as needed

  • Other responsibilities and special projects as assigned


Basic Qualifications:

Candidates MUST meet the following basic qualifications in order to be considered for this role:

Minimum of five years of library or related experience, with at least one year of experience processing visual materials, preferably design records.

Additional Qualifications:

  • College degree with a background in art, architecture or architectural history with enrollment in an MLS program preferred

  • Superior analytical skills and attention to detail with a high degree of accuracy

  • Ability to work in a collaborative atmosphere with shared work spaces

  • Strong written & verbal communication skills

  • Ability to communicate in a timely manner with management regarding issues that may affect collection access, processing, and storage

  • May require keyboarding for at least six hours a day

  • Requires flexibility and the ability to handle a wide variety of tasks in the course of a day

  • Experience working in a library special collections or archives environment

  • Experience working with confidential records

  • Interpersonal and communication skills, including the ability to work creatively, collaboratively, and effectively both alone and as a member of a team

  • Familiarity with Gallery Systems The Museum System (TMS) collections management system

  • Familiarity with and/or interest in architectural records or subject knowledge of architecture

  • Familiarity and/or experience with Adobe products and AutoCAD / Revit helpful

  • Experience processing visual resources

Physical Demands:

  • Ability to lift and move materials weighing up to 40 pounds; load, push, and unload heavily loaded portable delivery cases.

  • Ability to use a stepstool and bend, reach, and lift materials overhead and at ground level.


Position Type: Full-time / Non-exempt

Salary Grade: 055

This is a one year term position ending one year after start date.

Appointment End Date: 01-Nov-2020


To view the full position and apply, please visit the following link. 


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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Steven A. Baron Work Scholar Program, Aperture Foundation, New York, NY

Stevan A. Baron, for whom Aperture's internship program is named, studied with Minor White in 1963, and remained professionally involved with Aperture until he retired from his position as Vice-President of Production in 2003. Over his forty-year tenure, Baron was responsible for the exacting separation and printing standards that define Aperture's publications. He believed deeply in the importance of education both within and beyond the classroom environment. Working with printers and photographers, he expanded the printing process to achieve on the page the emotional effect the photographer intended. He was an adjunct professor for over ten years, in addition to fostering a passion for photography and publishing for countless Aperture work scholars and colleagues.


Aperture's Work Scholar Program welcomes individuals to engage in Aperture's programs and contribute to the editing, design, production, circulation, sales, and marketing of photography's most significant publications; the development of major traveling exhibitions; educational programs for children and adults; the creation of web content; and all other business operations essential to a non-profit organization.


Interns serve on a part-time volunteer basis for which they receive a stipend of $300 per month, as well as complimentary copies of Aperture magazine. This internship requires a commitment of three days per week, one of which must be Wednesday. The schedule for the three days is 9:30 a.m.-5:30 p.m. We do not offer summer or semester-long internships. Applicants must make their own living arrangements. Current college students as well as recent graduates are encouraged to apply. College credit is available for this program. A part-time (three days per week), six-month time commitment is necessary, with the potential to extend the internship for an additional six months.


Work Scholar Departments

Book Publishing

Collections and Inventory Management


Digital Media

Editorial (books or magazine)

Education & Public Programs


Institutional Funding

Library & Digital Archive

Magazine Publishing


Publicity & Events

Special Events & Membership


How To Apply

Applicants are selected based on their interest and motivation in working for Aperture, an ability to contribute significantly to the program, and openness to gaining a meaningful work experience. Experience and interest in photography, publishing, the visual arts, and in fields related to the specific department to which you apply is strongly encouraged. Please see below for instructions on how to apply for the program.

We receive a high volume of applications each term. For that reason, we ask you to follow the guidelines closely to insure that your application will be considered.

  • Please submit your application as a single PDF file (cover letter first, then resume). The file name should be "application_LASTNAME.pdf"

  • In the first sentence of your cover letter, please indicate three departments, in order of preference, for which you would like to be considered. A list of departments and position descriptions can be found below. In your letter, please describe your background, skills, and motivations for applying. Lastly, please let us know how you heard about the Work Scholar Program.

  • Some departments require additional materials. Please review the below department descriptions for additional materials. Additional materials should be a separate PDF from your application. The file name should be "sample_LASTNAME.pdf"

  • Please submit your application via email to


Application Deadlines

Spring term (January-June): October 15

Fall term (July-December): March 15

If you have questions, please view our FAQs or contact us at

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Archives Assistant, Harvard Business School, Cambridge, MA

Come work with us on a key archival collection at Baker Library Special Collections. Primary duties include providing detailed item level description, identifying restricted materials, basic preservation tasks, and creating a finding aid and accompanying catalog record.  


In addition, under general supervision, the Archives Assistant will provide support for the core functions of accessioning and processing. Responsibilities include:

  • Creating preliminary inventories and container lists of new and existing collections in accordance with archival best practices and local policy.

  • Creating basic accession and resource records in ArchivesSpace, the library's archival management system.

  • Performing basic preservation measures where necessary, including re-foldering and rehousing of materials in a variety of formats.

  • Assisting with the arrangement and description of unprocessed collections and preparing collections for public access.

  • Processing small faculty and manuscript collections as time permits.



Skills, experience, credentials needed:

  • BA/BS or equivalent. 

  • Demonstrated knowledge of archival theory and practice, including relevant standards such as DACS and EAD.

  • Experience with confidential and/or restricted materials; ability to identify and work with restricted materials with discretion.  

  • Excellent organizational and written skills with a strong attention to detail. 

  • Excellent communication skills with the ability to be collaborative and work under supervision and independently. 

  • Demonstrated proficiency with computer applications, with an aptitude for learning systems. 

  • Demonstrated interest in pursuing a career in archives.

  • Prior experience with ArchivesSpace a plus.

  • Must be able to regularly lift 40 lbs. 


Schedule:  14 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.

Salary: $18 per hour.

To Apply: Please submit resume and cover letter to Rachel Wise  ( ) or Baker Library Special Collections, Knowledge and Library Services, Harvard Business School, Boston, MA 02163.  No phone calls please.


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Manuscript End Processing Assistant, Schlesinger Library, Cambridge, MA

Job Description:

The Schlesinger Library has an immediate opening for an assistant to end process collections processed by the 9 members of the manuscript department. 


Duties Include:

• Reboxing collections

• Numbering folders and entering those numbers into EAD finding aid

• Quality assurance of preservation photocopying

• Separating and filing fragile (photocopied) materials, restricted materials, and photographs

• Labeling and barcoding boxes

• Shelving collections or preparing them for transfer to the Harvard Depository



• Completion of graduate-level introductory archives course (Simmons LIS 438 or equivalent)

• Proven attention to detail

• Ability to lift boxes up to 40 pounds on a regular basis

• Ability to effectively communicate and work with many members of a large department



• 14 hours a week

• Hours must be completed in two 7-hour days, Monday-Friday, between 9am and 5pm


Salary: $14.50/hour


About the Schlesinger:

The Arthur and Elizabeth Schlesinger Library on the History of Women in America, located just outside of Harvard Square, is one of the world's premier repositories of materials documenting the lives and work of American women. For more information, go to:


To Apply:

Please submit resume, cover letter, and 3 references to Johanna Carll at by October 15, 2019.

Archive Positions | Pre-professional Positions | leave a comment

Intern, City of Somerville Archives, Somerville, MA

The City of Somerville Archives seeks an archives intern to assist with accessions, collection inventories and archival description. The archive is part of the City Clerk's office, but works with all city departments to assist with records management and provide access to permanent collections. The intern will assist the Archivist in many aspects of day to day work, and will gain an understanding government and administrative archives. 


Essential Duties 

  • Record Accessions 

  • Create Inventories 

  • Create Archival

  • Description in ArchivesSpace 

  • Scan Images 

  • Assist in Social Media Outreach



Microsoft Office Programs 


Clear Written and Verbal Communication 


Preferred Qualifications

Completion of Introduction to Archives and Cataloging Courses


Work Environment 

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. When working with records, physical space may be cramped. 


Physical and Mental Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position's essential functions. 


Physical Skills 

Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. Work requires some agility such as moving in or about storage sites. There may also be some occasional lifting of objects such as office equipment or photocopy paper (up to 30lbs.). When working with records, physical effort will be needed to move records. 


Motor Skills 

Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers. 


Visual Skills 

Visual demands require constantly reading documents for general understanding and analytical purposes. 


Hours and Compensation

The intern will work 14 hours per week at $16.00 an hour from October 2019 - May 2020. 

Salary: $16.00/hr

Start Date: 

October 15th or earlier.


Application Procedure

This position will remain open until filled. Send your resume and cover letter to: 

City Hall Personnel Office 

93 Highland Avenue 

Somerville MA 02143

 Fax: 617-666-4426 

TTY: 1-866-808-4851 



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Archivist, Canadian Centre for Architecture, Montreal, QC


Job title:

Archivist, Digital Archives




Associate Director, Collection


Contractual (3 years), full time (35hrs/week)

Posting period:

19 September to 14 October 2019

Job entry:

November 2019


Job Summary

The responsibilities of this job include the supervision, coordination and monitoring of the archival collection and projects, and specifically the born-digital archives. The incumbent oversees and develops local practices for managing born-digital material held and acquired by the CCA and assists in the strategic direction of acquisition, preservation, and access to born-digital and paper-based archives and contributes to the curatorial projects related to born digital archives. The incumbent serves as the local manager of Archivematica, and coordinate support and development of the CCA's digital repository with the IT department and Artefactual Systems.

This includes ongoing maintenance and development of the CCA's homegrown born-digital archives access interface, SCOPE. The incumbent plays a key role in the documentation of archives through the development of standards and procedures, classification and description - and the migration to a new AMS archives management system. The incumbent works closely with the Digital and Publications divisions in developing a digital culture at the CCA.


Key Responsibilities

Management of born-digital archives

  • Develops and documents practices for the arrangement, description, preservation, and management of born-digital archives in accordance with international standards and best practices
  • Plans, prioritizes and reviews the processing of born-digital archives
  • Supervises the born-digital projects, including review and approval processing plans and editing archival descriptions
  • Collaborates with Reference, the Digital division, and external developers for on-site access to the digital archives
  • Collaborates with the Program, Research and Publications divisions in deciphering research material related to born digital archives and evaluating the relevancy for public concern
  • Manages daily use of Artefactual Systems and collaborates with the Information Systems division on the strategic development of CCA's Archivematica digital preservation system
  • Manages daily use of Artefactual Systems and collaborates with the Digital division on the strategic development of CCA's born-digital archives access interface (SCOPE)
  • Manages scripts and software utilities used in appraisal, arrangement, description, and SIP creation on dedicated BitCurator processing workstations
  • Supervises implementation of digital forensics tools and techniques for disk imaging of digital storage media


Acquisition of Born-Digital Archives

  • Develops CCA's capacity to responsibly acquire electronic records and papers
  • Investigates potential acquisitions and evaluates proposed acquisitions
  • Coordinates transfers of digital files from donors, and acting as a liaison between records creators at CCA's curatorial, archival, preservation and technical staff
  • Works directly with records creators to advise on record-keeping practices that will facilitate the eventual transfer of their archives at CCA
  • Advisory and administrative responsibilities
  • Advises CCA staff of the functional requirements for acquiring, accessioning, preserving, arranging, describing, and providing access to (born-digital) archives and train archivists, curators, cataloguers, and interns as necessary
  • Prepares, with the archives team, the migration of archival metadata that could be largely related to metadata clean-up of legacy digital archives
  • Serves as the Collection Division's internal and external representative and authority on issues related to (born-digital) archives


Required Qualifications

  • Education: Master's degree in library science, archival science, or other relevant field
  • Experience: 3-5 years working in an archival repository, including experience working with born-digital archival material
  • Ability to work effectively in French and English, or willingness to learn
  • Project management experience
  • Knowledge of ISAD(G), RAD, DACS, and other archival descriptive standards
  • Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, METS, PREMIS)
  • Demonstrated knowledge of digital preservation standards such as OAIS and Trustworthy Digital Repositories
  • Knowledge of a wide range of computer storage media, file systems, software, and file formats
  • Experience applying tools such as Archivematica and BitCurator to process born-digital archives


Other Qualifications

  • Knowledge in working in Linux and with command-line interfaces or willingness to learn
  • Demonstrated experience in reading, using and manipulating born-digital architectural records in common formats and programs (AutoCAD/Revit, VectorWorks, Microstation, Rhino, Maya, etc.)
  • Familiarity with programming/scripting languages such as Python, Ruby, and bash or willingness to learn


Application Instructions

Please submit your application by October 14th, 2019 by email: to the attention of Human Resources, Canadian Centre for Architecture, 1920 Baile Street, Montreal (Quebec) H3H 2S6. Only successful applicants will be contacted. Please do not call.

