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Public Services Assistant, Baker Library Special Collections, Boston, MA

Baker Library Special Collections collects rare and unique materials that focus on the evolution of business and industry. The collections span eight centuries beginning in the late 1300s to the present day and include corporate archives, manuscripts, account ledgers, rare books, broadsides, photographs, films, electronic records, and company annual reports. The extensive holdings of the Harvard Business School Archives include the records of the School from its founding in 1908 to the present day. These rich and varied collections support research in a remarkably diverse range of fields such as business, economic, social, and cultural history as well as the history of science and technology. 

 

Baker Library Special Collections provides access to these materials in the de Gaspé Beaubien Reading Room in Baker Library | Bloomberg Center.



Specific Duties:

Excellent opportunity to contribute toward the daily public services operations and generally support a special collections department.

  • Staffs the Reading Room for two hours per week, serving as the public face of Baker Library Special Collections, assisting users, answering questions, and ensuring the safety and security of collections.
  • Provides reference services for remote researchers by answering basic questions as assigned by Public Services staff and conducting research in holdings.
  • Locates, retrieves and re-shelves collection materials from secure stacks.
  • Processes collection duplication requests.
  • Supports public services team projects.
  • Performs routine clerical tasks and other duties as assigned.
  • May assist with stacks management projects, including barcoding, shelf reads, and inventories on a limited basis.

 

Requirements:

  • Library experience and/or customer service experience.
  • Excellent communication and organizational skills.
  • Strong attention to detail.
  • Ability to multi-task and to complete work in a timely manner.
  • Sensitivity to proper care and handling of special collections materials.



Schedule: 

Available immediately, this is a 14 hour per week, year round position. Hours must be completed between 9 a.m. and 5 p.m., Monday through Friday. Preference will be given to graduate students.

 

Salary: $18.00/hour



Please submit a cover letter and resume to apply to:

Melissa Murphy

Baker Library Special Collections

Baker Library | Bloomberg Center

Harvard Business School

Soldiers Field

Boston, MA 02163

mmurphy@hbs.edu

 

No phone calls please

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Collection Intern, EcoTarium, Worcester, MA

The EcoTarium is a unique indoor-outdoor museum in Worcester, MA, with a mission toinspire a passion for science and nature. Founded in 1825 (as the Worcester Lyceum of Natural History), the EcoTarium is the second oldest natural history organization in the United States.  Our archives are extensive, comprehensive, and very disorganized.

 

In preparation for our 200thanniversary in 2025, we are getting a handle on our institutional history, and we need help getting organized.  This project will give our intern experience with primary source research, information management, and archival methods, including use of the industry-standard PastPerfect collection registration database.

 

Qualifications: 

Relevant experience and expertise would include a background and/or interest in history, archives, or library science. 

 

Department: 

Archives Collection

 

Effective Date: 

Summer break

 

Reports to: 

Martin Christiansen, Collections Specialist

 

Instructions: 

The internship would take place during the summer, with a commitment of 1-2 weekdays per week. Please send a resume and a one page cover letter, including why you are interested in this position, what your future career objectives are, and what you hope to learn through your internship to Martin Christiansen, Collections Specialist, at mchristiansen@ecotarium.org.

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Head of Archives and Special Collections, College of the Holy Cross, Worcester, MA

About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,000 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

 

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at the College is to accept an invitation to participate in the growth and development of all campus members--students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.

 

Job Description:

The Head of Archives and Special Collections reports to the Director of Library Services. She/he is responsible for all planning, management, and leadership of the College's Archives and Special Collections and its work. The principal responsibility is to administer the ongoing organization of the collections in both traditional and digital formats. He/she is also responsible for managing all access and the preservation of the collections, maintaining adequate security and providing efficient reference services. The Head also takes the lead in supporting and promoting digital archives and digital preservation of institutional resources. She/he supervises all departmental staff, both professional and non-exempt as well as student assistants. He/she is responsible for the creation and management of the department budget. He/she oversees the departments' outreach which includes library and online exhibits as well as social media content. The Head of Archives and Special Collection department is a full member of the library team and participates in departmental meetings initiatives and library planning.

 

Major Areas of Responsibility

  • Supervision of departmental staff
  • Departmental planning and decision making and budget preparation
  • Manages the organization of the collections
  • Leads digital archives and digital preservation work including development of online exhibits
  • Prepares appropriate level of descriptions for collections
  • Manages preservation and conservation initiatives
  • Provides reference services to all constituencies.
  • Determines content and coordinates library exhibits
  • Works with administration and academic departments to coordinate the deposit of appropriate material
  • Keeps up to date in archival best practices

 

Requirements:

  • An ALA accredited MLS, MA in Archival Science or equivalent.
  • Three to five years of increasingly responsible archival experience
  • Knowledge of current archival practices and familiarity with archival cataloging procedures.
  • Experience with and knowledge of current digital archives/digital preservation procedures and technologies
  • Experience supervising other library professionals
  • Excellent oral and written communication skills
  • Ability to work effectively with people at all levels
  • Ability to protect the confidentiality of materials in the collection

 

Additional Information:

This is a full time, exempt level position.

 

University Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,000 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

 

Region Description

Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.

 

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

 

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

 

To review our Employee Benefit Options, please go to: http://https://www.holycross.edu/human-resources/benefits

 

Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

 

In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. For more information, please visithttp://holycross.edu/diversity.

 

Review of applications will begin as received and continue until the position has been filled.

 

To apply, visit http://apptrkr.com/1384703

 

The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)

 

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Project Manager for Community Archiving Grant, University of Massachusetts - Boston, Boston, MA

The University Archives and Special Collections department in the Joseph P. Healey Library at the University of Massachusetts Boston received a National Leadership Grant for Libraries from the Institute of Museum and Library Services for a two-year project to develop a platform to guide libraries of all kinds through the process of planning event-based participatory archiving programs with the communities they serve.

The interactive online guide will help libraries implement standards- and community-based participatory archiving programs and will be flexible enough to allow libraries to enter at their current point of need, helping them navigate the complexities of community partnerships, digitization event planning, and long-term digital preservation and access to support the vital work of documenting their communities' cultural heritage.

 For this project, the Healey Library at UMass Boston will collaborate with a team of experts and library- and community-based partners to design and develop the guide and accompanying resources, which will close identified gaps in local communities' knowledge and practices related to metadata, community outreach, digital archives, digital preservation, and participatory archiving.



University Archives and Special Collections in the Healey Library at UMass Boston is hiring a Project Manager to coordinate all aspects of the development of the Participatory Archiving Roadmap, and reports to the Project Director. This is a two-year, full-time benefited position.

The successful candidate will lead the collaborative process of identifying knowledge and practice gaps and developing this important resource, working directly with core project team members, national community partners, and others to ensure that we adhere to grant project goals and meet project deliverables.

The Project Manager will report to the Project Director and will coordinate with Healey Library departments as appropriate to ensure all aspects of the multi-faceted project are compatible and are successfully executed in a timely manner.

 

We are looking for a highly organized individual with excellent communication skills who has experience in collaborative community work. The ideal candidate will have previous experience supervising and delegating tasks to 2 or more people and in managing projects in cultural institutions and/or in academic settings. Candidates who enjoy working with other professionals engaged in community-focused library work are encouraged to apply.



 Major responsibilities:

  • Lead and coordinate activities of core project team members through all phases of the grant project, including coordinating meetings, preparing agendas, leading workshops, and focus groups.
  • Maintain regular, informative and productive communications among core project team, advisors, community partners and university stakeholders
  • Develop survey instruments, in collaboration with identified local and national community partners, to solicit both structured and informal feedback on grant project activities.
  • Supervise a project-funded Instructional Designer who will develop key project deliverables.
  • Track grant project performance, specifically to ensure the successful, on-time completion of short- and long-term goals as identified and outlined by the Project Director and by Healey Library administration.
  • Prepare regular reports including grant-required reports on project progress

 Skills and Experience:

  • Previous experience managing medium- to large-scale projects
  • Excellent critical thinking, problem solving, and time management skills
  • Strong interpersonal skills and ability to communicate effectively, both orally and in writing
  • Ability to build strong networks with external constituencies
  • Superb analytical skills, as applied to both historical content and organizational process
  • Demonstrated ability to work collaboratively
  • Demonstrated experience with successfully employing project management techniques and tools
  • Experience assisting with the development of survey instruments
  • Proficient, working knowledge of Microsoft Office, especially Microsoft Excel
  • Strong planning and organizational skills with ability to prioritize and multi-task
  • Proven ability to work independently while exercising good judgment in seeking appropriate guidance
  • Detail oriented
  • Bachelor's degree required. Master's degree preferred.  



For more information please contact Carolyn Goldstein at
carolyn.goldstein@umb.edu.

 

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(2) Presidential Records Processing Interns, Williams College, Williamstown, MA

The Williams Department of Special Collections welcomes applications from current graduate students in library science, information studies, preservation, archives or a related program for two summer internship positions in archival processing. This is a full-time (37.5 hrs. /week), eight-week, temporary position beginning June 2019. Reporting to the Records Manager, the intern will process portions of the Williams College Office of the President Record Group.

 

Williams continues to transform its student body in terms of socioeconomic status, ethnicity, and nationality. We seek candidates who are excited to work in a college library in which students are broadly diverse with regard to gender and gender identity, race, ethnicity, nationality, sexual orientation, and religion. Please highlight relevant experience building diverse collections and working with diverse communities.

