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Archival Assistant, Aga Khan Documentation Center, MIT Libraries, Cambridge, MA

Job: Archival Assistant (Temporary)

Aga Khan Documentation Center, MIT Libraries (AKDC@MIT)

 

The Aga Khan Documentation Center, MIT Libraries (AKDC@MIT), is seeking an employee to assist the AKDC@MIT Collections Archivist with ingest, digitization, and preparation for off-site storage of material. The temporary employee will work with AKDC@MIT Collections Archivist Betsy Baldwin to process, prepare, and document materials to be sent off-site. Tasks will include boxing and bar coding of materials, and completing necessary lists and documentation, etc. 

 

The employee will assist the archivist in inventorying recently arrived material, rehousing it in appropriate storage containers, and moving it to appropriate locations either within the center or preparing it for off-site storage.

 

The temporary employee will assist in the preparation of material for digitization, and in post digitization processes. 

 

Located on the first floor of Rotch Library, AKDC@MIT is a research center supporting documentation, scholarship, and teaching on the history and theory of architecture, urbanism, environmental and landscape design, visual culture, and conservation, as well as the practice of architecture, in Muslim societies, with particular focus on the research and teaching activities of the faculty, students, and post-doctoral fellows of the Aga Khan Program for Islamic Architecture at MIT and Harvard. 

 

Qualifications:

  • Attention to detail, conscientious
  • Familiarity with MS Office, especially EXCEL
  • Ability to lift up to 40 lbs and carry across the room
  • Familiarity with archival management software is desired, but not required

 

Hours: Variable. 10-30 hours a week through December 2018.   

 

Wage: $13-15/hour 

 

To apply, please send a statement of interest and brief resume or cv to AKDC@mit.edu. Be sure to include the phrase "Application for Archival Assistant" in the Subject Line.

Archive Positions | Pre-professional Positions | leave a comment


Archivist, The Winthrop Group, Inc., New York, NY

ARCHIVIST - New York, NY
The Winthrop Group's Information & Archival Services Division is seeking a qualified candidate for an Archivist position in New York City. The position offers an opportunity to participate in the ongoing development of a corporate archive.

 

POSITION REQUIREMENTS

Under the general supervision of a Winthrop Lead Archivist, the professional in this position will:

  • PROCESS and CATALOG selected analog and born-digital records to make them available for client's internal use
  • ADVANCE development and implementation of electronic records management (ERM) policies and procedures
  • ADD to an existing taxonomy utilizing defined vocabularies associated with the archival assets of a major consulting services company
  • CONDUCT RESEARCH and develop content for specified topics
  • IDENTIFY materials that may be particularly appropriate for digitization
  • APPLY professional methods and insights to ensure quality results that will support the retrieval needs of our client's diverse information and knowledge users
  • PARTICIPATE as an active member of a team.

 

QUALIFICATIONS

Requirements:

  • MLIS or MA in history with a certificate in archival management
  • 2-3 years experience of electronic records management (ERM) or similar background
  • Experience processing and cataloging archival records (paper and digital)
  • Experience and/or interest in working with business archive
  • Experience undertaking content development with a variety of documentation
  • Proficiency in using Microsoft Excel and content management systems
  • Familiarity with Alfresco desirable
  • Knowledge of basic preservation techniques
  • Ability to lift boxes weighing up to 35-40 lbs. 

 

WORK ENVIRONMENT

The Archivist will work in an office environment in Manhattan's Garment District. The individual must be comfortable working alone when necessary. No travel anticipated.

 

DURATION & STATUS

This is a contract position that will extend through December 31, 2018 with the strong possibility of an extension into 2019.  

 

APPLY

Email brief cover letter, resume, brief writing sample, and the names, titles, and contact information for three references to:

Eunice Liu

Lead Archivist

eliu@winthropgroup.com

The Winthrop Group, Inc.

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Interns, Lesbian Herstory Archives, New York City, NY

Lesbian Herstory Archives Internships

The Lesbian Herstory Archives  (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism.  We have a number of exciting archival, library, data migration projects for the upcoming academic year as well as planning museum exhibits, LHA At Home events and fundraising efforts.

We believe that internships should be mutually beneficial. The Archives' structure/process combines individual autonomy with group goals and consensus decision-making. We seek to match interns with their interest areas, based on a wide variety of options. However, volunteers (including coordinators) staff the Archives, answer and return phone calls, and do the general work of keeping the Archives functioning on a day-to-day basis, and we expect interns to do the same.

Other ongoing work includes: identifying and assigning items to proper subject files and special collections, reorganizing collections for proper preservation, creating signage or updating collection information and labels, answering research questions received by mail and phone, cataloguing video and audio tapes, book collection maintenance and development, three-dimensional object collection processing and maintenance, research in preparation for exhibits, giving tours of the collections to international and domestic visitors, gardening, carpentry, building maintenance etc. In addition to the above, interns sometimes initiate their own projects. Examples of intern-generated projects have included: organization of the graphics flat files, creation of a guide to the special collections, the creation of an exhibit of butch-femme identity exhibit (shown at LHA and in Greenwich Village storefront windows) and cataloguing and indexing of the Lesbian History edition of Frontiers.

Time Commitment 
Although there is no limit to how long a woman may intern, we ask for a commitment of at least l0 hours per week for no less than eight weeks (or more hours per week for a shorter period of time). In addition, interns are expected to attend coordinator meetings (two hours every third week).

Days and hours of interning are arranged in accordance with the needs of both the intern and LHA. The Archives strives to keep its doors open a maximum number of hours/days a week; interns can arrange schedules for both days and evenings, during the week and on weekends. 

Skills 
Interns should have a personal interest in and commitment to the Archives' mission. Ease in working with a diverse public is an asset. No specific coursework or academic background is required. An interest in Lesbian Studies, Women's Studies, and/or Lesbian/Gay issues is a strength, as is exposure to women's communities and experience in working in a group environment with consensus.

Supervision/Advising 
Archives coordinators include professors, librarians, teachers, writers, community cultural workers, social workers, filmmakers, graduate students, artists, craftswomen, journalists, and translators. An appropriate match between a coordinator and an intern will be established to provide both orientation and ongoing supervision. Interns have direct contact with Archives coordinators and volunteers. Beyond this, interns are expected to be comfortable with working autonomously. Evaluation forms and collaboration with an intern advisor from an academic institution may be arranged.

How To Apply 
An interested intern is advised to send a cover letter describing her familiarity with the Archives, her background, areas of interest and proposed internship period. A phone interview, correspondence or a visit to the Archives is conducted in order to determine whether an internship is of mutual interest. Please note: As The Archives is an all-volunteer run organization- it can neither pay interns nor house them. When possible, LHA volunteers may assist in finding appropriate short-term housing options for interns.

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Records Management Facilitator Intern, U.S. Fish and Wildlife Service Marine Monuments of the Pacific Office, Honolulu, HI

Posting title: Records Management Facilitator (Honolulu)

Records Management Facilitator Internship

This application is for the Honolulu intern position.

The deadline for applications is close of business October 14th, 2018.

 

SUMMARY:

The U.S. Fish and Wildlife Service Marine Monuments of the Pacific Office, located in Honolulu, Hawaii is looking for two Records Management Facilitators to assist in organizing our holdings.  Our offices have extensive historical files spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. The collections consist of analog and digital records, maps, photographs, and other mixed media. Two interns will be stationed at the Honolulu office and one will be offsite on Kauai.

 

We are looking for conscientious, resourceful, and motivated information professionals to become our in-house experts.  The records management facilitators will be responsible for following a records schedule, organizing and digitizing files, keeping a records inventory, and disposing of files accordingly. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, and content management systems. You will also gain experience prioritizing tasks, collaborating with others, establishing guidelines, and training other staff in records management tasks.

 

Many responsibilities of the rotation will be distributed between the interns. The Honolulu interns will prioritize the big-picture potential of the U.S. Fish and Wildlife Service records room. For example, they will continue the goal of creating a sustainable filing system.  They will also work together to digitize and purge records, as well as maintain the online catalog of U.S. Fish and Wildlife Service references. Other tasks include digitizing maps, downloading content from CDs and DVDs, and generally working to decrease the volume of mixed media accumulated in the records room.

 

QUALIFICATIONS:

Required:

  • Enrolled or recently graduated from an ALA accredited MLIS program or related graduate program.
  • Ability to work independently and make well-researched decisions with limited supervision.
  • Superb organizational and planning skills.
  • Ability to recognize inefficiencies and recommend practical solutions.
  • Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional information setting.
  • Ability to use excel and Microsoft suite programs.
  • Experience with archival content management platforms.
  • Adhere to established guidelines and policies both professional and organizational.
  • Work experience in archival science or records management.

 

Preferred:

  • Experience with scanning equipment and Adobe Acrobat.
  • Experience with records retention and disposition schedules.
  • An interest in environmental issues, biology, or conservation.
  • Experience cataloging or working with metadata.

 

SCHEDULE:

A 6-month, full-time (40 hrs./week) schedule is preferred. The start date for this position would be between December 27th-January 5th, 2018.

 

COMPENSATION:

The internship is unpaid; please see below information for travel coverage. Depending on your school's program requirements, you may be able to receive credit for this internship. 

 

TRAVEL AND LODGING:

The Service will provide roundtrip airfare to and from Honolulu, including reimbursement for luggage, if necessary. We also provide compensation for public transportation to and from work via reimbursement for a monthly bus pass.

 

Housing is provided at a communal agency bunkhouse, if needed. The bunkhouses can accommodate up to seven people in Honolulu and up to thirteen on Kauai. Please consider your ability to handle a constantly changing environment. The Honolulu bunkhouse is located in walking distance from Waikiki and is a 30 minute bus ride from work.

 

SURROUNDINGS:

Our office is located in downtown Honolulu and the agency bunkhouse is located about half an hour away by bus, near the Waikiki neighborhood. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and library. There are many great restaurants and plenty of outdoor activities to participate in throughout Oahu.  Weekends, holidays, and off hours can be spent exploring Hawaii. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, snorkel and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens.

 

BACKGROUND:

The mission of the U.S. Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world's premier system of public lands and waters set aside to conserve America's fish, wildlife, and plants. The Records Management Facilitators will make a difference for some of the world's most remarkable and unique natural resources as our office continues to accomplish great things in the Pacific. 

 

APPLICATION PROCESS:

To apply, send an attached resume, brief cover letter and two to three references to Maggie Tucker at margaret_tucker@fws.gov.  

Please have the subject of the email state "RMF Honolulu Application"

The deadline for applications is close of business October 14th, 2018.

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Intern, Library and Archive Management, Griffin Museum of Photography, Winchester, MA

Application for Griffin Museum Internship Program

Library and Archive Management at the Griffin Museum of Photography

The Griffin Museum Internship Program is a rewarding experience for those who are interested in expanding their knowledge of both the daily operations involved in running a small library at a highly regarded museum and learning about the art of photography.

 

Aside from the museum gift shop where we display books for purchase, the museum has hundreds of other books that have been collected and donated to us over the years. Our long-term goal is to create a small library space for visitors, students and educators to take advantage of. Innovative thinkers and organizers would be encouraged to apply for an opportunity to propose and execute a plan for our library. The Library and Archive Management Intern would need to keep the audience of the museum in mind when creating a system for our library. How can it be accessible to our public? How can we get students and educators to use our space as a place to learn? In addition, the museum stores the archive of the renowned New England photographer Arthur Griffin. Part of this internship would include archiving Arthur Griffin's photographs and other documents.

 

Interns will be asked to work a minimum of one full day per week. We will work with your academic institution to meet internship requirements for course credits.

 

Please email for more information on deadlines and requirements.

 

If you are willing to make the necessary commitment to this program, please complete the following form and return it to Iaritza Menjivar, Associate Director at iaritza@griffinmuseum.org or mail to our address below.

 

With your application please attach your resume and a recommendation letter written by a work or school professional and a 500 word personal statement.

 

QUESTIONAIRE:

Why are you interested in an internship at the Griffin Museum? 

What has been your previous experience with library studies and/or archiving?

Have you previously worked with an arts institution?

What is your availability?

