SLIS Jobline

YOUR SOURCE FOR PROFESSIONAL, PRE-PROFESSIONAL, AND INTERNSHIP POSITIONS

Recently in Archive Positions

Historical & Genealogical Collection Processing Intern, Leominster Public Library, Leominster, MA

Leominster Public Library

30 West Street, Leominster MA 01453

Historical & Genealogical Collection Processing Intern

Duties:

Under supervision of the Technology & Reference Librarian, the intern will help select, organize, process, and catalogue materials of the historical and genealogical collections of the Leominster Public Library which date from the 1800s to the present. The intern will also create a formal finding guide for approximately 150 boxes of material. Many of the boxes are already partially organized.

 

Specific duties include:

  • Processing of the collection, including physical arrangement (sorting, boxing, labeling);
  • Inventorying and describing of materials;
  • Creating collection guides and other basic finding aids;
  • Work with the Technology & Reference Librarian and Historical & Genealogical Collections Coordinator to create an efficient organizational arrangement of boxes, cabinets, drawers, and collections;
  • Perform quality control check on cataloging data, as needed.

 

Qualifications:

  • Currently enrolled in or a recent graduate of a history, archives, or other cultural heritage program;
  • Willingness to adhere to best practices regarding the care and handling of archival collections;
  • Good hand-eye skills for handing fragile and rare paper-based materials;
  • Strong organizational skills. Familiarity with archival arrangement preferred;
  • Ability to lift or carry objects weighing between 25-50 pounds;
  • Familiarity with Microsoft Office programs: Word, Excel, etc;
  • Able to work productively with minimal supervision; to schedule and prioritize work to meet stated deadlines; and to work collegially and communicatively with others;
  • Interest in Massachusetts history strongly preferred.

 

Length of Internship:

Winter/Spring 2019

Work Schedule:

7-14 hours/week, flexible within Monday-Friday 10-4 timeframe

 

Compensation:

Unpaid and/or course credit

About The Organization:

The Leominster Public Library serves as a gateway providing free and equal access to materials, information and technology. The Library delivers programs, services and resources to enhance the quality of life for the community.

 

The Library serves the 41,000 residents of Leominster, as well as many non-residents from the surrounding communities of North Central Massachusetts. Located in the downtown area of one of Massachusetts' Gateway Cities, the Library is housed in a 1910 Carnegie library building that was renovated and expanded to a 44,500 square foot facility in 2007.

 

To Apply:

Please send an email with the subject line "Historical & Genealogical Collection Processing Intern" to brecker@leominster-ma.gov. Please include the following information:

  • Resume
  • Cover letter
  • Contact information for three references

Opportunities for Current Students | Archive Positions | leave a comment


Community Digital Archivist, UNC Greensboro, Greensboro, NC

The University of North Carolina is recruiting for a Community Digital Archivist. More information and to apply:  https://spartantalent.uncg.edu/postings/12392 

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is a higher-research activity university as classified by the Carnegie Foundation. Founded in 1891 and one of the original three UNC system institutions, UNCG is one of the most diverse universities in the state with nearly 20,000 students and over 2,700 faculty and staff members representing more than 90 nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 100 areas of study, as well as 74 master's and 32 doctoral programs, UNCG is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on FacebookTwitter and Instagram.

The University Libraries at The University of North Carolina at Greensboro seeks a creative, innovative, people-oriented, and collaborative professional for the position of Community Digital Archivist. Reporting to the Assistant Dean for Special Collections and University Archives (SCUA) and working closely with the department's collections staff, the Community Digital Archivist will help in coordinating the department's services, programs, and projects focused on connecting different user communities to library resources, engaging new audiences, and identifying new areas of collecting. Specifically, the Community Digital Archivist will lead in efforts to develop digital content for SCUA, University Libraries, as well as for select community groups and cultural heritage organizations.

The Community Digital Archivist will be working with a highly collaborative and successful cross-department team of librarians and staff who have developed and launched a wide range of community digital projects. This individual will contribute to the development of tools, projects, programs, and relationships that will promote the collections and services of Special Collections and University Archives as well as University Libraries. The archivist will join a department of five librarians and seven paraprofessionals. It is a twelve-month tenure track faculty position. Demonstrated professional achievement, service, and scholarly activity are required for reappointment and tenure.

Primary Responsibilities:

  • Assists in the setting of the department's collection development priorities and pursues an active outreach program that supports existing and emerging areas of strength.
  • Provides strategic vision to the University Libraries' efforts of connecting users and user communities to resources (collections, services, programs, and expertise).
  • Promotes the collections' profile and visibility at UNCG and in the larger Greensboro community through outreach, social media, and public programming.
  • Develops relationships with key communities on campus, in Greensboro, and in the region.
  • Facilitates discussions with community partners about local archiving, preservation, and digitization needs.
  • Promotes the use of community archives holdings in teaching and research and participates in the department's program of class sessions and workshops.
  • Engages with university faculty to discover, develop, and highlight archival and digital collections in support of ongoing research, teaching, and scholarship.
  • Contributes to the University Libraries' discussion of best practices and policies for digitization projects.
  • Continually researches new technologies and methodologies for the digital library environment.
  • Contributes to the University Libraries' discussion of metadata standards for digital collections.
  • Works closely with librarians and staff in other University Libraries' departments to sustain ongoing projects as well as to develop and implement new initiatives.
  • Identifies funding opportunities with an eye to writing and managing grants for community-focused projects and programs.

 

Required Qualifications:

  • A master's degree from a program accredited by the American Library Association.
  • Minimum of 3 years of archival experience with responsibilities in arranging and describing manuscript collections (digital and analog), collections management, and project management.
  • Knowledge of current issues and trends in archival practices in the areas of community archiving, digitization projects, and descriptive standards.
  • Ability to effectively perform in a collaborative setting utilizing strong organizational and project management skills.
  • Excellent oral and written communication skills and the ability to speak to a wide range of audiences, such as community members, faculty, students, donors, and development staff.
  • Strong interpersonal skills, with the ability to establish positive relationships with community members, faculty, students, and library staff.

This is a full-time, 12-month, tenure track position. The salary for the position is competitive and is contingent upon the qualifications and experience. Standard benefits include state or optional (including TIAA-CREF) retirement plans, state health plan and 24 vacation days per year.

Application Procedures:
Upload an application letter addressing qualifications, along with a current curriculum vita and the names of three recent professional references.

Preference will be given to applications received by November 26, 2018. The position will remain open until filled. The start date is negotiable.

UNCG has a strong commitment to serve its highly diverse community. As such, UNCG welcomes applications from women, underrepresented racial/ethnic minority group members, persons with disabilities, members of sexual minority groups and others who would enrich the University's mission. UNCG is an Equal Opportunity/Affirmative Action Employer.

 

Archive Positions | Professional Jobs Outside of New England | leave a comment


Archivist, Collection Development, Yale University, New Haven, CT

Archivist for Collection Development

Yale University Library

New Haven, CT

Requisition: 52196BR

https://bit.ly/2qkwtES

 

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

 

Position Focus:

Reporting to the Director, leads the department's program of collecting modern manuscript collections, and assists with collecting materials on university history from non-Yale sources. Liaisons with appropriate department staff to ensure that collecting activity can be supported by available departmental resources and supports the department's collecting vision as established through periodic collection development retreats. Coordinates and facilitates the collection development work of department subject area specialists and provides training in working with donors and securing signed deeds of gift. Assesses potential collections, identifies materials of interest, documents site visits through field notes, negotiates deeds of gift, and documents accessions in collections management systems. Ensures paper and electronic donor files are kept current by staff engaged in collection development work.  Writes, updates, maintains all appropriate documentation of collection development policies and procedures. May train and supervise support staff and student assistants. Contributes to departmental reference, instruction, and outreach activities, including providing reference service to researchers and Yale University offices, and preparing and conducting primary source instruction. Serves on the department administrative leadership team and contributes to the administration of the department including long range planning, formulation of policy, and resource development and allocation. Contributes to the work of the Yale Library through membership on committees, taskforces, or engagement with Library programs and events. Makes substantive contributions to the regional, national, and/or international archival profession.

 

Required Education and Experience:

  1. Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master's degree in library science.
  2. Experience arranging and describing or providing public services for manuscript and/or archival collections.
  3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
  4. Demonstrated knowledge of archival theory and practice may be substituted for formal training.
  5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
  6. Demonstrated knowledge of archival and library management systems.
  7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
  8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
  9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html

 

Required Skills:

  1. Minimum of two years of professional experience required, including demonstrated success working with donors, evaluating potential collections of materials in all formats, and negotiating deeds of gift.
  2. Demonstrated understanding of current copyright laws as they apply to the acquisition and use of primary source materials in all formats.
  3. Demonstrated knowledge of the issues related to the acquisition of born-digital materials.
  4. Demonstrated ability with and commitment to inclusive conduct and cultural competency, contributing to an inclusive environment in which individuals of a broad range of cultures, backgrounds, abilities and perspectives work productively and creatively together.
  5. Demonstrated active and substantive participation in regional, national and international professional activities relating to the selection, care, and use of modern documentary resources. Undergraduate or graduate coursework in twentieth-century American History.

 

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments. Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html.

 

Preferred Education, Skills and Experience:

Experience working in an academic repository. Experience teaching with primary resources. Course work requiring research using primary resources. Graduate degree in American history or related field.

 

The University and the Library

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 15 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, the Center for Science and Social Science Information, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers. For additional information on the Yale University Library, please visit the Library's web site at www.library.yale.edu.

 

Manuscripts and Archives, Sterling Memorial Library:

Manuscripts and Archives is a major center for historical inquiry and also serves as the documentary memory of Yale University. For more information about the department, please consult the website: http://www.library.yale.edu/mssa/.

 

Salary and Benefits

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

 

How to Apply

Review of applications will begin immediately and will continue until the position is filled.  Applications, consisting of a cover letter, resume, and the names and contact information of three professional references should be submitted by applying online at https://bit.ly/2qkwtES.

 

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.

Archive Positions | Professional Job Listings in New England | leave a comment


Records Management Archivist, Drexel University Libraries, Philadelphia, PA

Drexel University Libraries seeks a Records Management Archivist for Research Output who will assist in development of strategies to ensure curation of Drexel-generated research output [data and publications] as institutional assets in compliance with records management policies and retention schedules. The Archivist will be responsible for implementing practices and guiding Drexel researchers in capturing, stewarding, and sharing research output. Reporting to the University Archivist and working collaboratively with Libraries and University staff, the Archivist's responsibility entails providing Libraries' services to help researchers and other records managers to describe, discover and preserve Drexel-generated research output within a federated institutional repository environment. The Archivist also provides expertise and guidance on records management practices and resources for the University in support of the Office of General Counsel and serves as the Libraries' records management administrator. For more information and to apply (www.drexeljobs.com/applicants/Central?quickFind=83840).

Archive Positions | Professional Jobs Outside of New England | leave a comment


Archives Assistant, Simmons School of Library and Information Science, Boston, MA

Assistant to the SLIS Archives Management Program

Dates:             Begins December 3, 2018

Hours:            10 hours per week;

Pay rate:         $12/hour

 

General Description:

This position will support the full-time Archives Management faculty on program areas within the Archives Management and Dual Degree programs, with a particular focus on archives internships. 

Responsibilities will include, but are not limited to:

  • Maintain and update archives internship database, in consultation with Tech Lab as necessary
  • Serve as primary point of contact for external internship contacts throughout all phases of internships
  • Serve as primary point of contact for students to resolve issues with internships
  • Provide additional administrative support for the archives management concentration and Archives Program Director

 

The successful candidate will be technically proficient (programming experience not necessary); possess strong communication and interpersonal skills; and possess the ability to work independently with limited supervision. An Archive Management Program student preferred; must have completed LIS 438 - Introduction to Archival Methods and Services

 

Please send resume and letter detailing interest for immediate consideration by November 15 to: Donna Webber (donna.webber@simmons.edu)

Archive Positions | Pre-professional Positions | leave a comment


Digitization Project Archivist, Millis Public Library, Millis, MA

Digitization Project Archivist

The Millis Public Library seeks candidates for a temporary, part-time position of Project Archivist. The Archivist will be responsible for the processing and digitizing items from the library's local history collection. This is a grant-funded position that reports to the Library Director.

Duties Include:

  • Manage digitization process of selected items in the library's Local History collections
  • Process records to archival standards and perform basic preservation functions when necessary
  • Improve digital access to collections through appropriate application of standards
  • Provide content for website, blog, and social media
  • Train and manage volunteers
  • Identify opportunities for future projects
  • Submit reports as requested by Library Director
  • Carry out other duties as assigned

Schedule

  • 10 hours per week
  • Flexible schedule during normal business hours

Qualifications

  • MLS or MLS Student
  • Specialization in history, archives, special collections, and/or cataloging.

Completion of the following courses preferred:

  • Organization of Information
  • Digital Archives and Preservation OR Special Library Service
  • Knowledge of digitization, library catalog systems, computer hardware, and software
  • Familiarity with the OAIS Reference Model
  • Familiarity with intellectual property rights

Salary

14.79/hour

How to Apply

Please submit resume and cover letter to Kim Tolson, Library Director at

ktolson@minlib.net

Position open until filled. No phone calls.