 

We are committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups to apply.

 

Responsibilities

  • Apply archival principles to rehouse and arrange portions of the Williams College Office of the President Record Group.
  • Apply archival standards (including EAD and DACS) and tools (including ArchivesSpace) to describe portions of the Records.
  • Publicize the Records using social media outlets.

 

Qualifications

  •  Applicants must be current graduate students in good standing in a library science, information studies, preservation, archives or related program.
  • Applicants must have completed at least three courses in archives, preservation, or a related program before the start date of the internship.

 

Review of applications will begin March 1, 2019, and continue until the position is filled.

 

In addition to discussing your qualifications for the position in your cover letter, please address how your education and commitment to diversity has prepared you for this position. Specify which archives-related courses you have completed.

 

On campus housing and meal plans are available.

 

To apply for this position, please visit https://employment.williams.edu/staff. If you have any questions, please feel free to contact us via phone at (413) 597-4247 or email at hr@williams.edu.

 

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.

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Graduate Summer Intern, Yale University Archives, New Haven, CT

The Yale University Archives is pleased to announce it is accepting applications for its inaugural graduate summer internship.

 

The internship, supported by a generous gift from J. Frederick Berg '66, is open to graduate students in good standing currently enrolled full-time in an accredited graduate program in archival or library information science with at least one completed course of archival study. The selected intern will spend the summer of 2019 working in the Yale University Archives participating in the appraisal and processing of newly acquired Yale University records. The intern will also be introduced to other work across the repository and to the other special collection repositories across the Library.

 

The internship will run from June to August 2019 (precise dates to be worked out upon selection for the internship). The intern will be working in the Yale University Archives from 8:30am to 5:00pm Monday - Friday under the supervision of the University Archivist. The intern will be paid an hourly rate of $15.38 to cover living expenses. In addition to the assigned duties, the intern will be expected to give a brief presentation to the donor upon completion of the internship.

 

Interested students should prepare a resume and a one-page letter of interest and send them to archives@yale.edu. The subject line should be "Summer Archives Internship."Application materials will be accepted until Friday, March 22, 2019. Selected applicants must complete a background check. Anyone interested in more information should email archives@yale.edu.

 

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Archives Fellowship for Manuscripts Division Collections, Princeton University, Princeton, NJ

Princeton University Library's Department of Rare Books and Special Collections (RBSC) is excited to offer the Archival Fellowship for Manuscripts Division Collections again this year. The fellowship provides a summer of paid work experience for a current or recent graduate student interested in pursuing an archival career. 

 

Fellowship Description: The 2019 Fellow will primarily gain experience in technical services, with a focus this year on arrangement and description of manuscript collections, including hybrid collections with born-digital and audiovisual materials. Additional projects may include assisting with reference and other public services tasks. The Fellow will work under the guidance of the team of processing staff responsible for collections within RBSC's Manuscripts Division, including the Lead Processing Archivist, Project Archivist for Americana Manuscripts Collections, Processing Archivist for General Collections, and the Latin American Processing Archivist.

The Manuscripts Division of Rare Books and Special Collections is located in Firestone Library, Princeton University's main library, and holds over 14,000 linear feet of materials covering five thousand years of recorded history and all parts of the world, with collecting strengths in Western Europe, the Near East, the United States, and Latin America. The Fellow will primarily work with the Division's expansive literary collections, the papers of former Princeton faculty, and collections relating to the history of the United States during the 18th and 19th centuries.

The ten to twelve-week fellowship program, which can begin as early as May, provides a stipend of $950 per week. In addition, travel, registration, and hotel costs to the Society of American Archivists' annual meeting in August will be covered by Princeton.



Requirements: This fellowship is open to current graduate students or recent graduates (within one year of graduation). Applicants must have successfully completed at least twelve graduate semester hours (or the equivalent) applied toward an advanced degree in archives, library or information management, literature, American history/studies, or other humanities discipline, public history, or museum studies; a demonstrated interest in the archival profession; good organizational and communication skills; and the ability to manage multiple projects. At least twelve undergraduate semester hours (or the equivalent) in a humanities discipline and/or foreign language skills (particularly Spanish-language reading skills) are preferred.

The Library highly encourages applicants from under-represented communities to apply.

 

To apply: Applicants should submit a cover letter, resume, and two letters of recommendation addressed to the processing team at mssdiv@princeton.edu. Applications must be received by Monday, March 4, 2019. Video interviews will be conducted with the top candidates, and the successful candidate will be notified by April 5th.

Please note: University housing will not be available to the successful candidate. Interested applicants should consider their housing options carefully and may wish to consult the online campus bulletin board for more information on this topic.

PRINCETON UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. 

 

 

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Archives Assistant, Safdie Architects, Somerville, MA

Job Description

Safdie Architects is seeking a motivated, detail oriented, Archives Assistant to work in our Somerville, MA office. The position reports to the Archivist and focuses primarily on management of firm assets in digital and analog formats. Read more about Safdie Architects at http://www.safdiearchitects.com . The position will start immediately, 10-20 hours per week, between 9 AM and 6 PM, Monday - Friday.

Opportunity for additional hours during summer.

 

Duties:  Assist with collections management, scanning, digital asset management, preservation, records management, and project close-out activities.

  • Preserve, rehouse, and catalog archival material in various formats.
  • Digitize and process collections, including, original artwork, photographs (slides, negatives, prints), and architectural models.
  • Apply standardized metadata using Adobe Bridge.
  • Upload scans and metadata to local Omeka site.
  • Organize and inventory architectural drawings and project documentation.
  • Other activities could include assisting with management and preservation of born digital records.

 

Required Skills

  • Applicants must have ability to work both on their own and directly with a supervisor, have excellent attention to detail in their work, be well organized, and be able to adjust with shifting office priorities.
  • Coursework or experience with metadata creation, controlled vocabularies, preservation of archival material including paper, photographs, A/V a plus.
  • Familiarity with Microsoft Office suite, especially Excel required; familiarity with Omeka desired; experience with website creation and/or coding (HTML/CSS, Python, etc) considered and asset.
  • Knowledge and experience with digital SLR photography.
  • Ability to lift 40 lbs. and willingness to perform physical tasks as well as focused data entry tasks

                                                                                                                                                                         

Salary

$16.00/hour. No benefits.  Internship credit may be possible. For students working towards a Master's degree in Library Science with a focus in Archives Management, this is an excellent opportunity to gain valuable hands-on experience.

 

Qualified candidates should submit a cover letter and resume to mcatania@safdiearchitects.com, subject line, Archives Assistant.

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Senior Archivist, Peabody Museum of Archaeology and Ethology/Harvard University, Cambridge, MA

The Senior Archivist serves as the administrative head of the Peabody Museum's Archives Department, overseeing the Museum's archival collections (paper records, manuscripts, photographs, works on paper, and audio-visual materials), managing archives staff and daily operations, determining plans and priorities, establishing and maintaining workflow, solving administrative issues, and managing the departmental budget.  Reports to the Director of Collections.

 

Duties and Responsibilities:

  • Creating and updating Archives Department policies and procedures.
  • Surveying, appraising, and selecting archival collections for acquisition through the Collections Review Committee (CRC); working with new and existing donors to negotiate terms of use.
  • Understanding and recognizing legal issues relating to unpublished collections including copyright, privacy, confidentiality, and ownership.
  • Knowledge of SAA's Protocols for Native American Archival Materials and understanding of cultural sensitivity issues related to archival collections.
  • Planning and overseeing processing of archival collections, implementing national best practices for data entry, cataloging, and digitization standards, and collections with special formats.
  • Planning, managing, and evaluating archival digitization projects.
  • Assessing and monitoring environmental conditions and preservation/reformatting needs; monitoring environmental conditions of storage and work spaces and recommending improvements.
  • Managing storage of archival collections and recommending future space needs for archival collections and personnel.
  • Supervising staff responsible for public access and research services for the Archives Department, including hosting visits by faculty, visiting scholars, students, Native American tribal members, and the general public.
  • Collaborating with internal stakeholders on use of archival collections, including the Peabody Museum Press and the Harvard Museums of Science and Culture; works closely with Associate Registrar for Rights and Reproductions, Collections Information and Database Specialist, and Curator of Visual Anthropology.
  • Providing complex reference services, including research instruction, requiring knowledge of archive and manuscript collections at Harvard and elsewhere.
  • Teaching or lecturing to classes and groups on archival collections and practice.

Administrative:

  • Implementing administrative systems, policies, procedures, and long-range strategic planning for the Archives Department.
  • Hiring and supervising staff providing training, scheduling, assigning and distributing work, overseeing the quality of work, and conducting annual performance reviews.
  • Identifying grant opportunities, writing grant proposals, and administering post-award grants; evaluating the components of successful grants through serving on grant review panels.
  • Attending and contributing to manager-level meetings including the Collections Department Heads and Collections Review Committee.
  • Representing the Museum at regional and national conferences and workshops, including giving presentations.
  • Assist Museum staff with records management issues through referral to University Archives.
  • Performs other duties as required.



Basic Qualifications:

  • ALA-accredited MLS degree with archival concentration or equivalent;
  • 6+ years of experience in archival administration

Additional Qualifications:

  • A master's degree and/or background in anthropology or archaeology preferred
  • Knowledge of best practices in archives profession, including managing an archive, processing collections, care and handling of archival materials in a variety of formats, preservation, appraisal, and reference.
  • Significant knowledge and experience with digitization, digital assets management, and archives technology, including ArchivesSpace; knowledge of The Museum System (TMS) preferred
  • Ability to work both independently and as part of a team.
  • Good analytical and problem solving skills; ability to establish and achieve priorities.
  • Good communication, interpersonal skills, and strong attention to detail required.