The CCA is an equal opportunity employer.

For all CCA existing job opportunities, visit our website.

Printable PDF


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Part-Time Reference Assistant, Massachusetts Institute of Technology, Cambridge, MA

The MIT Department of Distinctive Collections houses one of the premier collections on the history of science and technology in the United States. The Reference Assistant will work under the direction of the Archivist for Researcher Services to support reference, access, instruction, and outreach activities.


Tasks may vary, but will include:

  • Work at the reference desk, maintain reading room, reference supplies and records
  • Respond to remote and on-site questions
  • Support public services activities, including reference, access, outreach, and instruction




  • Ability to work independently and with a team important.
  • One year experience doing reference in archives or special collections.
  • Accuracy and an eye for detail very important.
  • Must be able to lift record carton size boxes (up to 40 lbs.).
  • Customer service experience.
  • Tolerance for a high degree of ambiguity.


  • Experience conducting research in archives, libraries, and on the internet.
  • Familiarity with Microsoft Word, Excel, Notepad, Aleph, ArchivesSpace, and Adobe applications.
  • An appreciation for history. 


Through June 30, 2020 (available immediately)

Hours: 24 hours per week, Monday-Thursday between 9:30 AM and 4:30 PM 

Salary: $18 per hour.


Walking distance from MIT/Kendall MBTA stop (Red Line) and #1 MBTA bus


To Apply:

Email resume to:

Nora Murphy


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Project Archivist for the Civil Rights and Restorative Justice Project, Northeastern University, Boston, MA

Northeastern University School of Law seeks a skilled and innovative professional for a two-year fulltime grant-funded archivist.  This position reports to the Head of Special Collections and University Archivist in the University Libraries and a School of Law faculty member and supports the work of the Civil Rights & Restorative Justice project (CRRJ).


CRRJ collects and compiles data on racially-motivated violence in the mid-twentieth century. To date, CRRJ's preliminary academic and journalistic investigations into about 500 cases of racial homicides has generated over 20,000 items-- records captured from the pages of legal documents, political pamphlets, personal letters, photographs, scrapbooks, audio/video interviews, genealogical information, census records, maps, newspapers, vital statistics, and records from the National Association for the Advancement of Colored People, the Federal Bureau of Investigation, the Department of Justice, and state and local governmental agencies. The Project holds the country's most extensive collection of written and visual materials on this historical period.


Informed by Archives best practices and in collaboration with CRRJ's faculty, staff, and students, this position is tasked with taking this extensive digital and analog collection of evidence and organizing it for maximum usability--to facilitate the stories contained within to come alive. The position will organize and develop clear classification systems and facilitate appropriate public access to the material.


The position will develop policies and procedures governing use of holdings; ensure intellectual property/copyright concerns are addressed within proper legal and policy frameworks; facilitate researcher access to the holdings; and work with professional staff on outreach, publications, and products promoting the holdings.  As a member of both the Law School team and the Library staff, the person will collaborate with colleagues in both groups, including serving on relevant committees and/or working groups, undertaking special projects as assigned, training and supervising students and part-time staff in both units as needed. The successful applicant will work well in a fast-paced academic setting and be comfortable as a project lead and in a team environment that includes students, academic faculty, and library professionals.



  • Manage the collection
  • Arrange and describe formats of material, determine preservation and conservation best practices
  • Analyze copyright and privacy policies and issues for materials not in the public domain
  • Recommend delivery specifications for digitization
  • Ensure long term access through identification and resolution of problems in preservation of materials
  • Manage and ensure completion of grant commitments; hire, train and supervise student employees
  • Manage reference and research services, including use of material for classroom instruction and reproduction


  • Process the analog collection and cross-reference the contents of the analog and digital collections
  • Create a robust case inventory
  • Create and implement processing plans and metrics, re-format audio and video materials
  • Update finding aids


  • Create and Implement a Metadata schema for the digital collection. 
  • Create and manage imaging standards for digital objects, re-imaging if necessary
  • Develop workflows for new items to be entered into Northeastern's Digital Repository
  • Create easy-to-follow standards for future growth.


  • Promote the discovery, use and growth of the collection. 
  • Assist in disseminating information about collection
  • Write articles and blogs
  • Assist with writing grants for external support
  • Participate in events to promote the collection.



  • Master's degree from an ALA accredited library school or equivalent accredited advanced degree in related field with archival concentration. 

  • Broad understanding of trends in Archives and Special Collections as well as technical ability. 

  • Strong project management, planning, organizational, and supervisory skills. 

  • Excellent oral and written communications skills and the ability to communicate effectively and empathetically with faculty, staff, and community partners.  

  • Must be able to lift 40 pounds and work in an environment in which exposure to materials containing dust and mold is possible.

  • Direct processing and metadata creation experience

  • A solid understanding of copyright

  • Attention to detail; ability to manage time and complete projects in a timely manner

  • Ability to work independently and as a member of multiple teams with a broad range of colleagues


To apply, visit:, where details of the position's responsibilities, the University's outstanding benefits, and the salary range associated with this position are also available.


The Northeastern University Library supports the mission of the University by working in partnership with the University community to develop and disseminate new scholarship. The Library fosters intellectual and professional growth, enriches the research, teaching, and learning environment, and promotes the effective use of knowledge by managing and delivering information resources and services to library users.


Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E‐Verify Employer.

Archive Positions | Professional Job Listings in New England | leave a comment

Commons Librarian - Head of Archives and Special Collections, Providence College, Providence, RI

Providence College is seeking a librarian to manage all aspects of the College's special and archival collections physical, digitized, and born-digital, as integral components of the overall collections.


Essential Responsibilities      

1. Collecting and maintaining the historic record of Providence College in many formats and media through archival and records management activities and practices.

  • Maintain and provide access to archival collections already held in the library
  • Develop policies and procedures in line with archives and records management fundamentals to assist with collection development 
  • Acquire collection materials from campus constituents at a more systematic and regular rate
  • Process collections using best practices and create EAD finding aids for maximal access and discoverability
  • Work with the Library Leadership and Administrative Team to identify preservation concerns
  • Advocate for better storage/preservation options for archival material in all formats
  • Develop and manage staff within the department to assist with these activities.
  • Participate in consortial, regional, and national committees, working groups, and organizations on archives and records management activities to keep current on best practices.


2. Providing research services for members of the College community and general public with collections material.

  • Answering "Ask a Librarian" messages
  • Setting up in person meetings
  • Responding to patrons via email and over the phone.

  • Collaborate with the Research and Education department to conduct information literacy sessions on archival literacy, archival practice, and original/primary source materials.
  • Create exhibits both independently and as requested by campus departments, including Academic Affairs, Institutional Advancement, and Marketing & Communications.
  • Conduct information sessions as applicable and participate in cross-library functions and events.


3. Bring practices and systems used in Archives and Special Collections into current best practices with an emphasis on future-focused, sustainable practices and workflows.

  • Conduct an audit/inventory of current practices
  • Create a prioritized and strategic list of goals for future changes and improvements, including research on, and selection of a digital discovery system and tools for electronic preservation of born-digital items.
  • Update practices, policies, procedures, and day-to-day activities, bringing them in line with current best practices.


4. Create, maintain, and provide access to Special Collections material

  • Take appropriate steps to acquire additional collections as opportunities arise, including entrepreneurial and grant-based opportunities
  • Provide optimal and appropriate access to Special Collections, and train staff to better acquire, maintain, and provide access to Special Collections in all media.


5. Participate and/or lead/chair library committees.

  • Attend monthly managers meetings and other meetings as needed within the library and elsewhere on campus.
  • Serve weekly hours on the research desk.
  • Teach information literacy instruction sessions as needed either independently or as a team.


Marginal Duties:              

1. Perform all other duties as may be required.


Education and Experience Required       

  • An ALA-accredited LIS degree or equivalent education in a related field (e.g., history)
  • Demonstrated ability in archives and special collections based on education, vocational and/or avocational activities
  • Demonstrated ability to develop research materials which provide effective access to collections, especially in electronic/digital formats
  • Demonstrated general technology expertise
  • Demonstrated technology expertise with preservation, discovery, and access tools related to archives and special collections
  • Demonstrated oral and written communication skills
  • Study and/or work in archives and special collections, preferably in a higher education, academic environment
  • Experience with collecting, managing, and preserving archival material in all formats
  • Experience with the creation and maintenance of web-based collections and digital exhibits


Physical Demands           

  • Sitting in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about


Employee Status: Full Time

Union Status: Non-Union

Requisition Number: AS348P    

Open Until Filled    


To Apply:

Archive Positions | Professional Job Listings in New England | leave a comment

College Archivist Librarian (Senior Assistant Librarian), SUNY Oswego, Oswego, NY

Penfield Library at the State University of New York at Oswego invites applications for a 12-month, tenure track College Archivist (Senior Assistant Librarian) Librarian position.

Posting Date: August 28, 2019

Review Date:  Review of applications will begin immediately and will continue until the position is filled.

Description of Responsibilities

The College Archivist Librarian (Senior Assistant Librarian) will provide oversight of the College Archives, with a focus on building and preserving these collections and facilitating access to these materials. They will:

  • Collaborate with the Special Collections librarian to provide leadership and supervision of the Archives & Special Collections unit, including strategic planning, and hiring and management of staff, student workers, interns, and volunteers.
  • Develop, document and manage procedures for the arrangement, description, preservation, development, digitization, and accessibility of the archives. This will also include the collection of statistics on collection use and scholarship resulting from the use of the College Archives.
  • Provide on-site and virtual research assistance to patrons, with a focus on Archives and Special Collections, including some evening and weekend shifts.
  • Provide instruction, particularly relating to the Archives and Special Collections.
  • Promote awareness and use of the College Archives through physical and virtual exhibits, presentations, articles, social media, local media, and other outlets.  
  • Build and maintain relationships with campus offices and departments (e.g. Alumni Development, Student Association, History department) to promote awareness of and donations to the College Archives.
  • Manage and cultivate the Library's program for recognizing faculty and staff publications (called Display-to-Archives).
  • Administer the college's institutional repository.
  • Serve as liaison to assigned academic departments, with responsibility for subject specialized collection development and instruction.
  • Engage in educational opportunities and work to increase awareness and understanding of diversity and inclusion.