Archive Positions | Professional Job Listings in New England | leave a comment


Archives Assistant, Northeastern University, Boston, MA

Archives Assistant

(Part-time)

 

There is a vacancy for a part-time Archives Assistant in the Northeastern University Libraries' Archives and Special Collections Department. Archives Assistants will work in both reference and processing settings. This position is for someone comfortable and welcoming, who has the sensitivity to work with diverse community members and collections. This is an excellent opportunity for individuals interested in gaining experience in an archives and special collections setting while attending graduate school.

 

Duties:

  • Provide reference services to University Faculty, staff and students, and to outside researchers
  • Create processing plans
  • Arrange and rehouse manuscript and archival material
  • Create inventories and finding aids
  • Write blog posts
  • Conduct shelf-reads
  • Standardize legacy data
  • Digitization of select material and assist with digital exhibits
  • Other duties as assigned

 

Qualifications:

  • Enrollment in a graduate level archival or history degree program
  • Excellent organizational skills
  • Excellent written and oral communication skills
  • Interest in critical librarianship and inclusive and ethical archival practices
  • Familiarity with such as Alma, ArchivesSpace, Microsoft Office, and WordPress
  • Ability and willingness to lift boxes weighing up to 40 lbs.
  • Commitment to achieving and maintaining diversity in the workplace


Salary:

$14 per hour

Hours:

17 hours per week

To apply please send cover letter and resume via email to:

Daniel Lavoie, Collections Archivist, d.lavoie@northeastern.edu, 617.373.3317

Molly Brown, Reference and Outreach Archivist, mo.brown@northeastern.edu, 617.373.7656  

92 Snell Library, Northeastern University, 360 Huntington Avenue, Boston, MA  02115

 

Northeastern University is an equal opportunity/affirmative action Title IX employer. Northeastern University particularly welcomes applications from minorities, women, and persons with disabilities.

Archive Positions | Pre-professional Positions | leave a comment


Gordon and Marjorie Osborne Textile Industry Curator, Cornell University Library, Ithaca, NY

Gordon and Marjorie Osborne Textile Industry Curator

Apply here

 

Cornell University Library's Kheel Center for Labor-Management Documentation & Archives seeks qualified candidates for the position of Gordon and Marjorie Osborne Textile Industry Curator. The successful candidate will provide collection arrangement and description, instruction and outreach, and reference for collections documenting the textile industry in the United States. With the closing of the American Textile History Museum (ATHM) in 2017, Cornell University Library acquired the bulk of the ATHM's Osborne Library, a unique resource on the history of textile production in the United States.

 

The Kheel Center's holdings include rich manuscript and media collections pertaining to labor unions, business history, management theory and practice, and labor relations. As part of the Martin P. Catherwood Library, Kheel supports the curriculum and research interests of Cornell's ILR School and attracts scholars from all over the world. Catherwood Library is the nation's most comprehensive library for workplace issues, specializing in labor history and law, human resources, collective bargaining, organizational behavior, and international and comparative labor movements.

 

Responsibilities: Reporting to the Director of the Kheel Center, the Gordon and Marjorie Osborne Textile Industry Curator will coordinate and be responsible for research support, outreach and instruction, and technical services for textile industry collections at the Kheel Center. Working with the Kheel Center's Technical Services Archivist, the Osborne Curator processes collections transferred from the ATHM and seeks out related materials to add to the Center's holdings. The Osborne Curator may supervise one or two student assistants and will work closely with the Kheel Center's Director, Research Archivist, Digital Archivist, and librarians and archivists from other Cornell libraries and archives.

 

Characteristics: The Gordon and Marjorie Osborne Textile Industry Curator is an experienced, knowledgeable, and collaborative professional who approaches reference, instruction, and outreach services for a large and diverse collection in a thoughtful and comprehensive manner. They work well with colleagues, drawing on and contributing to their subject and archival expertise, but are also able to work independently. They have a strong understanding of standard and traditional archival practices but also embrace changes and opportunities that new technologies bring to the archival field. Most importantly, they understand researchers and the research process and keep their needs in the forefront of their mind when making collection decisions.

 

The Osborne Curator will maintain and promote the HLM Library core values of collaboration, excellence, flexibility, innovation, integrity, and service.

 

Required Qualifications:

  • Graduate degree in archival administration, library/information science, or the equivalent.
  • Demonstrated knowledge of 19th and 20th century US history.
  • 2-3 years of full-time, professional work experience in a special collections library or archive.
  • Strong organizational, planning, and problem solving skills.
  • Excellent interpersonal, oral, and written communication skills.
  • Ability to work both independently and collaboratively with a variety of staff in a rapidly changing information environment.

 

Preferred Qualifications:

  • Graduate degree in textile studies, history, or a related discipline.
  • Demonstrated knowledge of textiles and textile production.
  • Record of engagement with professional organizations and activities and/or contributions to professional or scholarly literature.

 

Visa sponsorship is not available for this position.

 

Background: Cornell University is an innovative Ivy League university and a great place to work. Its inclusive community of scholars, students, and staff imparts an uncommon sense of larger purpose and contributes creative ideas to further the University's mission of teaching, discovery, and engagement. In addition to the main campus in Ithaca, NY, Cornell's expansive global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the new Cornell Tech campus being built on Roosevelt Island in New York City. The Ithaca campus sits on 2,300 acres in the heart of the Finger Lakes region. Ithaca, located roughly halfway between Manhattan and Toronto, offers a wealth of arts, culture, and activity while maintaining an eclectic college-town feel. Outdoor enthusiasts can take advantage of the multitude of rolling hills, breathtaking gorges, hiking trails, and lakes offering countless outdoor activities. The city has been named one of the top 100 places to live, a top 10 recreation city, a best green place to live, and one of the "foodiest" towns in America.

 

One of the leading academic research libraries in the United States, Cornell University Library is a highly valued partner in teaching, research, and learning at the university. With an operating budget of over $64 million and a diverse and innovative staff of more than 350, the Library supports 2,700 faculty, 22,000 students and 94 PhD fields. Its world class collections, expert librarians, responsive services in physical and virtual library spaces inspire and nourish scholarship and learning.

 

Benefits: Our comprehensive benefits package includes 22 vacation days, 12 paid holidays, health insurance, life insurance, university retirement contributions, childcare and adoption assistance, and child tuition reimbursement. Professional travel funding is available.

 

Salary and Academic Rank: The salary range, of $55,000 - $75,000, will be competitive and commensurate with experience. The incoming academic rank will be dependent on the qualifications and experience of the selected candidate.

 

How to Apply: The application deadline is November 30, 2018. External applicants will apply via the Cornell Careers site at: https://cornell.wd1.myworkdayjobs.com/CornellCareerPage/job/Ithaca-Main-Campus/Gordon-and-Marjorie-Osborne-Textile-Industry-Curator_WDR-00016893. Please include one document that contains a cover letter, resume, and the names, phone numbers, and addresses for three references (pdf preferred). 

------------------------------------------------------------------

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

 

Notice to Applicants: Please read the required Notice to Applicants statement here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

Archive Positions | Professional Jobs Outside of New England | leave a comment


End Processing Assistant, Harvard University/Harvard College Library, Cambridge, MA

End Processing Assistant, Harvard University / Harvard College Library (90 day temp role)

The Archival Assistant reports to the Houghton Library Head of the Manuscript Section. As part of a team, the position works to provide container and location information for Houghton's 40,000 linear feet of archival materials.

Duties and Responsibilities:

  • Prepares booktabs, spine labels, and ownership labels; selects and affixes donor bookplates, all according to Houghton security and preservation policies
  • Performs measurement and construction of protective CMI cases for Houghton printed materials
  • Responsible for the transfer of rare and other materials to the Harvard Depository (HD): modifies holdings/item records; packs and labels materials for transfer and storage; moves heavily-loaded cases to the mailroom.

Qualifications

Basic Qualifications

  • BA and prior library experience required, preferably in an academic library
  • Familiarity working with library materials
  • Competence with Microsoft Office suite and Windows operating system
  • Position requires regular lifting and moving of materials from bookcases and storage areas including materials weighing up to 40 pounds and pushing heavily loaded book trucks
  • The employee must have a high tolerance to library-related allergens

Additional Requirements:

  • Able to perform repetitive work accurately with attention to details.
  • Experience with working in an ILS, preferably Alma
  • Good hand-eye skills for handing fragile and rare paper-based materials
  • Able to work productively with minimal supervision; to schedule and prioritize work to meet stated deadlines; and to work collegially and communicatively with others

Full/Part Time

Full Time

Education

BA/BS

Salary

$16.00 per hour

How to Apply

To apply, send cover letter and resume to pyzynski@fas.harvard.edu.  

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Archive Positions | Pre-professional Positions | leave a comment


Archives Assistant, Massachusetts Department of Conservation and Recreation, Boston, MA

Massachusetts Department of Conservation and Recreation - Seasonal Archives Assistant, Winter 2018-2019 - (Job Number 180006VG)

Apply on-line at: MassCareers Job Opportunities

Description

About the Department of Conservation and Recreation:

The Department of Conservation and Recreation manages one of the largest and most diverse state parks systems in the nation and protects and enhances natural resources and outdoor recreational opportunities throughout Massachusetts. DCR is a dynamic agency, and is one of the largest park systems in the nation. The DCR system includes over 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails and parkways.

Interviews will be conducted at the ending of the posting period. Successful candidates may be required to start immediately.

Duties:

Under supervision of the Plans Archivist, the seasonal employee will assist help arrange, describe, and scan engineering and architectural plans of Massachusetts parks buildings and landscapes, parkways, bridges, recreational facilities, and water resources date from the 1890s to the present. 

Specific duties include:

  • Locate, organize into sets, and folder large-format architectural and engineering drawings.
  • Catalog the drawings by inputting data into a spreadsheet.
  • Identify drawings that are ready for scanning by an outside vendor and separate out drawings that will need conservation work before scanning.
  • Prepare the drawings to be sent out for scanning, conservation treatment, or off-site storage.
  • Work with Plans Archivist to create an efficient organizational arrangement of plans cabinets, cabinet drawers, and plan sets.
  • Provide assistance to the Plans Archivist on responding to requests for plans from DCR staff, consultants, researchers and the general public.
  • Perform quality control check on cataloging data and digital files.
  • Other duties as requested.

Start Date: November 19, 2018

End Date: March 29, 2019

 

Qualifications:

MINIMUM ENTRANCE REQUIREMENTS: 

Applicants must have (A) at least two years of full-time, or equivalent part-time, technical or professional experience in research or statistical work, or (B) any equivalent combination of the required experience and the substitutions below. 

Substitutions: 
I. A Bachelor's or higher degree may be substituted for the required experience.* 

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. 

SPECIAL REQUIREMENTS: Requires bending, lifting, standing on ladders, and the ability to lift and carry up to 40 pounds.

 

Preferred Qualifications:

  • Degree or coursework in library science, archive management or architectural/engineering studies.
  • Experience working with historic plans and documents.
  • Excellent typing skills and experience with word processing, spreadsheet, and database programs.
  • Ability to work independently.
  • Strong attention to detail.
  • Ability to handle oversized documents with care.
  • Requires bending, lifting, standing on ladders, and the ability to lift and carry up to 40 pounds.

 

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

 

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have (A) at least two (2) years of full-time, or equivalent part-time, administrative, professional or technical experience in work involving research, data analysis, compliance, records management or program administration, or (B) any equivalent combination of the required experience and the substitutions below.

 

Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.

 

Substitutions: 

I. A Bachelor's degree or higher in a related field may be substituted for the required experience.

 

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

 

Official Title: Research Analyst I

Primary Location: United States-Massachusetts-Boston - 251 Causeway Street

Job: Planning

Agency: Department of Conservation & Recreation

Schedule: Full-time

Shift: Day

Posting Date: Oct 17, 2018

Number of Openings: 1

Salary: 47,859.50 - 67,712.32 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: John Viola - 617-626-1161

Bargaining Unit: 06-NAGE - Professional Admin.

Confidential: No

 

Apply on-line at: MassCareers Job Opportunities

Archive Positions | Pre-professional Positions | leave a comment


Archives Assistant, Archives & Research Center, Sharon, MA

FINAL JOB OPENING - PART TIME

Archives Assistant - Sharon (temporary, part-time) 

Archives & Research Center (ARC) and the Collections

The Archives & Research Center (ARC) is the hub of The Trustees of Reservations' curatorial stewardship. Located in Sharon, Massachusetts, the ARC provides outside researchers, Trustees staff, and volunteers access to thousands of historical documents, objects, and artifacts related to The Trustees' properties. The ARC, an energy-efficient, climate-controlled building, opened in 2008 and houses 1,500 linear feet of archival materials which document The Trustees' founding role in the land trust movement, the stories of Trustees properties across the Commonwealth, and the lives of American families from the 1600s to the present.

 

The Trustees' collections represent domestic furnishings, outdoor sculptures, fine and decorative arts from pre-contact to the 20th century. They include more than 30 private collections featuring exceptional pieces from indigenous Massachusetts peoples to mid-century Modern. Archival collections include works of art on paper, photographs, maps, architectural plans, garden designs, botanical specimens, manuscripts, letters, diaries, books, business ledgers, legal documents and deeds linked to specific properties and to the organization's history.

 

Position Summary:

The Archives & Research Center of The Trustees seeks an Archives Assistant to help prepare the historical and institutional records collections of the Fruitlands Museum for processing. The Archives Assistant will perform the preliminary steps of surveying, sorting, and creating a rough inventory for approximately 50 boxes of material. Many of the boxes are already semi-organized.