To view the full position and apply, please follow this link. The official job code is 48045BR. 

All formal offers will be made by FAS HR.

 

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HIAS Project Digital Archives Intern, Wyner Family Jewish Heritage Center at New England Historic Genealogical Society, Boston, MA

The Wyner Family Jewish Heritage Center at New England Historic Genealogical Society seeks a detail-oriented and self-motivated individual for the position of HIAS Project Digital Archives Intern.

Reporting to the Digital Projects Archivist, the HIAS Project Digital Archives Intern will support the ongoing digitization of the Hebrew Immigrant Aid Society, Boston Port records.

 

Hours and Stipend

This is a six-month, part-time internship with the possibility of extension. The intern will receive a monthly stipend of $750.00 (part-time, 3 days/week). Start date is negotiable but preference is by Monday, March 4, 2018.

 

Responsibilities

  • Digitization of text-and image-based documents using best professional practices
  • Prepare digital images and associated metadata for ingest into CONTENTdm repository
  • Create, enhance, and migrate existing metadata from the HIAS finding aid
  • Provide quality control and quality assurance of digitized images and metadata
  • Assist with developing and/or improving workflow procedures
  • Create social media and blog posts pertaining to project

 

Required Qualifications

  • Enrollment or recent graduation from MLS program
  • Specialization or coursework in archives management, cultural heritage, or digital curation
  • Familiarity with metadata standards relevant to digital collection management and access
  • Familiarity with scanning tools
  • Familiarity with image editing software
  • Proficiency with common Office applications, especially Excel
  • Attention to detail and organization skills

Preferred Qualifications

  •  Completion of one or enrolled in a class related to archives, digital libraries, digital stewardship, information organization, or equivalent coursework
  • Previous experience with photo editing software
  • Previous experience with CONTENTdm or other digital repository systems
  • Experience of interest in Jewish and immigration history
  • Reading fluency in Hebrew, Yiddish, Polish, German, or French not required, but may be helpful


About the Wyner Family Jewish Heritage Center at New England Historic Genealogical Society

The Wyner Family Jewish Heritage Center at New England Historic Genealogical Society is a resource for exploring and preserving the histories of Jewish families and institutions in New England and beyond. With the American Jewish Historical Society - New England Archives as its cornerstone, engages historians, genealogists, youth, and the general public in programming and research to advance the study of the history, culture, and institutional legacies of Jewish families in New England and beyond by educating, inspiring, and connecting people through scholarship, collections, and expertise while serving as an archival and educational resource for other Jewish organizations and institutions.

 

Application Instructions

To apply, please send a cover letter and resume to Brittany Contratto at brittany.contratto@nehgs.org. Preference will be given to applications received by Friday, February 1, 2019.

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Librarian II/Specialist II, Schomburg Center for Research in Black Culture, New York, NY

Founded in 1925 and named a National Historic Landmark in 2017, the Schomburg Center for Research in Black Culture is one of the world's leading cultural institutions devoted to the collection, preservation, and study of materials focused on African American, African Diaspora, and African experiences. The Schomburg Center, featuring diverse programming and collections spanning over 10 million items, has for over nine decades illuminated the richness of black history, arts, and experience worldwide. As a key part of one of the largest public library systems in the world, the Schomburg Center is committed to maximizing free and public access to its collections, exhibitions, educational activities, and much of its programming. 

 

The Manuscripts, Archives and Rare Books Division enables researchers to work directly with original, rare, and unique source materials. Beginning with rare treasures from Arturo Alfonso Schomburg's personal holdings, the collection has grown since Arturo Schomburg's collection was acquired in 1926. Today, the Division holds more than 5,000 rare books, nearly 1,000 manuscript collections, and 15,000 pieces of sheet music and rare printed material, with more added annually.

 

The Librarian II/Specialist II is responsible for providing reference services in the Manuscripts, Archives and Rare Books Division and providing basic reference services and assisting with collection processing in the Art and Artifacts Division. The reference librarian interfaces with the public and the research community, performing an important public service function within the Schomburg Center and the field itself. The reference librarian will work 35 hours per week to be scheduled between Monday and Saturday, 10:00am-6:00pm, and some evenings and weekends as required. Schedule is subject to change.

 

Principal Responsibilities

Reporting to Curator of Manuscripts, Archives and Rare Books and working closely with the Curator of Art & Artifacts, the Reference Librarian will:

 

Public Services - Manuscripts, Archives and Rare Books Division (80%)

  • Provide onsite reference and referral services, written and remote reference assistance, and subject expertise in the Manuscripts, Archives and Rare Books Division of the Schomburg Center 
  • Provide in-depth research assistance to users via one-on-one consultations
  • Participate in outreach activities such as class visits, group presentations, and donor and membership tours
  • Update and create content for Web pages, user guides and training materials
  • Maintain a personal program of continuous education and professional development
  • Perform other duties as required

 

Reference Service and Collection Processing - Art and Artifacts Division (20%)

  • Respond to basic reference inquiries
  • Log new accessions into the ephemeral and material culture collections
  • Maintain the Artist Files research resource

 

Minimum Qualifications

  • ALA-accredited Master's degree in library, archival or information studies, or Master's degree in liberal arts or humanities and successful completion of archival training
  • Knowledge of African American, African and African diasporan history
  • Demonstrated experience providing reference service in a library or archival repository
  • Excellent interpersonal, oral, and written communication skills
  • Successfully demonstrated initiative, accuracy, attention to detail, judgment, and ability to work independently and collaboratively in a team environment
  • Demonstrated digital literacy skills

Preferred Qualifications

  • Knowledge of archival theory, practice, and national and international standards and best practices.
  • Advanced degree in any of the following: African American History/Studies/Literature, Africana Studies, or cultural studies

 

Physical Duties

  • Limited physical effort is required
  • Light lifting required, including shifting ofoversize folders and containers
  • Lifting up to 40 lbs. required
  • May require travel within NYC
  • Daily use of a computer
  • Pushing/pulling fully loaded book carts and racks

 

Starting Salary

USD $52,248.00/Yr.

Union / Non Union

Local 1930


To view the full position and apply, please click here. 

 

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Call for Essays: The Brenda S. Banks Travel Award

The Brenda S. Banks Travel Award Subcommittee invites applications for a new Society of American Archivists (SAA) award. The Brenda S. Banks Travel Award recognizes and acknowledges individuals of color, such as those of African, Asian, Latinx, Native American, Alaska Native, or Pacific Islander descent, who are employed in archives and who manifest an interest in becoming active members of SAA. Recipients receive full complimentary registration and related expenses for hotel and travel to attend the SAA Annual Meeting during the year in which the award is received. In addition, recipients receive a complimentary one-year membership in SAA.

This award supports the objectives of SAA's Archivists and Archives of Color Section's objectives:

  • Providing individuals of color employed in archives with an opportunity for professional development and networking through engagement with SAA; and
  • Promoting increased participation in SAA by individuals of color employed in an archives by exposing first-time Annual Meeting attendees to the experience of attending national meetings and encouraging them to join and remain members of the organization.

Created in 2017, the award is named in honor of Brenda S. Banks, Fellow and Past President of SAA and co-founder of the Archivists and Archives of Color Section. The award is sponsored by SAA's Archivists and Archives of Color Section and funded through the SAA Foundation.


Application Requirements:

Recipients will be selected based on the strength of their personal statement/essay. Personal statements/essays must be no more than 500 words and will be evaluated on:

  • Overall clarity;
  • Understanding of professional goals and experience with and/or commitment to working with, or documenting and preserving the histories of communities of color;
  • Description of the benefits of attending the SAA Annual Meeting; and
  • Explanation of commitment to SAA, diversity and inclusion, and the profession.

In addition, applicants must include a current CV or resume.

 

To be eligible, the applicant:

  • Must be of American Indian/Alaska Native, Asian, Black/African American, Hispanic/Latinx, or Native Hawaiian/Pacific Islander descent;
  • Must be currently employed in an archives; and
  • Shall not have previously attended an SAA Annual Meeting.

Click here to preview the application and/or to apply.

 

Applications must be received by February 28, 2019.

Questions? Please direct them to Margarita Vargas-Betancourt, Ph.D., Chair of the Brenda S. Banks Travel Award Subcommittee, mvargasb@ufl.edu or (352) 273-2692.

 

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John Foster and Janet Avery Dulles Archival Fellowship, Princeton University, Princeton, NJ

The Seeley G. Mudd Manuscript Library, a unit of Princeton University Library's Department of Rare Books and Special Collections, offers the John Foster and Janet Avery Dulles Archival Fellowship for one graduate student each year. This fellowship provides a summer of work experience for a graduate student interested in pursuing an archival career.

 

The 2019 Fellow will gain experience in both technical and public services. The Fellow will work under the guidance of Annalise Berdini, Digital Archivist, Amanda Ferrara, Public Services Project Archivist, and Valencia L. Johnson,  Project Archivist for Student Life. Projects for 2019 will include processing the Richard Holbrooke papers, collaborating with staff on digital processing projects, participating in the reference rotation, answering remote reference inquiries, with the potential for other projects such as assisting in the installation of a campus exhibit, and other duties as assigned. Previous fellows and their work are listed on our website.