Name _____________________________________________ Date _______

 

Email ______________________________________________________________

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College Archivist/Librarian, Special Collections, New London, CT

Connecticut College is conducting a national search for the College Archivist/Librarian for Special Collections position. This position will manage the College Archives and records management program, recommend policies, plan and implement procedures, provide reference and instruction services for the College Archives and Special Collections and serve as the Archives' principal contact with administrative and academic offices.

 

General Duties & Responsibilities:

  • The College Archivist/Librarian for Special Collections will collaborate with the Director of the Lear Center for Special Collections and Archives in planning departmental activities, creating and managing digital projects and developing grant proposals for the Lear Center
  • Manage the Lear Center and provide service in Special Collections in the Director's absence
  • Set archival processing goals for Lear Special Collections Librarian with responsibility for supervision in fulfilling those goals
  • Work with College offices to identify, evaluate and preserve important legal and administrative documents, materials and information relevant to the history of the college and collect, arrange, describe, and index material
  • Promote and facilitate efficient record keeping practices; survey records and create and update retention schedules in conjunction with College officials; maintain records according to Society of American Archivists guidelines, federal and state legislation, and agreements with individual departments
  • Provide security for confidential, restricted or legal documents; in conjunction with legal counsel and other officers of the College, create review and update access policies and guidelines for using the College Archives
  • Assist with physical and digital exhibits, events and programs
  • Perform research for College offices as necessary
  • Provide instruction and assistance to classes and promote integration of special collections and archival material into the curriculum
  • Assist in content development for and design of the Lear Center's web site and social media efforts
  • Participate in the planning and execution of digital scholarship projects for the Lear Center and collaborate with the Digital Scholarship and Curriculum Center on College digital scholarship initiatives
  • Provide guidance to patrons in the handling and use of original and legally sensitive materials
  • Assist in the supervision, training, and setting of goals for student workers, volunteers, and interns
  • Maintain current professional and technical knowledge through training and participation in professional organizations and publications and serve on IS, College and CTW committees, task forces and activity groups.
  • Other duties as assigned or as necessary

 

Qualifications:

  • ALA-accredited masters degree in library or information studies
  • Minimum of 3 years of applicable archival experience including records management
  • Excellent written and verbal communication skills
  • Ability to build and sustain key relationships with alumni, outside researchers, faculty, students, staff, community and professional colleagues
  • Ability to handle confidential and sensitive information with discretion
  • Excellent knowledge of archival theory and methodology and records management practice
  • Excellent interpersonal skills, excellent organization skills and ability to set priorities and keep
  • Detail-oriented, well-organized, and able to work under pressure
  • Computer skills, including the use of integrated library systems, archival management systems, information databases, standard productivity software and archival digitizing equipment and techniques, EAD, and web editing software
  • Some travel required

 

Required Documents:

Cover letter, Resume, Three professional references, Brief description (150-300 words) of a class session conducted using rare or archival materials

 

Review of applications will begin on October 14. A complete description and link to the application may be found at https://conncoll.hiretouch.com/job-details?jobID=50624.

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Project Archivist/Special Collections Librarian, Lafayette College, Easton, PA

Project Archivist/Special Collections Librarian (Temporary, January-December 2019) 

The Lafayette College Libraries are seeking a temporary, full time Project Archivist/Special Collections Librarian for calendar year 2019. The position offers an excellent opportunity to gain significant experience in an academic special collections environment, while assisting the Libraries during the time of transition to a new Director of Special Collections and Archives.  The temporary archivist/librarian will report to the College Archivist. 

Essential Duties and Responsibilities:

  • Assists with accessions, processing, collection additions, and weeding of archival and book collections
  • Produces and updates finding aids and catalogs materials
  • Assists with projects to digitize special collections materials including scanning and metadata entry
  • Promotes use of collections by supporting classroom instruction, exhibition production, and transition of physical exhibitions to web exhibits
  • Supervises reading room as needed, provides research assistance to patrons, and responds to phone and email reference requests
  • Assists with basic preservation tasks and conservation rehousing for manuscript and rare book collections

Education:

  • Master's degree in Library and Information Science or a related field with a specialization in archival studies; or equivalent combination of education and experience


Required Qualifications:

  • Practical, hands on experience with processing and cataloging in a special collections/archives 
  • Excellent organizational, project, and time management skills and the ability to work on multiple projects simultaneously
  • Knowledge of and experience using standards such as EAD, DACS, RDA, MARC, and Dublin Core
  • Proficiency using MS Office software (Word, Excel, Access) and Adobe software (Acrobat and Photoshop)
  • Strong service orientation, positive interpersonal skills, and willingness to collaborate in a team environment
  • Excellent written and oral communication skills
  • Some tasks require prolonged sitting (chiefly at a computer terminal) and lifting up to 50 pounds

Preferred Qualifications:

  • Graduate coursework relevant to archival management or through the Society of American Archivists
  • Experience providing reference assistance in a special collections/archives
  • Experience with a collection management system such as ArchivesSpace or Archivist's Toolkit
  • Proficiency using software such as OCLC, an ILS such as III Sierra, and a digital repository such as DSpace, bepress, Islandora, or Hydra

This is a full-time, 12-month position with partial benefits including health insurance. 

Lafayette College is located in Easton, PA, 70 miles west of New York City, 60 miles north of Philadelphia, and 35 miles south of the scenic Pocono Mountains. Overlooking the Delaware River, Easton offers direct access to the Delaware & Lehigh National Heritage Corridor, including the D & L Canal Trail for biking and hiking. As part of the culturally vibrant Lehigh Valley with neighboring cities Bethlehem and Allentown, Easton is home to a dynamic restaurant culture, annual festivals, a historic farmers' market, and arts institutions such as the Karl Stirner Arts Trail.

For consideration, please submit a resume and cover letter addressing job qualifications and the names of three professional references to Anne Houston, Dean of Libraries, via Interfolio at http://apply.interfolio.com/54809. Review of applications will begin mid-October and on-campus interviews will take place in November. The position will start Jan. 2, 2019. 

Lafayette College does not discriminate on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy, genetic information, or any characteristic protected by law, in its educational programs and activities, admissions, or employment, as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and Title VII of the Civil Rights Act of 1964, and other applicable laws and College policies. Lafayette College is an equal opportunity employer and encourages applications from women and minorities.

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Archivist, Boston Children's Hospital, Boston, MA

Boston Children's Hospital is hiring!  Interested candidates should send a cover letter and resume to alina.morris@childrens.harvard.edu AND apply online here.


Status: Part Time

Standard Hours per Week: 16

 

Archivist

At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness and in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Medical Library and discover how your talents can change lives. Yours included.

 

The Archivist under the supervision of the Archives Program Manager is responsible for assisting in the planning and implementation of the activities of the Boston Children's Hospital Archives Program, including selection, arrangement description, reference and outreach. This includes organizing, preserving, and making accessible materials that are of significant and lasting historical value to Boston Children's Hospital, providing reference assistance to internal and external patrons, supplying collection materials and/or information requested according to archives policies, monitoring use of the materials, and making reproductions in appropriate formats. The position also assists with scanning, rehousing and preparing collections for offsite storage, transferring records from hospital offices, and archival processing according to established archival standards and internal procedures which are detailed in written policies. The Archivist will also perform outreach activities such as planning exhibits and providing guided walking history tours of the hospital's main campus.

The Archivist will be responsible for:

  • Applying professional standards to the processing, arrangement and preservation of records.
  • Responding to research requests from hospital staff and public.
  • Planning and implement online and physical archive exhibits.
  • Conducting walking history tours of the Longwood campus, and may be asked to provide history-based talks and presentations.
  • Assisting with scanning, rehousing, and preparing collections for offsite storage.
  • Maintaining statistics on materials accessioned and research requests completed.

 

To qualify you must have:

  • A degree in archival administration or an equivalent combination of education, training and experience is required.
  • Effective oral and written communication skills; attention to accuracy and detail is essential.
  • The ability to work independently and collaboratively with colleagues, students, faculty and medical staff in a dynamic multicultural environment.
  • Demonstrated interpersonal skills to interact tactfully and knowledgeably with a diverse group of medical professionals and hospital administration.
  • A desire to work in a fast paced, highly demanding and dynamic environment.

Boston Children's Hospital offers competitive compensation and unmatched benefits, including affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, cell phone plan discounts and discounted rates on T-passes (50% off). Discover your best.

 

Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

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Processing Archivist, Yale, New Haven, CT

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

Reporting to the Assistant Head of the Manuscript Unit for Processing, the Processing Archivist processes and catalogs archival and manuscript material in the fields of American and modern European literature, history, and the humanities from the eighteenth through the twenty-first centuries. Prepares finding aids according to relevant standards and established local practice, including using ArchivesSpace. Performs original cataloging in the MARC format for the library's online catalog. Plans, directs, and reviews work of processing assistants and student assistants. Assists in the preservation assessment of collections and in the selection of materials for conservation treatment. Assists in the ongoing development of the unit's processing and cataloging procedures for archival collections. Completes special projects as assigned. Contributes to Yale University Library and University-wide initiatives and is expected to be active professionally.

The Manuscript Unit is a division of the Technical Services Department. The Manuscript Unit supports the Beinecke Library's robust acquisition program and is responsible for the accessioning, processing, and cataloging of the library's manuscript collections. The manuscript collections range from ancient papyri and medieval manuscripts to twenty-first century literary archives. Particular collecting strengths include history of the American West, African American arts and letters, and twentieth-century literary and artistic movements. In addition to literary and historical manuscripts, formats include photography and artwork, audio and moving image recordings, born-digital files, and music.

The Beinecke Library is Yale's principal repository for literary archives, early manuscripts, and rare books. One of the great collections in North America, the Beinecke collections are internationally known and heavily used by scholars from around the world. For further information about the Beinecke Library, consult the library's web site at: http://beinecke.library.yale.edu/.

Qualified individuals new to the library profession are welcome to apply.

Job Qualifications:

Required Education, Skills and Experience: 

  1. Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master's degree in library science.
  2. Experience arranging and describing or providing public services for manuscript and/or archival collections.
  3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
  4. Demonstrated knowledge of archival theory and practice may be substituted for formal training.
  5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
  6. Demonstrated knowledge of archival and library management systems.
  7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
  8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
  9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title).

Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html

 

Required Skill/Ability 1:

Strong knowledge of American or European literature or history, and broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience.

 

Required Skill/Ability 2:

Good reading knowledge of at least one modern European or other non-English language.

 

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments. Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html.

 

Preferred Education, Skills and Experience: Experience processing manuscripts and archival collections. Graduate-level training in American or European history or literature. Experience using ArchivesSpace. Experience creating original MARC catalog records for manuscript material.

 

The University and the Library

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 15 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, the Center for Science and Social Science Information, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers. For additional information on the Yale University Library, please visit the Library's web site at www.library.yale.edu.

 

The Beinecke Library is Yale's principal repository for literary archives, early manuscripts, and rare books. One of the great collections in North America, the Beinecke collections are internationally known and heavily used by scholars from around the world. For further information about the Beinecke Library, consult the library's web site at: http://www.library.yale.edu/beinecke.

 

Salary and Benefits

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

 

Application Instructions:

Review of applications will begin immediately and will continue until the position is filled. Applications, consisting of a cover letter, resume, and the names and contact information of three professional references should be submitted by applying online at https://bit.ly/2MXQ4s0

 

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.

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Records Management Assistant, Massachusetts Port Authority, Boston, MA

Description

The Records Management Assistant at the Massachusetts Port Authority reviews agency documents for accuracy before filming and prepares documents for filming to ensure Massport's compliance with policies and procedures and provides light maintenance to copier equipment.