The Fruitlands Museum was the 116th property acquired by The Trustees, joining the organization in 2016. Its archival collections cover a wide range of historic subjects, including Bronson Alcott's experimental Transcendentalist community, and the Shaker communities of the northeastern United States. Other collections relate to the life and work of the museum's founder, Clara Endicott Sears, as well as the development, governance, and operations of the museum itself. The collections contain correspondence, photographs, newspaper clippings, records, publications, and many other types of primary and secondary source materials.

 

Essential Functions:

  • The ability to survey, sort and create a rough inventory for approximate 50 boxes of Fruitlands materials.
  • The ability to help prepare these historical and institutional materials for processing.

Qualifications:

  • Currently enrolled in or a recent graduate of a history, archives, or other cultural heritage program.
  • Willingness to adhere to best practices regarding the care and handling of archival collections.
  • Strong organizational skills. Familiarity with archival arrangement preferred.
  • Ability to lift or carry objects weighing between 25-50 pounds.
  • Familiarity with Microsoft Office programs: Word, Excel, etc.
  • Interest in Massachusetts history strongly preferred.

 

Benefits and Salary

This is a temporary, non-exempt, hourly paid position, with an optimal start date in October. This position is based in Sharon.

 

About The Organization:

The Trustees is an organization with a fascinating past and an exciting future. Our places are open to all and we thrive by involving as many people as possible in what we do. Founded in 1891, by a group of visionary volunteers, we preserve, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts and work to protect special places across the state. We have helped protect more than 50,000 acres, including 26,000+ acres on 117 reservations that are all open to the public. We are a nonprofit conservation organization funded and supported entirely by our visitors, supporters, volunteers, and more than 60,000 member households.

The Trustees' curatorial resources include archives, buildings, landscapes, ruins and artifacts covering hundreds of years of human history. In the historic houses, at the Archives & Research Center, and in the land itself, The Trustees preserves the landscapes and material culture of Massachusetts people. Objects and archives enrich a wide range of programs and activities.

In addition to being an Equal Opportunity Employer, the Trustees of Reservations aims to create a thriving, inclusive workplace that values each member of our team. We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.

We kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

Archive Positions | Pre-professional Positions | leave a comment


Research Archivist, Animal Ventures, Concord, MA

DESCRIPTION

Animal Ventures is a small elite team of entrepreneurs, technology thought leaders, and developers working at the intersection of Artificial Intelligence, Blockchain Technology, Industrial Internet of Things, and Additive Manufacturing. We work with Fortune 500 Companies and Government entities interested in educating senior executives on emergent technologies and leveraging our proprietary and lean prototyping processes to build and deploy minimum viable products for internal and external stakeholders.

Animal Ventures is seeking a bright, curious, and motivated archivist to design and execute an efficient and intuitive archiving solution for paper- and electronic-based research. Archive solutions should consider tagging and search mechanisms as well as mobile-based approaches.

The position is part-time and will require periodic onsite presence at our office in Concord, MA as needed. 

REQUIREMENTS

  • Coursework in archives management and/or library and information science would be be beneficial for this position.
  • A knowledge and understanding of emerging technologies such as Artificial Intelligence, Blockchain Technology, Industrial Internet of Things, and Additive Manufacturing is a plus.

For more information, click here.

Archive Positions | Professional Job Listings in New England | leave a comment


Repository Manager, University of Connecticut Library, Storrs, CT

https://lib.uconn.edu/about/employment-opportunities/

Repository Manager

Job ID: 2019083
Rank: University Librarian II (UCP VII)
Area: University Archives, Special Collections & Digital Curation

The UConn Library is seeking a creative and innovative digital information and preservation professional to manage UConn's long-term digital repository and the Connecticut Digital Archive (CTDA). The CTDA (https://ctdigitalarchive.org) is a statewide digital preservation repository headquartered at UConn, serving more than 40 cultural heritage institutions and preserving more than 1 million objects. As the principal point of contact between content managers and the repository both inside and outside the University, the Repository Manager works with a diverse set of stakeholders and collaborators to create the public face of the repository and creatively develop and implement new tools and programs to attract and train users and to support user services.

Duties and Responsibilities

The Repository Manager is responsible for planning, developing, implementing, and configuring user-facing tools and information resources for the repository program that relate to management, metadata, content, and training. Working with the software support vendor, University ITS, and other stakeholders, the Repository Manager collaborates in creating and setting development priorities for the digital repository program and is responsible for the maintenance of policy/procedure documents relating to content and participant administration. The Repository Manager creates and provides training materials, workshops, etc. to disseminate information about services and processes. The Repository Manager reports to the Head of Archives & Special Collections who has general responsibility for the digital preservation program.

Minimum Qualifications 

  1. Master's degree from an ALA accredited program with a concentration in a field relevant to the position, such as archives, library/information science, or records management.
  2. A minimum of three years' experience managing digital content in an academic or cultural heritage setting.
  3. Working knowledge of OAIS repositories and information packages.
  4. Working knowledge of MODS and DC metadata schemas.
  5. Demonstrated ability to create and implement training and educational programming for digital library programs.
  6. Demonstrated ability to work collaboratively with a diverse group of content owners and technologists.
  7. Demonstrated ability to work independently, provide and respond to feedback, and meet deadlines.

 

Preferred Qualifications 

  1. Experience with Islandora repository management software.
  2. Experience with Drupal.
  3. Experience with Fedora Commons repository software.
  4. Advanced knowledge of metadata schemas such as MODS and DC.
  5. Experience with scripting, regular expressions and/or other data manipulation techniques.
  6. MLS with concentration in digital preservation or digital content management. 

 

Appointment Terms

This is a full time position based in Storrs with an anticipated start date of November, 2018. The University offers a competitive salary, outstanding benefits, including employee and dependent tuition waivers at UConn and a highly desirable work environment. Salary is dependent upon education, qualifications, and experience. 

 

To Apply

Applications must be submitted online using UConn Jobs at http://www.jobs.uconn.edu, Staff Positions. (reference search #2019083) and include a cover letterdetailed resume, and contact information for three professional references.

Nominations and inquiries should be sent in confidence to Ellen Silbermann at ellen.silbermann@uconn.edu. To ensure full consideration, inquiries and applications should be submitted by October 21, 2018. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2019083)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on October 21, 2018.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment


Processing Archivist, University of Tennessee at Chattanooga, Chattanooga, TN

The UTC Library invites applications from motivated, detail-oriented, and user-focused applicants for its Processing Archivist position. The successful candidate will be responsible for processing and describing archival and manuscript material and providing on-site and remote reference services in Special Collections.
Follow the link provided below to view the position description and to apply online.

Archive Positions | Professional Jobs Outside of New England | leave a comment


Archivist, Information & Archival Services, The Winthrop Group, New York City, NY

POSITION DESCRIPTION

The Winthrop Group's Information & Archival Services Division is seeking an archivist for a position in New York City. This full-time Archivist position offers an opportunity to participate in the work and ongoing development of the archives and heritage-related functions of one of Winthrop's corporate clients.

 

RESPONSIILITIES

As part of the Heritage Services team, the Archivist will:

  • accession and process records that are utilized primarily for purposes related to the company's information, outreach, and heritage development;
  • catalog records, capture metadata, and create descriptive  finding aids for the archival records;
  • support the development, acquisition, and accessibility of digital records by
    • organizing and preparing selected archival materials for offsite digitization
    • coordinating with the vendor during the digitization process
    • ingesting and performing quality control reviews of digitized material;
    • conduct image clearance reviews for various uses by
      • identifying and reviewing images for and/or with client(s)
      • gathering information concerning requested images
      • submitting images to Intellectual Property legal team and conferring as necessary during review;
      • provide as needed archival reference service for Heritage Center clients;
      • write occasional posts for client's intranet and assist with exhibits and special projects
      • collaborate with other members of the Archives staff to apply professional methods and practices that will ensure the goals and objectives of Winthrop's client are accomplished in an accurate, efficient, and useful way.

 

QUALIFICATIONS

  • MA or MLIS with a minimum of two years experience in appraisal, processing and cataloging analog and digital records
  • Knowledge of archival theory, methodology, and practice
  • Accuracy and attention to detail
  • Strong writing and editing skills preferred
  • Experience in a business or institutional setting
  • Orientation toward learning and applying new technologies for storing and managing digital objects
  • Familiarity with basic preservation techniques
  • Proven ability to work cooperatively with team colleagues and various clients
  • Effective communication and problem-solving skills
  • Experience providing reference service helpful
  • Overall knowledge of American and international history and/or business history useful.

 

WORK ENVIRONMENT

 The Archivist will work on client premises in New York City. No travel is anticipated.

 

TO APPLY 

E-mail a cover letter, resume, writing sample, and names, titles, and contact information for three references to:

Sam Markham

Associate Director & Lead Archivist

The Winthrop Group, Inc.

smarkham@winthropgroup.com

Archive Positions | Professional Jobs Outside of New England | leave a comment


Digital Archives Intern, New England Historic Genealogical Society, Boston, MA

The New England Historic Genealogical Society seeks a detail-oriented and self-motivated individual to join R. Stanton Avery Special Collections in the position of Digital Archives Intern.

 

Reporting to the Curator of Digital Collections, the Digital Archives Intern will support ongoing projects to digitize, describe, and provide access to unique manuscripts from NEHGS Special Collections, such as diaries, letters, genealogies, family Bible records, and church records.

 

Hours and Stipend

This is a six-month, part-time internship. The intern will receive a monthly stipend of $700 (part-time, 2 days/week), paid on the 15th of the month. Start date is negotiable, with a preference for early November 2018.

Responsibilities

  • Prepare digital images and associated metadata for ingest into CONTENTdm-based repository
  • Digitize text- and image-based collections using best professional practices
  • Create, enhance, and migrate existing metadata from the library catalog, finding aids, and other systems into the digital repository
  • Perform quality control and quality assurance of existing images and metadata
  • Assist with developing and documenting new procedures

 

Required Qualifications

  • Enrollment in or recent graduation from an MLS program
  • Specialization or coursework in archives management, cultural heritage, or digital curation.
  • Familiarity with metadata standards relevant to digital collection management and access
  • Familiarity with scanning or digital photography
  • Familiarity with Photoshop or other image editing software
  • Proficiency with common Office applications (especially Excel and Word)
  • Aptitude for complex, analytical work with attention to detail.

 

Preferred Qualifications

  • Completion of 1 or more of the following classes: LIS 415 (Information Organization), LIS 438 (Introduction to Archival Methods and Services), LIS 462 (Digital Libraries), LIS 448 (Digital Stewardship), or equivalent coursework
  • Previous experience with Photoshop or other image editing software
  • Previous experience with CONTENTdm or other digital repository systems
  • Experience with or interest in genealogy

 

About the New England Historic Genealogical Society

The New England Historic Genealogical Society has been collecting information about families in America for over 165 years. Our 25,000 members access information through our library and website.

 

The NEHGS library, located at 99 Newbury Street in Boston's Back Bay neighborhood, is one of the nation's leading research centers for genealogists of every skill level.

 

Application Instructions

To apply, please send a cover letter and resume to Sally Benny at sbenny@nehgs.org. Preference will be given to applications received by October 15, 2018. 

Archive Positions | Opportunities for Current Students | leave a comment


Interns, Lesbian Herstory Archives, New York City, NY

The Lesbian Herstory Archives (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism. We have a number of exciting archival, library, data migration projects for the upcoming academic year well as planning museum exhibits, LHA At Home events and fundraising efforts

Please read the Requirements & Application Instructions very carefully.

 

What We're Offering

  • Interns will have the opportunity for practical application of archives and library skills.

  • Course credit and letters of recommendation will be provided upon request.

  • Interns will also receive the opportunity for workshops and classes outside of LHA

  • Interns will be supervised by professional librarians and other archives staff

 

Requirements

  • Interns must be available for a minimum of 10 hours per week.

  • Interns must have experience or skills related to data management, cataloging, archival processing, art handling , graphic design 

  • Intern must have basic administrative skills and ability to adapt quickly to new technology 

  • Intern must be skilled in the use of MS Office (Word, Excel, PowerPoint) and other spreadsheet, document management apps 

Interns will be working with professionals and other volunteers in the areas of cataloging, data migration, records management, processing special collections and ephemera, event planning, reference, research assistance and digitization.

 

COLLECTION AREAS

  • Banners
  • Biographical Files  
  • Buttons
  • Graphics & Art
  • Organization & Geographic Files
  • Periodicals (Journals, Magazines, Zines)
  • Programming & Development
  • Special Collections
  • Video
  • Audio
  • Online Catalog
  • Photography
  • Subject Files

APPLICATION PROCESS

Please read the instructions below very carefully.

Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net

You must include The Collection Area in which you wish to work in the subject line. Only documents  attached as a PDF will be accepted. LHA cannot provide housing for interns. No phone calls.

Archive Positions | Opportunities for Current Students | leave a comment


Archives Student Assistant, Harvard Medical School, Boston, MA

The Center for the History of Medicine, Francis A. Countway Library of Medicine, is seeking a part time, temporary student assistant for Fall 2018.

 

ARCHIVES STUDENT ASSISTANT (TEMPORARY)

Location: Center for the History of Medicine, Countway Library, Harvard Medical School, 10 Shattuck St. Boston, MA 02115.