 

The 10 to 12-week fellowship program provides a stipend of $950 per week. In addition, fellows are expected to attend the Society of American Archivists' annual conference in Austin, Texas in August; travel, registration, and hotel costs to conference will be reimbursed. The fellowship program is flexible in its start date: the fellow may start the program as early as May. The total length of the fellowship must equal at least 10 weeks but no more than 12 weeks, not including the travel week at the annual conference of the Society of American Archivists, and will conclude by the beginning of September.

 

Requirements: Successful completion of at least 12 graduate semester hours (or the equivalent) applied toward an advanced degree in archives, library or information management, American history, American studies, or museum studies; demonstrated interest in the archival profession; and good organizational and communication skills. Applicants within one year of completing their graduate degree are also eligible to apply. The Library highly encourages applicants from under-represented communities to apply. 

 

The Mudd Library houses the Princeton University Archives and a collection of 20th-century public policy papers. The more than 35,000 linear feet of archival and manuscript material are widely used by local, national, and international researchers. More than 2,000 visitors use the Mudd Library reading room each year and its staff field some 2,000 remote reference inquiries annually. For more information about the Mudd Manuscript Library visit: http://rbsc.princeton.edu/mudd

 

To apply: Applicants should submit a cover letter, resume and two letters of recommendation to mudd@princeton.edu. Any questions about the application process or position can be sent to the same email. 

 

Applications must be received by Monday, March 1, 2019 at 5 pm. Zoom interviews will be conducted with the top candidates and the successful candidate will be notified by April 5, 2019.

 

Please note: University housing will not be available to the successful candidate. Interested applicants should consider their housing options carefully and may wish to consult the TigerTrade, the online campus bulletin board or the Princeton University Off-campus Housing websitefor more information on this topic.

 

Princeton University is an equal opportunity/affirmative action employer.

 

 

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Summer 2019 Archives Intern, Pixar Living Archives, Emeryville, CA

This position will provide support to the Pixar Living Archives. You'll work with various members of the Archives team in archiving assorted materials (paintings, drawings, pastels, sculptures, digital files, etc.) from our animated films and historical collection.

RESPONSIBILITIES:

Feature Film Processing Project

  • Inventory and organize materials created by feature film art and story departments 
  • Re-house, label and prepare materials for long-term storage
  • Create and update database records to track content and information

Digital Asset Project

  • Assess and organize digital assets in multiple systems toward the goal of archiving for preservation and long-term access
  • Create and update project documentation

Other Tasks May Include:

  • Projects related to the care of pastels, paintings, maquettes
  • Supporting archivists by moving collections between buildings and to/from clients in the studio
  • Support the studio reference library with shelf reading of book and film collections

 

QUALIFICATIONS:

  • Completion of archives track or indexing coursework desirable 
  • Experience working with physical and/or digital archival collections a plus
  • Mac proficiency and experience working with databases (FileMaker Pro a plus)
  • Flexible nature with the ability to prioritize and handle multiple tasks/activities simultaneously
  • Excellent people skills with strong verbal and written communication skills
  • Strong administrative, detail and follow-up skills
  • Creative problem-solving skills, curiosity and motivation

 

ELIGIBILITY:

  • Must be a current student in or recent graduate of a Masters-level program in library science, museum studies or related program
  • Must be available to work full-time Mon - Fri for 12-weeks between May 2019 - August 2019

 

SUBMISSION PROCESS AND APPLICATION MATERIALS:

  • Apply online at pixar.com- no submissions will be accepted via mail or in person (a direct link to the internship can be found here)
  • Attach a single PDF file containing your cover letter and your resume
  • Due to the large number of submissions, we are unable to respond to requests for updates.  You will receive notification of our receipt of your application and when the hiring process is completed

 

APPLICATION DEADLINE:  Sunday, February 10, 2019

 

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Volunteer, Archives Project for SLA - New England, Boston, MA

Are you looking to use some of the skills you are learning in your Archives classes at Simmons? A volunteer opportunity is available to organize approximately 4 boxes of materials located in the Simmons Archives on campus.  They originated from a former chapter of Special Libraries Association of New England, and need to be inventoried, documented and added to the existing archives collection of the current SLA-NE chapter.

This project can be completed by one student over the course of a semester, or if there are multiple volunteers, it can be a team effort.  This project can begin in January, and time commitment can vary according to your schedule.  There will be minimal supervision, so a self-starter with a bit of archives experience and/or classwork is preferred.

Please contact Susan McGovern at  suemcg820@yahoo.com for further details.

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Research Archivist I, Amistad Research Center, New Orleans, LA

The Amistad Research Center, a non-profit independent archives specializing in the ethnic history of the United States and related topics, invites applicants for the full-time position of Reference Archivist I. This is a professional position reporting to the Head of Research Services. The Reference Archivist will work with Center staff to support the reference needs of the Center's constituency, staff and monitor the Center's reading room, and assist the unit head in developing instruction and outreach strategies and collaborations with relevant initiatives and programs.

This position works closely with Center administration and staff to provide quality service to a diverse constituency of researchers, including scholarly researchers, K-12 educators and students, media and filmmakers, and the general public. Advocacy for the Center and its mission is fundamental to this position.

 

Primary Responsibilities

  • Provide in-depth reference service onsite and remotely to meet the needs of a wide range of researchers
  • Retrieve and re-shelve library and archival collections
  • Monitor handling and use of collections according to professional policies
  • Manage requests for offsite collections
  • Participate in instruction sessions on the use of Amistad Research Center and its collections for visiting groups
  • Assist with social media and newsletter preparation, as well as publicity efforts and coordination of Center's blog
  • Assist in preparation of grant proposals and participate in fundraising activities
  • Supervise graduate and undergraduate students, interns, and volunteers
  • Participate in the development and creation of digital initiatives
  • Suggest additions, updates, and improvements to Amistad Research Center website

 

Required Qualifications

  • Master's degree from an ALA-accredited library and information science school or equivalent accredited degree, OR a post-graduate degree in museum studies or a related discipline in the humanities or social sciences, and at least one year of related experience.
  • Formal training in archival/special collections theory and practice
  • Familiarity with archival and special collections standards and best practices
  • Demonstrated knowledge of archival and library content management systems, such as ArchivesSpace
  • Excellent written, oral, and interpersonal skills
  • Excellent organizational skills
  • Strong knowledge of American racial and ethnic history and broad knowledge in the humanities, as demonstrated through academic degrees, training, or experience

 

Preferred Qualifications

  • Experience processing archival collections
  • Understanding of current metadata and descriptive standards such as DACS, EAD, LCSH, and Dublin Core
  • Familiarity with digital imaging technology
  • Ability to lift 40 pounds with or without accommodation
  • Demonstrated experience and understanding of customer service
  • Demonstrated commitment to working with multi-cultural populations and awareness of issues affecting women and minorities


The listing of the position duties/responsibilities is not necessarily inclusive for this position. Omission of specific statements does not preclude management from assigning duties not listed herein if such duties are considered a logical assignment to the position.

Salary and benefits: 
Salary is competitive and commensurate with experience and education; benefits include a healthcare plan, participation in retirement plan, and a paid time off plan.

Application instructions:
To apply, send cover letter, curriculum vitae/resume and contact information for three references to: Christopher Harter, Deputy Director, Amistad Research Center, via e-mail at charter@tulane.edu. Subject line should read: Reference Archivist Application. Review of applications will begin immediately and continue until a suitable candidate is selected. First consideration will be given to applicants who apply by November 30, 2018.

About the Amistad Research Center:

The Amistad Research Center was established in 1966 on the campus of Fisk University, one of several Historically Black Colleges and Universities founded by the American Missionary Association (AMA). Dedicated from its beginnings as the first archives documenting the modern Civil Rights Movement, the Center continued to expand and now is located on the campus of Tulane University in New Orleans as an independent, non-profit repository. Today, the Amistad Research Center is recognized as the nation's largest independent collection of original documents related to the racial and ethnic history of the United States, race relations, and civil rights.

Amistad Research Center is an equal opportunity employer.

 

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Media Archive and Digital Library Intern, Rhode Island Council for the Humanities, Providence, RI

Rhode Island Council for the Humanities seeks a Media Archive and Digital Library Intern to help preserve its 45-year-old collection of media grant products. The intern will also curate thematic exhibits featuring this material for the Council's digital library in a way that communicates and promotes the Council's mission and priorities.

The Council's mission is to seed, support, and strengthen public history, cultural heritage, civic education, and community engagement by and for all Rhode Islanders. 

Time Frame:

Spring Semester, 2019
Temporary, Part-Time Internship, Hours Flexible

Position Description:

The Archive and Outreach internship will include:

  • Supporting efforts to preserve the Council's media archive, including film and video in a variety of formats from 1973 to the present.
  • Maintaining and organizing the Council's archive and coordinating the preservation and digitization of selected media
  • Display of selected media in Omeka digital library and possibly a public screening or exhibit.
  • This position reports to the Associate Director, Grants & Partnerships. The intern will be eligible to receive a stipend and course credit, if applicable.

Primary Responsibilities:

  • Catalog, evaluate, and select items for preservation.
  • Prepare and coordinate a preservation plan for the Council's Media Archive.
  • Accurately record Media Archive items and related documents into the Council's FileMaker database.
  • Research ownership and reproduction rights for archival materials.
  • Develop and implement a project plan to disseminate preserved pieces both online and in public.