Required Qualifications

  • One of the following by time of appointment:
  1. Master's degree in Librarianship/Information Science from an ALA-accredited program, and significant coursework in archives and records management
  2. Master's degree in Librarianship/Information Science from an ALA-accredited program, and at least two years of experience working in archives and records management
  3. Master's degree in Archival Studies or equivalent
  • Strong customer service orientation.
  • Excellent oral and written communication skills.
  • Ability to work both independently and collaboratively with colleagues.
  • Outstanding organizational skills.
  • Ability to effectively adapt to and use new technologies and software.
  • Demonstrated knowledge of best practices, procedures, and technologies regarding archives and preservation.
  • Demonstrated experience with processing, accessioning, and digitizing of archival materials.
  • Demonstrated interest or engagement with social justice, equity, diversity, and inclusion issues, through professional or community experience.

Preferred Qualifications:

  • Experience using PastPerfect, LibGuides, and/or Ensemble
  • Experience with born-digital collections
  • Experience supervising staff and student employees
  • Experience engaging in outreach initiatives that expand, improve, and promote library services.
  • Experience with instruction, reference service, and/or collection development.

Additional Information

If you have any questions about the position, please call or e-mail:

Search Committee Chair

Laura Harris

(315) 312-3539


Official transcripts are required prior to hiring. Files must be complete to be considered.

Visa sponsorship is not available for this position.

Application Instructions

To begin the application process, please visit the following link. Submit a letter of application addressing the required qualifications, including how you see yourself contributing to diversity, inclusion or equity issues at Penfield Library or SUNY Oswego; resume, copy of unofficial transcript for required degree showing degree awarded and date conferred or program in process, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically by clicking on the APPLY NOW button.

You may add additional files/documents after uploading your resume.  After you fill out your contact information, you will be directed to the upload page.  Please click here to login to check/edit your profile or to upload additional documents. 

Please click CONTACT US if you need assistance applying through this website.

Description of Department:  

Penfield Library is a dynamic, innovative, and learning-centered environment serving students, faculty and staff at SUNY Oswego. The Library supports campus curriculum, teaching, and research, and is a member of the SUNY Library Consortium as well as the ACRL Diversity Alliance ( Sixteen full-time faculty and professionals, 6 adjunct faculty, and 15 classified staff support a well-established liaison program that provides collection development, specialized reference, and information literacy instruction in all curricular areas. The Library is evolving, currently in the process of exploring future campus partnerships, reexamining its organizational structure, and migrating to a new library services platform.

Penfield library is committed to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We are actively working to build an inclusive environment by setting goals that directly reflect equity and inclusivity, and supporting the goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan, available at All positions will be called on to contribute to building this environment.



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Digital Archivist, Harvard College Library, Cambridge, MA

Job Code: 386057 Library Professional 

Houghton Library, the primary repository for Harvard's rare books and manuscripts, seeks an innovative, collaborative, and motivated Digital Archivist to build a program for accessioning, processing, preserving and providing access to born-digital materials. The digital archivist will bring vision to collaboratively shape Houghton's born-digital program, including collection development policies and open access solutions.


The digital archivist will be situated within the Manuscript Section of the Technical Services Department and will work closely with colleagues in Collections and Public Services Departments. The digital archivist will actively collaborate with the larger Harvard Library digital forensics, preservation, and archives community to advance the creation of consistent policies and workflows across repositories. 

Posting will remain open until filled, however applications will be reviewed beginning Monday, October 7th. 


Duties and Responsibilities

  • Works with Collections Division to establish policies; assists with appraisal and transfer of digital materials;

  • Develops workflows; writes and maintains documentation; trains staff on systems and procedures;

  • Installs, tests, and maintains software and hardware for ingest, accessioning, processing, preservation, and access to born-digital materials;

  • Arranges and describes both analog and born-digital archival materials;

  • Works with colleagues in Public Services and other stakeholders in the ongoing development of access systems for born digital materials;

  • Provides reference assistance to researchers, including those requiring access to files on obsolete media;

  • Collaborates with Harvard Library colleagues in developing and sharing best practices;

  • Participates in library-wide committees and is active within the professional as related to archives, special collections, and digital preservation.


Basic Qualifications

  • MLS, MSIS, MLIS or other Master's Degree in a relevant field (for example, History with a concentration in archival administration, Information Systems with a concentration in digital asset management)
  • 3 plus years of archival experience
  • Experience with digital forensics/disk imaging hardware and software such as BitCurator, FTK, floppy drive controllers (e.g. Catweasel, Kryoflux), writeblockers, Sleuth Kit, fiwalk, and emulators
  • Experience processing born-digital archives on a variety of media, including email, file transfer, and web archives


Additional Qualifications

  • Demonstrated knowledge of digital preservation standards and other archival content and metadata standards relevant to control of digital collection material

  • Strong command of archival theory and best practices, especially as they relate to the issues posed by born-digital content

  • High level of proficiency with computers and desktop applications and an aptitude for learning new technologies

  • Experience with programming languages (PHP, Perl, Python); capacity to interact with open source software through Application Programming Interfaces

  • Knowledge of copyright and permissions issues as they relate to digital records

  • Ability to understand and apply computer technology to accomplish work efficiently using appropriate software

  • Ability to communicate effectively in writing and verbally

  • Ability to collaborate and work well with a range of project stakeholders


Application Instructions

To view the complete position and apply, please follow this link. 


Diversity at the Harvard Library

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.
Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support.  Today, Harvard Library's holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers--now and in the future--with exceptional experiences and comprehensive access to these materials.
Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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Architectural Records Project Processing Archivist, Harvard University, Cambridge, MA

The Harvard University Property Information Resource Center (PIRC) is currently seeking applications for an Architectural Records Project Processing Archivist.

Working independently and under the direction of the Property Information Resource Center (PIRC) Senior Processing Archivist and in collaboration with other PIRC staff, the Project Processing Archivist is responsible for all aspects of processing new acquisitions of architectural drawings and maps from Harvard capital construction projects.

The processing tasks include the preparation of lists of acquisition contents, the appraisal of the materials for completeness, the arrangement of materials, accurate entry of item-level metadata into the collection management system, The Museum System (TMS), and the preparation and housing of the materials for long-term storage. All collection processing must follow local established office policies and standards.


To view the complete job description and to apply: see here.

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Digital Archives Intern, New England Historic Genealogical Society, Boston, MA

The New England Historic Genealogical Society seeks a detail-oriented and self-motivated individual to join R. Stanton Avery Special Collections in the position of Digital Archives Intern. 

Reporting to the Curator of Digital Collections, the Digital Archives Intern will support ongoing projects to digitize, describe, and provide access to unique manuscripts from NEHGS Special Collections, such as diaries, letters, genealogies, family Bible records, and church records. 


Hours and Stipend

This is an eight-month, part-time internship. The intern will receive a monthly stipend of $700 (part-time, 2 days/week), paid on the 15th of the month. Start date is negotiable, with a preference for October 2019.



  • Prepare digital images and associated metadata for ingest into CONTENTdm-based repository 

  • Digitize text- and image-based collections using best professional practices

  • Create, enhance, and migrate existing metadata from the library catalog, finding aids, and other systems into the digital repository

  • Perform quality control and quality assurance of existing images and metadata

  • Assist with developing and documenting new procedures


Required Qualifications

  • Enrollment in or recent graduation from an MLS program

  • Specialization or coursework in archives management, cultural heritage, or digital curation.

  • Familiarity with metadata standards relevant to digital collection management and access

  • Familiarity with scanning or digital photography

  • Familiarity with Photoshop or other image editing software

  • Proficiency with common Office applications (especially Excel and Word)

  • Aptitude for complex, analytical work with attention to detail


Preferred Qualifications

  • Completion of 1 or more of the following classes: LIS 415 (Information Organization), LIS 438 (Introduction to Archival Methods and Services), LIS 462 (Digital Libraries), LIS 448 (Digital Stewardship), or equivalent coursework

  • Previous experience with Photoshop or other image editing software

  • Previous experience with CONTENTdm or other digital repository systems

  • Experience with or interest in genealogy 


About the New England Historic Genealogical Society

The New England Historic Genealogical Society has been collecting information about families in America for over 165 years. Our 25,000 members access information through our library and website. 

The NEHGS library, located at 99 Newbury Street in Boston's Back Bay neighborhood, is one of the nation's leading research centers for genealogists of every skill level. 


To Apply 

To apply, please send a cover letter and resume to Sally Benny at Preference will be given to applications received by September 20, 2019.



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Outreach Archivist (Independent Contractor), New England Yearly Meeting of Friends (NEYM), Worcester, MA

New England Yearly Meeting of Friends (NEYM), the denominational organization of Quaker congregations in the six New England states, is seeking applicants for a part-time independent contractor role of Outreach Archivist. The NEYM Archives and Historical Records Committee, which will work closely with and be supported by the Outreach Archivist, is responsible for both encouraging meetings (local congregations) and other groups within the Yearly Meeting organization to adopt good practice to preserve and donate their records to the New England Yearly Meeting Archives held by the Special Collections and University Archives (SCUA) at the W.E. B. Dubois Library at UMass Amherst.



The Outreach Archivist will work with the Archives Committee and SCUA to reach out to meetings within New England Yearly Meeting to ensure that they are creating, gathering, and transferring permanent records to SCUA. This work will include identifying meetings and committees whose records are not complete and, where possible, working with those groups to find and transfer those records. The Outreach Archivist may also provide workshops and consultation to groups within New England Yearly Meeting on both record-keeping and helping to identify what should be transferred to the Archives at SCUA.

The Archivist will meet regularly with the Archives Committee and will need to be able to travel and meet with groups such as quarterly meetings (regional sub-groups of congregations) and Yearly Meeting Sessions (annual conference), as well as local meetings throughout New England.



Required or preferred qualifications include:

  • Knowledge of Quaker history and organizational structure
  • Knowledge of archival best practice
  • Experience as both a practicing Quaker and a practicing archivist
  • An interest in working closely with a wide range of people
  • The ability to travel with a personal vehicle
  • The ability to occasionally work nights and weekends.


It is anticipated that this consulting position will require 150 to 200 hours per year. The hourly rate will be based on experience and professional qualifications, within a range of $50.00-65.00 per hour. Mileage reimbursement will be provided for any required travel. The hours worked are expected to be invoiced at least quarterly by the consultant. These invoices will include description of services provided as well as hours worked and mileage accrued.


To Apply

The committee will accept resumes until October 1, 2019. Please send a letter of interest and resume to Carol Forsythe, clerk of the NEYM Archives Committee, at email:

Archive Positions | Professional Job Listings in New England | leave a comment

Part-Time Archival Processing Assistant, University of Nevada, Las Vegas, NV

The University of Nevada, Las Vegas (UNLV) seeks candidates for the following temporary position located in the
University Libraries (Lied Library on the UNLV main campus).

Position Summary: 

This temporary position is scheduled 19 hours/week, from October 1, 2019 to June 30, 2020. Hours will be
scheduled between 8 a.m. and 7 p.m., Monday- Friday, in alignment with Special Collections hours of operation.