Pay: $11/hour 
Hours: 10 hours/week

Start date: 10/14/2018; End date: 1/14/2019

 

Duties: The Countway Library's Center for the History of Medicine is looking for a responsible and detail-oriented historical research assistant to provide support for the ongoing effort to examine and highlight the history of historically underrepresented minorities (URM) in our historical collections.

Working closely with the Center's reference archivist and Archivist for Diversity and Inclusion, the assistant will perform tasks such as, but not limited to:

  • Researching and analyzing archival and manuscript sources to document the matriculation of URM students and the hiring and promotion of URM faculty at Harvard Medical School and the Harvard School of Dental Medicine
  • Compiling, inputting, and formatting data on related collection material
  • Other duties as required

Qualifications: BA/BS or equivalent required. The ideal candidate will have historical research and archival or library experience; demonstrated proficiency with computer applications; and sensitivity to proper care and handling of historical material. In addition, the candidate will be detail-oriented, have excellent written and verbal skills, and neat handwriting.

Application instructions:

Please send resume and cover letter to Emily_Gustainis@hms.harvard.edu.  Please reference "Archives Student Assistant" in your email.

Archive Positions | Pre-professional Positions | leave a comment


Assistant Archivist, Instruction & Reference, American Heritage Center, University of Wyoming, Laramie, WY

The American Heritage Center of the University of Wyoming is seeking an Instruction & Reference Archivist who is a creative, dynamic, articulate, and out-going professional interested and skilled in primary sources engagement, instruction, and reference services.

Professional Practice:

Supports the academic mission of the University of Wyoming. The Assistant Archivist serves as the archive's primary contact for instructional support/information literacy instruction for the Reference Service unit. Develops course content, activities, and assessments, and works collaboratively with other archivists to teach research and information literacy skills to students to support UW's general education curriculum. Works with teaching faculty to promote primary source literacy, and develop services and strategies to actively engage students; provides tours. Also performs reference service for the American Heritage Center including responding to research and information requests, and working at least one half-day shift per week on the reading room desk.

The successful candidate will have the ability to work well under pressure, work well in a team-environment; demonstrate self-confidence, and professional creativity. As a faculty archivist, the candidate will be engaged in collection development, donor relations, public programs, research and/or creative activity, University and professional service. The candidate may supervise part-time workers, and assist in other duties as assigned. The position reports to the Manager Reference Services

STATUS OF POSITION:

Archivists at UW have faculty status with extended term appointments possible after five years. Faculty duties include scholarly research and writing, as well as active participation in professional organizations by service on committees and presentations at conferences.

The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.

Minimum Qualifications

  • MA, MLS/MLIS, or equivalent.
  • Experience teaching in an archival/special collections setting.
  • Demonstrated understanding of instruction with primary sources.
  • Experience working with historical materials, archives/library practices.
  • Experience engaging communities through archival collections.
  • Excellent communication, interpersonal, problem solving, and organizational skills.
  • Demonstrated understanding of archival principles and practices.
  • Demonstrated capacity for (or evidence of) service and scholarship consistent with the requirements of archivists at the AHC.

 

Desired Qualifications

  • Experience providing classroom teaching/information literacy in an archival setting, providing tours, and providing archives reference services in an public repository setting.
  • Demonstrated work with historical/archival collections, evidence of professional leadership.
  • Demonstrated commitment to the archival profession evinced by active participation in regional and national organizations, presentation of papers and submission of articles, and continuing education.

Required Materials

Complete on-line application and upload the following as one document: cover letter, resume and contact information for four (4) work-related references, two (2) of which should be current or previous supervisors.

Hiring Statement

The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. To review the EEO is the Law Poster and itsSupplement, please see The Diversity & Fairness page.

Pursuant to Wyoming State law, W.S. 19-14-102, as amended, an honorably discharged veteran who has been a resident of the state of Wyoming for one (1) year or more at any time prior to the date when the veteran applies for employment, or any surviving spouse who was married to such veteran at the time of the veteran's death, who is receiving federal survivor benefits based on the veteran's military service and is applying for employment, shall receive an interview preference during the applicant screening process with the University of Wyoming. At the time of application the applicant must possess the business capacity, competency, education or other qualifications required for the position. If disabilities do not materially interfere with performance of job duties, disabled veterans will be given preference over able-bodied veterans. Appropriate documentation of veteran status must be provided at time of application as outlined in the application process. No preference will be given to a veteran currently employed by a public department.

We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.

Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/


We would like to invite you to visit our careers site to complete your application.

DIRECTIONS:

  1. Select the  link to access our careers site.
  2. Sign In to access your account or if you are not an existing user select the Register Here /  Register Now link to create one.
  3. Review the job description and select the Apply button to begin your application.

 

https://jobs.uwyo.edu/psp/EREC/UWEXTERNAL/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&SiteId=6&JobOpeningId=10176&PostingSeq=1

 

If you are a current employee of our organization please use the following link instead:

https://selfservice.uwyo.edu/psp/HRSLF/EMPLOYEE/HRMS/c/HRS_HRAM_EMP.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&SiteId=6&JobOpeningId=10176&PostingSeq=1

Archive Positions | Professional Jobs Outside of New England | leave a comment


Archival Assistant, Aga Khan Documentation Center, MIT Libraries, Cambridge, MA

Job: Archival Assistant (Temporary)

Aga Khan Documentation Center, MIT Libraries (AKDC@MIT)

 

The Aga Khan Documentation Center, MIT Libraries (AKDC@MIT), is seeking an employee to assist the AKDC@MIT Collections Archivist with ingest, digitization, and preparation for off-site storage of material. The temporary employee will work with AKDC@MIT Collections Archivist Betsy Baldwin to process, prepare, and document materials to be sent off-site. Tasks will include boxing and bar coding of materials, and completing necessary lists and documentation, etc. 

 

The employee will assist the archivist in inventorying recently arrived material, rehousing it in appropriate storage containers, and moving it to appropriate locations either within the center or preparing it for off-site storage.

 

The temporary employee will assist in the preparation of material for digitization, and in post digitization processes. 

 

Located on the first floor of Rotch Library, AKDC@MIT is a research center supporting documentation, scholarship, and teaching on the history and theory of architecture, urbanism, environmental and landscape design, visual culture, and conservation, as well as the practice of architecture, in Muslim societies, with particular focus on the research and teaching activities of the faculty, students, and post-doctoral fellows of the Aga Khan Program for Islamic Architecture at MIT and Harvard. 

 

Qualifications:

  • Attention to detail, conscientious
  • Familiarity with MS Office, especially EXCEL
  • Ability to lift up to 40 lbs and carry across the room
  • Familiarity with archival management software is desired, but not required

 

Hours: Variable. 10-30 hours a week through December 2018.   

 

Wage: $13-15/hour 

 

To apply, please send a statement of interest and brief resume or cv to AKDC@mit.edu. Be sure to include the phrase "Application for Archival Assistant" in the Subject Line.

Archive Positions | Pre-professional Positions | leave a comment


Archivist, The Winthrop Group, Inc., New York, NY

ARCHIVIST - New York, NY
The Winthrop Group's Information & Archival Services Division is seeking a qualified candidate for an Archivist position in New York City. The position offers an opportunity to participate in the ongoing development of a corporate archive.

 

POSITION REQUIREMENTS

Under the general supervision of a Winthrop Lead Archivist, the professional in this position will:

  • PROCESS and CATALOG selected analog and born-digital records to make them available for client's internal use
  • ADVANCE development and implementation of electronic records management (ERM) policies and procedures
  • ADD to an existing taxonomy utilizing defined vocabularies associated with the archival assets of a major consulting services company
  • CONDUCT RESEARCH and develop content for specified topics
  • IDENTIFY materials that may be particularly appropriate for digitization
  • APPLY professional methods and insights to ensure quality results that will support the retrieval needs of our client's diverse information and knowledge users
  • PARTICIPATE as an active member of a team.

 

QUALIFICATIONS

Requirements:

  • MLIS or MA in history with a certificate in archival management
  • 2-3 years experience of electronic records management (ERM) or similar background
  • Experience processing and cataloging archival records (paper and digital)
  • Experience and/or interest in working with business archive
  • Experience undertaking content development with a variety of documentation
  • Proficiency in using Microsoft Excel and content management systems
  • Familiarity with Alfresco desirable
  • Knowledge of basic preservation techniques
  • Ability to lift boxes weighing up to 35-40 lbs. 

 

WORK ENVIRONMENT

The Archivist will work in an office environment in Manhattan's Garment District. The individual must be comfortable working alone when necessary. No travel anticipated.

 

DURATION & STATUS

This is a contract position that will extend through December 31, 2018 with the strong possibility of an extension into 2019.  

 

APPLY

Email brief cover letter, resume, brief writing sample, and the names, titles, and contact information for three references to:

Eunice Liu

Lead Archivist

eliu@winthropgroup.com

The Winthrop Group, Inc.

Archive Positions | Professional Jobs Outside of New England | leave a comment


Interns, Lesbian Herstory Archives, New York City, NY

Lesbian Herstory Archives Internships

The Lesbian Herstory Archives  (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism.  We have a number of exciting archival, library, data migration projects for the upcoming academic year as well as planning museum exhibits, LHA At Home events and fundraising efforts.

We believe that internships should be mutually beneficial. The Archives' structure/process combines individual autonomy with group goals and consensus decision-making. We seek to match interns with their interest areas, based on a wide variety of options. However, volunteers (including coordinators) staff the Archives, answer and return phone calls, and do the general work of keeping the Archives functioning on a day-to-day basis, and we expect interns to do the same.

Other ongoing work includes: identifying and assigning items to proper subject files and special collections, reorganizing collections for proper preservation, creating signage or updating collection information and labels, answering research questions received by mail and phone, cataloguing video and audio tapes, book collection maintenance and development, three-dimensional object collection processing and maintenance, research in preparation for exhibits, giving tours of the collections to international and domestic visitors, gardening, carpentry, building maintenance etc. In addition to the above, interns sometimes initiate their own projects. Examples of intern-generated projects have included: organization of the graphics flat files, creation of a guide to the special collections, the creation of an exhibit of butch-femme identity exhibit (shown at LHA and in Greenwich Village storefront windows) and cataloguing and indexing of the Lesbian History edition of Frontiers.

Time Commitment 
Although there is no limit to how long a woman may intern, we ask for a commitment of at least l0 hours per week for no less than eight weeks (or more hours per week for a shorter period of time). In addition, interns are expected to attend coordinator meetings (two hours every third week).

Days and hours of interning are arranged in accordance with the needs of both the intern and LHA. The Archives strives to keep its doors open a maximum number of hours/days a week; interns can arrange schedules for both days and evenings, during the week and on weekends. 

Skills 
Interns should have a personal interest in and commitment to the Archives' mission. Ease in working with a diverse public is an asset. No specific coursework or academic background is required. An interest in Lesbian Studies, Women's Studies, and/or Lesbian/Gay issues is a strength, as is exposure to women's communities and experience in working in a group environment with consensus.

Supervision/Advising 
Archives coordinators include professors, librarians, teachers, writers, community cultural workers, social workers, filmmakers, graduate students, artists, craftswomen, journalists, and translators. An appropriate match between a coordinator and an intern will be established to provide both orientation and ongoing supervision. Interns have direct contact with Archives coordinators and volunteers. Beyond this, interns are expected to be comfortable with working autonomously. Evaluation forms and collaboration with an intern advisor from an academic institution may be arranged.

How To Apply 
An interested intern is advised to send a cover letter describing her familiarity with the Archives, her background, areas of interest and proposed internship period. A phone interview, correspondence or a visit to the Archives is conducted in order to determine whether an internship is of mutual interest. Please note: As The Archives is an all-volunteer run organization- it can neither pay interns nor house them. When possible, LHA volunteers may assist in finding appropriate short-term housing options for interns.

Archive Positions | Opportunities for Current Students | leave a comment


Records Management Facilitator Intern, U.S. Fish and Wildlife Service Marine Monuments of the Pacific Office, Honolulu, HI

Posting title: Records Management Facilitator (Honolulu)

Records Management Facilitator Internship

This application is for the Honolulu intern position.

The deadline for applications is close of business October 14th, 2018.

 

SUMMARY:

The U.S. Fish and Wildlife Service Marine Monuments of the Pacific Office, located in Honolulu, Hawaii is looking for two Records Management Facilitators to assist in organizing our holdings.  Our offices have extensive historical files spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. The collections consist of analog and digital records, maps, photographs, and other mixed media. Two interns will be stationed at the Honolulu office and one will be offsite on Kauai.

 

We are looking for conscientious, resourceful, and motivated information professionals to become our in-house experts.  The records management facilitators will be responsible for following a records schedule, organizing and digitizing files, keeping a records inventory, and disposing of files accordingly. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, and content management systems. You will also gain experience prioritizing tasks, collaborating with others, establishing guidelines, and training other staff in records management tasks.

 

Many responsibilities of the rotation will be distributed between the interns. The Honolulu interns will prioritize the big-picture potential of the U.S. Fish and Wildlife Service records room. For example, they will continue the goal of creating a sustainable filing system.  They will also work together to digitize and purge records, as well as maintain the online catalog of U.S. Fish and Wildlife Service references. Other tasks include digitizing maps, downloading content from CDs and DVDs, and generally working to decrease the volume of mixed media accumulated in the records room.