Position Requirements:

  • Technical literacy: Mac OS X, Microsoft Office, social media (Facebook, Twitter, Instagram), Wordpress
  • Archival research, familiarity with FileMaker and Omeka databases (training could be made available)
  • Basic design/editing (Photoshop or Adobe InDesign) and basic video editing (iMovie)
  • Excellent written and verbal communication skills
  • Demonstrated ability to work independently as well as collegially in a team setting
  • Excellent organizational and time management skills
  • An interest in archival research, special collections, communications, and public humanities practice.

To Apply:
Please send your resume to scott@rihumanities.org by 5:00pm January 25, 2019 with the subject "Media Archive and Digital Library Intern Application." Please also provide a brief paragraph describing your interest in the body of the email.

 

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Archives Intern, Barrington Stage Company, Pittsfield, MA

The June M. Guertin Archives at Barrington Stage Company is seeking a 2019 summer intern. We are looking for a flexible and motivated individual to assist with a variety of projects in the newly founded archives. 

Who are we:

  • The fastest-growing arts venue in the Berkshires attracting 58,500 patrons per year
  • Nationally recognized for superior quality productions and comprehensive educational programming

Who are our interns:

  • Undergraduate and graduate-level students interested in pursuing careers in theatre showing a strong interest in furthering their professional development
  • Committed to working as part of a team in a top-notch Equity theatre setting

What we offer:

  • Opportunity to work with award-winning theatre professionals
  • Spend the summer in the cultural capital of the Berkshires
  • Housing along with a weekly stipend of $100
  • Tickets to all productions
  • Professional development seminars
  • Gym membership

Job Responsibilities:

  • Assisting the archivist fellow with our ongoing digitization initiative, scanning materials, editing images and applying relevant metadata
  • May also be asked to respond to internal reference requests, inventory and catalog items in the collection, write finding aids
  • Helping with special projects related to Barrington Stage Company's upcoming 25th season

Qualifications:

  • Must be detail-oriented, organized, comfortable working independently
  • Able to lift 50 pounds
  • Basic knowledge of Microsoft and Google suites
  • The ideal candidate will have completed an introductory course in archives or have some experience in a library or archives setting
  • Background in theatre is not required, but an interest in performing arts archives is appreciated

The archives intern reports to the Archivist Fellow. To apply please visit our website at https://barringtonstageco.org/education-bsc/professional-internship-program/. All applications are due February 15th. Interested applicants are encouraged to apply early in the process.

 

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Archives and Research Assistant, Tufts University, Medford, MA

Tufts University's Digital Collections and Archives has an opening for a part-time Archives and Research Assistant available ASAP. Applicants must be students currently enrolled in an Archives Management program with a graduation date of January 2020 or later, and have some knowledge or exposure to archives or special collection operations (through coursework or comparable experience). Applicants must be available to work 3 days per week Monday-Friday, 9-4:30.


Responsibilities include:

  • Public Services: researching and responding to reference requests by phone and email; welcoming, orienting, and monitoring researchers in the reading room; fulfilling scanning and other digitization requests for patrons; retrieving and reshelving materials
  • Collections Management: surveying, arranging, and describing collections; enhancing existing collection description; rehousing and basic preservation activities; stabilizing born-digital records on obsolete media
  • Exhibit design and preparation
  • Occasional administrative and office support tasks

Candidates should be capable of working fairly independently and comfortable juggling multiple tasks and demands. Excellent written and oral communication skills required. These are graduate student positions, so training will be provided, but relevant work experience is a plus. Compensation is $15 per hour.

Please submit your application, consisting of cover letter and resume, to Adrienne Pruitt, Collections Management Archivist, at adrienne.pruitt@tufts.edu. In your cover letter, please indicate your availability, including days and total hours per week you are available to work.

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Archives Program Officer and Academic Professional, University of Illinois Library, Urbana-Champaign, IL

Archives Program Officer - Archives Research Center and University Archives
Academic Professional 
University of Illinois Library at Urbana-Champaign

 

Positions Available: Positions available immediately. These are 100%-time, twelve-month appointment academic positions in the University Library.

Position one is a full-time professional position in the University Library. The position provides professional reference and operational support for the Archives Research Center. The position reports to the Archivist for Student Life and Culture.

Position two is a visiting professional position in the University Archives' Main Library location, with an initial term of four years and the possibility of extension depending upon future needs and resources.  It is focused on professional reference and research and implementation for records surveying, appraisal, and arrangement and description, including the arrangement and description of digital records.  The position reports to the University Archivist.

When applying, candidates should indicate if they are interested in being considered for position one, position two or both positions.

Duties and Responsibilities: These professional positions assume leading roles in providing services for archival materials and, through specialized knowledge of records, standards andarchival techniques, will 1) assist faculty, administrators, students and members of the public in locating, interpreting, and making research use of primary and secondary sources and 2) survey, appraise, arrange, and describe archives. Through application of research and best practices, these positions lead or collaborate in planning and implementing policies and procedures for services related to the collections held at the Archives Research Center or University Archives, including both Student Life and Culture Archives and general University Archives materials. The incumbents provide and coordinate reference, access, and outreach services and the arrangement, description, and digitization of archival materials including university records, manuscript collections, and professional and student organization records. The successful candidate will develop and implement plans to accession, arrange, process, describe, and provide access to archival materials in analog and digital forms, in consultation with the Student Life and Culture Archivist and the University Archivist as well as with functional experts in other Library units, such as Preservation Services; Digitization Services; Research and Information Services; and the History, Philosophy and Newspaper Library. The positions also assist in the supervision of graduate and undergraduate student workers.

The University Library of the University of Illinois at Urbana-Champaign values diversity of thought, perspective, experience and people, and is actively committed to a culture of inclusion and respect. We are dedicated to the practices of social justice, diversity, and equality, and strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment in the Library and throughout the campus community, and we encourage candidates to apply who share these values

Specific responsibilities for the two positions will vary from week to week but may include:

Applying an understanding of the intellectual and contextual nature of archives content and how that intersects with users' reference and research needs:

  • Creates exceptional user experiences by joining knowledge of content of archives with an analysis of the researcher's needs and an understanding of evidential linkages between records;
  • Provides access to the archives and collections through research and relevant subject knowledge, and mediating complex in-person and remote reference and research requests;
  • Researches and teaches instructional sessions for students, faculty, and visitors on the use of archival materials, focusing both on the nature of unpublished documentation and subject areas of relevance to the audiences for Archives Research Center or University Archives materials;
  • Leads one-on-one or small group research consultations;
  • Researches, creates, and maintains content-rich, analytical, and high quality articles, exhibits, and online resources for scholarly and general interest use of the Archives;
  • Researches and writes analytical research guides for specific topics and classes

Applying advanced research and experience in archival theory and functions:

  • Writes grant applications to garner additional resources to process and enhance access to holdings of the University Archives and programs at the Archives Research Center;
  • Using best professional practices grounded in historical research and contextual understanding, plans and conducts or supervises the survey, accessioning, and arrangement of archives, manuscript collections, electronic, and digital records (including web and social media archives), and other archival materials;
  • Advances public engagement by researching and organizing onsite and traveling exhibits, creating marketing materials, and programming speaking events or outreach activities;
  • Researches and writes content for website, media, and social media, and other engagement opportunities

Applying technical knowledge of archival practice:

  • Ensures that digital materials are preserved and accessible based on knowledge of electronic records management techniques and theory;
  • Prepares and implements digitization plans and plans for processing digital acquisitions to ensure that digital materials are freely and appropriately accessible;
  • Researches intellectual property permissions to fulfill user requests;
  • Assesses and protects property and privacy rights of record creators;
  • To ensure the integrity of facilities and environmental systems that guarantee collection security and preservation, overseesarchives facilities;
  • Develops and writes documentation for processing policies and procedures that follows best practices;
  • Hires, trains, mentors, and supervises others in arrangement and description activities;
  • Develops and maintains the University Archives web presence, including coordination of systems migrations, in consultation with staff from Library Information Technology Services

Academic Professional employees are encouraged to use "investigation time" to pursue areas of interest, not directly in support of an immediate program need, in accordance with the University Library's policy on Investigation Time for Academic Professional Employees <www.library.illinois.edu/administration/human/resources/...>. Some investigations originating in this manner may evolve into regular work assignments or production activities

Environment: The University of Illinois Library at Urbana-Champaign is one of the preeminent research libraries in the world. With more than 14 million volumes and significant digital resources, it ranks second in size among academic research libraries in the United States and first among public university libraries in the world. As the intellectual heart of the campus, the Library is committed to maintaining the strongest possible collections and services and engaging in research and development activities in pursuit of the University's mission of teaching, scholarship, and public service. The Library currently employs approximately 90 faculty and 300 academic professionals, staff, and graduate assistants. The Library consists of multiple departmental libraries located across campus, as well as an array of central public, technical, and administrative service units. The Library also encompasses a variety of virtual service points and "embedded librarian" programs.

The University Archives' permanent staff includes seven archivists, two academic professional, graduate assistants, and hourly student assistants operating from three service locations: Room 146 Library, the Archives Research Center, and the Sousa Archives and Center for American Music. University Archives holdings include official records of the university, papers of prominent faculty and alumni, andassociated manuscript collections and records, papers, photographs, audiovisual materials, and related historical collections of professional and public service associations.