Essential Tasks of the Job

  • Assists departments with inquiries regarding Records Management policies based on the Massachusetts Statewide Records Retention Schedule. 
  • Review and conduct internal and external requests for current records management system and future enterprise content management system. Including responding to, obtaining further information, as required, collating responses, and escalating where applicable.
  • Establish and maintain relationships with individuals throughout the Authority on data and records management matters. Input and ensure the accuracy of information entered into current system, on a department level.
  • Assist supervisor with developing specific power point presentations for Records Management meetings with departments.
  • Ability to research the Statewide Records Retention Schedule as needed for internal department support regarding state regulations.
  • Revises forms and internal records management system to accommodate changes related to storage of records either in paper or in electronic format.
  • Communicate and work with each units Records Liaisons throughout the Authority.
  • Maintain off-site storage database.
  • Accesses database for box inquires for all departments.
  • Inputs all data from transmittal form to database and ensures that the accuracy of all information. 
  • Facilitates the transfer of all paper files to off-site storage, ensuring internal department follows all procedures. Provide support for department training on forms.
  • Processes and ensures delivery for all empty boxes/supplies using the Statewide Records Retention Schedule.
  • Maintain copier equipment.
  • Responds to department requests for service calls, which may require troubleshooting with equipment and department staff.
  • Clears copier jams and perform minor maintenance.
  • Contacts service companies for major maintenance and provides information relative to service needs, including follow-up in copier database.
  • Responsible for input and accuracy of copier service logs.
  • Orders all toner / supplies for copiers and maintains inventory.
  • Perform administrative functions.
  • Provides administrative support to Records Management Supervisor. Assist with special projects that require research or other responsibilities as needed.
  • Gathers and prepares report for toner supplies, off-site storage and various other monthly reports as directed by Records Supervisor.
  • Operates the microfilm reader-printer, assist departments as required.
  • Provides coverage/back-up when required for Central Services / A & F administrator, which includes pool vehicle assistance and catering requests. 


SECONDARY JOB TASKS:
Performs other duties and special projects as assigned.

Job Requirements and Qualifications

EDUCATION LEVEL: Associate's degree preferred; ability to read and demonstrate basic oral, written and mathematical skills.

EXPERIENCE IN FIELD: 2 - 4 years of relevant experience in information governance / records management (ideally in areas such as, data / records management or enterprise document content management).

UNIQUE EXPERTISE/CERTIFICATION/REGISTRATIONS:

  • Working knowledge of Microsoft office; especially Excel and Power Point application.
  • Ability to pass a Massport controlled substances test and security background checks.
  • Ability to work effectively, both independently and within a team.

Supplemental Information

WORKING CONDITIONS:

Environmental Parameters: Ability to work in an office environment and at all Massport locations as needed.

Physical Demands:

Strength: Must be able to exert 10 pounds.

Type: Ability to perform administrative duties, typing, filing, bending over to low files, reaching high files. 
 
WORK SCHEDULE:  Ability to work a 37.5 hour work week. Ability to work additional hours as workload demands.
 

For more information, click here.

Archive Positions | Pre-professional Positions | leave a comment


Community Archives Specialist, USC Libraries, Los Angeles, CA

Community Archives Specialist, University of Southern California (USC) Libraries

Library IT

Los Angeles, California


The University of Southern California (USC) Libraries are seeking an innovative, experienced, and creative Community Archives Specialist to join the USC Libraries as the Community Archives Specialist for a one-year grant funded contract position. The Community Archives Specialist will conduct community outreach to the region's cultural heritage stewards and members of the Los Angeles as Subject research alliance. The successful candidate will assist in the design of a survey tool, assist in its implementation,and conduct community outreach. The Specialist will also serve as the liaison between the LA as Subject community and USC Libraries IT department to develop a new online platform.

THE UNIVERSITY OF SOUTHERN CALIFORNIA

The University of Southern California is one of the world's leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu.

RESPONSIBILITIES AND DUTIES

  • Assists in the design of study protocols. Recommends methods and procedures for data acquisition, management and quality control. Recommends statistical techniques for data analysis. Contributes to the writing of reports, research papers, articles and other documentation of study results
  • Assists in building and maintaining study samples. Disseminates information about the project. Screens participants by assessing eligibility for research protocols and potential for commitment to project. Develops and implements sample enhancement strategies. Monitors participant progression throughout study and conducts evaluation at end of study
  • Contributes to the documentation and update of study procedures. Coordinates design, revision, approval and production of research instruments and related materials such as consent forms
  • Writes status reports of study efforts and works with investigators on the writing of articles, research papers and other documentation of study results
  • Create assessment tools to capture LA as Subject members understanding of and level of interest in engaging with a new online platform
  • Travel to different archive collection sites across Los Angeles County and neighboring areas
  • Familiarity with content management systems and how their design and architecture affects the discoverability and accessibility of resources
  • Adeptness and flexibility in working with diverse communities
  • Excellent interpersonal and communication skills
  • Performs other related duties as assigned or requested.

 

The university reserves the right to add or change duties at any time.

 

Benefits:

USC has excellent benefits, including health benefits for employees and their families with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six (6) months of employment; tuition benefits for employees and their families; access to professional development opportunities; central Los Angeles location with easy access to commuter trains, buses, and tram pick up services at no charge to employees; discounts to a wide variety of cultural, sporting, and other campus events.

EXPERIENCE AND QUALIFICATIONS

Minimum qualifications:

Minimum Education: Bachelor's Degree; combined experience/education as substitute for minimum education

Minimum Experience: 2 years

Minimum Field of Expertise: Directly related education and experience to be able to advise on project procedures and analysis techniques

Desirable qualifications:

Preferred Education: Master's Degree

Preferred Experience: 3 years or an equivalent community archive experience. Adeptness and flexibility in working with diverse communities.

 

Application Procedure

As part of the application, candidates must upload one document file (Word or PDF) that contains the following:

  1. a cover letter,
  2. Resume (including telephone and e-mail address).

 

USC is an equal-opportunity educator and employer, proudly pluralistic and firmly committed to providing equal opportunity for outstanding persons of every race, gender, creed and background. The university particularly encourages members of underrepresented groups, veterans and individuals with disabilities to apply. USC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

Further information is available by contacting uschr@usc.edu.


Minimum Education: Bachelor's degree
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related education and experience to be able to advise on project procedures and analysis techniques

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment


Archival Intern, Research Associate, Defense Forensic Science Center, Forest Park, GA

​The Defense Forensic Science Center (DFSC) is seeking candidates for an archival intern.

We would like to have archival interns present throughout the school year and with no particular start or stop date. Because we are able to continuously accept students into the program, we do not have a hard deadline for applications. Students are able to work part time so that they can take advantage of the internship opportunities while still taking classes or devote full time to the work.

The salary range is $2000-3000 for full time (40 hr/week) interns, depending on the number of completed credit hours, GPA, and whether the applicant has previous research experience. This amount will be prorated for the students that do not work full time.

To Apply:

Email a copy of your resume/CV and unofficial transcript to the address below. After a pre-selection interview, you may be directed to apply online at the Army Educational Outreach Program (www.aeop.com) website. Proof of U.S. citizenship (i.e. copy of passport, birth certificate, or naturalization document) will be required at a later time. Thank you for your interest!

Email: gillem.DFSC.EOP@mail.mil

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Librarian/Archivist, Dedham Historical Society & Museum, Dedham, MA

Archivist/Librarian

Dedham Historical Society & Museum, Dedham, MA

Please send a cover letter and resume to society@dedhamhistorical.org

 

Overview

The Dedham Historical Society & Museum (DHSM) seeks a part-time Archivist/Librarian to oversee, promote, and steward its important collections that reflect the history of one of the oldest and most historic communities in the nation.

 

Essential functions of the DHSM Librarian/Archivist Museum:

  • Care for the library and archives collections using current archival and records management best practices, maintaining the physical collection with an eye toward preservation and access.
  • Provide reference services to historical and genealogical researchers, in person or by phone, email, or mail.
  • Provide ideas and reference services for programs, publications, exhibits, reports, grants, etc.
  • Participate in and assist with school programs.
  • Use database programs to catalog materials for accessioning and to run reports (DHSM uses Past Perfect).
  • Preserve the collections through monitoring and housing in appropriate archival enclosures, boxes, and on shelving.
  • Make materials accessible by writing website finding aids.
  • Create monthly visitor reports for the board.
  • Appraise external library and archival materials for possible accession to the collection through gifts or purchase. Consider materials for deaccessioning.
  • Supervise and/or assists volunteers.
  • Report to and under the direction of the executive director.

 

Qualifications

  • Graduate degree in relevant field and/or ALA-accredited degree (MLS/MLIS or equivalent).  
  • Working knowledge of historic collections.
  • Experience in aiding researchers and undertaking research.
  • Knowledge of the principles of the care and handing of rare materials.
  • Strong organizational and communications skills.
  • Familiarity with collections databases.
  • Experience digitizing collections.
  • Familiarity with social media a plus.
  • Ability to work independently and as part of a team.

Archivist/Librarian

Dedham Historical Society & Museum

 

About the Archives and Library

The DHSM is an independent research facility. The archives and library collects, preserves, and provides access to genealogical records and materials related to the history of Dedham from the 1600s to the present. The library contains more than 10,000 volumes including standard and rare genealogical and historical reference materials. The archives includes extensive primary documents relating to Dedham families. Also included are Dedham related materials including Church and civil records from 1635; Newspapers from 1796; 18th-20th century maps; journals, diaries, scrapbooks, photographs, motion pictures, glass negatives, postcards, and ephemera; social organizations; business collections including banks and turnpikes; early industries and patents; materials relating to local schools; and military collections with particularly strong material from the Civil War and World War II; etc. For more information on the archives and library, visit http://dedhamhistorical.org/research

 

About DHSM

The Dedham Historical Society & Museum was founded in 1859 for the purposes of collecting and preserving material related to the history of Dedham, MA, from the 1600s to the present. The DHSM works within the community and beyond to establish an appreciation for the town's history and place within the culture of the region, connecting the past to the present. Established in 1636, the original land grant extended 200 miles to the border of what is now Rhode Island, since sectioned into 16 towns. The DHSM holds an important collection of American fine and decorative arts relating to the town and early Massachusetts history, and a library and archives housing rare materials ranging from original documents from the town's founding, industries, military, maps, church and civil records, etc. Dedham is the seat of Norfolk County and home to many "firsts" in the nation. For more information about Dedham, visit http://dedhamhistorical.org/history. The Dedham Historical Society & Museum is a charitable, educational institution, organized under Chapter 501(c)(3) of the Internal Revenue Code.

About Dedham
In September of 1635, the Massachusetts General Court issued orders for the establishment of two inland towns, which could relieve the population pressures within the existing settlements along the Bay. The first of these towns was Concord; the second was Dedham (1636). Predominantly yeomen and middle-class people from Suffolk, Norfolk, and Essex, England, the Dedham pioneers found themselves in possession of something in excess of two hundred square miles, which extended to what is now the border of Rhode Island; 15 towns subsequently separated from the original community. Dedham is the seat of Norfolk County and home to many "firsts" in the nation. For more information about Dedham, visit http://dedhamhistorical.org/history

Archive Positions | Professional Job Listings in New England | leave a comment


Digital Asset Intern, National Fire Protection Association Research Library & Archives, Quincy, MA

Digital Asset Intern 

The National Fire Protection Association's mission is to help save lives and reduce loss with information, knowledge and passion. Dedicated to the elimination of death, injury, property and economic loss due to fire, electrical and related hazards, the Association delivers information and knowledge through more than 300 consensus codes and standards, research, training, education, outreach and advocacy; and by partnering with others who share an interest in furthering the NFPA mission.

 

The NFPA Research Library & Archives houses artifacts, images, and resources on NFPA code development and Association history, fire research, fire prevention and suppression, life and building safety. The collection of national and international resources include 25,000+ books and reports, educational and marketing media, original art, in addition to all published NFPA materials dating from the Association's founding in 1896.

 

The NPFA Research Library and Archives is seeking temporary help with digitizing the National Electric Code collection. The Digital Asset Intern will be instructed in the use of digital camera and microfilm reader to digitize archival bound volumes, microfilm, and loose-leaf papers.

 

The Digital Asset Intern will also be responsible for post-processing the scanned materials by reviewing and correcting the digitized image; uploading into the appropriate repository, and applying pertinent metadata.

 

The work environment is in the main NFPA Research Library, which is open to the public. 

The skills required are:

  • Experience or training in archival processes and methods
  • Attention to detail
  • Ability to lift 50 pounds
  • Familiarity with office software and equipment

 

The position pays $15.00/hour for a total of 250 hours, which breaks down to about 20 hours/week for 13 weeks. The exact hours of this position can be negotiated.