UNLV Libraries is currently hiring an archival processing assistant to work on a three-year archival processing
project that began September 1, 2017. This project is designed to improve access and discovery of archival materials
in Special Collections by arranging and describing a backlog of archival collections in a variety of formats,
including personal papers, institutional records, oral histories, and photographs. Under the guidance of the Visiting
Librarian, processing assistants will perform efficient nuanced processing (sometimes called "MPLP") to create or
enrich collection descriptions and perform appropriate levels of physical rehousing and arrangement.

For this position, UNLV Libraries Special Collections and Archives Technical Services will provide structured
training under the guidance of a credentialed professional, including instruction in basic archival theory and
hands-on experience in archival processing. The individual hired for this position who is enrolled in graduate
programs for library science, archival studies, public history, museum studies, or a related field may be eligible to
receive course credit for some of the work performed (depending upon the rules and requirements of the graduate


  • Implement existing archival processing plans
  • Physically re-house and arrange materials as appropriate
  • Research collections and review existing descriptions for completeness and compliance with national descriptive standards (such as RDA and DACS)
  • Assign name and subject headings using controlled vocabularies (such as LCSH, LCNAF, and AAT)
  • Create collection descriptions using ArchivesSpace, an electronic collection management system, and publish descriptions to the Web

Working Conditions:

Sitting at a computer screen, physically lifting and moving materials weighing up to 50 lbs., maneuvering book
trucks weighing up to 100 lbs., bending and stretching, and exposure to dust.



  • Bachelor's degree
  • Strong organizational skills
  • Strong written communication skills
  • Strong computer/technology skills
  • Demonstrated ability to work well in a team environment
  • Attention to detail


  •  Experience working with archival materials
  • Coursework in library and/or archival studies
  • Familiarity with descriptive standards (such as RDA and DACS)
  • Familiarity with controlled vocabularies (such as LCSH, LCNAF, and AAT)

** These are temporary funded positions for 10 months at $1,600 per month minus taxes. No benefits. 19 hours per
week. No housing or relocation available.

To apply, please email Cyndi Shein, Head of Special Collections Technical Services Review
of applications will begin September 1, 2019. Applications will be accepted until the position is filled.

Email subject line should read: LOA application-YOUR NAME
Email must include the following attachments:

  • Cover letter (why you are interested in this position)
  • Résumé, including names and contact information for three professional references

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual
orientation, genetic information, gender identity, gender expression, or any other factor protected by
anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens
lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities,
and veterans are encouraged to apply



Archive Positions | Pre-professional Positions | leave a comment

Simmons Archive Student Special Project, Massachusetts Eye and Ear, Boston, MA

Massachusetts Eye and Ear began in 1824, when two young doctors named John Jeffries and Edward Reynolds decided to take it upon themselves to treat the eye diseases of the Boston poor at a free public clinic. It quickly became apparent that the need was great and that they should expand the endeavor in terms of space, manpower, and services. Jeffries and Reynolds were able to rally a group of Boston's wealthy donors to support their dream of a new hospital, and in 1827 the Governor approved an Act of Incorporation for the Massachusetts Charitable Eye and Ear Infirmary. The hospital soon became a magnet for ophthalmologists and otolaryngologists who wanted to practice the highest quality medicine and surgery. The hospital is today recognized as an international leader in clinical care, research, and education. 

The Abraham Pollen Archives contain the historical records and papers of the hospital, including Annual Reports from the 1800's to the present, many old case reports, an extensive photograph collection, a medical instrument collection, board records, and other hospital records. 

The focus of this project will be on the medical instrument collection. We have hundreds of instruments, dating back to the 1800's. Some of these are cataloged, in boxes, and recorded on spreadsheets, but many are not. The collection is currently in disarray, also there is a backlog of acquisitions that need to be processed. We need a plan to begin to gain greater intellectual control over our instrument collection, and we need to provide greater access to the treasures our Archives contain. The ultimate goal is enhanced access, knowledge and discoverability of MEE's unique collection. 



  • Conduct a survey of the collection. Compare actual inventory to what is on the spreadsheets.
  • In consult with the Library Director, write a processing plan.
  • Process instruments: appraise, rehouse materials as necessary; organize, arrange and describe. 
  • Research "unknown" instruments.
  • In concert with the Library Director, determine best path forward for deciding which instruments are historically important and so warrant retention. Weed out duplicates.
  • Create an online, searchable database of holdings.
  • Make long-term recommendations for preservation, conservation, and access.



  • Current enrollment at Simmons SLIS. Completed or currently enrolled in LIS 438.
  • Basic understanding of archival appraisal, arrangement, description, and preservation. 
  • Knowledge of archival and descriptive standards.
  • Knowledge of Omeka is preferred. Effective communication and writing skills. Strong organizational skills and careful attention to detail. Ability to take initiative and work independently with minimal supervision. Previous experience in processing collections is a plus. Have the ability to lift up to 40 lbs. 


Hours and Compensation: 

Hours will be between 8:30 am - 5:00 pm, Monday - Friday, one to two days a week. Student can set their own schedule within those hours, based on their class schedule. Salary is $15.00/hour with no benefits. 



Interested students should please contact Library Director Louise Collins with a resume and cover letter. 


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Short-term Project Archivist, Henri Lazarof Collection, Brandeis University, Waltham, MA

Job Summary:
Working under the general direction of the Special Collections Librarian, the Short-term Project Archivist will process the Henri Lazarof collection. The collection includes approximately 75 linear feet of material documenting the career of American composer Henri Lazarof (1932-2013). Materials include unique holographic composer's scores, musical sketches, published musical works, correspondence, personal papers, and nearly 400 audiovisual items including commercial and non-commercial audio recordings (including reel-to-reel tapes, LPs, cassette tapes, DAT, etc.). The collection provides a view into the career of a contemporary symphonic composer working in the second half of the twentieth century.

Essential Functions:

  • Conduct a survey of the Henri Lazarof collection.
  • In consultation with the Special Collections Librarian, write a comprehensive processing plan that proposes and prioritizes arrangement schemes to be carried out during this project.
  • Arrange and describe selected series according to accepted archival standards.
  • Publish an online finding aid for the collection in ArchivesSpace.
  • Identify items that are candidates for preservation work.
  • Identify and select approximately 250 items for digitization, oversee and coordinate digitization of materials and create metadata for them.
  • Perform outreach work for the collection as required, including coordination of outreach activity or event.

Note: This is a full-time, temporary, short-term position expected to last approximately 12 months.

For full consideration, please be sure to submit your application by September 17.

Compensation:  $25-27 per hour

Skills and knowledge:

  • Knowledge of archival and descriptive standards, including DACS, and best practices for appraising and processing archival and born-digital materials.
  • Experience working with ArchivesSpace or similar collection management tool.
  • Experience carrying out digitization projects, including familiarity with techniques, workflows, and metadata standards commonly used.
  • Effective communication and writing skills.
  • Strong organizational skills and strong attention to detail.
  • Ability to assess and solve problems accurately.
  • Ability to work independently and to make appropriate decisions; dependability.
  • Familiarity with contemporary classical music and composers strongly preferred.

Additional Information:
May need to work with confidential information; may be required to sign a Confidentiality Statement.

Note:  Ability to lift up to 40 lbs. is required.

MS degree in Library & Information Science with a concentration in Archives Management preferred. Individuals with relevant processing experience who are currently enrolled in a program may also be considered.

Work Experience:
Demonstrated experience in processing collections is required. Some experience working in an archives or special collections department or comparable setting is desired.

To Apply:
Submit cover letter and resume through the Brandeis Employment website at, or via this link: 

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Digital Archaeologist, City of Boston, Boston, MA

Brief Job Description (essential functions of the job):
Under the supervision of the Archaeology Laboratory Manager and as part of Boston's City Archaeology Program, provides a wide variety of laboratory and collections duties.  The Digital Archaeologist will work for two years in support of the Boston Digital Archaeology Program funded through a grant from the National Endowment for the Humanities.

The Digital Archaeologist will be responsible for creating and disseminating digital archaeological data from multiple archaeological sites including Boston Common, Paul Revere House, Brook Farm, the 27-29 Endicott Street Brothel, and Faneuil Hall through mid-2021.  


  • Photographs artifact lots with a digital SLR camera (provided), creates and labels TIF and derivative JPEG files with accurate artifact lot identification.
  • Assists Project Archaeologist in entering artifact data into digital artifact catalog and provides quality control assistance.
  • Scans archival documents including field forms, reports, and drawings.
  • Uploads digital images and creates backup images on artifact image hard drives.
  • Creates CSV datasheet and populates online catalog using spreadsheet and digital images.  
  • Performs other collections-related projects as assigned to them by the City Archaeologist and Laboratory Manager
  • Performs related work as required.

Minimum Entrance Qualifications:

  • Applicant must have at least (2) two years full-time or equivalent part-time experience working with museum collections, New England Native archaeological artifacts, 17th-20th century American historic archaeological artifacts, cataloging archaeological materials into a digital database.
  • Bachelor's Degree in Archaeology, Archives, History, Heritage Management, Museum Studies, or closely-related fields.
  • Familiarity with Digital SLR cameras and use of RAW and JPEG file formats.
  • Strong organizational, communication, writing and interpersonal skills; demonstrated attention to detail.
  • Proven competency in the use of related software such as Adobe Photoshop, Microsoft Windows Office Suite and Google Drive office suite.
  • Experience with uploading and data management preferred.
  • Ability to provide quality customer services in person and over the telephone; and to establish and maintain effective working relationships with co-workers and other employees.
  • Must be able to work independently in a fast-paced environment.
  • Ability to exercise good judgment and focus on detail as required by the job.


For full job description and to apply online, click here.

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Society of American Archivists course: Arrangement & Description of Audiovisual Materials, Peabody Essex Museum Collection Center, Rowley, MA

Learn how to arrange and describe archival sound, video, and film materials found in mixed-media archival collections. In the morning you'll focus on understanding archival audiovisual media with sections on format identification, evaluating content, and assessing institutional capacity for providing access for researchers. In the afternoon, you'll examine processing procedures in depth, including pre-processing assessment of archival audiovisual materials, intellectual and physical arrangement, describing audiovisual materials in EAD according to DACS, and strategies for processing audiovisual materials at minimal, intermediate, and full levels of processing.

Note: This course does NOT cover born-digital sound and video, audiovisual preservation, or digitization.

Course date: October 18th

Location: Peabody Essex Museum Collection Center in Rowley, MA

Learning Outcomes:
Upon completion of this course, you'll be able to:

  • Plan and implement processing of archival collections with audiovisual media
  • Identify archival audiovisual formats and assess content and generation
  • Arrange audiovisual media physically and intellectually
  • Describe audiovisual media effectively according to DACS and EAD
  • Apply strategies for arrangement and description of media when processing at minimal, intermediate, and full levels
  • Complete processing assessment and planning, arrange items physically and intellectually, and describe at collection/series/folder level using EAD and DACS using an example/case study

Who Should Attend:

Archivists with processing experience who are new to audiovisual media, as well as media archivists who are new to traditional processing

What You Should Already Know:

Participants should have working knowledge of the fundamentals of arrangement and description, as well as prior experience with Encoded Archival Description and Describing Archives: A Content Standard (DACS).


Register online here. Early bird registration ends September 19th. 

Archive Positions | Professional Development | leave a comment

Processing Assistant, Schlesinger Library - Radcliffe Institute for Advanced Study, Cambridge, MA

Hours: 14 hours/week with weekly schedule to be determined. Flexible hours between Monday and Friday, 9-5.