 

QUALIFICATIONS:

Required:

  • Enrolled or recently graduated from an ALA accredited MLIS program or related graduate program.
  • Ability to work independently and make well-researched decisions with limited supervision.
  • Superb organizational and planning skills.
  • Ability to recognize inefficiencies and recommend practical solutions.
  • Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional information setting.
  • Ability to use excel and Microsoft suite programs.
  • Experience with archival content management platforms.
  • Adhere to established guidelines and policies both professional and organizational.
  • Work experience in archival science or records management.

 

Preferred:

  • Experience with scanning equipment and Adobe Acrobat.
  • Experience with records retention and disposition schedules.
  • An interest in environmental issues, biology, or conservation.
  • Experience cataloging or working with metadata.

 

SCHEDULE:

A 6-month, full-time (40 hrs./week) schedule is preferred. The start date for this position would be between December 27th-January 5th, 2018.

 

COMPENSATION:

The internship is unpaid; please see below information for travel coverage. Depending on your school's program requirements, you may be able to receive credit for this internship. 

 

TRAVEL AND LODGING:

The Service will provide roundtrip airfare to and from Honolulu, including reimbursement for luggage, if necessary. We also provide compensation for public transportation to and from work via reimbursement for a monthly bus pass.

 

Housing is provided at a communal agency bunkhouse, if needed. The bunkhouses can accommodate up to seven people in Honolulu and up to thirteen on Kauai. Please consider your ability to handle a constantly changing environment. The Honolulu bunkhouse is located in walking distance from Waikiki and is a 30 minute bus ride from work.

 

SURROUNDINGS:

Our office is located in downtown Honolulu and the agency bunkhouse is located about half an hour away by bus, near the Waikiki neighborhood. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and library. There are many great restaurants and plenty of outdoor activities to participate in throughout Oahu.  Weekends, holidays, and off hours can be spent exploring Hawaii. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, snorkel and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens.

 

BACKGROUND:

The mission of the U.S. Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world's premier system of public lands and waters set aside to conserve America's fish, wildlife, and plants. The Records Management Facilitators will make a difference for some of the world's most remarkable and unique natural resources as our office continues to accomplish great things in the Pacific. 

 

APPLICATION PROCESS:

To apply, send an attached resume, brief cover letter and two to three references to Maggie Tucker at margaret_tucker@fws.gov.  

Please have the subject of the email state "RMF Honolulu Application"

The deadline for applications is close of business October 14th, 2018.

Archive Positions | Opportunities for Current Students | leave a comment


Intern, Library and Archive Management, Griffin Museum of Photography, Winchester, MA

Application for Griffin Museum Internship Program

Library and Archive Management at the Griffin Museum of Photography

The Griffin Museum Internship Program is a rewarding experience for those who are interested in expanding their knowledge of both the daily operations involved in running a small library at a highly regarded museum and learning about the art of photography.

 

Aside from the museum gift shop where we display books for purchase, the museum has hundreds of other books that have been collected and donated to us over the years. Our long-term goal is to create a small library space for visitors, students and educators to take advantage of. Innovative thinkers and organizers would be encouraged to apply for an opportunity to propose and execute a plan for our library. The Library and Archive Management Intern would need to keep the audience of the museum in mind when creating a system for our library. How can it be accessible to our public? How can we get students and educators to use our space as a place to learn? In addition, the museum stores the archive of the renowned New England photographer Arthur Griffin. Part of this internship would include archiving Arthur Griffin's photographs and other documents.

 

Interns will be asked to work a minimum of one full day per week. We will work with your academic institution to meet internship requirements for course credits.

 

Please email for more information on deadlines and requirements.

 

If you are willing to make the necessary commitment to this program, please complete the following form and return it to Iaritza Menjivar, Associate Director at iaritza@griffinmuseum.org or mail to our address below.

 

With your application please attach your resume and a recommendation letter written by a work or school professional and a 500 word personal statement.

 

QUESTIONAIRE:

Why are you interested in an internship at the Griffin Museum? 

What has been your previous experience with library studies and/or archiving?

Have you previously worked with an arts institution?

What is your availability?

Name _____________________________________________ Date _______

 

Email ______________________________________________________________

Archive Positions | Opportunities for Current Students | leave a comment


College Archivist/Librarian, Special Collections, New London, CT

Connecticut College is conducting a national search for the College Archivist/Librarian for Special Collections position. This position will manage the College Archives and records management program, recommend policies, plan and implement procedures, provide reference and instruction services for the College Archives and Special Collections and serve as the Archives' principal contact with administrative and academic offices.

 

General Duties & Responsibilities:

  • The College Archivist/Librarian for Special Collections will collaborate with the Director of the Lear Center for Special Collections and Archives in planning departmental activities, creating and managing digital projects and developing grant proposals for the Lear Center
  • Manage the Lear Center and provide service in Special Collections in the Director's absence
  • Set archival processing goals for Lear Special Collections Librarian with responsibility for supervision in fulfilling those goals
  • Work with College offices to identify, evaluate and preserve important legal and administrative documents, materials and information relevant to the history of the college and collect, arrange, describe, and index material
  • Promote and facilitate efficient record keeping practices; survey records and create and update retention schedules in conjunction with College officials; maintain records according to Society of American Archivists guidelines, federal and state legislation, and agreements with individual departments
  • Provide security for confidential, restricted or legal documents; in conjunction with legal counsel and other officers of the College, create review and update access policies and guidelines for using the College Archives
  • Assist with physical and digital exhibits, events and programs
  • Perform research for College offices as necessary
  • Provide instruction and assistance to classes and promote integration of special collections and archival material into the curriculum
  • Assist in content development for and design of the Lear Center's web site and social media efforts
  • Participate in the planning and execution of digital scholarship projects for the Lear Center and collaborate with the Digital Scholarship and Curriculum Center on College digital scholarship initiatives
  • Provide guidance to patrons in the handling and use of original and legally sensitive materials
  • Assist in the supervision, training, and setting of goals for student workers, volunteers, and interns
  • Maintain current professional and technical knowledge through training and participation in professional organizations and publications and serve on IS, College and CTW committees, task forces and activity groups.
  • Other duties as assigned or as necessary

 

Qualifications:

  • ALA-accredited masters degree in library or information studies
  • Minimum of 3 years of applicable archival experience including records management
  • Excellent written and verbal communication skills
  • Ability to build and sustain key relationships with alumni, outside researchers, faculty, students, staff, community and professional colleagues
  • Ability to handle confidential and sensitive information with discretion
  • Excellent knowledge of archival theory and methodology and records management practice
  • Excellent interpersonal skills, excellent organization skills and ability to set priorities and keep
  • Detail-oriented, well-organized, and able to work under pressure
  • Computer skills, including the use of integrated library systems, archival management systems, information databases, standard productivity software and archival digitizing equipment and techniques, EAD, and web editing software
  • Some travel required

 

Required Documents:

Cover letter, Resume, Three professional references, Brief description (150-300 words) of a class session conducted using rare or archival materials

 

Review of applications will begin on October 14. A complete description and link to the application may be found at https://conncoll.hiretouch.com/job-details?jobID=50624.

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment


Project Archivist/Special Collections Librarian, Lafayette College, Easton, PA

Project Archivist/Special Collections Librarian (Temporary, January-December 2019) 

The Lafayette College Libraries are seeking a temporary, full time Project Archivist/Special Collections Librarian for calendar year 2019. The position offers an excellent opportunity to gain significant experience in an academic special collections environment, while assisting the Libraries during the time of transition to a new Director of Special Collections and Archives.  The temporary archivist/librarian will report to the College Archivist. 

Essential Duties and Responsibilities:

  • Assists with accessions, processing, collection additions, and weeding of archival and book collections
  • Produces and updates finding aids and catalogs materials
  • Assists with projects to digitize special collections materials including scanning and metadata entry
  • Promotes use of collections by supporting classroom instruction, exhibition production, and transition of physical exhibitions to web exhibits
  • Supervises reading room as needed, provides research assistance to patrons, and responds to phone and email reference requests
  • Assists with basic preservation tasks and conservation rehousing for manuscript and rare book collections

Education:

  • Master's degree in Library and Information Science or a related field with a specialization in archival studies; or equivalent combination of education and experience


Required Qualifications:

  • Practical, hands on experience with processing and cataloging in a special collections/archives 
  • Excellent organizational, project, and time management skills and the ability to work on multiple projects simultaneously
  • Knowledge of and experience using standards such as EAD, DACS, RDA, MARC, and Dublin Core
  • Proficiency using MS Office software (Word, Excel, Access) and Adobe software (Acrobat and Photoshop)
  • Strong service orientation, positive interpersonal skills, and willingness to collaborate in a team environment
  • Excellent written and oral communication skills
  • Some tasks require prolonged sitting (chiefly at a computer terminal) and lifting up to 50 pounds

Preferred Qualifications:

  • Graduate coursework relevant to archival management or through the Society of American Archivists
  • Experience providing reference assistance in a special collections/archives
  • Experience with a collection management system such as ArchivesSpace or Archivist's Toolkit
  • Proficiency using software such as OCLC, an ILS such as III Sierra, and a digital repository such as DSpace, bepress, Islandora, or Hydra

This is a full-time, 12-month position with partial benefits including health insurance. 

Lafayette College is located in Easton, PA, 70 miles west of New York City, 60 miles north of Philadelphia, and 35 miles south of the scenic Pocono Mountains. Overlooking the Delaware River, Easton offers direct access to the Delaware & Lehigh National Heritage Corridor, including the D & L Canal Trail for biking and hiking. As part of the culturally vibrant Lehigh Valley with neighboring cities Bethlehem and Allentown, Easton is home to a dynamic restaurant culture, annual festivals, a historic farmers' market, and arts institutions such as the Karl Stirner Arts Trail.

For consideration, please submit a resume and cover letter addressing job qualifications and the names of three professional references to Anne Houston, Dean of Libraries, via Interfolio at http://apply.interfolio.com/54809. Review of applications will begin mid-October and on-campus interviews will take place in November. The position will start Jan. 2, 2019. 

Lafayette College does not discriminate on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy, genetic information, or any characteristic protected by law, in its educational programs and activities, admissions, or employment, as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and Title VII of the Civil Rights Act of 1964, and other applicable laws and College policies. Lafayette College is an equal opportunity employer and encourages applications from women and minorities.

Archive Positions | Professional Jobs Outside of New England | leave a comment


Archivist, Boston Children's Hospital, Boston, MA

Boston Children's Hospital is hiring!  Interested candidates should send a cover letter and resume to alina.morris@childrens.harvard.edu AND apply online here.


Status: Part Time

Standard Hours per Week: 16

 

Archivist

At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness and in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Medical Library and discover how your talents can change lives. Yours included.

 

The Archivist under the supervision of the Archives Program Manager is responsible for assisting in the planning and implementation of the activities of the Boston Children's Hospital Archives Program, including selection, arrangement description, reference and outreach. This includes organizing, preserving, and making accessible materials that are of significant and lasting historical value to Boston Children's Hospital, providing reference assistance to internal and external patrons, supplying collection materials and/or information requested according to archives policies, monitoring use of the materials, and making reproductions in appropriate formats. The position also assists with scanning, rehousing and preparing collections for offsite storage, transferring records from hospital offices, and archival processing according to established archival standards and internal procedures which are detailed in written policies. The Archivist will also perform outreach activities such as planning exhibits and providing guided walking history tours of the hospital's main campus.

The Archivist will be responsible for:

  • Applying professional standards to the processing, arrangement and preservation of records.
  • Responding to research requests from hospital staff and public.
  • Planning and implement online and physical archive exhibits.
  • Conducting walking history tours of the Longwood campus, and may be asked to provide history-based talks and presentations.
  • Assisting with scanning, rehousing, and preparing collections for offsite storage.
  • Maintaining statistics on materials accessioned and research requests completed.

 

To qualify you must have:

  • A degree in archival administration or an equivalent combination of education, training and experience is required.
  • Effective oral and written communication skills; attention to accuracy and detail is essential.
  • The ability to work independently and collaboratively with colleagues, students, faculty and medical staff in a dynamic multicultural environment.
  • Demonstrated interpersonal skills to interact tactfully and knowledgeably with a diverse group of medical professionals and hospital administration.
  • A desire to work in a fast paced, highly demanding and dynamic environment.

Boston Children's Hospital offers competitive compensation and unmatched benefits, including affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, cell phone plan discounts and discounted rates on T-passes (50% off). Discover your best.

 

Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Archive Positions | Professional Job Listings in New England | leave a comment


Processing Archivist, Yale, New Haven, CT

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

Reporting to the Assistant Head of the Manuscript Unit for Processing, the Processing Archivist processes and catalogs archival and manuscript material in the fields of American and modern European literature, history, and the humanities from the eighteenth through the twenty-first centuries. Prepares finding aids according to relevant standards and established local practice, including using ArchivesSpace. Performs original cataloging in the MARC format for the library's online catalog. Plans, directs, and reviews work of processing assistants and student assistants. Assists in the preservation assessment of collections and in the selection of materials for conservation treatment. Assists in the ongoing development of the unit's processing and cataloging procedures for archival collections. Completes special projects as assigned. Contributes to Yale University Library and University-wide initiatives and is expected to be active professionally.