 

If you are interested in applying for this internship, please submit your resume and cover letter to Katelyn Enman-Salotto at kenman-salotto@nfpa.org  

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Project Archivist Intern, Scottish Rite Masonic Museum & Library, Lexington, MA

Internship Title: Project Archivist Internship - Melvin Maynard Johnson Records

Institution/Organization Name: Scottish Rite Masonic Museum & Library

Internship Location (City, State, Province, Country): 33 Marrett Road, Lexington, Massachusetts 02421-5703

Years of experience required: 0-1

Compensation: This paid internship ($15 per hour, no other benefits will accrue or be paid) is generously sponsored by the Scottish Rite Masons of the Northern Masonic Jurisdiction.

Internship Description:  Under the direction of the Museum's Archivist, the Project Intern will be responsible for the processing, arrangement, and description of the Melvin Maynard Johnson Records, following professional standards. This is a paid internship and is not eligible for benefits. The Project Intern will create an index to the collection in MS Access and a finding aid according to the Describing Archives: A Content Standard (DACS). The Project Intern will digitize archival material and record technical, item, and structural metadata as necessary. Other duties may be included as needed.

The Museum and Library hours are Monday through Saturday, 8:00 am to 4:00 pm. The intern will be expected to commit to 230 hours of work, which will be completed part-time over an extended period. Internship dates and hours are flexible to accommodate the Project Intern's possible course load and schedule.

Position Qualifications:

  • Actively pursuing or interested in undergraduate or graduate education in library science, archival management, history, or a related field
  • Strong verbal and writing skills
  • Ability to take direction and accept constructive feedback
  • Ability to prioritize and handle multiple tasks
  • Attention to detail and organizational skills
  • Strong sense of responsibility and confidentiality
  • Ability to lift archival boxes up to 40 lbs.

Collection Description:

57 record storage containers (approximately 80 linear feet)

Melvin Maynard Johnson Biography:

Melvin Maynard Johnson (1871-1957) was a prominent and influential Freemason, lawyer, and academic. Johnson was born in Waltham, Massachusetts, to Byron B. Johnson, the first mayor of the city of Waltham, and Louisa H. Johnson. Johnson attended Waltham public schools and graduated from Tufts College in 1892. He graduated magna cum laude from Boston University School of Law (BUSL) in 1895. In 1910, Johnson's successful defense of murder suspect Hattie LeBlanc propelled him into the national spotlight and earned him fame as an attorney. Johnson returned to BUSL as a professor in 1918 and was appointed the Dean of the School in 1935. Johnson held this position until his retirement from Boston University in 1942.

Johnson was raised a Master Mason in Monitor Lodge (Waltham) in 1892. He served as the Lodge's Worshipful Master from 1902 to 1903. Among his numerous positions and contributions to the fraternity, Johnson served as the Grand Master of the Grand Lodge of Massachusetts from 1913 to 1916. He served as the Scottish Rite, Northern Masonic Jurisdiction's first full-time Sovereign Grand Commander, a position he held from 1933 until 1953. Johnson led the Scottish Rite through both the Great Depression and World War II and established the Scottish Rite Benevolent Foundation. One of Johnson's great interests was mental health, and he helped to create and lead the Scottish Rite's Schizophrenia Research Program, one of the Northern Masonic Jurisdiction's central charities for decades. In addition to these accomplishments, Johnson was a historian of early American Freemasonry and the author of several books on the topic, including Freemasonry in America Prior to 1750 (1917) and The Beginnings of Freemasonry in America (1924).

Johnson was the husband of Ina Delphine Freeman and the father of Dorothy Adams and Melvin Maynard Johnson, Jr., a noted American designer of firearms, lawyer, and US Marine Corps officer. A longtime resident of Brookline, Massachusetts, Johnson died in Boston, Massachusetts, in 1957.

About the Museum & Library: Established in 1975 by the Scottish Rite Freemasons of the Northern Masonic Jurisdiction, the Scottish Rite Masonic Museum & Library tells the story of Freemasonry and fraternalism in the context of American history. Unique in the nation, the Museum aims to be the "historical society" of American Freemasonry by collecting, preserving, interpreting and celebrating the history of fraternalism. As a department within the Museum, the Van Gorden-Williams Library & Archives is one of the premiere repositories in the United States for the study of Freemasonry and fraternalism. The collection of the Library & Archives comprises over 60,000 books, 1,600 serial titles and 2,000 cubic feet of archival materials related to Freemasonry, fraternalism, and American history.

The Scottish Rite Masonic Museum & Library is an Equal Opportunity Employer.

To apply for this internship please send a resume and a letter describing your interest to: John Coelho, Archivist, jcoelho@srmml.org or to Scottish Rite Masonic Museum & Library, Van Gorden-Williams Library & Archives, 33 Marrett Road, Lexington MA 02421.

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Archival Fellowship, Vermont Folklife Center, Middlebury, VT

Details:
https://www.vermontfolklifecenter.org/beck-fellowship

Job Title: Jane Beck Folklife Fellowship--Archival Fellow
Reports to: Archivist
Position: Part-time, 12 month terminal


The Jane Beck Folklife Fellowship:
The Jane Beck Folklife Fellowship provides the recipient with a part-time (25 hour-a-week) one-year terminal position that carries a stipend of $30,000. The recipient is required to reside in the state of Vermont for the duration of the Fellowship and fulfill the majority of their work hours on site at the Vermont Folklife Center offices in Middlebury, VT.

Duties and Responsibilities of the Archival Fellow:

  • Work with Archivist and Assistant Archivist to manage the day-to-day functions of the VFC Archive
  • Assist patrons with access to the collection
  • Document and describe collection materials using MS Access and ArchiveSpace databases
  • Edit existing--and generate new--online collections using Omeka
  • Oversee ongoing digital preservation activities
  • Oversee reorganization of archival storage vault
  • Participate in weekly staff meetings
  • Maintain a flexible and open-minded attitude to the evolving nature of non-profit work and take on other tasks as requested by the Archivist.


Based on organizational need and the skills of the Fellow, opportunities to engage in ethnographic fieldwork, media production, exhibit development and public programming may arise.


Requirements:
Archival Fellowship Qualifications:

The Jane Beck Archival Folklife Fellowship is intended for individuals who fall into one of the following categories:

  • Have in the 12 months prior to the start of the Fellowship completed an MLS/MLIS/MIS/MAS degree from an ALA accredited institution and have demonstrated interest in and/or experience working with ethnographic, folklife and/or multimedia collections.
  • Are actively completing a dissertation in folklore studies, ethnomusicology or a related ethnographic discipline and hold MLS/MLIS/MIS/MAS degree from an ALA accredited institution or are currently enrolled in an an MLS/MLIS/MIS/MAS degree from an ALA accredited institution or have demonstrated professional experience working in archives.
  • Have in the 12 months prior to the start of the Fellowship completed masters or doctoral degrees in folklore studies, ethnomusicology or a related ethnographic discipline and hold and MLS/MLIS/MIS/MAS degree from an ALA accredited institution or are currently enrolled in an MLS/MLIS/MIS/MAS degree from an ALA accredited institution or have demonstrated professional experience working in archives.


Essential Skills:
Working knowledge of archival descriptive and common metadata standards. Familiarity with ArchiveSpace, MS Access, and Omeka database systems. Competency with common office software (e.g. MS Word, Excel, Google Apps), and computer operating systems (Windows, Mac OS). Demonstrated ability to work collaboratively and participate in consensus-based decision making. Willingness and capacity to take initiative and work independently. Demonstrated productivity, creativity and attention to detail.

Additional Useful Skills:
Awareness of preservation and descriptive approaches for audio-visual materials. Familiarity with analog and digital audio recording and playback equipment. Familiarity with digital audio software. Reading knowledge of French. Skills in PHP, CSS and MySQL.

Physical Demands:
While performing the duties of this job, the employee is regularly required to talk, hear, see, walk, and sit for extended periods and occasionally stand, use hands to feel and hold, and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The work environment is varied and may take place in a wide range of venues. (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Please note: This is not an all-encompassing statement of this position's responsibilities. While it attempts to be comprehensive, new responsibilities may be assigned to this position at any time.


Compensation:
This is a part-time, 12-month terminal position.


To Apply:
Submit cover letter and CV to info@vermontfolklifecenter.org by September 15, 2018. Cover letter should include the names and contact information for two references who can speak specifically to applicant's archival experience. Please include "Jane Beck Folklife Fellowship Application" in the subject line.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Archive Positions | Professional Development | leave a comment


Internships, Lesbian Herstory Archives, New York City, NY

The Lesbian Herstory Archives (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism. We have a number of exciting archival, library, data migration projects for the upcoming academic year well as planning museum exhibits, LHA At Home events and fundraising efforts.  

 

Please read the Requirements & Application Instructions very carefully.

What We're Offering
  • Interns will have the opportunity for practical application of archives and library skills.
  • Course credit and letters of recommendation will be provided upon request.
  • Interns will also receive the opportunity for workshops and classes outside of LHA
  • Interns will be supervised by professional librarians and other archives staff

Requirements

  • Interns must be available for a minimum of 10 hours per week.
  • Interns must have experience or skills related to data management, cataloging, archival processing, art handling , graphic design
  • Intern must have basic administrative skills and ability to adapt quickly to new technology 
  • Intern must be skilled in the use of MS Office (Word, Excel, PowerPoint) and other spreadsheet, document management apps 

 COLLECTION AREAS

  • Banners
  • Biogrpahical Files  
  • Buttons
  • Graphics & Art
  • Organization & Geographic Files
  • Periodicals (Journals, Magazines, Zines)
  • Programming & Development
  • Special Collections
  • Video
  • Audio
  • Online Catalog
  • Photography
  • Subject Files

APPLICATION PROCESS

Please read the instructions below very carefully.

Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net

You must include The Collection Area in which you wish to work in the subject lineOnly documents attached as a PDF will be accepted. LHA cannot provide housing for interns. Please, no phone calls.

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Archivist/Local History Librarian, Ipswich Public Library, Ipswich, MA

Archivist/Local History Librarian, Ipswich Public Library

The Town of Ipswich seeks qualified candidates for part-time (19 hours per week) non-benefited position of Archivist/Local History Librarian.

OVERVIEW: Under general direction of the Director of Library Services, manages the operation and administration of the Local History Collections in all formats. Oversees specialized Selection, Acquisitions, Material Classification and Cataloging, Inter-Library Loan Transactions and Correspondence, Grants and Preservation/Conservation related to these Collections. Coordinates Local History with other library services. Answers in-depth reference and research questions accurately and efficiently based upon a professional knowledge of information sources, reference procedures, in-depth knowledge of the Ipswich Public Library Historical Collections. Responsibility for the implementation of programs, outreach and marketing related to Local History. Related work as required.