Eligibility: This is a pre-professional position open to currently enrolled Simmons GLIS students.

Library: The Schlesinger Library draws thousands of researchers each year to study the history of women in America. The collection consists of manuscript collections of individuals, families, and organizations, with particular strengths in women's rights, suffrage, feminism, health and sexuality, social reform, and education. Some collections of note include Betty Friedan, Charlotte Perkins Gilman, June Jordan, Julia Child, Pauli Murray, and Judy Chicago, the National Organization for Women, and the recently acquired Angela Davis papers. In addition, the library's book and periodical collections cover the full range of research on women as well as writings by women. The library has a particularly strong culinary collection dating from the late 18th century to the present.

Location: Schlesinger Library, 3 James Street, Cambridge, MA. Radcliffe Yard, 2 blocks from Harvard Square. Radcliffe Yard is located between Brattle and Garden Streets in Cambridge.

Description: The Schlesinger Library on the History of Women in America has an opening for a Processing Assistant to support the processing activities of four archivists. Work includes preservation photocopying, creating inventories and EAD finding aids, re-foldering, completing basic preservation tasks, searching HOLLIS for printed material, writing blog posts, and other activities as needed. Work may also include cataloging audiovisual material and/or processing small collections or parts of collections.


  • Completion of LIS 438 and 440 or similar introductory archives coursework
  • Requires excellent focus and close attention to detail.
  • Ability to work independently as well as collaboratively in a team environment
  • Sensitivity to proper care and handling of special collections
  • Ability to lift boxes weighing up to 40 pounds.


  • Interest in women's studies

Salary: $14.50/hour

Start date: Mid- September or October 2019

To Apply:
Submit cover letter, resume, and three references to:

Amber L. Moore

Resume review will begin during first week of September.

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Contract Archivist, National Postal Museum, Washington D.C.

The National Postal Museum, Smithsonian Institutioninvites prospective vendors to submit quotes for the services described in the attached Statement of Work and Request for Quotes. This solicitation in no way obligates the Smithsonian Institution to award a contract nor does it commit the Smithsonian Institution to pay any costs incurred in preparing and submitting your quote.

Your quote must be submitted via E-mail to on or before Monday, September 30 at 10:00 AM Eastern Time. Quotes that do not address all requirements of thisRequest for Quotes and the attached Statement of Work may be rejected. Quotes submitted in response to this RFQ must be delivered via E-mail.

Send any questions via E-mail to Answers to any questions received will be posted at

Prospective vendors must possess a valid DUNS number and maintain an active registration in the federal System for Award Management (SAM) in order to receive a contract from the Smithsonian Institution. Insurance and additional enrollment forms may also be required.

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Manuscript Processor (Part-time, temporary), Peabody Essex Museum, Rowley, MA

The Phillips Library at the Peabody Essex Museum in Rowley, MA, is seeking a part-time temporary Manuscript Processor. They will be responsible for arrangement and description of the records of the Salem Marine Society, founded in 1766 by sea captains to provide relief for disabled and aged members and their families; to promote knowledge of this coast; and to communicate observations for making navigation safer. The Society continues to fulfill its original purposes, and also provides scholarships for aspiring mariners as well as generous support for local maritime and historical programs. Under the supervision of the Manuscript Librarian, the Manuscript Processor will arrange the material and prepare a descriptive inventory using word processing and/or ArchivesSpace. They will identify items requiring basic preservation measures and identify LCSH subject headings to add to the catalog record.

Education and Experience
Successful candidates will be working towards an ALA-accredited MLS with an archives specialization. They will have excellent oral and written communication skills, organizational, planning, analytical, and conceptual skills, and proficiency with Microsoft Office and other basic computer literacies. Previous experience processing special collections and knowledge of archives terminology and standards including DACS is a plus. Sensitivity to proper care and handling of special collections materials is required. Ability to lift/push up to 40 pounds is required.

This is a contract position for 165 hours (about 3 months part-time at 2 days per week). The salary is $15/hour. Working hours at the Phillips Library are Monday through Friday from 9:00am to 5:00 pm, and scheduling is flexible. The library is located at 306 Newburyport Turnpike, Rowley, MA.

How to Apply
To apply, send a cover letter and resume with "Manuscript Processor" in the subject line to PEM is committed to diversity among its employees and encourages qualified candidates from all backgrounds to apply.

Overview of the Phillips Library
The Phillips Library at the Peabody Essex Museum is the Museum's research library. It includes several hundred thousand printed volumes, a linear mile of manuscript collections, as well as thousands of logbooks, account books, diaries, printed ephemera, maps, photo albums and photographs. The vast collection includes subjects related to Chinese, Indian, Japanese, Korean, Oceanic, Native American, and other world art and cultures plus subjects related to Salem and Essex County art, architecture, history, and culture.

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Archivist/Librarian, Dedham Historical Society & Museum, Dedham, MA

The Dedham Historical Society & Museum seeks a part-time Archivist/Librarian to oversee, promote, and steward its important collections that reflect the history of one of the oldest and most historic communities in the nation. Candidate must be forward-thinking and enthusiastic about outreach and engaging audiences.

Responsibilities: Care for archival collections and reference library using current archival and records management best practices, maintaining the physical collection with an eye toward preservation and access. Provide reference and/or research services to historical and genealogical researchers, in person or by phone, email, or mail. Use database programs to catalog materials for accessioning and for research (DHSM uses Past Perfect). Make materials accessible by writing finding aids and working with volunteers to do the same. Post/write to social media channels about collections at least 2x/week. Contribute information to the DHSM website and bimonthly newsletter. Provide ideas, reference services, and content for programs, publications, exhibits, reports, grants, etc. Participate in and assist with school programs. Explore options for and eventually integrate digitization. Seek grant funding for archival projects and work with the executive director on the submission of grants for the archives and library. Referencing the Collections Policy, appraise external library and archival materials for possible accession to the collection through gifts or purchase; consider materials for deaccessioning. Build volunteer archives/research team and oversee those volunteers. Create monthly visitor reports for the board.

Qualifications: Graduate degree in relevant field and/or ALA-accredited degree (MLS/MLIS or equivalent). Familiarity with collections databases. Working knowledge of historic collections and their care and handling. Organizational and communications skills; ability to work independently & as a team. Interest in social media. Report to executive director. Open times can fit schedule + 3 hours alt. Saturdays. The DHSM is located at 612 High Street, Dedham, MA.

Apply: Please send resume/cover letter to by September 30, 2019.

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Archivist - Special Collections & Museum, Westfield Atheneaum, Westfield, MA

Salary range: $17-$21/hour
24 hours per week
Flexible Schedule, but Saturdays are required

Position Overview:
Reporting directly to the Head of Reference, The Westfield Athenaeum Archivist is responsible for overseeing the acquisition, organization, cataloging, processing, care and accessibility of Archival and museum materials; organize and create exhibits for the Edwin Smith Historical Museum and Athenaeum, provide reference services to researchers; identify materials needing repair and conservation; ensure use of proper preservation techniques; shelve materials; help prepare information and collections for web-based and exhibit use; supervise and train interns, students, and volunteers to assist with collections & museum; maintain integrity of all archived files on the system; maintain accurate procedures and records for the system; provide hands-on training and support for new internal and general users, create documentation for administrative support and training, and perform any other functions necessary to the operation of the archives, museum or Athenaeum as a whole.

Essential Duties and Responsibilities:
1. Process incoming and backlogged collections according to Archival Standards including creating finding
aids, MARC records, and/or using DACS and EAD for a digital presence.
2. Research, organize and store museum and archival acquisitions according to archival standards. Serve
as point person on staff for donated material.
3. Oversee Edwin Smith Museum operations. Perform museum exhibit research and preparation.
Supervise and schedule museum docents, volunteers, interns in both Archives and museum. Serve as
museum docent as needed. Work to develop library exhibits that highlight the archival and museum
4. Lead future digitization projects.
5. Assist on-site researchers and visitors by explaining library and archival policy, conducting reference
interviews, identifying and retrieving research materials, photocopying documents, and monitoring the
6. Answer online and e-mail requests by searching for the materials, producing required reproductions,
corresponding with researchers, and mailing materials.
7. Collaborate with Athenaeum Director to maintain and administer policies determining preservation
practices, reproduction and usage fees, research use of the collections, and copyright issues involved in
8. Provide collaborative support to the Athenaeum staff.
9. Perform related duties as assigned.

Required Qualifications:
1. Masters in Library Science, MA in Archival Management; or related discipline and three years of related
work is required. Applicants must have thorough knowledge of archival standards, strong verbal and
written communication skills, and the ability to work efficiently and meet project goals and deadlines.
2. Demonstrated coordination and completion of projects with limited resources and working in a
collaborative culture.
3. Experience in reference and research support.
4. Applicants must pass a criminal background check. (CORI).

Preferred Qualifications:
1. Experience with Archivist Toolkit, Omeka, Adobe Lightroom, Photoshop and Silverfast, Digital Libraries
and Best Practices for Digital Libraries, Archivist certification.
2. Applicants must be able to lift up to 40 pounds with or without reasonable accommodation.

To Apply: resume to the Westfield Athenaeum 6 Elm Street, Westfield, MA 01085 attention Kristen Hall or through email at

Application Deadline: We are accepting applications through August 28, 2019

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Records and Information Management (RIM) Specialist II, Vermont State Archives and Records Administration, Middlesex, VT

Application Deadline Date:  08/21/2019
Req ID:  2326
Department:  Secretary of State's Office
Location:  Middlesex, VT, US
Position Type:  Permanent
Schedule Type:  Full Time
Hourly Rate:  $24.76

Are you an emerging information management leader looking for a challenging and rewarding position with the State of Vermont? The Vermont State Archives and Records Administration (VSARA) is currently seeking a Records and Information (RIM) Specialist to provide administrative and technical support to the functional operations of the statewide RIM program and public agency RIM programs as assigned.
Duties include assisting with the identification, classification and analysis of recordkeeping requirements to develop new record schedules or update existing ones and assisting public agencies in the management of public records and information, including data.
Under supervision, work may include collaborating with attorneys, technologists, business managers, and functions-based personnel, as well as colleagues and superiors, to formulate RIM policies and to develop and implement systems and services to strategically fulfill mission-critical records and information needs of public agencies.
The ability to interpret and apply RIM policies, guidelines, and standards to resolve problems and effectively impart complex ideas to others in easily understandable terms is critical. Commitment to sustaining cooperative relationships with a wide variety of individuals encountered during work activities is a core responsibility of this position.  Working knowledge of Generally Accepted Recordkeeping Principles (the "Principles") and industry standards and best practices, records creation and use, and information technology, are essential.

The view the full job spec, please visit:

Who May Apply
This position, Records and Information Management (RIM) Specialist II (Job Requisition # 2326), is open to all State employees and external applicants.

If you would like more information about this position, please contact Megan Wheaton-Book at

Please note that multiple positions in the same work location may be filled from this job posting.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Class Definition
This is the second level of five in the Records and Information Management (RIM) Specialist series. Incumbents perform specific RIM functions under the statewide RIM program (3 V.S.A. § 117) or an agency/department RIM program (1 V.S.A. § 317a and/or 3 V.S.A. § 218). Decision making and complexity are limited to carrying out established work processes and operations. Work is performed under the direct supervision of a senior team member or supervisor and class incumbents may supervise two or more subordinates.