The Archives Research Center is a research service point and holdings facility of the University Archives. Its holdings include the Student Life and Culture (SLC) Archives, a program administered by the Archivist for Student Life and Culture to document the history of student life nationally (particularly in terms fraternal organizations) and locally at the University. It also houses the archives of the American Library Association, the Advertising Council and other national organization archives as well as a majority of University of Illinois archival records and collections.

Qualifications:

Required:

  • Master's degree in library/information science or archives or museum studies or public history or a related field
  • Bachelor's degree in the humanities, social sciences, or related field
  • Prior professional or pre-professional experience working  with documentary material in an archives, museum, or special collections repository
  • Demonstrated knowledge of, and experience with, archival techniques and practices
  • Ability to manage and complete a diverse range of projects in a timely and accurate fashion
  • Ability to lift 30 lbs. to a height of 5 feet
  • Demonstrated research and discursive writing skills
  • Demonstrated ability to communicate clearly in writing and in person
  • Demonstrated interpersonal communication skills
  • Demonstrated ability to manage multiple tasks and to work collaboratively and effectively in a team environment

Preferred:

  • ALA accredited Master's of library/information science with a focus on archives
  • One or more years of demonstrated experience arranging, describing, and managing archives or manuscript collections
  • Demonstrated experience using current and emerging technologies to improve access to archives and/or manuscript collections
  • Demonstrated experience with digitization and/or digital record ingest
  • Working knowledge of preservation and/or conservation practices 

Salary and Rank: Salary commensurate with credentials and experience.

Terms of Appointment: Twelve-month appointment; 24 work days' vacation per year; 11 paid holidays; 12 days annual sick leave (cumulative up to a maximum of 240 days) plus an additional 13 days (non-cumulative) per year if necessary; health insurance, requiring a small co-payment, is provided to employees (coverage for dependents may be purchased); participation in the State Universities Retirement System is required upon appointment (8% of member's salary is withheld and is tax exempt until retirement); newly hired university employees are covered by the Medicare portion of Social Security, and are subject to its deduction.

Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state andthe nation. It employs 3,000 faculty members who serve 31,000 undergraduates and12,000 graduate and professional students; approximately 25% of faculty receives campus-wide recognition each year for excellence in teaching. More information about the campus is available at www.illinois.edu. The University is located in the twin cities of Champaign and Urbana, which have a combined population of 100,000 and are situated about 140 miles south of Chicago, 120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: illinois.edu/about/community/community.html orhttp://www.ccchamber.org/.

To Apply: To ensure full consideration, please complete your candidate profile at https://jobs.illinois.edu and upload a letter of interest, resume, and contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. When applying, include interest in being considered for position one, position two or both positions. For questions, please call: 217-333-8169. 

Deadline: In order to ensure full consideration, applications and nominations must be received by February 1, 2019. Interviews may occur before the closing date; however, no decisions will be made prior to the closing date. 

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity.

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment


College Archivist and Records Manager, Haverford College, Haverford, PA

Haverford College seeks to hire a full time (37.5 hours per week), exempt, benefit eligible College Archivist/Records Manager.  The College Archivist/Records Manager provides strategic direction for the Archives and Records Management program at Haverford College.

The position will implement collection development, reference, and outreach activities. The position requires proven leadership and vision in archival policies, preservation, acquisition, research, engagement, and exhibition in support ofthe College's mission. The incumbent has primary responsibility for the appraisal, accession, description, and preservation of College records of enduring historical value, as well as supporting and promoting their use by campus constituents, including students, faculty, staff, administrative units, alumni, and researchers. The incumbent will have the opportunity to extend and expand the current archives program as Quaker & Special Collections moves into new space in the renovated Lutnick library.  

The individual in this position is responsible for the ongoing development, implementation, and management of a comprehensive, campus-wide, records management program according to best practices.  The incumbent will manage and participate in a process that develops and implements a records management policy, retention schedules, a manual, staff training, auditcompliance, and workflows.  Records will be preserved as part of the archives (as above) or disposed of following best practices.

The Archivist/Records Manager reports to the Curator of Rare Books & Manuscripts/Head of Quaker & Special Collections and acts as the Libraries' liaison with campus departments, including IITS, the Business Office, and Human Resources, regarding records management. Quaker & Special Collections is a dynamic, collaborative team that supports the teaching and research needs of the College and its communities through an attention to best practices and creative new ideas.  A commitment to Diversity, Equity and Inclusion is essential for the incumbent.

 

Essential Functions & Primary Responsibilities:

Fosters and works in an inclusive community of students, faculty, and staff; mentors, trains, and supervises student colleagues. 

Brings a holistic awareness of the College community to their work in order to support the Libraries' programs and the College's academic and institutional success. 

Develops, manages, and implements short- and long-term plans for the Archives' work and activities. Manages workflow and staff.

Appraises records and manages the acquisition, accessioning, and de-accessioning of archival materials.

Describes, preserves, and makes accessible College records of enduring historical value; creates EAD and DACS-compliant finding aids, subject guides, web exhibits, and other means of discovery for material in College Archives in accord with accepted archival standards.

Formulates written policies and restrictions for the accessing of records; oversees access to the Archives' collections and information, in accordance with access policies; evaluates archival practices; and develops improved policies, procedures, and workflows.

Participates in public service functions of Quaker & Special Collections and the Libraries; provides reference and research services for patrons in the Reading Room and virtually.

Collects and processes the personal papers of alumni and faculty of some significance.

Collaborates with Digital Scholarship, Collection Management and Metadata Services units, as well as Tri-College counterparts, to develop and implement protocols for archiving and servicing digital records of the College.

Promotes curricular and co-curricular use of College Archives by all constituents of the College.

Fully develops and integrates records management practices so that active records are properly maintained and accessed, inactive records are handled in a manner that complies with appropriate local, state, and federal laws and administrative needs, and archival records are identified and retained. 

Implements an inventory, appraisal, retention, and disposition program for active and inactive College records, ensuring appropriate levels of access for College offices.

Meets with departments to assess current record handling procedures, completes extensive records inventories, creates formal records retention and disposition schedules, identifies and preserves archival records, and educates the College staff about proper records management. 

Consults with campus departments on records-related issues, including filing, retention, security, digital records, and imaging projects.

Manages the identification, preservation, and administration of records at all levels and in any form (paper, analog, digital, electronic, video, sound, and photographic) across the College.

Acts as the Libraries' representative on College committees addressing records issues.

Provides training and outreach to College staff and, specifically, to individuals serving as "records liaisons" in campus departments and offices.

Implements basic records preservation and reformatting measures, including digitization and/or rehousing.

Participates in regular reviews of existing College records schedules; assists with the identification of out-of-date and inaccurate schedules; and reviews and signs records disposition authorizations.

Assists in the creation and maintenance of records inventories.

Assists in the identification of essential operating records.

Coordinates transfers of inactive records to the approved records storage facilities and ensures transfer of permanent/archival records to the College Archives.

Stays informed regarding Records and Information Management best practices and relevant federal, state, and local laws and regulations pertaining to records management, and participates in policy development and review of programmatic changes to ensure compliance with records management and retention laws and regulations.

Collaborates with IITS, Human Resources, the VP for Finance and Administration, and other relevant offices to ensure complementary records and coordinated information management efforts across campus.

Assists with general ethics and compliance functions, including marketing efforts, training, investigations, and monitoring.

 

Line of Report: 

Reports to the Curator of Rare Books & Manuscripts/Head of Quaker & Special Collections.

 

Education, Training, & Experience:

Education:

Master's degree in library or information science, records management, archives, public history, history, and/or relevant work experience of at least three to five years is required.

Experience and Skills:

Minimum of three years of professional experience in archival practices and management of multiple collections of varied type.

Demonstrated ability to manage a variety of projects and tasks in a complex and dynamic environment, and to work effectively with all levels of the College community. 

Strong analytical, communication, and writing skills are essential.

Knowledge of descriptive cataloging principles, metadata standards, and EAD (Encoded Archival Description); experience working with archival database applications such as ArchivesSpace; knowledge of digitization and digital asset management technologies and standards. 

Understanding of and engage with the theory and practice of collection development, digital asset management, preservation and conservation, and processing and cataloging. 

Possess a clear understanding of archival and records management protocols and procedures, as well as a clear awareness of current relevant best practices and professional standards. 

Should have strong experience in the full range of competencies required of a professional within the Special Collections area of specialization. (See ACRL competencies http://www.ala.org/acrl/standards/comp4specollect; SAA standards; and ARMA standards).

Demonstrated knowledge of the creation and use of digital objects, including understanding of issues related to both digitized and born-digital formats; experience with digitization projects for printed, photographic, and audiovisual materials; evidence of understanding of a variety of technologies related to digital asset management; and the capacity to quickly process and integrate new technical information and developments.

Familiarity with privacy and copyright issues as these relate to archives and records management.

Ability to work both independently and collaboratively; ability to organize large amounts of information and write clear instructions for its retrieval and use; ability to complete projects within a limited time frame.

Possesses a substantial record of accomplishment in archival policies and practices, including collection management, preservation, research, access, reproduction, imaging, rights, loans, exhibition display, and event planning.

Demonstrable, skills-based achievement in administrative responsibilities, including the ability to supervise an archive's daily operations; hire, train, schedule, and appraise the work of archive personnel and student employees.

Professional experience with collection management and record keeping via online services and technologies.

Professional experience with reference services and research practices in an archival setting for both the student and professional researcher.

Ability to juggle multiple, often competing, priorities, manage time efficiently, and achieve goals.