ESSENTIAL JOB FUNCTIONS:

  • Directly responsible for the Local History/Genealogy Collection  in all its formats: photographs; manuscripts; periodicals; newspapers; microfilms; Maps; Vertical Files; historic volumes and Local History/Genealogy resources. Performs a variety of duties in the direct delivery of professional departmental service to the public, including Reference, Reader's Advisory, Referral and program and publicity assistance but displays sound knowledge of entire Library's reference resources.
  • At the direction of the Director of Library Services, is responsible for the selection, assessment, weeding, inventory control, storage and retrieval, preservation and budget preparation for resources relating to the Local History Collection in all its formats: photographs; manuscripts; periodicals; newspapers; microfilms; Maps; Vertical Files; historic volumes and Local History/Genealogy resources.   
  • Is directly responsible for inventory, cataloging and organizing of Local History/Genealogy resources.
  • Responsible for preservation-sensitive handling, storage, retrieval and usage of the Local History Collection per professional best practices and Library policy.
  • Directly responsible for cataloging of Local History/Genealogy Collection in appropriate format for searching and retrieval by library staff and patrons.
  • Researches, identifies and acknowledges gifts and additions to the Local History Collection.
  • Collaborates with Ipswich educators, historians and local history stakeholders on educational programs, displays and events.
  • Responsible for all inquiries and correspondence relating to local history or genealogical searches. Maintains a cross-reference of inquiries and family ancestries. Maintains an active correspondence relating to searches; refers patrons to appropriate genealogical sources, collections and agencies.
  • Prepares grants and recommends materials for on-going historical conservation effort and digitization of resources.  Coordinates with professional conservationists in the protection and preservation of materials. Collaborates with Director in producing a list of "must-saves" identified in the Disaster Plan.
  • Assists the Director in the creation and development of the long-range Preservation Plan and in policy and procedures to support the local history collection.
  • Oversees yearly order of archival, preservation and storage supply materials related to the collection.
  • Makes policy recommendations to the Director and Library Trustees regarding procedures and access to the Local History Archives and updates orientation packet and finding aids in Archives room as needed.
  • Assesses and make recommendations for improvements to the Local History Archive with regard to equipment, shelving, HVAC updates, etc.
  • Plan and facilitate local history programs at the library, including both topics programs about Ipswich History and instructional courses related to research methods
  • Performs community outreach related to cultural heritage and history of Ipswich
  • Envisions the future cultural landscape of Ipswich and fosters that vision by cultivating relationships with other local history stakeholders in the community with shared goals

 

Qualifications

  • Master's degree in Library Science from an ALA accredited school; seven years of experience in library administration with specific education and experience in preservation and archives management; or any equivalent combination of education and experience. Must be certified by the Massachusetts Board of Library Commissioners.
  • Previous experience in writing grants and managing grant-funded projects, including budget management and reporting.
  • Previous experience in all aspects of public library programs, including planning, budgeting, and marketing and publicity.
  • Thorough knowledge of the principles and practices of professional library work and of the organization and management of library operations including planning, budgeting, cataloging systems, automation and electronic data retrieval.
  • Excellent planning and organizational skills. Ability to recognize and accomplish library priorities and work cooperatively to support their accomplishment; ability to interact effectively with other town department managers, local history stakeholders, state officials and citizen boards and committees and volunteers.
  • Ability to establish local history goals and objectives for the library; to manage multiple project assignments under occasional time constraints; to analyze complex issues and to develop relevant and realistic plans, programs and recommendations.
  • Ability to communicate effectively both verbally and in writing; to establish positive public relations for the library's local history collections, and to interact effectively with a wide variety of  individuals and officials.
  • Ability to apply principles and practices of short and long term planning, staffing, directing, coordinating, delegating, reporting, and budgeting in the operation of a municipal department.
  • Ability to use and apply word processing and spreadsheets.

 

Full/Part Time

Part Time

 

Education

MLS

 

Salary

$30 hourly, 19 hours per week

 

How to Apply

For full position description and application instructions, please visit https://www.ipswichma.gov/Jobs.aspx.

Do not inquire with library.

Archive Positions | Professional Job Listings in New England | leave a comment


Multiple Positions, California Historical Society, San Francisco, CA

Archive Positions | Professional Jobs Outside of New England | leave a comment


Interns, Lesbian Herstory Archives, Brooklyn, NY

The Lesbian Herstory Archives  (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism. We have a number of exciting archival, library, data migration  projects for the upcoming academic year well as planning museum exhibits, LHA At Home events and fundraising efforts.

Please read the Requirements & Application Instructions very carefully.

What We're Offering

  • Interns will have the opportunity for practical application of archives and library skills.
  • Course credit and letters of recommendation will be provided upon request.
  • Interns will also receive the opportunity for workshops and classes outside of LHA
  • Interns will be supervised by professional librarians and other archives staff

Requirements

  • Interns must be available for a minimum of 10 hours per week.
  • Interns must have experience or skills related to data management, cataloging, archival processing, art handling , graphic design 
     
  • Intern must have basic administrative skills and ability to adapt quickly to new technology 
  • Intern must be skilled in the use of MS Office (Word, Excel, PowerPoint) and other spreadsheet, document management apps 

 

COLLECTION AREAS

  • Banners
  • Biogrpahical Files  
  • Buttons
  • Graphics & Art
  • Organization & Geographic Files
  • Periodicals (Journals, Magazines, Zines)
  • Programming & Development
  • Special Collections
  • Video
  • Audio
  • Online Catalog
  • Photography
  • Subject Files



APPLICATION PROCESS

Please read the instructions below very carefully.

Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net.

You must include The Collection Area in which you wish to work in the subject lineOnly documents attached as a PDF will be accepted. LHA cannot provide housing for interns. Please, no phone calls.

Archive Positions | leave a comment


Project Archivist Intern, Scottish Rite Masonic Museum & Library, Lexington, MA

Internship Title: Project Archivist Internship - Melvin Maynard Johnson Records

Institution/Organization Name: Scottish Rite Masonic Museum & Library

Internship Location (City, State, Province, Country): 33 Marrett Road, Lexington, Massachusetts 02421-5703

Years of experience required: 0-1

Compensation: This paid internship ($15 per hour, no other benefits will accrue or be paid) is generously sponsored by the Scottish Rite Masons of the Northern Masonic Jurisdiction.

Internship Description:  Under the direction of the Museum's Archivist, the Project Intern will be responsible for the processing, arrangement, and description of the Melvin Maynard Johnson Records, following professional standards. This is a paid internship and is not eligible for benefits. The Project Intern will create an index to the collection in MS Access and a finding aid according to the Describing Archives: A Content Standard (DACS). The Project Intern will digitize archival material and record technical, item, and structural metadata as necessary. Other duties may be included as needed.

The Museum and Library hours are Monday through Saturday, 8:00 am to 4:00 pm. The intern will be expected to commit to 230 hours of work, which will be completed part-time over an extended period. Internship dates and hours are flexible to accommodate the Project Intern's possible course load and schedule.

Position Qualifications:

  • Actively pursuing or interested in undergraduate or graduate education in library science, archival management, history, or a related field
  • Strong verbal and writing skills
  • Ability to take direction and accept constructive feedback
  • Ability to prioritize and handle multiple tasks
  • Attention to detail and organizational skills
  • Strong sense of responsibility and confidentiality
  • Ability to lift archival boxes up to 40 lbs.

Collection Description:

57 record storage containers (approximately 80 linear feet)

Melvin Maynard Johnson Biography:

Melvin Maynard Johnson (1871-1957) was a prominent and influential Freemason, lawyer, and academic. Johnson was born in Waltham, Massachusetts, to Byron B. Johnson, the first mayor of the city of Waltham, and Louisa H. Johnson. Johnson attended Waltham public schools and graduated from Tufts College in 1892. He graduated magna cum laude from Boston University School of Law (BUSL) in 1895. In 1910, Johnson's successful defense of murder suspect Hattie LeBlanc propelled him into the national spotlight and earned him fame as an attorney. Johnson returned to BUSL as a professor in 1918 and was appointed the Dean of the School in 1935. Johnson held this position until his retirement from Boston University in 1942.

Johnson was raised a Master Mason in Monitor Lodge (Waltham) in 1892. He served as the Lodge's Worshipful Master from 1902 to 1903. Among his numerous positions and contributions to the fraternity, Johnson served as the Grand Master of the Grand Lodge of Massachusetts from 1913 to 1916. He served as the Scottish Rite, Northern Masonic Jurisdiction's first full-time Sovereign Grand Commander, a position he held from 1933 until 1953. Johnson led the Scottish Rite through both the Great Depression and World War II and established the Scottish Rite Benevolent Foundation. One of Johnson's great interests was mental health, and he helped to create and lead the Scottish Rite's Schizophrenia Research Program, one of the Northern Masonic Jurisdiction's central charities for decades. In addition to these accomplishments, Johnson was a historian of early American Freemasonry and the author of several books on the topic, including Freemasonry in America Prior to 1750 (1917) and The Beginnings of Freemasonry in America (1924).

Johnson was the husband of Ina Delphine Freeman and the father of Dorothy Adams and Melvin Maynard Johnson, Jr., a noted American designer of firearms, lawyer, and US Marine Corps officer. A longtime resident of Brookline, Massachusetts, Johnson died in Boston, Massachusetts, in 1957.

About the Museum & Library: Established in 1975 by the Scottish Rite Freemasons of the Northern Masonic Jurisdiction, the Scottish Rite Masonic Museum & Library tells the story of Freemasonry and fraternalism in the context of American history. Unique in the nation, the Museum aims to be the "historical society" of American Freemasonry by collecting, preserving, interpreting and celebrating the history of fraternalism. As a department within the Museum, the Van Gorden-Williams Library & Archives is one of the premiere repositories in the United States for the study of Freemasonry and fraternalism. The collection of the Library & Archives comprises over 60,000 books, 1,600 serial titles and 2,000 cubic feet of archival materials related to Freemasonry, fraternalism, and American history.

The Scottish Rite Masonic Museum & Library is an Equal Opportunity Employer.

To apply for this internship please send a resume and a letter describing your interest to: John Coelho, Archivist, jcoelho@srmml.org or to Scottish Rite Masonic Museum & Library, Van Gorden-Williams Library & Archives, 33 Marrett Road, Lexington MA 02421.

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Digital Archivist, State of Rhode Island, Providence, RI

The Digital Archivist will lead the State Archives digital program and increase capacity to address related programmatic needs, issues of records management, and establish best practices for increasing public access to digital materials in a way that enables the Department of State to achieve its mission: to engage and empower all Rhode Islanders by making government more accessible and transparent, encouraging civic pride, enhancing commerce and ensuring that elections are fair, fast, and accurate.

The State Archives and Public Records Administration is a unit within the Division of State Archives, Library & Public Information, a division that works to ensure that information about Rhode Island government and history is easily available and readily accessible to all Rhode Islanders. The Digital Archivist is a hard-working individual who is dedicated to connecting Rhode Islanders with accurate, timely, and responsive information about their historical documents and government records in a prompt and professional manner. S/he has a passion for excellence and innovation, a desire to implement emerging technologies, and enthusiasm for collaboration and fostering strong relationships with the Department's partners and constituents. S/he must also welcome the challenges and opportunities of the Department's digital initiatives.

The Digital Archivist will provide advice and training regarding records management and transfer, data mapping between hybrid and born-digital collections, and the use of digital tools and techniques. S/he will prepare digital objects for preservation and access. The Digital Archivist will assist the State Archivist and Public Records Administrator in developing the web archiving program for the Division of Archives, Library, and Public Information. S/he will also be the lead resource for digital records management issues and solutions.

Illustrative Examples of Work Performed: Administrative: Performs office work directly related to the establishment and implementation of electronic records policies, goals, and objectives.

  • In consultation with the State Archivist and Public Records Administrator, establish and implement electronic records policies, control schedules, goals, and objectives, that support the initiatives of the Division of State Archives, Library, & Public Information and the Department of State.
  • Cooperate with and assist state and municipal agencies, individuals, and other institutions on projects designed to facilitate and enhance digital access related to Rhode Island history, government, and culture.
  • Work with the State Archivist and Public Records Administrator to ensure ongoing and proper care of digital archival collections. Collaborate with IT and eGov to store, protect, and preserve born-digital and hybrid governmental records for increased public access.
  • Assist in the process, ingest, and workflow for the routine acquisition, preservation, and access of born-digital materials given to the State Archives, including email, websites, social media, and other electronic records. Promptly inventories, appraises, identifies, and processes records; develops retention and disposition schedules expeditiously; and updates as needed.
  • Coordinate the transfer of digital materials from a variety of current and legacy media formats such as tapes, floppy disks, CDs, and hard drives, and implement mechanisms for ensuring the authenticity, preservation, and access of this material.
  • Assist in creation, update, and distribution of clear, plain-language recommendations, guidance and other materials regarding digital archives and records management. Conduct seminars and provide direction and training to partners on digital archives, records management, use of the online catalog, and other electronic resources as needed.
  • Stay up-to-date on current trends and practices in quality cybersecurity and coordinate with IT and eGov on cybersecurity for digital repository and archives software.
  • Create and maintain finding aids that comply with industry standards.
  • Conduct, promote, encourage, and assist with research about Rhode Island history, government, and culture in the reference and reading room, and as otherwise needed.
  • Attend professional conferences and represent the State Archives and Public Records Administration at public and professional presentations.
  • Perform other Department of State tasks and duties as necessary.