The Manuscript Unit is a division of the Technical Services Department. The Manuscript Unit supports the Beinecke Library's robust acquisition program and is responsible for the accessioning, processing, and cataloging of the library's manuscript collections. The manuscript collections range from ancient papyri and medieval manuscripts to twenty-first century literary archives. Particular collecting strengths include history of the American West, African American arts and letters, and twentieth-century literary and artistic movements. In addition to literary and historical manuscripts, formats include photography and artwork, audio and moving image recordings, born-digital files, and music.

The Beinecke Library is Yale's principal repository for literary archives, early manuscripts, and rare books. One of the great collections in North America, the Beinecke collections are internationally known and heavily used by scholars from around the world. For further information about the Beinecke Library, consult the library's web site at: http://beinecke.library.yale.edu/.

Qualified individuals new to the library profession are welcome to apply.

Job Qualifications:

Required Education, Skills and Experience: 

  1. Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master's degree in library science.
  2. Experience arranging and describing or providing public services for manuscript and/or archival collections.
  3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
  4. Demonstrated knowledge of archival theory and practice may be substituted for formal training.
  5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
  6. Demonstrated knowledge of archival and library management systems.
  7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
  8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
  9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title).

Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html

 

Required Skill/Ability 1:

Strong knowledge of American or European literature or history, and broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience.

 

Required Skill/Ability 2:

Good reading knowledge of at least one modern European or other non-English language.

 

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments. Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html.

 

Preferred Education, Skills and Experience: Experience processing manuscripts and archival collections. Graduate-level training in American or European history or literature. Experience using ArchivesSpace. Experience creating original MARC catalog records for manuscript material.

 

The University and the Library

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 15 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, the Center for Science and Social Science Information, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers. For additional information on the Yale University Library, please visit the Library's web site at www.library.yale.edu.

 

The Beinecke Library is Yale's principal repository for literary archives, early manuscripts, and rare books. One of the great collections in North America, the Beinecke collections are internationally known and heavily used by scholars from around the world. For further information about the Beinecke Library, consult the library's web site at: http://www.library.yale.edu/beinecke.

 

Salary and Benefits

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

 

Application Instructions:

Review of applications will begin immediately and will continue until the position is filled. Applications, consisting of a cover letter, resume, and the names and contact information of three professional references should be submitted by applying online at https://bit.ly/2MXQ4s0

 

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment


Records Management Assistant, Massachusetts Port Authority, Boston, MA

Description

The Records Management Assistant at the Massachusetts Port Authority reviews agency documents for accuracy before filming and prepares documents for filming to ensure Massport's compliance with policies and procedures and provides light maintenance to copier equipment.

Essential Tasks of the Job

  • Assists departments with inquiries regarding Records Management policies based on the Massachusetts Statewide Records Retention Schedule. 
  • Review and conduct internal and external requests for current records management system and future enterprise content management system. Including responding to, obtaining further information, as required, collating responses, and escalating where applicable.
  • Establish and maintain relationships with individuals throughout the Authority on data and records management matters. Input and ensure the accuracy of information entered into current system, on a department level.
  • Assist supervisor with developing specific power point presentations for Records Management meetings with departments.
  • Ability to research the Statewide Records Retention Schedule as needed for internal department support regarding state regulations.
  • Revises forms and internal records management system to accommodate changes related to storage of records either in paper or in electronic format.
  • Communicate and work with each units Records Liaisons throughout the Authority.
  • Maintain off-site storage database.
  • Accesses database for box inquires for all departments.
  • Inputs all data from transmittal form to database and ensures that the accuracy of all information. 
  • Facilitates the transfer of all paper files to off-site storage, ensuring internal department follows all procedures. Provide support for department training on forms.
  • Processes and ensures delivery for all empty boxes/supplies using the Statewide Records Retention Schedule.
  • Maintain copier equipment.
  • Responds to department requests for service calls, which may require troubleshooting with equipment and department staff.
  • Clears copier jams and perform minor maintenance.
  • Contacts service companies for major maintenance and provides information relative to service needs, including follow-up in copier database.
  • Responsible for input and accuracy of copier service logs.
  • Orders all toner / supplies for copiers and maintains inventory.
  • Perform administrative functions.
  • Provides administrative support to Records Management Supervisor. Assist with special projects that require research or other responsibilities as needed.
  • Gathers and prepares report for toner supplies, off-site storage and various other monthly reports as directed by Records Supervisor.
  • Operates the microfilm reader-printer, assist departments as required.
  • Provides coverage/back-up when required for Central Services / A & F administrator, which includes pool vehicle assistance and catering requests. 


SECONDARY JOB TASKS:
Performs other duties and special projects as assigned.

Job Requirements and Qualifications

EDUCATION LEVEL: Associate's degree preferred; ability to read and demonstrate basic oral, written and mathematical skills.

EXPERIENCE IN FIELD: 2 - 4 years of relevant experience in information governance / records management (ideally in areas such as, data / records management or enterprise document content management).

UNIQUE EXPERTISE/CERTIFICATION/REGISTRATIONS:

  • Working knowledge of Microsoft office; especially Excel and Power Point application.
  • Ability to pass a Massport controlled substances test and security background checks.
  • Ability to work effectively, both independently and within a team.

Supplemental Information

WORKING CONDITIONS:

Environmental Parameters: Ability to work in an office environment and at all Massport locations as needed.

Physical Demands:

Strength: Must be able to exert 10 pounds.

Type: Ability to perform administrative duties, typing, filing, bending over to low files, reaching high files. 
 
WORK SCHEDULE:  Ability to work a 37.5 hour work week. Ability to work additional hours as workload demands.
 

For more information, click here.

Archive Positions | Pre-professional Positions | leave a comment


Community Archives Specialist, USC Libraries, Los Angeles, CA

Community Archives Specialist, University of Southern California (USC) Libraries

Library IT

Los Angeles, California


The University of Southern California (USC) Libraries are seeking an innovative, experienced, and creative Community Archives Specialist to join the USC Libraries as the Community Archives Specialist for a one-year grant funded contract position. The Community Archives Specialist will conduct community outreach to the region's cultural heritage stewards and members of the Los Angeles as Subject research alliance. The successful candidate will assist in the design of a survey tool, assist in its implementation,and conduct community outreach. The Specialist will also serve as the liaison between the LA as Subject community and USC Libraries IT department to develop a new online platform.

THE UNIVERSITY OF SOUTHERN CALIFORNIA

The University of Southern California is one of the world's leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu.

RESPONSIBILITIES AND DUTIES

  • Assists in the design of study protocols. Recommends methods and procedures for data acquisition, management and quality control. Recommends statistical techniques for data analysis. Contributes to the writing of reports, research papers, articles and other documentation of study results
  • Assists in building and maintaining study samples. Disseminates information about the project. Screens participants by assessing eligibility for research protocols and potential for commitment to project. Develops and implements sample enhancement strategies. Monitors participant progression throughout study and conducts evaluation at end of study
  • Contributes to the documentation and update of study procedures. Coordinates design, revision, approval and production of research instruments and related materials such as consent forms
  • Writes status reports of study efforts and works with investigators on the writing of articles, research papers and other documentation of study results
  • Create assessment tools to capture LA as Subject members understanding of and level of interest in engaging with a new online platform
  • Travel to different archive collection sites across Los Angeles County and neighboring areas
  • Familiarity with content management systems and how their design and architecture affects the discoverability and accessibility of resources
  • Adeptness and flexibility in working with diverse communities
  • Excellent interpersonal and communication skills
  • Performs other related duties as assigned or requested.

 

The university reserves the right to add or change duties at any time.

 

Benefits:

USC has excellent benefits, including health benefits for employees and their families with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six (6) months of employment; tuition benefits for employees and their families; access to professional development opportunities; central Los Angeles location with easy access to commuter trains, buses, and tram pick up services at no charge to employees; discounts to a wide variety of cultural, sporting, and other campus events.

EXPERIENCE AND QUALIFICATIONS

Minimum qualifications:

Minimum Education: Bachelor's Degree; combined experience/education as substitute for minimum education

Minimum Experience: 2 years

Minimum Field of Expertise: Directly related education and experience to be able to advise on project procedures and analysis techniques

Desirable qualifications:

Preferred Education: Master's Degree

Preferred Experience: 3 years or an equivalent community archive experience. Adeptness and flexibility in working with diverse communities.

 

Application Procedure

As part of the application, candidates must upload one document file (Word or PDF) that contains the following:

  1. a cover letter,
  2. Resume (including telephone and e-mail address).

 

USC is an equal-opportunity educator and employer, proudly pluralistic and firmly committed to providing equal opportunity for outstanding persons of every race, gender, creed and background. The university particularly encourages members of underrepresented groups, veterans and individuals with disabilities to apply. USC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

Further information is available by contacting uschr@usc.edu.


Minimum Education: Bachelor's degree
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related education and experience to be able to advise on project procedures and analysis techniques

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment


Archival Intern, Research Associate, Defense Forensic Science Center, Forest Park, GA

​The Defense Forensic Science Center (DFSC) is seeking candidates for an archival intern.

We would like to have archival interns present throughout the school year and with no particular start or stop date. Because we are able to continuously accept students into the program, we do not have a hard deadline for applications. Students are able to work part time so that they can take advantage of the internship opportunities while still taking classes or devote full time to the work.

The salary range is $2000-3000 for full time (40 hr/week) interns, depending on the number of completed credit hours, GPA, and whether the applicant has previous research experience. This amount will be prorated for the students that do not work full time.

To Apply:

Email a copy of your resume/CV and unofficial transcript to the address below. After a pre-selection interview, you may be directed to apply online at the Army Educational Outreach Program (www.aeop.com) website. Proof of U.S. citizenship (i.e. copy of passport, birth certificate, or naturalization document) will be required at a later time. Thank you for your interest!

Email: gillem.DFSC.EOP@mail.mil

Archive Positions | Opportunities for Current Students | leave a comment


Librarian/Archivist, Dedham Historical Society & Museum, Dedham, MA

Archivist/Librarian

Dedham Historical Society & Museum, Dedham, MA

Please send a cover letter and resume to society@dedhamhistorical.org

 

Overview

The Dedham Historical Society & Museum (DHSM) seeks a part-time Archivist/Librarian to oversee, promote, and steward its important collections that reflect the history of one of the oldest and most historic communities in the nation.

 

Essential functions of the DHSM Librarian/Archivist Museum:

  • Care for the library and archives collections using current archival and records management best practices, maintaining the physical collection with an eye toward preservation and access.
  • Provide reference services to historical and genealogical researchers, in person or by phone, email, or mail.
  • Provide ideas and reference services for programs, publications, exhibits, reports, grants, etc.
  • Participate in and assist with school programs.
  • Use database programs to catalog materials for accessioning and to run reports (DHSM uses Past Perfect).
  • Preserve the collections through monitoring and housing in appropriate archival enclosures, boxes, and on shelving.
  • Make materials accessible by writing website finding aids.
  • Create monthly visitor reports for the board.
  • Appraise external library and archival materials for possible accession to the collection through gifts or purchase. Consider materials for deaccessioning.
  • Supervise and/or assists volunteers.
  • Report to and under the direction of the executive director.

 

Qualifications

  • Graduate degree in relevant field and/or ALA-accredited degree (MLS/MLIS or equivalent).  
  • Working knowledge of historic collections.
  • Experience in aiding researchers and undertaking research.
  • Knowledge of the principles of the care and handing of rare materials.
  • Strong organizational and communications skills.
  • Familiarity with collections databases.
  • Experience digitizing collections.
  • Familiarity with social media a plus.
  • Ability to work independently and as part of a team.

Archivist/Librarian

Dedham Historical Society & Museum

 

About the Archives and Library

The DHSM is an independent research facility. The archives and library collects, preserves, and provides access to genealogical records and materials related to the history of Dedham from the 1600s to the present. The library contains more than 10,000 volumes including standard and rare genealogical and historical reference materials. The archives includes extensive primary documents relating to Dedham families. Also included are Dedham related materials including Church and civil records from 1635; Newspapers from 1796; 18th-20th century maps; journals, diaries, scrapbooks, photographs, motion pictures, glass negatives, postcards, and ephemera; social organizations; business collections including banks and turnpikes; early industries and patents; materials relating to local schools; and military collections with particularly strong material from the Civil War and World War II; etc. For more information on the archives and library, visit http://dedhamhistorical.org/research

 

About DHSM

The Dedham Historical Society & Museum was founded in 1859 for the purposes of collecting and preserving material related to the history of Dedham, MA, from the 1600s to the present. The DHSM works within the community and beyond to establish an appreciation for the town's history and place within the culture of the region, connecting the past to the present. Established in 1636, the original land grant extended 200 miles to the border of what is now Rhode Island, since sectioned into 16 towns. The DHSM holds an important collection of American fine and decorative arts relating to the town and early Massachusetts history, and a library and archives housing rare materials ranging from original documents from the town's founding, industries, military, maps, church and civil records, etc. Dedham is the seat of Norfolk County and home to many "firsts" in the nation. For more information about Dedham, visit http://dedhamhistorical.org/history. The Dedham Historical Society & Museum is a charitable, educational institution, organized under Chapter 501(c)(3) of the Internal Revenue Code.