Excellent oral and written communication skills and the ability to work collegially are essential.

Demonstrated interest in continued professional growth. 

Knowledge of digital records issues and preservation techniques highly preferred.

 

Physical Demands and Environmental Conditions Required of this Position

Lifting (to exert strength to move objects from one place to another):

  • Sedentary Lifting: (0-10 pounds) Up to three hours
  • Light Lifting (10-20 pounds): Up to three hours
  • Moderate Lifting (20-50 pounds): up to three hours
  • Heavy Lifting (50 to 100 pounds): up to three hours

Pulling (to exert force upon an abject to move or change its direction: Up to three hours

Pushing (to draw an object toward oneself to move or change its direction): Up to three hours

Carrying (to hold objects while moving entire body): Up to three hours

Reaching or working above shoulder (to extend arms upward or outward away from body): Up to three hours

Walking (to move entire body in erect position): Up to three hours

Standing (to maintain body in erect posture in stationary position): Up to three hours

Sitting (to rest weight on buttocks and back of thighs with legs bent at knees): Three to six hours

Crouching/Stooping (to bend upper body forward while fully flexing knees): Up to three hours

Kneeling (to maintain upper body in erect position while resting knees on ground): Up to three hours

Climbing (to ascend or descent heights using ladders, scaffolding, stairs, poles, inclined surfaces): Up to three hours

Twisting (to rotate upper body while feet remain stationary): three to six hours

Driving (operating a motor vehicle, crane, tractor, forklift, etc.): Up to three hours

Exposure Limitation (i.e., cold water, dust, gas, fumes, extreme temperatures): Up to three hours

 

 

To Apply: Interested candidates should complete an application, to also include a cover letter, resume, and the names and contact information of three (3) references, by visiting https://haverford.wd1.myworkdayjobs.com/en-US/External/job/Haverford-Campus/College-Archivist-and-Records-Manager_R167. The application deadline is Friday, January 11, 2019. Failure to provide the requested documents may result in failure for consideration.

 

Haverford College has a longstanding commitment to diversity rooted in values of inclusion and social justice, a commitment reflected in the academic program, lived experience, and composition of the College community. Haverford welcomes applications from candidates who share these values and who will contribute to the College's educational mission.

Haverford College is an Affirmative Action and Equal Opportunity Employer.

 

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Assistant Processing Archivist, The Winthrop Group, Inc., Dearborn, MI

This position offers the opportunity to work with an established collection of archival resources, to be a member of a team, and to gain experience in a business archives. The Assistant Processing Archivist focuses on post-accession evaluation, preservation, organization, processing of archival assets and artifacts, and development of finding aids that will facilitate access and use.

Work Responsibilities:

The Assistant Processing Archivist

1. arranges for safe handling of all archival materials;

2. assists in the evaluation of archival resources for potential inclusion in the Archives' holdings using the Collecting Policy to confirm suitability of their inclusion;

3. organizes, processes and catalogues (in accord with priorities established by the Head Archivist) a range of archival resources including printed materials and secondary source collections, 3-dimensional objects and artifacts, and audiovisual resources;

4. conducts quality control reviews and ensures accuracy in upload of digital files, data, and finding aids;

5. helps when needed to provide reference and research services in accord with access and information policies.

 

Requirements:

Applicants for this position should

  • have a graduate degree level training in archives services and procedures;
  • have one to two years of hands-on experience processing archives materials;
  • be able to employ archives processing protocols and methods, to adopt standards already in use, and to work efficiently;
  • have experience preparing accurate finding aids in accord with extant practices and conducting quality control checks of her/his own work;
  • be familiar with the physical care, preservation, and appropriate re-housing of archival collections;
  • have a collaborative, team-focused approach to the work environment.

 

Other Considerations:

The following also will be considered:

  • organizational skills and experience with working independently;
  • prior experience in business archives;
  • undergraduate and/or graduate degree study in the history of business and/or communications;

Additional Information:

This Winthrop Group contract position with salary and benefits. It involves work with corporate archives. Please submit the following at your earliest convenience: 1) your resume, 2) the names, titles, and contact information for three references, and 3) a one-page cover letter that describes the particular strengths you can bring to the work identified above. Send your materials by email to: Suzana Chilaka, The Winthrop Group, Information & Archival Services at schilaka@winthropgroup.com.

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Assistant Archivist for AV Collections, The Winthrop Group, Inc., Dearborn, MI

This position offers the opportunity to work with an established collection of audiovisual assets and as a member of a team, while gaining experience in a business archives.

 

Responsibilities:

 The Assistant Archivist will

 1) identify and catalog past and current video, motion picture, and digital media using a controlled vocabulary developed in-house;

 2) ingest and maintain assets in the DAM system;

 3) assist in performing subject searches for internal/external customers;

 4) update digital media stored on server(s);

 5) collect and identify media files for retrieval and re-use;

 6) maintain records of AV materials obtained from commercial sources including information on copyright, usage restrictions, and credit;

 7) have an opportunity to suggest and develop recommendations concerning procedures and equipment.

 

Requirements:

 Applicants for this position should

  • have experience in archives and with AV materials;
  • have the ability to learn and identify key subjects and locations portrayed in video and multimedia assets;
  • be familiar with the physical care and preservation of motion picture and video materials;
  • have basic knowledge of copyright laws and usage restrictions as they apply to A-V resources;
  • be familiar with format compatibility and resolution specifications;
  • have an undergraduate degree (study in communications and/or history would be helpful.)

 

Other Considerations:

 The following also will be considered:

  •  ability to work independently on a range of internal and external research projects of varying complexity;
  •  organizational skills;
  •  outgoing, team-focused personality;
  •  current study or graduate degree in archives.

 

Additional Information:

 This Winthrop Group contract position with salary and benefits. It involves work with corporate archives. Please submit the following at your earliest convenience: 1) your resume, 2) the names, titles, and contact information for three references, and 3) a one-page cover letter that describes the particular strengths you can bring to the work identified above. Send your materials by email to: Suzana Chilaka, The Winthrop Group, Information & Archival Services at schilaka@winthropgroup.com.

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Archives Interns, Nantucket Historical Association, Nantucket, MA

The Nantucket Historical Association's Research Library is offering two paid archives internships during summer 2019.

Working closely with the NHA's archivist, the Archives Interns will be exposed to all aspects of archives management and gain hands-on experience working with manuscript, photographic, and audiovisual collections. They will conduct specific processing and cataloging projects, document and refine existing procedures, and complete digitization of manuscript materials. The interns will also participate in the Research Library's reference desk schedule and respond to remote research queries. Based on the interns' interests, they may also develop collections-focused posts for social media, plan and propose outreach projects, or contribute to ongoing collections assessment work.

Requirements: Enrollment in or graduation from an ALA-accredited master's program; completed coursework in archival theory and practice or relevant experience with archival materials; solid time management skills; familiarity with descriptive standards and metadata schemas; excellent verbal, written, and interpersonal communication skills; ability to work independently, to seek clarification, and to offer suggestions when needed. Physical requirements include the ability to lift up to 40 lbs.

Internships are full-time for ten-to-twelve weeks. Compensation includes a $2,500 stipend, housing and commuter pass.

Please send a cover letter that includes a description of how this internship aligns with your career goals, a resume, and two references to adurbin@nha.org. Deadline for applications is February 3.

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HIAS Project Digital Archives Intern, Wyner Family Jewish Heritage Center, New England Historic Genealogical Society, Boston, MA

HIAS Project Digital Archives Intern, Wyner Family Jewish Heritage Center at New England Historic Genealogical Society, Boston, MA

The Wyner Family Jewish Heritage Center at New England Historic Genealogical Society seeks a detail-oriented and self-motivated individual for the position of HIAS Project Digital Archives Intern. Reporting to the Digital Projects Archivist, the HIAS Project Digital Archives Intern will support the ongoing digitization of the Hebrew Immigrant Aid Society, Boston Port records.

 

Hours and Stipend

This is a six-month, part-time internship with the possibility of extension. The intern will receive a monthly stipend of $750.00 (part-time, 3 days/week), paid on the 15th of the month. Start date is negotiable but preference is by Monday, March 4, 2018.

 

Responsibilities

  • Digitization of text-and image-based documents using best professional practices
  • Prepare digital images and associated metadata for ingest into CONTENTdm repository
  • Create, enhance, and migrate existing metadata from the HIAS finding aid
  • Provide quality control and quality assurance of digitized images and metadata
  • Assist with developing and/or improving workflow procedures
  • Create social media and blog posts pertaining to project

 

Required Qualifications

  • Enrollment or recent graduation from MLS program
  • Specialization or coursework in archives management, cultural heritage, or digital curation
  • Familiarity with metadata standards relevant to digital collection management and access
  • Familiarity with scanning tools
  • Familiarity with image editing software
  • Proficiency with common Office applications, especially Excel
  • Attention to detail and organization skills

 

Preferred Qualifications

  • Completion of one or enrolled in a class related to archives, digital libraries, digital stewardship, information organization, or equivalent coursework
  • Previous experience with photo editing software
  • Previous experience with CONTENTdm or other digital repository systems
  • Experience of interest in Jewish and immigration history
  • Reading fluency in Hebrew, Yiddish, Polish, German, or French not required, but may be helpful

 

About the Wyner Family Jewish Heritage Center at New England Historic Genealogical Society

The Wyner Family Jewish Heritage Center at New England Historic Genealogical Society is a resource for exploring and preserving the histories of Jewish families and institutions in New England and beyond. With the American Jewish Historical Society - New England Archives as its cornerstone, engages historians, genealogists, youth, and the general public in programming and research to advance the study of the history, culture, and institutional legacies of Jewish families in New England and beyond by educating, inspiring, and connecting people through scholarship, collections, and expertise while serving as an archival and educational resource for other Jewish organizations and institutions.