Required Qualifications for Appointment:

EDUCATION AND EXPERIENCE
Master's Degree in Library Science accredited by the American Library Association, with a concentration or demonstrated coursework in archival studies or digital archives, or any combination of education and experience that shall be substantially equivalent to the previously described education and experience.

Knowledge, Skills & Abilities

  • Ability to multi-task and work in a dynamic, time-restricted environment. Ability to work under pressure with good humor.

For more information, click here.

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Archivist, Digital Archives, Canadian Centre for Architecture, Montreal, QC, Canada

The Canadian Centre for Architecture is currently hiring a digital archivist.

The listing is here: https://www.cca.qc.ca/en/58820/archivist-digital-archives

Job title: Archivist, Digital Archives
Division: Collection
Supervisor: Associate Director, Collection
Status: Contractual (3 years), full time (35hrs/week)
Posting period: From 30 July to 27 August 2018
Job entry: As soon as possible

The responsibilities of this job include the supervision, coordination and monitoring of the archival projects, and specifically the born-digital archives. The incumbent oversees and develops local practices for managing born-digital material held and acquired by the CCA and assists in the strategic direction of acquisition, preservation, and access to born-digital and paper-based archives. The incumbent serves as the local manager of Archivematica, and coordinate support and development of the CCA's digital repository with the IT department and Artefactual Systems. The incumbent plays a key role in the documentation of archives through the development of standards and procedures, classification and description and works closely with the Digital division in developing a digital culture at the CCA.

Please submit your application by 27 August 2018 by email: rh@cca.qc.ca to the attention of Human Resources, Canadian Centre for Architecture, 1920 Baile Street, Montreal (Quebec) H3H 2S6. Only successful applicants will be contacted. Please do not call.

The CCA is an equal opportunity employer.

Printable PDF

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Assistant Archivist, Trinity Church, New York, NY

The following position has just been posted: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=833cb8b1-7bbb-4edf-be02-897f9075e619&ccId=19000101_000001&jobId=225965&lang=en_US&source=CC4

POSITION SUMMARY
The Assistant Archivist will work with the Archivist in protecting and preserving the 2000+ linear feet of records of enduring value to the Parish of Trinity Church, thereby documenting the Parish's continued pursuit of its mission. They will also assist in the design and management of a new Records Management program, perform archival processing and reference duties, and help promote Trinity's Archives to a wider audience. 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES 
  • Arrange and describe records to ensure their preservation and accessibility to archives users.
  • Assist in the design, implementation, and administration of organization-wide electronic and physical records management program.
  • Field and respond to archival reference requests accurately and in a timely manner. 
  • Facilitate access to archival holdings for all users, including internal Trinity staff and the public.
  • Promote the Church holdings and archival practice through workshops, talks, tours, presentations, and exhibitions at Trinity and through professional organizations.
  • Serve as internal resource for historical, financial, legal, and administrative information about Trinity.  
  • Adhere to confidentiality rules of the Archives and all other Trinity Wall Street policies, procedures and rules.
  • Perform all duties in a manner that promotes Trinity's mission and core values.
  • Assume other related responsibilities and special projects as required.
 
SKILLS & KNOWLEDGE 
Required 
  • Thorough understanding of contemporary archival standards and records management principles and practices.
  • Proficient in relevant technology, including digital projects, archival content management systems and electronic records management systems. 
  • Knowledge of New York and religious history.
  • Experience arranging and describing archival collections. 
  • Excellent written, oral, and interpersonal communication skills. 
  • Excellent time management and organization skills; must demonstrate flexibility and ability to handle multiple tasks and priorities, simultaneously.
Preferred 
  • Knowledge of and/or experience with records management programs and systems. 
  • Experience managing born-digital electronic records. 
  • Experience with Microsoft Sharepoint 
  • Certified Archivist designation
 
REQUIRED EDUCATION & CREDENTIALS 
  • MLS degree with concentration in archives or comparable degree from an ALA-accredited graduate program 
  • A minimum of three-years professional experience in an archives or manuscripts repository

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Archivist, Benchmark Senior Living, Waltham, MA

Benchmark Senior Living is in need of an archivist for our collection of photos and historical documents from business openings, parties, annual events and more. Some are digital, some are not, and they are in multiple places in need of finding a dedicated, accessible platform. The consultant would to provide Benchmark with a plan of attack, then implement that plan. This is a contract role with negotiable compensation.

 Please contact Joyce Elven: jelven@benchmarkquality.com

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Archive Intern, Congresswoman Niki Tsongas, Lowell, MA

Fall Archive Intern, Congresswoman Niki Tsongas, Lowell, MA

The office of Congresswoman Niki Tsongas is seeking an Archive Intern for the Fall 2018 Semester. The intern will help our office's Congressional Records Archivist evaluate, assemble and manage the contents of the Congresswoman's Congressional collection.

Requirements:

  • Enrolled in or recently graduated from an ALA accredited MLIS program or related graduate program.
  • Experience with arrangement and description
  • Experience with digital materials
  • Ability to work 15-20 hours per week
  • Proficiency with Microsoft Word, Excel, Publisher and/or Adobe Acrobat
  • Ability to multi-task and work independently
  • Experience with government records and/or records management is a desirable

The internship is unpaid. It is part-time and hours are flexible. The candidate may arrange to obtain academic credit at the discretion of his/her educational institution.  The internship will be in the Congresswoman's District Office in Lowell, MA. Parking is not provided.

Interested applicants should email a resume, cover letter, and references to donna.marchessault@mail.house.gov with "Fall Archive Intern" in the subject. Applicants received by September 4, 2018 will be guaranteed consideration.

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Archival Processing Assistant, The Mary Baker Eddy Library, Boston, MA

SUMMARY

The Mary Baker Eddy Library is a trusted and authoritative resource on Eddy and the history of the Christian Science movement, providing public access to original materials and educational experiences about her, the ideas she advanced, her writings, and the institutions she founded and their healing mission. 

The Archival Processing Assistant is a full-time, short-term, project-based position to reprocess the papers of Erwin D. Canham, a longtime editor of The Christian Science Monitor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • You will perform folder-level archival processing and data entry into M-Files database for a collection of personal and business papers.
  • You will create a finding aid using the information found in the newly processed/reprocessed database records.

JOB REQUIREMENTS

Education/Experience

Required:

  • Master's degree in Library and Information Science, or one to two years of experience working in archives
  • Knowledge of archival standards such as Describing Archives: A Content Standard (DACS).

Knowledge/Skills

Ability to follow directions and work with minimal supervision. Experience with archival processing.

Technology Skills

Required:

  • Ability to learn unfamiliar computer systems quickly
  • Experience using database software
  • Familiarity with office Microsoft Office suite and Google Drive

Work Environment

Must be able to lift 40 pounds.

Christian Science Information

The ideal candidate values Mary Baker Eddy's life and work, and recognizes the Library's role in furthering the mission of her church. Members of The Mother Church, as well as non-members, may make application.

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Assistants, Northeastern University, Boston, MA

Position #1

Processing Assistant

(Part-time)

 

There are two vacancies for a part-time assistant in Northeastern University Libraries' Archives and Special Collections Department. This is an excellent opportunity for individuals interested in gaining experience in an archives and special collections setting while attending graduate school.

 

Duties:

  • Create processing plans
  • Arrange and rehouse manuscript and archival material
  • Create inventories and finding aids
  • Conduct shelf-reads
  • Standardize legacy data
  • Write blog posts
  • Digitization of select material
  • Other duties as assigned

 

Qualifications:

  • Enrollment in a graduate level archival or public history degree program
  • Excellent organizational skills
  • Excellent written and oral communication skills
  • Familiarity with Microsoft Office and ArchivesSpace
  • Ability and willingness to lift boxes weighing up to 40 lbs.
  • Commitment to achieving and maintaining diversity in the workplace

Salary:

$14.00 per hour

 

Hours:

17 hours per week

 

To Apply:

Please send cover letter and resume via email to:

Daniel Lavoie, Collections Archivist, d.lavoie@northeastern.edu

92 Snell Library, Northeastern University, 360 Huntington Avenue, Boston, MA  02115 617.373.3317.

  

 Position #2

Archives Reference Assistant

(Part-time)

 

There are two vacancies for a part-time reference assistant in the Northeastern University Libraries' Archives and Special Collections Department. The Archives Reference Assistant is responsible for assisting the Reference and Outreach Archivist with front facing and reference tasks. This position is for someone who is comfortable and welcoming who has the sensitivity to work with diverse community members.

 

Duties:

  • Provide reference service to University Faculty, staff and students, and to outside researchers
  • Refer reference questions to Reference and Outreach Archivist as necessary
  • Retrieve and re-shelve materials in Reading Room
  • Write blog posts promoting Archives materials or events.
  • Assist with digital exhibits
  • Manage reading room and assist patrons as needed while using materials
  • Other duties as assigned

 

Qualifications:

  • Enrollment in a graduate level archival or history degree program
  • Excellent organizational skills
  • Excellent written and oral communication skills
  • Interest in critical librarianship and inclusive and ethical archival practices
  • Familiarity or comfort with applications and interfaces such as Alma, ArchivesSpace, and Wordpress

Salary:

$14 per hour

 

Hours:

17 hours per week

 

To Apply:

Please send cover letter and resume via email to:

Molly Brown, Reference and Outreach Archivist, mo.brown@northeastern.edu

92 Snell Library, Northeastern University, 360 Huntington Avenue, Boston, MA  02115 617.373.7656

 

 

Northeastern University is an equal opportunity/affirmative action Title IX employer. Northeastern University particularly welcomes applications from minorities, women, and persons with disabilities.

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University Archivist, Cooper Library, Clemson University, Clemson, SC

University Archivist

Clemson University Libraries seeks an innovative, collaborative, and service-oriented University Archivist. The archivist will provide leadership and expertise in archives and records administration, access to university records and archives in all formats, and instructional activities and research support. The University Archives serves as the official "institutional memory" of the university, providing long-term preservation and access to the collection documenting its development and history.  The University Archives is part of the Special Collections and Archives Unit that is distinguished for its strong collections in agriculture, textile history, and South Carolina politics.

 

Library faculty are members of the academic community, with responsibilities in the areas of librarianship, scholarship, and service. This is a 12-month tenure-track position accountable to the Head of Special Collections and Archives. 

For more information about the position, including how to apply, please see https://apply.interfolio.com/52684.

Applications received by August 24, 2018 will be guaranteed consideration.

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Archival Processing Assistant, Mary Baker Eddy Library, The First Church of Christ, Scientist, Boston, MA

Archival Processing Assistant for the Mary Baker Eddy Library, The First Church of Christ, Scientist, Boston, MA

 

The Mary Baker Eddy Library is a trusted and authoritative resource on Eddy and the history of the Christian Science movement, providing public access to original materials and educational experiences about her, the ideas she advanced, her writings, and the institutions she founded and their healing mission.

 

The Archival Processing Assistant is a full-time, short-term, project-based position to reprocess the papers of Erwin D. Canham, a longtime editor of The Christian Science Monitor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Performs folder-level archival processing and data entry into M-Files database for a collection of personal and business papers.
  • Creates a finding aid using the information found in the newly processed/reprocessed database records.

JOB REQUIREMENTS 

Education/Experience

Required:

  • Master's degree in Library and Information Science, or one to two years of experience working in archives
  • Knowledge of archival standards such as Describing Archives: A Content Standard (DACS).

 

Knowledge/Skills

Ability to follow directions and work with minimal supervision. Experience with archival processing.

 

Technology Skills

Required:

  • Ability to learn unfamiliar computer systems quickly
  • Experience using database software
  • Familiarity with office Microsoft Office suite  and Google Drive

 

Work Environment

Must be able to lift 40 pounds.

 

 

Please go to www.christianscience.com/careers to submit your cover letter and resume.

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Reference Intern, Special Collections, State Library of Massachusetts, Boston, MA

Reference Internship

State Library of Massachusetts-Special Collections Department, Boston, MA

Fall 2018

 

 

The Special Collections Department is offering part-time unpaid internships to assist with reference and other special projects.