About Dedham
In September of 1635, the Massachusetts General Court issued orders for the establishment of two inland towns, which could relieve the population pressures within the existing settlements along the Bay. The first of these towns was Concord; the second was Dedham (1636). Predominantly yeomen and middle-class people from Suffolk, Norfolk, and Essex, England, the Dedham pioneers found themselves in possession of something in excess of two hundred square miles, which extended to what is now the border of Rhode Island; 15 towns subsequently separated from the original community. Dedham is the seat of Norfolk County and home to many "firsts" in the nation. For more information about Dedham, visit http://dedhamhistorical.org/history

Archive Positions | Professional Job Listings in New England | leave a comment


Digital Asset Intern, National Fire Protection Association Research Library & Archives, Quincy, MA

Digital Asset Intern 

The National Fire Protection Association's mission is to help save lives and reduce loss with information, knowledge and passion. Dedicated to the elimination of death, injury, property and economic loss due to fire, electrical and related hazards, the Association delivers information and knowledge through more than 300 consensus codes and standards, research, training, education, outreach and advocacy; and by partnering with others who share an interest in furthering the NFPA mission.

 

The NFPA Research Library & Archives houses artifacts, images, and resources on NFPA code development and Association history, fire research, fire prevention and suppression, life and building safety. The collection of national and international resources include 25,000+ books and reports, educational and marketing media, original art, in addition to all published NFPA materials dating from the Association's founding in 1896.

 

The NPFA Research Library and Archives is seeking temporary help with digitizing the National Electric Code collection. The Digital Asset Intern will be instructed in the use of digital camera and microfilm reader to digitize archival bound volumes, microfilm, and loose-leaf papers.

 

The Digital Asset Intern will also be responsible for post-processing the scanned materials by reviewing and correcting the digitized image; uploading into the appropriate repository, and applying pertinent metadata.

 

The work environment is in the main NFPA Research Library, which is open to the public. 

The skills required are:

  • Experience or training in archival processes and methods
  • Attention to detail
  • Ability to lift 50 pounds
  • Familiarity with office software and equipment

 

The position pays $15.00/hour for a total of 250 hours, which breaks down to about 20 hours/week for 13 weeks. The exact hours of this position can be negotiated.

 

If you are interested in applying for this internship, please submit your resume and cover letter to Katelyn Enman-Salotto at kenman-salotto@nfpa.org  

Archive Positions | Opportunities for Current Students | leave a comment


Project Archivist Intern, Scottish Rite Masonic Museum & Library, Lexington, MA

Internship Title: Project Archivist Internship - Melvin Maynard Johnson Records

Institution/Organization Name: Scottish Rite Masonic Museum & Library

Internship Location (City, State, Province, Country): 33 Marrett Road, Lexington, Massachusetts 02421-5703

Years of experience required: 0-1

Compensation: This paid internship ($15 per hour, no other benefits will accrue or be paid) is generously sponsored by the Scottish Rite Masons of the Northern Masonic Jurisdiction.

Internship Description:  Under the direction of the Museum's Archivist, the Project Intern will be responsible for the processing, arrangement, and description of the Melvin Maynard Johnson Records, following professional standards. This is a paid internship and is not eligible for benefits. The Project Intern will create an index to the collection in MS Access and a finding aid according to the Describing Archives: A Content Standard (DACS). The Project Intern will digitize archival material and record technical, item, and structural metadata as necessary. Other duties may be included as needed.

The Museum and Library hours are Monday through Saturday, 8:00 am to 4:00 pm. The intern will be expected to commit to 230 hours of work, which will be completed part-time over an extended period. Internship dates and hours are flexible to accommodate the Project Intern's possible course load and schedule.

Position Qualifications:

  • Actively pursuing or interested in undergraduate or graduate education in library science, archival management, history, or a related field
  • Strong verbal and writing skills
  • Ability to take direction and accept constructive feedback
  • Ability to prioritize and handle multiple tasks
  • Attention to detail and organizational skills
  • Strong sense of responsibility and confidentiality
  • Ability to lift archival boxes up to 40 lbs.

Collection Description:

57 record storage containers (approximately 80 linear feet)

Melvin Maynard Johnson Biography:

Melvin Maynard Johnson (1871-1957) was a prominent and influential Freemason, lawyer, and academic. Johnson was born in Waltham, Massachusetts, to Byron B. Johnson, the first mayor of the city of Waltham, and Louisa H. Johnson. Johnson attended Waltham public schools and graduated from Tufts College in 1892. He graduated magna cum laude from Boston University School of Law (BUSL) in 1895. In 1910, Johnson's successful defense of murder suspect Hattie LeBlanc propelled him into the national spotlight and earned him fame as an attorney. Johnson returned to BUSL as a professor in 1918 and was appointed the Dean of the School in 1935. Johnson held this position until his retirement from Boston University in 1942.

Johnson was raised a Master Mason in Monitor Lodge (Waltham) in 1892. He served as the Lodge's Worshipful Master from 1902 to 1903. Among his numerous positions and contributions to the fraternity, Johnson served as the Grand Master of the Grand Lodge of Massachusetts from 1913 to 1916. He served as the Scottish Rite, Northern Masonic Jurisdiction's first full-time Sovereign Grand Commander, a position he held from 1933 until 1953. Johnson led the Scottish Rite through both the Great Depression and World War II and established the Scottish Rite Benevolent Foundation. One of Johnson's great interests was mental health, and he helped to create and lead the Scottish Rite's Schizophrenia Research Program, one of the Northern Masonic Jurisdiction's central charities for decades. In addition to these accomplishments, Johnson was a historian of early American Freemasonry and the author of several books on the topic, including Freemasonry in America Prior to 1750 (1917) and The Beginnings of Freemasonry in America (1924).

Johnson was the husband of Ina Delphine Freeman and the father of Dorothy Adams and Melvin Maynard Johnson, Jr., a noted American designer of firearms, lawyer, and US Marine Corps officer. A longtime resident of Brookline, Massachusetts, Johnson died in Boston, Massachusetts, in 1957.

About the Museum & Library: Established in 1975 by the Scottish Rite Freemasons of the Northern Masonic Jurisdiction, the Scottish Rite Masonic Museum & Library tells the story of Freemasonry and fraternalism in the context of American history. Unique in the nation, the Museum aims to be the "historical society" of American Freemasonry by collecting, preserving, interpreting and celebrating the history of fraternalism. As a department within the Museum, the Van Gorden-Williams Library & Archives is one of the premiere repositories in the United States for the study of Freemasonry and fraternalism. The collection of the Library & Archives comprises over 60,000 books, 1,600 serial titles and 2,000 cubic feet of archival materials related to Freemasonry, fraternalism, and American history.

The Scottish Rite Masonic Museum & Library is an Equal Opportunity Employer.

To apply for this internship please send a resume and a letter describing your interest to: John Coelho, Archivist, jcoelho@srmml.org or to Scottish Rite Masonic Museum & Library, Van Gorden-Williams Library & Archives, 33 Marrett Road, Lexington MA 02421.

Archive Positions | Opportunities for Current Students | leave a comment


Archival Fellowship, Vermont Folklife Center, Middlebury, VT

Details:
https://www.vermontfolklifecenter.org/beck-fellowship

Job Title: Jane Beck Folklife Fellowship--Archival Fellow
Reports to: Archivist
Position: Part-time, 12 month terminal


The Jane Beck Folklife Fellowship:
The Jane Beck Folklife Fellowship provides the recipient with a part-time (25 hour-a-week) one-year terminal position that carries a stipend of $30,000. The recipient is required to reside in the state of Vermont for the duration of the Fellowship and fulfill the majority of their work hours on site at the Vermont Folklife Center offices in Middlebury, VT.

Duties and Responsibilities of the Archival Fellow:

  • Work with Archivist and Assistant Archivist to manage the day-to-day functions of the VFC Archive
  • Assist patrons with access to the collection
  • Document and describe collection materials using MS Access and ArchiveSpace databases
  • Edit existing--and generate new--online collections using Omeka
  • Oversee ongoing digital preservation activities
  • Oversee reorganization of archival storage vault
  • Participate in weekly staff meetings
  • Maintain a flexible and open-minded attitude to the evolving nature of non-profit work and take on other tasks as requested by the Archivist.


Based on organizational need and the skills of the Fellow, opportunities to engage in ethnographic fieldwork, media production, exhibit development and public programming may arise.


Requirements:
Archival Fellowship Qualifications:

The Jane Beck Archival Folklife Fellowship is intended for individuals who fall into one of the following categories:

  • Have in the 12 months prior to the start of the Fellowship completed an MLS/MLIS/MIS/MAS degree from an ALA accredited institution and have demonstrated interest in and/or experience working with ethnographic, folklife and/or multimedia collections.
  • Are actively completing a dissertation in folklore studies, ethnomusicology or a related ethnographic discipline and hold MLS/MLIS/MIS/MAS degree from an ALA accredited institution or are currently enrolled in an an MLS/MLIS/MIS/MAS degree from an ALA accredited institution or have demonstrated professional experience working in archives.
  • Have in the 12 months prior to the start of the Fellowship completed masters or doctoral degrees in folklore studies, ethnomusicology or a related ethnographic discipline and hold and MLS/MLIS/MIS/MAS degree from an ALA accredited institution or are currently enrolled in an MLS/MLIS/MIS/MAS degree from an ALA accredited institution or have demonstrated professional experience working in archives.


Essential Skills:
Working knowledge of archival descriptive and common metadata standards. Familiarity with ArchiveSpace, MS Access, and Omeka database systems. Competency with common office software (e.g. MS Word, Excel, Google Apps), and computer operating systems (Windows, Mac OS). Demonstrated ability to work collaboratively and participate in consensus-based decision making. Willingness and capacity to take initiative and work independently. Demonstrated productivity, creativity and attention to detail.

Additional Useful Skills:
Awareness of preservation and descriptive approaches for audio-visual materials. Familiarity with analog and digital audio recording and playback equipment. Familiarity with digital audio software. Reading knowledge of French. Skills in PHP, CSS and MySQL.

Physical Demands:
While performing the duties of this job, the employee is regularly required to talk, hear, see, walk, and sit for extended periods and occasionally stand, use hands to feel and hold, and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The work environment is varied and may take place in a wide range of venues. (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Please note: This is not an all-encompassing statement of this position's responsibilities. While it attempts to be comprehensive, new responsibilities may be assigned to this position at any time.


Compensation:
This is a part-time, 12-month terminal position.


To Apply:
Submit cover letter and CV to info@vermontfolklifecenter.org by September 15, 2018. Cover letter should include the names and contact information for two references who can speak specifically to applicant's archival experience. Please include "Jane Beck Folklife Fellowship Application" in the subject line.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Archive Positions | Professional Development | leave a comment


Internships, Lesbian Herstory Archives, New York City, NY

The Lesbian Herstory Archives (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism. We have a number of exciting archival, library, data migration projects for the upcoming academic year well as planning museum exhibits, LHA At Home events and fundraising efforts.  

 

Please read the Requirements & Application Instructions very carefully.

What We're Offering
  • Interns will have the opportunity for practical application of archives and library skills.
  • Course credit and letters of recommendation will be provided upon request.
  • Interns will also receive the opportunity for workshops and classes outside of LHA
  • Interns will be supervised by professional librarians and other archives staff

Requirements

  • Interns must be available for a minimum of 10 hours per week.
  • Interns must have experience or skills related to data management, cataloging, archival processing, art handling , graphic design
  • Intern must have basic administrative skills and ability to adapt quickly to new technology 
  • Intern must be skilled in the use of MS Office (Word, Excel, PowerPoint) and other spreadsheet, document management apps 

 COLLECTION AREAS

  • Banners
  • Biogrpahical Files  
  • Buttons
  • Graphics & Art
  • Organization & Geographic Files
  • Periodicals (Journals, Magazines, Zines)
  • Programming & Development
  • Special Collections
  • Video
  • Audio
  • Online Catalog
  • Photography
  • Subject Files

APPLICATION PROCESS

Please read the instructions below very carefully.

Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net

You must include The Collection Area in which you wish to work in the subject lineOnly documents attached as a PDF will be accepted. LHA cannot provide housing for interns. Please, no phone calls.

Archive Positions | Opportunities for Current Students | leave a comment


Archivist/Local History Librarian, Ipswich Public Library, Ipswich, MA

Archivist/Local History Librarian, Ipswich Public Library

The Town of Ipswich seeks qualified candidates for part-time (19 hours per week) non-benefited position of Archivist/Local History Librarian.

OVERVIEW: Under general direction of the Director of Library Services, manages the operation and administration of the Local History Collections in all formats. Oversees specialized Selection, Acquisitions, Material Classification and Cataloging, Inter-Library Loan Transactions and Correspondence, Grants and Preservation/Conservation related to these Collections. Coordinates Local History with other library services. Answers in-depth reference and research questions accurately and efficiently based upon a professional knowledge of information sources, reference procedures, in-depth knowledge of the Ipswich Public Library Historical Collections. Responsibility for the implementation of programs, outreach and marketing related to Local History. Related work as required.