Environmental Factors
Work is performed in a standard office setting, but some travel may be required for which private means of transportation should be available. May be required to lift boxes 20 to 30 pounds.

Minimum Qualifications
Master's degree or higher in archives, library or information science or in the broader information management field.


Professional designation of (or eligibility for) Certified Records Manager (CRM) or Certified Records Analyst (CRA) by the Institute of Certified Records Managers (ICRM); AND two (2) years or more of professional RIM work at the RIM Specialist I level or an equivalent position.

Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

    80% State paid medical premium
    Dental Plan at no cost for employees and their families
    Flexible Spending healthcare and childcare reimbursement accounts
    Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
    Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
    Low cost group life insurance
    Tuition Reimbursement
    Incentive-based Wellness Program
    Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on the State of Vermont website.

Equal Opportunity Employer
The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged.

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Collections Assistant (less than half time), Harvard University, Cambridge, MA

This is a less than half time position, working no more than 14 hrs per week.

Founded in 1895 as a department of the Fogg Art Museum, The Fine Arts Library is among the leading libraries in the world for the study of art, architecture, and visual culture from antiquity to the present. Our collections include extensive textual and visual documentation about individual paintings, prints, drawings, sculpture, architecture and decorative arts; the history of collecting; art museums; twentieth-century art movements, including video and performance art; and art conservation. In addition to outstanding collections of books, periodicals, exhibition catalogs, pamphlets, and auction catalogs, the Library's special collections contain over two million photographs, prints, postcards, albums, rubbings, and drawings. The Fine Arts Library provides research and curricular support for all areas in the history of art, architecture, photography, and the decorative arts.

The Fine Arts Library at Littauer Center seeks a Collections Assistant to assist staff with processing and physical management of FAL's collections. Tasks include shelf reading, processing book donations, and other collection-related projects as needed.  Reporting to the FAL Collection Development Librarian, the incumbent will work independently with minimum supervision and collaboratively with library staff and student workers.

Duties and Responsibilities:

  • Processing material for preservation
  • Identifying collections in need of cataloging
  • Identifying vendors for the purchase of material
  • Processing book donations
  • Shelf reading and stacks management
  • Researching open serial orders
  • Coordinating transfers or disposition of duplicates and discards
  • Provides clerical and research support to FAL staff and other duties, as assigned


Basic Qualifications

  • Bachelor's degree and relevant library or archival experience
  • Basic familiarity with library descriptive standards (cataloging rules, subject headings, and classification schemes, etc.)
  • Ability to manage digital and paper files and documents according to internal naming conventions in a networked environment.
  • Ability to operate office machines, such as copiers and a variety of scanners

Additional Requirements:

  • Pursuing or completed a Master's degree in Library Science from an ALA accredited program
  • Familiarity with academic electronic resources
  • Subject knowledge or interest in art history


  • The ability to lift, carry, and position books and other materials weighing up 40 lbs.
  • The ability to use desktop (keyboard, monitor, and mouse) and mobile computing tools, such as laptops and tablets.

How to Apply
To apply, send your cover letter and resume to Jessica Aberle,

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Manager, Fidelity Corporate Archives, Merrimack, NH

Overall Summary
The Manager is part of a two-person team and collaborates very closely with the Director of the Archives in all aspects of the operation of the Fidelity Corporate Archives. Primarily based in Merrimack, NH, this position may require occasional trips to the Boston office.

  • Oversee the operation and maintenance of the Archives and all archival functions. Ensure the adherence of standards through the continued development and establishment of proper procedures. Maintain the intellectual and physical control of the collections.
  • Provide key support to the Archives' efforts to acquire, describe, preserve, and provide access to Archival collections.
  • Perform reference services by providing factual information to various departments within the company. Research using the physical and digital collections as well as collaborating with departments to determine the accuracy of the information.
  • Assist with preparing and processing digital assets for uploading and cataloging in the Archives' Digital Asset Management System (DAMS).
  • Create metadata principles consistent with industry standards which will provide policy and procedures for ingesting assets into the Archives department's DAMS.

Primary Responsibilities

  • Work independently with guidance/direction of Director of Archives in terms of overall management of the physical archives and collections.
  • Review records inventories for all business units; identify records with legal, intrinsic, historical information that are deemed archival value.
  • Coordinate and test disaster recovery plan for the Archives.
  • Prepare (digitize on demand) and process digital assets for uploading and cataloging into Fidelity's DAMS.
  • Perform original cataloging and enter accurate and specific metadata for newly added assets as well as existing assets in company's DAMS.
  • Assist with requests for digital assets as needed.
  • Assist with Archives Services projects as needed. i.e. finding and recommending appropriate digital assets to ensure the successful completion of special/internal projects.

Education and Experience

  • Graduate degree in library science with a concentration in archival management or other related field.
  • Five or more years of experience in an Archives or library working with physical/electronic/digital resources. Experience with corporate collections preferred.
  • Background and familiarity with DAM systems.
  • Background in taxonomy, metadata and cataloging standards.

Skills and Knowledge

  • Must be able to work efficiently and meticulously in a self-directed manner and as part of a team.
  • Ability to multi-task with several complex and demanding concurrent projects.
  • Excellent written and verbal skills.
  • Must be proficient using Windows platforms. Proficiency in database management, Access and Excel.
  • Additional computer skills required in Adobe Photoshop and other related applications with training and experience in scanning equipment.
  • Demonstrated knowledge of archives principles and practices. Knowledge of archival description and metadata standards.
  • Must be able to perform physical work including lifting and carrying boxes weighing up to 50 pounds, climbing ladders, tolerating dust.

Please apply directly through the Fidelity careers site at,-Corporate-Archives/

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Project Archivist, Penland School of Craft, Penland, NC

The Jane Kessler Memorial Archives at Penland School of Craft (the archives) collects, preserves, and makes available the records of Penland School. The archives' collections track the evolution of Penland from its beginning during the Appalachian Craft Revival into the influential adult education center that it is today. The archives collects not only the administrative records of the school, but also holds manuscript collections, maps and architectural drawings, image and audio-visual collections, objects and artifacts, and selected print materials. The archives is the only permanent collecting entity at the school.

Under the supervision of the Archivist, the Project Archivist will manage a grant-supported project that focuses on preserving at-risk audio-visual materials through digitization. This will include planning and managing the digitization of those materials by others, the implementation of a digital asset management system (DAM) for the archives, and the transfer of digital media files to the DAM. All project materials will be catalogued into the archives' existing ArchivesSpace database and records will be linked with the DAM. Planning for sustainable solutions for the management and preservation of digital files, ensuring access to these resources, and documentation of the project itself, are critical components of this work.

Please see the full job description at The funding for this project has been secured through a grant from the National Endowment for the Humanities (NEH) and the project archivist will be responsible for maintaining accurate records of project activities and outcomes that will be included in periodic reports to NEH.


  • In collaboration with the archivist, plans for the effective preservation, access, and security of the collections as a whole and specifically develops and implements policies and procedures for the digital collections
  • Works with an external vendor to schedule and monitor digitization of 16mm film, and multiple formats of analog video and audio tapes
  • Arranges for the disposition of the resulting digital files
  • Conducts research and conveys findings by writing archival finding aids, project blogs, and Instagram posts
  • Arranges and describes simple and complex archival collections comprised mainly of visual resources, in accordance with accepted professional standards
  • Manages ingest, storage, and retrieval of digital assets; establishes protocols for downloading, renaming, backing up, rating, grouping, optimizing, maintaining and exporting digital media files
  • Familiarity with metadata schemas specific to visual resources and media files
  • Also consults with the school's IT Manager and Communications Manager to ensure open communications, systems compatibility, and to establish high standards that ensure the successful transfer and secure storage of all project materials


  • Required: Formal training and professional experience--in a museum, library or archives setting--with digital archives and digital preservation
  • Preferred: Master's Degree or Master's level certificate in archives from an accredited program, with at least one year of professional experience directly related to the described responsibilities. Will consider applicant's with Bachelor's level training in museum studies, material culture, public history, digital collections, or related fields, with significant professional experience directly related to the described responsibilities


  • Background and interest in art/craft/design history, or material culture
  • Demonstrated experience with digital visual resource collections
  • Proficiency using ArchivesSpace or other collections management software
  • Experience implementing DAMs and using digital curation tools
  • Ability to work independently and as part of a small team
  • Excellent organizational, writing, and communication skills
  • Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs

Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit and to work at a computer. The employee is frequently required to use hands to finger, handle, or touch objects, tools, or controls and to talk fluently and to hear. The employee is frequently required to stand and to walk in areas of the campus with uneven terrain. The employee must occasionally lift and/or move objects weighing up to 25 pounds. Specific vision abilities required by this job include close vision.

Compensation discussions are a part of the interviewing process. Employees at Penland enjoy competitive pay, engaging benefits and a unique work environment of creative inquiry. We have a variety of seasonal, part-time and full-time positions. Classes are offered in the spring, summer and fall with a short winter residency in January and February. For more information about Penland, please visit

Penland School of Crafts believes that diversity and inclusion are essential to fulfilling its mission. We want to inspire and nurture the human spirit, and we value the perspectives and contributions of all people. We want the Penland experience to include varied ideas, world views, and personal characteristics. Penland is committed to being a community that welcomes and respects everyone regardless of age, ability, ethnicity, race, religion, philosophical or political beliefs, sexual orientation, gender identity or expression, nationality, geographic origin, and socioeconomic status. We are committed to providing an environment free of discrimination.

To Apply:
The position will remain open until filled, however the initial review of applications will consist of applications received by September 20, 2019. Send resume, 3 references and cover letter addressing relevant experience and interest in the position to Sally Loftis, Human Resources Manager, at

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Research Assistant, Archivist, Harvard Kennedy School, Cambridge, MA

Research Assistant, Archivist, Global Media Manipulation Case Book (GMMCB)

10 hours a week (compensation $15 an hour)

Length of appointment: fall 2019 (with possible renewal)



The Technology and Social Change Research Project, a project at the Shorenstein Center at Harvard Kennedy School, is seeking a Research Assistant, Archivist, with an interest in social justice, digital media and online movement building, and politics and information integrity to support the collection and curation of case studies for the Global Media Manipulation Case Book (GMMCB). This archival work will be foundational to the architecture of the GMMCB.



This position is ideal for a student interested in library, information, and or archival studies.



This position is based in Cambridge, Massachusetts.



  • sorting through an archive of Google alert emails 
  • creating and curating a master pull list of media manipulation cases
  • reviewing an archive of emails to identify relevant information
  • sorting of information and assigning priorities based on criteria
  • assisting with the development of archival practices and tools
  • monitoring of online media channels for additional info and cases



  • good archival skills
  • familiar with memes and internet culture
  • inquisitive and resilient
  • Interest in online movements


Basic qualifications:                                                                                                                      

MLIS, or similar degree, in progress


The Technology and Social Change (TaSC) Research Project

Led by Dr. Joan Donovan (bio), the TaSC project aims to understand how media manipulation is a means to control public conversation, derail democracy, and disrupt society. The project conducts research, develops tools, and facilitates workshops for journalists, policy makers, technologists, and civil society organizations on how to detect, document, and debunk media manipulation campaigns. 