 

Description

The intern will work with staff to cover the reference desk (helping on-site patrons, answering telephone and written inquiries). Duties may also include processing of small collections, basic catalog and record enhancement, records management and appraisal of the Library's archival records, inventories and re-housing of historical materials, collection surveys, and digitization.

 

We request a minimum commitment of eight hours per week, in blocks of four hours, preferably either 9am-1pm, or 1pm-5pm.

 

Start date: flexible; this internship will start any time after August 13 including after the fall semester begins.

 

The State Library of Massachusetts

Since the early nineteenth century, the State Library has collected materials that reflect Massachusetts' government, culture and history, and continues to maintain the most comprehensive collection of Massachusetts state publications in existence. Its collection has been carefully and thoughtfully gathered for almost 200 years, and it forms a tremendous resource for all areas of Massachusetts research. The Library has an active program to make its collections available through public programs, exhibitions, and digitization.

 

The State Library's Special Collections Department includes items that need special care due to their age, fragility, or format. Holdings comprise rare books, manuscripts, broadsides, newspapers, tax valuations, architectural drawings, prints and photographs, scrapbooks, and souvenirs. The collection is particularly strong in nineteenth and twentieth-century city directories, maps, and atlases.

 

State Library internships are unpaid, but provide students with valuable work experience in a unique library setting. The library is conveniently located in downtown Boston in the Massachusetts State House, one block from the Park Street MBTA station. Our operating hours are Monday through Friday 9-5.

 

 

For more information, contact Beth Carroll-Horrocks or Silvia Mejia at the Special Collections Department: special.collections@mass.gov, or 617-727-2595. To apply for this internship, please send a cover letter and resume to special.collections@mass.gov.

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Collections Archivist, Alabama Department of Archives & History, Montgomery, AL

The Alabama Department of Archives and History is now accepting applications for another entry-level Collections Archivist position.

 

Position:

30430 Archivist - Collections Archivist

Annual Salary Range:

$33,086.40-$50,119.20

Deadline to apply:

September 4, 2018

Anticipated start date:

Fall 2018

 

The Alabama Department of Archives and History (ADAH) seeks a motivated, entry-level Collections Archivist for the department's Archival Collections Section. This is a full-time position and includes state benefits.

 

Reporting to the head of the Archival Collections Section, the archivist will work in all aspects of archival accessions, processing, and description. S/he will organize and rehouse collections; identify sensitive materials; research the historical context of collections; produce catalog records and finding aids using MARC and DACS; work with special formats including photographs and born-digital records; assist with new accessions; and promote ADAH and its programs through presentations, tours, site visits, and other outreach activities.

 

The complete job announcement is attached, and available on our website.

 

Please contact Dorothy A. Davis with questions about this position or the application process at 334-353-4746 ordorothya.davis@archives.alabama.gov.

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Media Archivist, Modern Culture & Media, Brown University, Providence, RI

Media Archivist

Dept. of Modern Culture and Media

Brown University, Providence, Rhode Island

 

The Media Archivist will maintain the Department of Modern Culture and Media's collection of 16mm films, DVDs and digital media (including cleaning, upkeep, and arranging for proper storage for our celluloid and other media collections), as well as expand and diversify the collection to support both continuing and new research/teaching interests in the department and new and emerging media technologies.

 

This position involves researching offerings in both media texts and technologies, purchasing media holdings for the archive, and organizing and maintaining these holdings. The Archivist will co-supervise the MCM Events and Screening Assistant and student Projectionists with facilitating the use of the Archive in courses and in departmental and university film festivals, screening series, and other events. 

 

The Archivist will teach one course an academic year on matters relating to media archiving to support students' understanding of media formations, as well as develop valuable expertise in an emerging profession of media archiving, curation, conservation, and exhibition.

 

Qualifications:

  • Bachelor's degree with 3-5 years of related experience in film, video, and digital media archiving, curation, and/or film preservation maintenance or the equivalent combination of education and experience.
  • Preferred:  Master's degree in a field such as Archive Science; Museum Studies; Film and Media Studies; Moving Image Archiving and Preservation; Digital Curation; or Library and Information Science. 
  • Demonstrated knowledge of film and media history and experience working with media archives, including experience in curation and media material maintenance.
  • Demonstrated teaching skills for instructing students in areas of archival and media studies.

 

To View More Details and To Apply, please use this link to the position on Brown's Career Site:

https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/155-George-Street/Media-Archivist_REQ147572

Applicants are required to use the Brown Career Site to apply for the position and to submit their resume, cover letter and any related documents.  Please check the status of your application through the account you create when you apply.

All offers of employment are contingent upon consent to criminal background screening check and education verification with results satisfactory to Brown.

 

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

 

About Brown  (Please visit our website and get to know us better at:  www.brown.edu)

 

Brown is an Ivy League University located in Providence, Rhode Island, comprised of undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies.  With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional graduate and undergraduate instruction.  Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting.

 

Brown offers competitive benefits such as a generous retirement plan and education programs; details are available at:  http://www.brown.edu/about/administration/human-resources/

 

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Program Director for University Records Management, Brandeis University, Waltham, MA

Program Director for University Records Management, Brandeis University 

Responsible for expanding the University Records Management (URM) Program across Brandeis, the Program Director for University Records Management will strategize, design, coordinate, and execute initiatives concentrated on the identification, control, security, retention, and availability of Brandeis records and their use. Reporting to the Associate University Librarian for Archives & Special Collections, the Program Director will build upon foundational services established for paper records, grow the URM program into the electronic records domain, and take a leadership role in service refreshments with respect to record generation and usage. The Program Director will pursue the URM program mission with respect to the dynamic evolution of electronic, technological, and information governance environments, while delivering traditional paper-based services.

 

At Brandeis University, our mission and history are rooted in the pursuit of social justice; thus we aim to include this value in all that we do. We are seeking candidates with a variety of social identities, including those that have been underrepresented in higher education, who possess skills that spark innovation and who are committed to building, engaging with, and sustaining a pluralistic, unified, and just campus community.

 

Specific responsibilities include, but are not limited to:

  • Lead the expansion and maintenance of the Brandeis records retention schedule, covering all categories of Brandeis records through inventories and stakeholder relationships.

  • Direct the Records Assistant and student assistants in the maintenance, growth, and monitoring of operational, paper-based records services (storage, destruction, and document scanning), maintaining and optimizing vendor relationships supporting these services.

  • Working with IT services, lead efforts toward data retention management for enterprise systems, including the Workday ERP system.

  • Lead, develop, and update communication activities and products to increase awareness of record stewardship responsibilities, efficiencies, and risk avoidance throughout Brandeis.

  • Manage the URM program budget.

  • Collaborate with University Archives staff to ensure that records with enduring historical value are preserved.

  • Lead and provide consultation across Brandeis on various information lifecycle management efforts with respect to records compliance and record and information efficiencies.

 

Qualifications:

  • At least three years of experience working within an enterprise records management program.

  • Master's degree in Library and or Information Science, MBA, or other relevant advanced degree required.

  • Experience with record retention policy development and with recordkeeping systems.

  • Strong grounding in information governance best practices, trends, and issues.

  • Ability to plan and execute at the program level.

  • Excellent interpersonal skills that reflect a commitment to inclusion and justice and the ability to develop strong working relationships with a dynamic and diverse community.

  • Strong oral and written communication skills, with a collaborative, client-service orientation.

  • Ability to communicate precisely and effectively with IT professionals.

  • Familiarity with higher education, its regulatory environment, and its records-related considerations preferred.

  • Certified Records Managers (CRM), Information Governance Professionals (IGP), and/or Certified Information Professionals (CIP) qualifications preferred.

  • Special qualification: The successful candidate must be able to handle, lift and move boxes weighing up to 50 lbs.



How to Apply:

Submit cover letter and resume as a single document at

http://www.brandeis.edu/humanresources/jobs/external.html. Elect option for "New Applicant". Sort the job listing by clicking the Job ID column heading. Locate the desired job listing. Click the job title and then Apply Now.



Closing Statement:

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. Toward that end, it is essential that Brandeis be free from discrimination and harassment on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status or any other category protected by law (also known as membership in a "protected class").

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NEA: Call for News Items & Photos

Attention archivists, students, and repositories in the New England area:

The NEA Newsletter is currently seeking articles about your activities and accomplishments for the October 2018 issue of the NEA Newsletter. The Newsletter relies entirely on entries from members, so please share your news with the archives community; we love to know what everyone is up to!

Past entries have included announcements about newly processed collections, new acquisitions, renovations and expansions, grants received, project updates, exhibit openings, student activities, photographs from collections, and internship opportunities. However, anything of interest to the archives community is welcome!

You can also add an item to our calendar of upcoming events (events, workshops, meetings, conferences, symposia, etc).

Please limit your news item to around 150 words, or your calendar entry to around 25 words, and be sure to include your repository name, location, and a phone number or email address at the end of the piece.

We appreciate the time and thought you put into your writing, and thank you for adding your voice!

Send submissions by 8/15/18 to: parke.sean@gmail.com

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Archival Interns, Nantucket Historical Association, Nantucket, MA

The Nantucket Historical Association's Research Library is offering two, paid, archival processing internships during the fall of 2018.

Under the supervision of the Chief Archivist, the Archives Interns will be exposed to multiple levels of archives management and gain hands-on experience working with manuscript and photographic collections. They will conduct specific processing projects; will document and refine existing procedures; and will contribute to the development of new policies in the archives. Processing projects will include rehousing, arranging, and describing archival collections as part of and in preparation for a larger digitization effort.

The interns will also participate in the Research Library's reference desk schedule, respond to remote research queries, and develop collections-focused posts for social media. A knowledge of American history, literature, maritime history, or geography is advantageous, yet not required.

Required: Enrollment in or graduation from an ALA-accredited master's program; completed coursework in archival theory and practice or relevant experience with archival materials; solid time management skills; familiarity with descriptive standards and metadata schemas; excellent verbal, written, and interpersonal communication skills; ability to work independently, to seek clarification, and to offer suggestions when needed. Physical requirements include the ability to lift up to 40 lbs.

Housing is provided, plus a stipend of $2,500 for a ten-to-thirteen week internship. Dates are flexible depending on the availability of the intern.

Please send resume, letter of interest, and contact information for three references to rmiller@nha.org. Deadline for applications is July 31, 2018, or until filled.

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Multiple Openings, Baker Library, Harvard Business School, Boston, MA

Job #1: Public Services Assistant

15 hours per week

Available immediately 

Specific Duties:

Excellent opportunity to assist with and learn more about the daily public services operations and general support of a special collections department. Locates, retrieves and re-shelves collection materials from secure stacks. Processes collection duplication requests. Supports public services team projects. Performs routine clerical tasks and other duties as assigned.

May occasionally staff the reading room reference desk for short periods of time. May assist with collection based projects, including re-housing and inventorying projects and basic collection cataloging work, on a limited basis.

 

Available immediately, this is a 15 hour per week, year round position. Hours must be completed between 9 a.m. and 5 p.m., Monday through Friday. Preference will be given to undergraduate and graduate students who can work on Thursdays and Fridays.

 

Requirements:

Library experience and/or customer service experience. Excellent communication and organizational skills. Strong attention to detail. Ability to multi-task and to complete work in a timely manner. Sensitivity to proper care and handling of special collections materials.

 

Job #2: Archives Assistant (LHT)

Baker Library Special Collections, Knowledge and Library Services, Harvard Business School

(Part-time; no benefits) 

Are you interested in working in a dynamic and fast-paced environment while gaining hands-on experience with unique materials that focus on the evolution of business and industry? Baker Library Special Collections is seeking a motivated and detail-oriented candidate for the role of Archives Assistant. 

Under general supervision, the Archives Assistant will provide support for the core functions of accessioning and processing. Responsibilities include:

  • Creating preliminary inventories and container lists of new and existing collections in accordance with archival best practices and local policy.
  • Creating basic accession and resource records in ArchivesSpace, the library's archival management system.
  • Performing basic preservation measures where necessary, including re-foldering and rehousing of materials in a variety of formats.
  • Assisting with the arrangement and description of unprocessed collections and preparing collections for public access.
  • Processing small faculty and manuscript collections as time permits.