ESSENTIAL JOB FUNCTIONS:

  • Directly responsible for the Local History/Genealogy Collection  in all its formats: photographs; manuscripts; periodicals; newspapers; microfilms; Maps; Vertical Files; historic volumes and Local History/Genealogy resources. Performs a variety of duties in the direct delivery of professional departmental service to the public, including Reference, Reader's Advisory, Referral and program and publicity assistance but displays sound knowledge of entire Library's reference resources.
  • At the direction of the Director of Library Services, is responsible for the selection, assessment, weeding, inventory control, storage and retrieval, preservation and budget preparation for resources relating to the Local History Collection in all its formats: photographs; manuscripts; periodicals; newspapers; microfilms; Maps; Vertical Files; historic volumes and Local History/Genealogy resources.   
  • Is directly responsible for inventory, cataloging and organizing of Local History/Genealogy resources.
  • Responsible for preservation-sensitive handling, storage, retrieval and usage of the Local History Collection per professional best practices and Library policy.
  • Directly responsible for cataloging of Local History/Genealogy Collection in appropriate format for searching and retrieval by library staff and patrons.
  • Researches, identifies and acknowledges gifts and additions to the Local History Collection.
  • Collaborates with Ipswich educators, historians and local history stakeholders on educational programs, displays and events.
  • Responsible for all inquiries and correspondence relating to local history or genealogical searches. Maintains a cross-reference of inquiries and family ancestries. Maintains an active correspondence relating to searches; refers patrons to appropriate genealogical sources, collections and agencies.
  • Prepares grants and recommends materials for on-going historical conservation effort and digitization of resources.  Coordinates with professional conservationists in the protection and preservation of materials. Collaborates with Director in producing a list of "must-saves" identified in the Disaster Plan.
  • Assists the Director in the creation and development of the long-range Preservation Plan and in policy and procedures to support the local history collection.
  • Oversees yearly order of archival, preservation and storage supply materials related to the collection.
  • Makes policy recommendations to the Director and Library Trustees regarding procedures and access to the Local History Archives and updates orientation packet and finding aids in Archives room as needed.
  • Assesses and make recommendations for improvements to the Local History Archive with regard to equipment, shelving, HVAC updates, etc.
  • Plan and facilitate local history programs at the library, including both topics programs about Ipswich History and instructional courses related to research methods
  • Performs community outreach related to cultural heritage and history of Ipswich
  • Envisions the future cultural landscape of Ipswich and fosters that vision by cultivating relationships with other local history stakeholders in the community with shared goals

 

Qualifications

  • Master's degree in Library Science from an ALA accredited school; seven years of experience in library administration with specific education and experience in preservation and archives management; or any equivalent combination of education and experience. Must be certified by the Massachusetts Board of Library Commissioners.
  • Previous experience in writing grants and managing grant-funded projects, including budget management and reporting.
  • Previous experience in all aspects of public library programs, including planning, budgeting, and marketing and publicity.
  • Thorough knowledge of the principles and practices of professional library work and of the organization and management of library operations including planning, budgeting, cataloging systems, automation and electronic data retrieval.
  • Excellent planning and organizational skills. Ability to recognize and accomplish library priorities and work cooperatively to support their accomplishment; ability to interact effectively with other town department managers, local history stakeholders, state officials and citizen boards and committees and volunteers.
  • Ability to establish local history goals and objectives for the library; to manage multiple project assignments under occasional time constraints; to analyze complex issues and to develop relevant and realistic plans, programs and recommendations.
  • Ability to communicate effectively both verbally and in writing; to establish positive public relations for the library's local history collections, and to interact effectively with a wide variety of  individuals and officials.
  • Ability to apply principles and practices of short and long term planning, staffing, directing, coordinating, delegating, reporting, and budgeting in the operation of a municipal department.
  • Ability to use and apply word processing and spreadsheets.

 

Full/Part Time

Part Time

 

Education

MLS

 

Salary

$30 hourly, 19 hours per week

 

How to Apply

For full position description and application instructions, please visit https://www.ipswichma.gov/Jobs.aspx.

Do not inquire with library.

Archive Positions | Professional Job Listings in New England | leave a comment


Multiple Positions, California Historical Society, San Francisco, CA

Archive Positions | Professional Jobs Outside of New England | leave a comment


Interns, Lesbian Herstory Archives, Brooklyn, NY

The Lesbian Herstory Archives  (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism. We have a number of exciting archival, library, data migration  projects for the upcoming academic year well as planning museum exhibits, LHA At Home events and fundraising efforts.

Please read the Requirements & Application Instructions very carefully.

What We're Offering

  • Interns will have the opportunity for practical application of archives and library skills.
  • Course credit and letters of recommendation will be provided upon request.
  • Interns will also receive the opportunity for workshops and classes outside of LHA
  • Interns will be supervised by professional librarians and other archives staff

Requirements

  • Interns must be available for a minimum of 10 hours per week.
  • Interns must have experience or skills related to data management, cataloging, archival processing, art handling , graphic design 
     
  • Intern must have basic administrative skills and ability to adapt quickly to new technology 
  • Intern must be skilled in the use of MS Office (Word, Excel, PowerPoint) and other spreadsheet, document management apps 

 

COLLECTION AREAS

  • Banners
  • Biogrpahical Files  
  • Buttons
  • Graphics & Art
  • Organization & Geographic Files
  • Periodicals (Journals, Magazines, Zines)
  • Programming & Development
  • Special Collections
  • Video
  • Audio
  • Online Catalog
  • Photography
  • Subject Files



APPLICATION PROCESS

Please read the instructions below very carefully.

Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net.

You must include The Collection Area in which you wish to work in the subject lineOnly documents attached as a PDF will be accepted. LHA cannot provide housing for interns. Please, no phone calls.

Archive Positions | leave a comment


Project Archivist Intern, Scottish Rite Masonic Museum & Library, Lexington, MA

Internship Title: Project Archivist Internship - Melvin Maynard Johnson Records

Institution/Organization Name: Scottish Rite Masonic Museum & Library

Internship Location (City, State, Province, Country): 33 Marrett Road, Lexington, Massachusetts 02421-5703

Years of experience required: 0-1

Compensation: This paid internship ($15 per hour, no other benefits will accrue or be paid) is generously sponsored by the Scottish Rite Masons of the Northern Masonic Jurisdiction.

Internship Description:  Under the direction of the Museum's Archivist, the Project Intern will be responsible for the processing, arrangement, and description of the Melvin Maynard Johnson Records, following professional standards. This is a paid internship and is not eligible for benefits. The Project Intern will create an index to the collection in MS Access and a finding aid according to the Describing Archives: A Content Standard (DACS). The Project Intern will digitize archival material and record technical, item, and structural metadata as necessary. Other duties may be included as needed.

The Museum and Library hours are Monday through Saturday, 8:00 am to 4:00 pm. The intern will be expected to commit to 230 hours of work, which will be completed part-time over an extended period. Internship dates and hours are flexible to accommodate the Project Intern's possible course load and schedule.

Position Qualifications:

  • Actively pursuing or interested in undergraduate or graduate education in library science, archival management, history, or a related field
  • Strong verbal and writing skills
  • Ability to take direction and accept constructive feedback
  • Ability to prioritize and handle multiple tasks
  • Attention to detail and organizational skills
  • Strong sense of responsibility and confidentiality
  • Ability to lift archival boxes up to 40 lbs.

Collection Description:

57 record storage containers (approximately 80 linear feet)

Melvin Maynard Johnson Biography:

Melvin Maynard Johnson (1871-1957) was a prominent and influential Freemason, lawyer, and academic. Johnson was born in Waltham, Massachusetts, to Byron B. Johnson, the first mayor of the city of Waltham, and Louisa H. Johnson. Johnson attended Waltham public schools and graduated from Tufts College in 1892. He graduated magna cum laude from Boston University School of Law (BUSL) in 1895. In 1910, Johnson's successful defense of murder suspect Hattie LeBlanc propelled him into the national spotlight and earned him fame as an attorney. Johnson returned to BUSL as a professor in 1918 and was appointed the Dean of the School in 1935. Johnson held this position until his retirement from Boston University in 1942.

Johnson was raised a Master Mason in Monitor Lodge (Waltham) in 1892. He served as the Lodge's Worshipful Master from 1902 to 1903. Among his numerous positions and contributions to the fraternity, Johnson served as the Grand Master of the Grand Lodge of Massachusetts from 1913 to 1916. He served as the Scottish Rite, Northern Masonic Jurisdiction's first full-time Sovereign Grand Commander, a position he held from 1933 until 1953. Johnson led the Scottish Rite through both the Great Depression and World War II and established the Scottish Rite Benevolent Foundation. One of Johnson's great interests was mental health, and he helped to create and lead the Scottish Rite's Schizophrenia Research Program, one of the Northern Masonic Jurisdiction's central charities for decades. In addition to these accomplishments, Johnson was a historian of early American Freemasonry and the author of several books on the topic, including Freemasonry in America Prior to 1750 (1917) and The Beginnings of Freemasonry in America (1924).

Johnson was the husband of Ina Delphine Freeman and the father of Dorothy Adams and Melvin Maynard Johnson, Jr., a noted American designer of firearms, lawyer, and US Marine Corps officer. A longtime resident of Brookline, Massachusetts, Johnson died in Boston, Massachusetts, in 1957.

About the Museum & Library: Established in 1975 by the Scottish Rite Freemasons of the Northern Masonic Jurisdiction, the Scottish Rite Masonic Museum & Library tells the story of Freemasonry and fraternalism in the context of American history. Unique in the nation, the Museum aims to be the "historical society" of American Freemasonry by collecting, preserving, interpreting and celebrating the history of fraternalism. As a department within the Museum, the Van Gorden-Williams Library & Archives is one of the premiere repositories in the United States for the study of Freemasonry and fraternalism. The collection of the Library & Archives comprises over 60,000 books, 1,600 serial titles and 2,000 cubic feet of archival materials related to Freemasonry, fraternalism, and American history.

The Scottish Rite Masonic Museum & Library is an Equal Opportunity Employer.

To apply for this internship please send a resume and a letter describing your interest to: John Coelho, Archivist, jcoelho@srmml.org or to Scottish Rite Masonic Museum & Library, Van Gorden-Williams Library & Archives, 33 Marrett Road, Lexington MA 02421.

Archive Positions | Opportunities for Current Students | leave a comment


Digital Archivist, State of Rhode Island, Providence, RI

The Digital Archivist will lead the State Archives digital program and increase capacity to address related programmatic needs, issues of records management, and establish best practices for increasing public access to digital materials in a way that enables the Department of State to achieve its mission: to engage and empower all Rhode Islanders by making government more accessible and transparent, encouraging civic pride, enhancing commerce and ensuring that elections are fair, fast, and accurate.

The State Archives and Public Records Administration is a unit within the Division of State Archives, Library & Public Information, a division that works to ensure that information about Rhode Island government and history is easily available and readily accessible to all Rhode Islanders. The Digital Archivist is a hard-working individual who is dedicated to connecting Rhode Islanders with accurate, timely, and responsive information about their historical documents and government records in a prompt and professional manner. S/he has a passion for excellence and innovation, a desire to implement emerging technologies, and enthusiasm for collaboration and fostering strong relationships with the Department's partners and constituents. S/he must also welcome the challenges and opportunities of the Department's digital initiatives.

The Digital Archivist will provide advice and training regarding records management and transfer, data mapping between hybrid and born-digital collections, and the use of digital tools and techniques. S/he will prepare digital objects for preservation and access. The Digital Archivist will assist the State Archivist and Public Records Administrator in developing the web archiving program for the Division of Archives, Library, and Public Information. S/he will also be the lead resource for digital records management issues and solutions.

Illustrative Examples of Work Performed: Administrative: Performs office work directly related to the establishment and implementation of electronic records policies, goals, and objectives.

  • In consultation with the State Archivist and Public Records Administrator, establish and implement electronic records policies, control schedules, goals, and objectives, that support the initiatives of the Division of State Archives, Library, & Public Information and the Department of State.
  • Cooperate with and assist state and municipal agencies, individuals, and other institutions on projects designed to facilitate and enhance digital access related to Rhode Island history, government, and culture.
  • Work with the State Archivist and Public Records Administrator to ensure ongoing and proper care of digital archival collections. Collaborate with IT and eGov to store, protect, and preserve born-digital and hybrid governmental records for increased public access.
  • Assist in the process, ingest, and workflow for the routine acquisition, preservation, and access of born-digital materials given to the State Archives, including email, websites, social media, and other electronic records. Promptly inventories, appraises, identifies, and processes records; develops retention and disposition schedules expeditiously; and updates as needed.
  • Coordinate the transfer of digital materials from a variety of current and legacy media formats such as tapes, floppy disks, CDs, and hard drives, and implement mechanisms for ensuring the authenticity, preservation, and access of this material.
  • Assist in creation, update, and distribution of clear, plain-language recommendations, guidance and other materials regarding digital archives and records management. Conduct seminars and provide direction and training to partners on digital archives, records management, use of the online catalog, and other electronic resources as needed.
  • Stay up-to-date on current trends and practices in quality cybersecurity and coordinate with IT and eGov on cybersecurity for digital repository and archives software.
  • Create and maintain finding aids that comply with industry standards.
  • Conduct, promote, encourage, and assist with research about Rhode Island history, government, and culture in the reference and reading room, and as otherwise needed.
  • Attend professional conferences and represent the State Archives and Public Records Administration at public and professional presentations.
  • Perform other Department of State tasks and duties as necessary.

Required Qualifications for Appointment:

EDUCATION AND EXPERIENCE
Master's Degree in Library Science accredited by the American Library Association, with a concentration or demonstrated coursework in archival studies or digital archives, or any combination of education and experience that shall be substantially equivalent to the previously described education and experience.

Knowledge, Skills & Abilities

  • Ability to multi-task and work in a dynamic, time-restricted environment. Ability to work under pressure with good humor.

For more information, click here.

Archive Positions | Professional Job Listings in New England | leave a comment


Home | Archives