To apply please email:

Subject heading: [research assistant application - archivist]

Please send a cover letter, resume, and one example of relevant work

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Project Appraisal and Inventory Archivist, Harvard Library, Cambridge, MA

The Harvard Library is currently seeking candidates in consideration for the Project Appraisal and Inventory Archivist role.

Reporting to the Associate University Archivist for Collection Development/Records Management Services (AUACD/RMS), the Project Appraisal and Inventory Archivist will provide detailed appraisals and assessments of records and prepare basic information about the records for future accessioning. The candidate will work from a select list of groups of Harvard University records identified during a major project to bring under control previously un- or under-identified materials stored at the Harvard Depository. Working with the AUACD/RMS, with input from the University Archivist, and other University Archives staff as necessary, the candidate will further evaluate whether there is scholarly, historical, and/or administrative value in the records warranting permanent retention.  The assignment will require determining the short- and long-term costs of maintaining these records and if the records fill gaps in the permanent, archival record, are unique and add important historical information, are duplicative, or provide little variation from records currently held at the Archives. The candidate will work with a variety of record types, largely late- twentieth century records, including paper, audio-visual, and early digital records.  After assessment, the candidate will create limited box, folder, or other content lists to prepare the records for future accessioning into the University Archives collections. The work will be conducted principally at the Harvard University Archives but also at times at the Harvard Depository in Southborough, Massachusetts. Other similar duties as required.

To view the complete position description and to apply, see here.

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Digital Programs Graduate Internship, Amherst College, Amherst, MA

Job Description
The intern will gain familiarity with all aspects of the digitization process for archives and manuscript materials at Amherst College by working closely with members of the Digital Programs, Archives & Special Collections, and Technical Services departments. The intern will have opportunities to work on one or more projects and initiatives, which may include web archiving, digital collections and repository work, born digital archiving, and promotion of digital collections, depending on your interest and department needs. You will have a chance to gain familiarity with the digitization lifecycle including imaging and metadata creation. The intern is considered a member of the Digital Programs department and participates in library staff activities as a way to develop a broader understanding of the academic library environment. This position reports to the Digital Collections and Preservation Librarian in the Digital Programs Department.


  • Enrollment in a graduate library science program
  • Interest in pursuing a career in digital librarianship, metadata, and/or archives
  • Excellent oral and written communication, organization, technology, and problem-solving skills


  • Experience and/or interest in working with archives/special collections/institutional records
  • Experience and/or interest in working with technology

Hourly rate: $15.00/hour

Hours/week: 15 - 20 hours per week

Days and times needed: Hours are flexible but must be scheduled in at least 2 hour blocks; hours must occur Mon - Fri 8:30 am - 5:00 pm.

Internship length: Six months, with possibility of renewal

Additional information: See our digital collections blog ( for information about current projects. Amherst College ( is one of the most diverse liberal-arts colleges in the country. Within the last decade, Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, race, sexuality and gender identity, and nationality. Today, nearly one-quarter of Amherst's students are Pell grant recipients; 45 percent of our students identify as domestic students of color; and 10 percent of our students are international students.

To Apply: Please email a letter of interest and resume to:

Sarah Walden McGowan
Digital Collections and Preservation Librarian
Amherst College Library

Applications are reviewed on a rolling basis.

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Digital Archivist, The HistoryMakers, Chicago, IL

The HistoryMakers seeks to hire a Digital Archivist to oversee the processing and maintenance of The HistoryMakers collection. The Digital Archivist will be responsible for the planning and implementation of preservation, cataloguing and records management systems for The HistoryMakers video collection,
databases and paper records. The collection currently consists of 30,000 video assets, hundreds of thousands of files documenting the interview process, organizational records, special collections
consisting of events, programs and education initiatives developed by The HistoryMakers as well as multiple FileMaker Pro databases documenting all of The HistoryMakers work.

The Digital Archivist will:

  • Process, arrange and catalog the current collection of videotaped and born digital oral history interviews(each interview averages 3-6 hours in length and send them to the Library of Congress, The HistoryMakers permanent repository;
  • Adhere to The HistoryMakers policies and procedures for managing born-digital materials for ingest, storage, preservation, organization, description, and access.
  • Manage The HistoryMakers digital collections in accordance with its already established metadata schema, controlled vocabularies, and exercise quality control of the software, equipment and metadata records.
  • Provide access to The HistoryMakers collection by creating finding aids, item descriptions and collection-level records to assist online researchers while maintaining controlled vocabularies and metadata standards in The HistoryMakers FileMaker databases and PBCore records;
  • Work to process the backlog of unprocessed materials and work to ensure that all collections in order to ensure the accessibility of The HistoryMakers archival collection. This includes maintaining the appropriate intellectual organization and digital storage structure, analyzing the intellectual content of the source material, and conducting historical research for the preparation of metadata descriptions.
  • Assist in obtaining internal and external grant funding for processing projects and making the collection accessible.
  • Attend conferences to exhibit The HistoryMakers Digital Archive and represent The HistoryMakers as well as present on panels about The HistoryMakers work, policies and procedures. Also, remain competent and current through self-directed professional reading, consulting with experts in the field and attending training and/or courses required by The HistoryMakers.


The ideal candidate will have a graduate degree in African American or American history, library science with a concentration in archival management, or other related field. The candidate must have 2-4 years prior experience working in an archive or library with video/AV material resources.

The candidate will have:

  • Work experience with FileMaker Pro and Oxygen
  • Knowledge of standards in moving-image cataloging and the creation of finding aids including knowledge of EAD and EAC-CFP;
  • Experience with videotape formats, in particular Beta cam SP, ¾' and VHS tapes; and migrating collections using an encoding system like Samma Solo;
  • Strong project planning and time management skills;
  • Familiarity with computer databases (i.e. Microsoft Access, Excel and FileMaker) and basic office software;
  • Ability to work in close cooperation with The HistoryMakers Founder & President and our Consulting Archivist


Salary and Benefits
Salary is commensurate with experience and qualifications. The HistoryMakers also offers a competitive benefits package that includes 403(b), PTO, health, vision and dental insurance, tuition reimbursement and school loan repayment assistance.

The HistoryMakers
The HistoryMakers, a 501(c) (3) national nonprofit organization headquartered in Chicago, Illinois, is dedicated to recording and preserving the personal histories of well-known and unsung African
Americans. It is the largest video oral history archive of its kind, and the only massive attempt, since the WPA Slave Narratives of the 1930s, to record the African American experience by the first voice. In 2014, the Library of Congress became its permanent repository. The HistoryMakers Collection now numbers over 10,000 hours (3,100 interviews) of first person testimony recorded in over 413 cities and towns including international locations like Norway, the Caribbean, and Mexico. The earliest memory in the collection dates back to the 1700s.

To access The HistoryMakers Digital Archive, Go to: . Click "Sign Up/Login" at the top of the page and enter the below username and password -
Username: demo
Password: July2019
Once logged in, hover over Explore The HistoryMakers Archives at the top left of the page and click The HistoryMakers Digital Archive.

For a look at our current projects, please visit:

Please send resumes to:
The HistoryMakers
1900 S. Michigan Ave. | Chicago, IL 60616

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Archives Consultant, Groton School, Groton, MA

Groton School seeks an archives consultant to develop a plan for the school's archival collection. The plan will act as a guide for organizing the school archives according to best practices and devising policies for paper and electronic record-keeping, mindful of both current legal obligations and appropriate privacy concerns. The consultant will advise on how the plan will be implemented and sustained. The ideal applicant will be a trained archivist interested in both the first steps of consulting/planning and the subsequent implementation of the agreed-upon plan.

Groton School's archives, now stored in a water- and fireproof, climate-controlled space, includes boxes of manuscripts and correspondence of past headmasters, 100,000 plus photographs, reels of recently digitized film, and many, many cabinet drawers of ephemera. The plan should include step-by-step guidelines for cataloging existing as well as anticipated materials. Additional considerations may include digitizing key historical materials of greatest interest to the general public and historians as well as those that would prove most useful for student research projects, as well as determining best uses for an extensive collection of already digitized audio-visual materials.

A key aspect of plan development will be interviewing all heads of departments in order to understand how they currently handle records and what policies would improve their practices. The plan may also include suggestions for using archival materials to build alumni engagement.

While the archival consultant must be willing to dedicate extensive time to the project, schedule and length of contract are negotiable. Compensation will be commensurate with experience. The non-benefited position does include meals in the school's Dining Hall during the academic year as well as access to Athletic Center facilities.

The ideal consultant will have experience helping institutions organize and optimize their archives, as well as genuine enthusiasm to work at a school with a rich history. Founded in 1884, Groton School is a diverse community devoted to inspiring lives of character, learning, leadership, and service. Three hundred eighty students in grades eight through twelve benefit from the guidance of more than ninety faculty members who live on a bucolic New England campus with world-class facilities, all less than an hour's drive from Boston, Massachusetts. Groton's graduates include President Franklin Delano Roosevelt, statesmen Dean Acheson and McGeorge Bundy, authors Louis Auchincloss and Curtis Sittenfeld, and actors Sam Waterston and Bill Camp, to name a few of the school's prominent alumni.

Groton School is committed to the principle of equal employment opportunity. The school complies with all government regulations regarding non-discriminating employment practices and, beyond that, provides an atmosphere that ensures all have the opportunity to succeed on their own merit, qualifications, and abilities. Groton School does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, or any characteristics protected by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.

Please send proposals, including anticipated length of project and required compensation, to

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Archives Operations Coordinator/Digital Services Archivist, California State University, Dominguez Hills, Carson, CA

The University Library's Gerth Archives and Special Collections at California State University, Dominguez Hills (CSUDH) invites applications for a Tenure-track position at the rank of Senior Assistant Librarian (12-month) with the appointment starting in Fall 2019.

For more information see: and

Working independently and with stakeholders, the Archives Operations Coordinator/Digital Services Archivist directs the daily work of archival professionals processing and making available archival materials.  Also, this person provides leadership, vision, and support for the Library's Gerth Archives and Special Collections Department's digital assets and digital archives programs and projects. Reporting to the Dean of the Library, with operational oversight from the Director of Archives & Special Collections, the person will lead the development of a new digital curation and preservation program in the Gerth Archives. The Archivist will also oversee the development of all digital collections projects, recommend and administer a DAMS (Digital Asset Management System) and administer all CMS (Collection Management System) activities, and work collaboratively with colleagues in the department and library to further digital collections and digital asset management activities.

The University Library's Gerth Archives and Special Collections at California State University, Dominguez Hills (CSUDH) seeks an innovative, dynamic, enthusiastic, collaborative, and service-minded skilled professional to join the Gerth Archives and Special Collections department as the Archives Operations Coordinator/Digital Archivist. Library Faculty in the CSUDH Library have positions that enable them to provide leadership and coordination for a functional area as well as within a content area. Under the direction of the Director, Archives and Special Collections, the successful candidate will:

  •  Coordinate the day-to-day operations for processing and making accessible archival collections.  Assign work, train, and supervise employees, student assistants, and interns.
  • Review infrastructure needs to improve the workflow and processing of archival collections. Develop workflows, policies and procedures for efficient and effective archival processing in consultation with all Gerth Archives professionals.
  • Lead and provide expertise in the development of mission and vision statements for the Gerth Archives.
  • Provide expertise, leadership, and vision in administration of both existing digital collections and the creation of new digital collection projects. Plan, implement, communicate, and oversee the digital curation and preservation program for identification and prioritization of digital asset curation and preservation activities. This includes but is not limited to conducting surveys, developing needs assessments, providing oversight for the processing, maintenance, and preservation of digital content, their carriers, and any associated metadata.
  • Lead and provide expertise in the creation, development, adoption, and adaptation of policies, strategies, workflows, processes, and practices related to digital curation and preservation program development.
  • Lead collaborative initiatives to develop best practices and standards for metadata creation across all digital projects including improving legacy metadata. 
  • Work with archivists and library personnel in the integration of descriptive metadata into existing discovery systems in the library.
  • Participate in generating archival assets for the CSUDH institutional repository in collaboration with Digital Initiatives Librarian.
  • Participate in instruction and department outreach activities to promote the Gerth Archives.
  • Build a record of progressive scholarly and professional achievement to fulfill retention, tenure and promotion requirements.
  • Engage in professional development activities, conference presentations and peer-reviewed articles in support of the library and its digital initiatives.