 

Skills, experience, credentials needed:

Required:

  • BA/BS or equivalent.
  • Demonstrated interest in pursuing a career in archives.
  • Basic knowledge of archival theory and practice, including relevant standards such as DACS and EAD.
  • Excellent organizational and written skills with a strong attention to detail.
  • Excellent communication skills with the ability to be collaborative and work under supervision and independently.
  • Demonstrated proficiency with computer applications, with an aptitude for learning systems.
  • Must be able to regularly lift 40 lbs.

 

Desired:

  • MLS/MLIS candidate from an ALA-accredited institution.
  • Previous special collections library experience, particularly with accessioning and processing collections.  
  • Previous experience working with potentially sensitive and/or confidential records and information.

 

Schedule: 15 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.

Salary: $18 per hour.

For more information, please contact Senior Staffing Manager David Yahoodik at dyahoodik@psgstaffing.com.

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Curator, Special and Area Studies Collections, George A. Smathers Libraries, University of Florida, Gainesville, FL

Curator of the Harold and Mary Jean Hanson Rare Book Collection

Assistant University Librarian or Associate University Librarian

 

The Special and Area Studies Collections (SASC) Department at the George A. Smathers Libraries, University of Florida seeks a creative, innovative, and service-oriented individual to develop and manage all aspects of the Harold and Mary Jean Hanson Rare Book Collection. The collection has strengths in natural history, history of science, British and American literature, and other areas of distinction, with several supporting endowments.Its holdings intersect with many of the collections in the department, and especially pre-eminent collections including the Latin American and Caribbean Collection, the Baldwin Library of Historical Children's Literature, and the Isser and Rae Price Library of Judaica. The Curator provides leadership in an environment that values diversity, collaboration, and excellence. The ideal candidate will have a passion for collection development, and will promote use of the collection through scholarship, classroom instruction, and public outreach. This position is a year-around (12-month), full-time tenure-track library faculty position.

 

The Libraries encourage staff participation in reaching management decisions and consequently the Rare Book Curator will serve on various committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the Rare Book Curator will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities and decision making. The Rare Book Curator will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.

 

The search will remain open until August 15, 2018, applications will be reviewed beginning July 23, 2018. For a full description of the position and instructions on how to apply, please refer to the George A. Smathers Libraries faculty recruitment webpage at http://library.ufl.edu/pers/FacultyPositions.html.

 

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

 

Address inquiries to Bonnie J. Smith, Smathers Libraries Human Resources Office, at: bonniesmith@ufl.edu.

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Intern, Local History Archives, Groton Public Library, Groton, CT

The Groton Public Library is offering an unpaid internship working in its Local History Room. The intern will assist in the processing of the James L. Streeter Collection, and in digitizing and cataloging the library's pamphlet file. This is an opportunity to obtain experience in an archival setting. Applicant should have an interest in archival work and/or history and be studying for a degree in library science, museum studies, public history or archival studies. Basic computing skills required. Experience with PastPerfect Museum Software a plus. There is potential to earn independent study credit.

Please contact Director of Library Services Betty Anne Reiter (breiter@groton-ct.govwith any questions or for more information.

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Project Archivist, Adirondack Research Library, Union College, Schenectady, NY

Job no: 492429
Appointment Type: Temp Full-time
Department: Schaffer Library
Categories: Temporary, Administration
Position Grade: LS

The Adirondack Research Library Project archivist will process environmental conservation‐focused archival collections as part of a Mellon Foundation grant-funded project. This is a temporary, 12‐month appointment. The successful candidate will have demonstrated skills in arrangement and description of manuscript materials, have demonstrated excellent written and oral communication skills, and have demonstrated proficiency at successfully setting and meeting goals and deadlines.

Responsibilities

The Adirondack Research Library Project Archivist will be responsible for arranging and describing archival collections documenting the work of various environmental organizations and activists from the archival collections held in the Adirondack Research Library, located at the Kelly Adirondack Center (KAC). The Project Archivist will work under the general supervision of the Head of Special Collections & Archives at the Schaffer Library and will consult with the KAC Faculty Director in processing collections as necessary. The Project Archivist will assist the KAC Faculty Director and staff with outreach efforts aimed at promoting the use of archival collections for teaching and research. The position coordinates related digital projects with the Schaffer Library's Digital Services unit and oversees metadata quality assurance (QA) as needed.

Qualifications

  • MLS from an ALA‐accredited institution or equivalent degree, with a specialization in archival studies
  • Demonstrated understanding of archival collections and the principles of arrangement and description of manuscript materials with a completed finding aid
  • 1-2 years of experience arranging and describing organizational records
  • Demonstrated experience working with archival information content management systems, such as ArchivesSpace
  • Demonstrated written and oral communication skills
  • Proficiency at setting and meeting goals and deadlines
  • Familiarity with EAD, ASpace and DACS
  • Familiarity with MARC data elements. 
  • Must be able to work with a diverse group of individuals

    Additional Preferred Qualifications: 
  • Previous archival project management experience
  • Knowledge of Environmental history and politics
  • Undergraduate degree in the Humanities or Social Sciences, especially US or Environmental history

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



Advertised: June 27, 2018 
Applications close: Open until filled

To apply, click here.

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Project Archivist, New Bedford Free Public Library, New Bedford, MA

PROJECT ARCHIVIST, NEW BEDFORD FREE PUBLIC LIBRARY, NEW BEDFORD, MA
Title: Project Archivist (term, part-time)
Location: New Bedford Free Public Library, Special Collections
Start date: July 30, 2018 (flexible)
                     
End date: November 30, 2018
 
Schedule: 180 hours; 10-12 hrs/wk (negotiable)

Pay rate: $15.00/hour
CORI requirements: required
 
Duties:   
The New Bedford Free Public Library, Special Collections department seeks a Project Archivist for a grant-funded preservation project to identify, arrange and describe, rehouse, catalog, and prepare for digitization the James Bunker Congdon collection (1 linear foot of manuscript and printed material), which contains a compilation of antebellum materials related to slavery and abolition, the changing racial dynamics of American whaling in the mid-19th century, and area history.
This project is funded through the Network to Freedom Grant through the National Park Service.
Requirements:
  • ALA-accredited master's degree in library science with a concentration in archives management, or students currently enrolled in such program.
  • Experience processing archival collections and familiarity with best practices.
  • Knowledge of DACS and MARC standards.
  • Strong organization and time-management skills; attention to accuracy and detail is essential.
Strong organization and time-management skills; attention to accuracy and detail is essential.
Apply with cover letter and resume to Olivia Melo, Library Director, 613 Pleasant St., New Bedford, MA  02745

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Intern, Library and Archives, Solomon R. Guggenheim Museum, New York, NY

The Solomon R. Guggenheim Museum is currently accepting applications for a Fall 2018 internship in the Library and Archives Department.

 

The library consists of published resources focused on modern and contemporary art, architecture, and photography, with an emphasis on the museum's international collections and exhibitions, and serves the research needs of museum staff. The archives contains primary-source documentation that reflects the museum's history, exhibitions, and collections, and is open to museum staff and qualified researchers. Library and Archives staff are responsible for the maintenance and management of the archives and library holdings.

 

Ideal candidates will be in pursuit of, or a recent graduate of, a Master's degree in Library and Information Sciences. Familiarity in Art History, Museum Studies, or related fields considered a plus. Individuals who have taken coursework in cataloging, rare books, library services, archival management, and/or digital preservation are strongly encouraged to apply. Familiarity with MARC, AACR2, RDA, EAD, XML and/or ArchivesSpace considered a plus.

 

The Fall 2018 Internship Program will begin on Thursday, September 20 and end on Friday, December 14. Fall internships require a minimum commitment of 16 hours (2 days) per week.

 

We are pleased to offer $1,000 stipends to graduate-degree level candidates who are accepted into our Fall 2018 program.

 

Please send a cover letter, resume, two references, and a writing sample via postal mail to: Solomon R. Guggenheim Museum, Internship Program, 1071 Fifth Avenue, New York, NY 10128-0173. 

Note to candidates: please disregard the deadlines currently listed on our website. Our extended application deadline for Fall 2018 internships is July 2, 2018 (postmark).

 For more information, please click here.

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University Archivist, Special Collections & Archives, Wesleyan, Middletown, CT

Wesleyan's Special Collections & Archives (SC&A) is the home of the University's archives, local history, manuscript, and rare book collections, including more than 500 collections of archival materials and over 40,000 rare books. In addition to being the official repository for historical University materials, SC&A holds the papers of Lincoln Memorial architect Henry Bacon, avant garde musician John Cage, and biographer and popular historian William Manchester, among others. SC&A has a very active program of outreach and instruction, with 120 class visits in academic year 2017.

Reporting to the Director of Special Collections & Archives (SC&A), this position is responsible for all aspects of the Wesleyan archives, manuscripts, and local history collections in all formats, including born-digital materials. As a senior staff member this position participates in management of SC&A. As a member of the professional library staff, serves as faculty liaison to one or more academic departments and selector in one or more disciplines.

Responsibilities include:

TEACHING
Present archival, manuscript, and local history materials to classes. Work with faculty to design assignments and promote use of these materials.

As backup for the Director, present rare books to classes.

REFERENCE 

  • Respond to complex reference inquiries.
  • Research confidential and complex aspects of Wesleyan history and policy for the University administration.

On a regular schedule, serve at the SC&A reference and reception desk.

COLLECTION MANAGEMENT AND DEVELOPMENT 

  • Develop policies and set priorities for archival technical services and acquisitions, transfer of University records to the Archives, and all aspects of born-digital records.
  • Participate in oversight of Wesleyan's institutional repository (IR).
  • Develop policies for archival materials, including theses, in IR.
  • Supervise the work of the Licensing Management Specialist related to IR and archival collections.
  • Manage projects related to archival, manuscript, and local history collections.
  • Lead departmental grant writing to fund such projects.
  • Build archival, manuscript, and local history collections through acquisition, transfer, donation, and other means.
  • Work with the Director of the Wasch Center and freelance interviewers and editors on the faculty emeriti oral history program.
  • Interview subjects that require particular discretion.
  • With the Director of SC&A, work with University Relations and with donors of major gifts to the Archives.

DIGITAL INITIATIVES

  • Lead departmental digital initiatives and projects in accordance with library goals.
  • Collaborate with Digital Projects Librarian on major projects.

OUTREACH 

  • Promote stewardship of archival materials to the Wesleyan community.
  • Promote the University Archives through exhibitions, presentations, writing, and other means.

PROCESSING

  • Manage all aspects of processing archival and manuscript collections.
  • Maximize discovery and preservation of archival and manuscript collections in all formats.
  • Delegate appropriate archival work to the SC&A Assistant and student workers.
  • Train, supervise, and mentor undergraduate students with advanced skills, graduate interns working on tasks that require archival facility, and temporary project archivists.

OTHER DUTIES

  • Serve as faculty liaison to one or more departments.
  • Monitor recent scholarship trends and select materials in these and related disciplines.
  • Conduct library instruction for groups and provide one-on-one research consultations.
  • Actively participate in the University's records management efforts.
  • Serve the University through participation in committees and other activities, particularly those involving University history.
  • Participate in library and archives professional organizations, locally, regionally, and nationally, through service on committees, presentations and publications, and in leadership positions.

 

Minimum Qualifications:

  • ALA-accredited MLS or MA in history with a focus on public history or archives and at least 5 years' of relevant archival experience or an equivalent amount of education, training and experience.
  • Experience in academic archives.
  • Experience teaching, reference services. and using collection management and/or digital asset management systems.
  • Experience with digitization and electronic records.
  • Experience processing archival collections and with archival and metadata standards.
  • Knowledge of appropriate preservation practices for archival materials.
  • Ability to work both collegially and independently.
  • Effective communication and organizational skills.
  • Ability to interact courteously with a wide variety of people, exercising diplomacy, discretion, confidentiality, and good judgment.
  • Flexibility and ability to adapt to changing priorities.
  • Ability to move boxes weighing up to 40 pounds with or without accommodation.
  • Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.

Preferred Qualifications:

  • Advanced degree in related field.
  • Experience with rare books; course work may be substituted.
  • Experience with grant writing and records management.

For more information, click here: 

http://careers.wesleyan.edu/postings/6374

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