The ideal candidate will have experience directing archival collections projects, supervising professionals, developing policies and procedures, and working as a Digital Archivist. This individual will have experience leading digital curation and preservation planning, and have engagement in the development of policies, procedures and workflows for digital curation and preservation. Additionally, this person will have knowledge of and experience with standards and best practices for the digitization, description, curation, access, and discoverability of archival collections. In addition to excellent interpersonal and communication skills, this candidate will bring an attitude of curiosity, creativity, and innovation to the Gerth Archives and Special Collections department.

Minimum Qualifications

  • Master's degree in Library and Information Science from an ALA accredited institution or a related advanced degree.
  • Minimum of two years' professional experience in digital archives at an academic library, archives, historical society, or museum setting.
  • Experience directing and managing archival projects.
  • Experience supervising professional staff.
  • Experience with digital asset curation and preservation activities, practices, processes, workflows, and tools.
  • Demonstrated knowledge of digital asset lifecycle management and associated standards and frameworks.
  • Demonstrated knowledge of metadata content, structure, and preservation standards including MARC, EAD, DACS, MODs PREMIS, etc.
  • Knowledge of ARCHON, ArchivesSpace or other content management platform.
  • Excellent interpersonal, writing and communication skills
  • Excellent project and program management, analytic, and problem solving skills, attention to detail.
  • The ability to work effectively and collegially with a diverse population of faculty, staff, students, interns, community members and vendors in a diverse environment.
  • Ability to work collaboratively with Library personnel, students, interns, and volunteers
  • Applicants must have experience in working with students and colleagues from diverse age, socioeconomic, cultural, and academic backgrounds.

Preferred /Desired Qualifications

  • Ability to create policies and procedures for archival processing workflows.
  • Experience gathering, analyzing, and reporting data.
  • Experience using web archiving applications.
  • Knowledge of email archiving applications and workflows.
  • Strong understanding of digital forensic tools and workflows, experience maintaining hardware and specialized equipment for access to legacy media.
  • Knowledge of current best practices related to copyright and access for born-digital collections.
  • Coursework in digital curation and preservation.
  • Knowledge of effective pedagogical strategies for teaching students how to locate, evaluate, and use archival and special collections materials.

How To Apply:
The position is open until filled. Review of applications will begin in August, 2019. For full consideration, please submit your completed application no later than August 15, 2019.

Register your online application at New & Returning Applicants at and submit the following in a single pdf file:

- Current Curriculum Vitae with contact information
- Cover letter
- List of 3 references with contact information
- Unofficial transcripts (an official transcript will be required for the finalist)

For finalist with International transcripts, a United States Equivalency certification will be required.

A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelors, Masters, Doctorate, Doctor of Philosophy). The certification can be emailed to or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747.

Applicants that are selected to move forward in the recruitment process will be notified by the Search Committee when to submit their (3) three letters of recommendation directly to the email address of or you may mail directly to:

Dr. Stephanie Brasley
CSU, Dominguez Hills
1000 East Victoria Street, (University Library, Room 5034)
Carson, CA  90747

The full job description and application can be found here.

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Photo Archivist, The Boston Globe, Boston, MA

Job Description: The Boston Globe seeks a Photo Archivist to join a team of researchers who will maintain the Boston Globe photo archive.


  • Analyze and digitize prints and negatives, conduct research to attach searchable metadata to assets
  • Work with the Globe library to identify subjects of interest or great value to be prioritized and showcased
  • Maintain photo department email accounts for incoming and outgoing images

Qualifications: Minimum requirements: bachelor's degree in journalism, demonstrated proficiency with Adobe Photoshop, Photo Mechanic, and Macintosh OS. This is not a shooting position, but a strong interest and background in editorial photography is a must, as well as interest in archiving. Must be willing to work some nights and weekends and be available for major news events (breaking and scheduled).

How to Apply:  Please send your resume and cover letter to Kim Chapin,

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Local History Librarian/Archivist, Watertown Free Public Library, Watertown, MA

The Watertown Free Public Library is a busy, mid-sized library serving over 36,000 patrons a month. Nestled in the oldest part of our renovated building is the Local History Room, home to thousands of volumes of Watertown history. This collection contains books by local authors, genealogies, town records, histories, and various primary sources and ephemera.

We are in search of a part-time librarian who specializes in local history or archives who will, under the supervision of the Library Director, continue to organize, preserve, and make this historical library collection discoverable today and in the future.

Primary Duties:

  • Accession, arrange, describe, classify or reclassify, and house or re-house manuscript collections, photographs, maps, documents, and other material
  • Create comprehensive cataloging information - either directly in our ILS (Sierra) or on cataloging workforms.
  • Implement basic preservation and conservation methods according to current standards
  • Make long term recommendations for preservation, conservation, and access
  • Other duties as assigned

To be considered for this job you must have:

  • MLS/MLIS with an educational concentration in archives or history, or experience working independently or as a team leader in archives.
  • 1 year experience using proper archival preservation practices, current archival descriptive practices and standards
  • 1 year experience cataloging and classifying historical collections or archives
  • Strong written and oral communication skills

This part time, temporary (July 1, 2019- June 30, 2020) position is 17 hours a week with flexible scheduling.  The hourly rate is $30.00 and does not include benefits.

To apply for the position please email cover letter, resume, and list of 3 references as one PDF to Caitlin Browne, Assistant Director, at The position is open until filled. The successful candidate will ideally start in mid-late August.

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Project Archivist, Marlboro College, Marlboro, VT

Marlboro College is a small, private, liberal arts college nestled in the hills of Southeastern Vermont. We
are in search of a self-directed and collaborative professional who is prepared to establish a vibrant
archives department while also working closely with colleagues to determine best practices and a
sustainable operation in Special Collections & Archives.

The Project Archivist works to ensure preservation of and access to archival and special collections that
document and support the mission of Marlboro College. Reporting to the Library Director of the Rice-Aron
Library, the Project Archivist creates enhanced access to the College's unique collections.

This is a temporary, full-time position consisting of approximately 37.5 hours per week for 12 months.

The Archivist's duties will include, but are not limited to:

  • Appraising, arranging, and describing archives according to best practices, including producing finding aids
  • Ensuring long-term preservation by determining and executing proper handling and storage for collections
  • Establishing, organizing, and maintaining a collection
  • Crafting archives program policies, such as accession protocols and policies related to the transfer of records
  • Identifying materials of significance for a small-scale digitization project
  • Partnering with faculty to integrate archival material into courses and delivering instruction modules
  • One shift per week at the Service Desk
  • Occasional evening and weekend work

Required Qualifications:

  • Master's degree in Library and Information Science or Archival Studies
  • 4-6 years of experience in processing archival collections
  • Demonstrated knowledge of archival best practices, including the application of archival metadata and descriptive standards (MARC, Dublin Core, XML)
  • Familiarity with digital collections platforms such as ContentDM or Islandora
  • Ability to identify conservation and preservation issues and to determine appropriate solutions
  • Ability to work independently and as part of a team
  • Ability to guide a student assistant
  • Excellent communication skills and strong interpersonal skills

Preferred Qualifications:

  • Experience establishing an archive
  • Experience defining and executing work plans and timelines, and creating related budgets

Marlboro College is an equal opportunity institution, committed to diversity and inclusion in education and employment. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact HR (

Salary and Benefits: Salary commensurate with qualifications and experience. Position includes benefits.

Background Check: Employment with Marlboro College is contingent upon the outcome of a criminal
history background check.

Review of Applications: Review of applications will begin immediately and continue until the position is

All applicants must apply online at
Electronic attachments to the online application should include: a curriculum vitae or resume; a letter of
application; and the names and contact information for three references.

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Metadata Librarian for Specialized Collections, Arizona State University, Tempe, AZ

The ASU Library seeks a highly motivated, collaborative and service-oriented Metadata Librarian for Specialized Collections to develop and coordinate metadata initiatives for ASU Library's special collections and archival resources, including rare books, photographic and manuscript collections, and digital objects.

Working under the direction of the Head of Acquisition and Metadata Services, the Metadata Librarian for Specialized Collections creates and edits metadata for physical and digital specialized collections and archival resources; develops priorities, policies and procedures in conjunction with archival, specialized collections, repository services and metadata staff; identifies and resolves metadata-related problems and issues; and creates, monitors and adjusts workflows as needed.

The Metadata Librarian for Specialized Collections contributes to the Program for Cooperative Cataloging (PCC); provides training to metadata staff; participates in the creation, development and implementation of unit and team policies and procedures; and maintains a high-level working knowledge of national and international theory and practice pertaining to librarianship, specifically specialized collections.

A center of energy, imagination and innovation, ASU Library is home to eight library facilities across four ASU campus locations - providing students and faculty access to millions of information resources, world-class collections, outstanding study spaces, advanced data centers, and a suite of makerspaces and creative services. More information about the library can be found at

Required qualifications:

  • Master's degree in library and/or information science from an American Library Association accredited program
  • Minimum two years of experience with cataloging of specialized/distinctive collections and/or rare books
  • Working knowledge of AACR2 and/or RDA, DCRM(B), LCSH, LC classification system, and MARC content designation

Preferred qualifications:

  • Working knowledge of non-MARC metadata schema and standards, such as Dublin Core, MODS, EAD, DACS, and/or CCO
  • Experience providing original cataloging for specialized/distinctive collections and/or rare books, preferably in a large research library
  • Knowledge of authority control theory and practice
  • Experience with OCLC or similar utility and its practice
  • Experience with XML, XSLT, and/or other data normalization and transformation tools
  • Broad academic background, particularly in the humanities
  • Training experience
  • Supervisory experience
  • Demonstrated interpersonal and communication skills
  • Reading knowledge of one or more languages other than English

Salary and Rank: This is a continuing track Academic Professional position; Assistant/Associate Librarian and salary dependent upon experience.

Application Procedures: Application packet consists of a cover letter, comprehensive vita or resume, and names, addresses, phone numbers and email addresses of 3 recent professional references. The application should be sent as a single (one) complete electronic file to Lillie Johnson ( Questions about the position should be directed to Daniel Jergovic, Head of Acquisitions and Metadata (

Application Deadline: Application deadline is July 24, 2019; applications will be reviewed weekly thereafter until the search is closed.

Other Information: Hiring is contingent upon eligibility to work in the United States. A background check is required for employment. For more information regarding ASU, visit our website: For more information about the Phoenix metropolitan area, please visit

Arizona State University is a VEVRAA Federal Contractor and Equal Opportunity/Affirmative Action employer. Women and minorities are welcomed and encouraged to apply.

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