 

Application Instructions:

To apply, please send a cover letter and resume to Brittany Contratto at brittany.contratto@nehgs.org. Preference will be given to applications received by Wednesday, January 16, 2018.

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Assistant Archivist, The Winthrop Group, New York, NY

ASSISTANT ARCHIVIST - New York, NY
 
The Winthrop Group's Information & Archival Services Division is seeking to hire an archivist in New York City. This full-time Assistant Archivist position offers an opportunity to assist in the establishment of a unique performing arts archive and contribute to the organization's centennial commemorations in 2019.  
 
RESPONSIBILITIES
Under the general supervision of a Winthrop Group Lead Archivist, the Assistant Archivist will:
  • survey 600+ boxes of archival records in an off-site storage facility
  • actively participate in content appraisal, arrangement, and description of archival materials to ensure long-term preservation and access to collections
  • track and receive cartons shipped to/from an off-site storage facility
  • routinely collaborate with the client's Archives Committee and Events Committee
  • draft collection and access policies
  • assist, as requested, in exhibit development, outreach, and training of volunteers
  • implement digitization projects and manage files in a records management system in collaboration with Information Technology staff
  • respond to reference inquiries from client's staff and external stakeholders
  • collaborate with other members of the team to ensure the goals and objectives of Winthrop's client are accomplished in an accurate, efficient, and useful way.
QUALIFICATIONS
  • MA/MLS with a concentration in Archives Management, with at least one year of processing experience in an archival setting
  • Knowledge of and experience with basic preservation techniques and proper handling of records and artifacts
  • Experience developing finding aids and providing reference service
  • Effective communication and problem-solving skills
  • Ability to lift boxes and objects weighing up to 40 pounds
PREFERRED QUALIFICATIONS
  • Experience working with performing arts collections
  • Knowledge of and/or interest in American theater history
 
WORK ENVIRONMENT
For most of the project, the Assistant Archivist will work in an office environment in Manhattan. Approximately 2-3 weeks of work will take place at an off-site storage facility in New Jersey accessible via mass transit. 
DURATION
16-month contract position
APPLY
Please email cover letter, resume, and names, titles and contact information for three references to: 
Kimberly Peach
Lead Archivist

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NEA Spring 2019: Together We Can

Attention New England Archivists members: you may apply for financial assistance to attend "Together We Can," the NEA Spring 2019 Meeting in Burlington, VT (April 4-6, 2019). "Together We Can" will focus on how archivists work with both records and users.
 
Both students and non-students may apply for assistance. Scholarships include registration for the Spring Meeting at the early-bird rate and up to $300 for travel and hotel expenses. The application period is now open, and the deadline for applying is January 15. More details and application information can be found at newenglandarchivists.org/Meeting-Travel-and-Session-Scholarships.
 
Eligible recipients will be chosen by random lottery. Details about the application and selection process can be found at the above links. Questions can be addressed to the Representatives-at-Large at repatlarge@newenglandarchivists.org.

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Project Assistant/Curator of Ecological Archive, Hubbard Brook Experimental Forest, Campton, NH

CARY INSTITUTE OF ECOSYSTEM STUDIES WEBSITE   

https://www.caryinstitute.org/who-we-are/jobs/current-jobs?bzid=22b6dbb27869

 

Job title: Project Assistant: Curator of Ecological Archive

 

The objective of this position is to determine the most efficient way to house a sample collection for ecological studies at the Hubbard Brook Experimental Forest in the White Mountains of New Hampshire.

 

Duration: June 3, 2019-August 2, 2019 (some flexibility in start date and duration)

                       

Site background: Hubbard Brook is the oldest long-term ecological research site in the US and has a large collection of archived samples housed in a dedicated archive building (https://hubbardbrook.org/d/sample-archive-overview). The ultimate goal is to barcode and link all samples to a database that contains meta-data and analytical data (mostly chemical) which would facilitate identification of the most useful samples for a given study. The water samples in the collection (from streams, lakes and rain) are well organized and are in the process of being bar-coded and linked to the meta-data. The main challenge of our project is in dealing with the solid samples, which range from soils in large containers to small vials of ground plant material to tree branches to rocks.

 

Duties: The project assistant would develop a plan for how best to organize and catalog this collection. This project provides an unusual opportunity for creative input and design of an archive.

The project assistant would

  • assess the current and projected collection,
  • develop a plan of how best to group and organize the samples (based on size, sample type etc.),
  • work with the Data Manager to improve the meta-data form for sample submission,
  • and possibly help supervise the moving of the collection.

 

The project assistant will work with US Forest Service scientist Linda Pardo.

 

Compensation: commensurate with experience

 

Location: Hubbard Brook Experimental Forest, Campton, NH

(located in the heart of the White Mountains)

Housing provided

 

Qualifications: The candidate should:

  • have advanced archival skills (including work/internship experience)
  • have excellent organizational skills
  • have strong spatial organization skills
  • be able to work independently and communicate clearly

Background in environmental science or familiarity with databases would be useful.

 

Please contact Dr. Linda Pardo, US Forest Service, if you have any questions: 802-656-1712.

 

CLOSING DATE: 

December 10, 2018 or until filled.

 

TO APPLY:

Please complete an online application at http://www.caryinstitute.org/who-we-are/jobs and include a single PDF file consisting of a cover letter which includes Job Code 18033-I a resume, and the names, phone numbers, and e-mail addresses of three professional references. 

The Cary Institute is an Equal Employment Opportunity (EEO) and Affirmative Action (AA) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, familial status, protected veteran or disabled status, or genetic information.

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Processing Archivist, Fruitlands Museum, Sharon, MA

REQUEST for PROPOSAL

Processing & Finding Aid Creation

Fruitlands Museum Archives

 

DEADLINE FOR RESPONSES:

December 14, 2018

 

Contact:        Alison Bassett, Manager of the Archives & Research Center

                        Email: abassett@thetrustees.org

 

Project Overview

Fruitlands Museum in Harvard, Massachusetts joined The Trustees of Reservations (The Trustees) in 2016. Founded in 1914 by Clara Endicott Sears, the museum takes its name from an experimental utopian community led by Bronson Alcott and Charles Lane which took place on this site in 1843. Along with the acquisition of 210 acres, The Trustees acquired archival collections.

 

This project's goal is to finish processing the collections that are listed below. For each of these collections, a finding aid will need to be created in accordance with archival standards and best practices. By performing this work, we hope that the materials can become immediately available for research with the finding aids put online.

 

SCOPE OF WORK:

The Trustees is seeking a qualified processing archivist to work at the Archives & Research Center at 27 Everett Street in Sharon, MA and process 30 linear feet.  To date, there has been a project archivist who has created a finding aid for the Shaker manuscript collection, and an archives assistant who has arranged the materials at box level. Therefore, this project's scope shall consist of processing at file level and then creating finding aids for the Fruitlands Collections for the following semi-processed archives: 

  1. Transcendentalist Collections (consists of papers from S. Margaret Fuller, Brooks Farm, George Willis Cooke, the Alcott Family, and others; lists and biographies already created - verify materials are as listed and update finding aid to reflect Trustees template)
  1. Shaker Collection (update with any additional materials)
  1. Sears Collections (update with any additional materials)
  1. Native American Collection (materials regarding the care and acquisition of materials) 
  1. Paintings (referred to as Gallery) Collection (materials regarding the care and acquisition of materials)
  1. Governance Collection (materials have been sorted by Archives Assistant, now need to be organized according to Trustees template)
  1. Stewardship Collections (to be organized according to Trustees template)

 

BACKGROUND

The Trustees of Reservations

Founded by landscape architect Charles Eliot in 1891, The Trustees has, for more than 125 years, been a catalyst for important ideas, endeavors, and progress in Massachusetts. As a steward of distinctive and dynamic places of both historic and cultural value, The Trustees is the nation's first and Massachusetts' largest preservation and conservation nonprofit, and its landscapes and landmarks continue to inspire discussion, innovation, and action today as they did in the past. Supported by members, friends and donors, The Trustees' 117 sites are destinations for residents, members, and visitors alike, welcoming millions of guests annually.

 

The Archives & Research Center

In addition to our reservations, The Trustees operates an Archives and Research Center (ARC), an archives facility that serves as the hub of our curatorial stewardship and shelter for 127 years of records. The ARC, established in 2008, cares for a rich collection of historical items, including objects, books, manuscripts, and other archival materials. Subjects represented in the collections encompass American farming, social history, women's history, and military history, as well as American art, architecture, and landscape architecture, among many others. The ARC also contains collections that document the lives of American families from the 17th to the 21st century.

 

In its short time of existence, the ARC has become a valuable resource to The Trustees' staff and researchers from around the United States. We have seen incredible growth in our use and holdings. Our goal is to continue this expansion and bring more of the ARC's resources to an even wider audience than we currently reach. By creating online access to our collections catalog and finding aids, we aim to better serve the scholars, genealogists, teachers, writers, and the public that currently enjoy our properties and resources.

 

Statement of Needs

By processing Fruitlands Museum's historical and stewardship material, the ARC team will be better able to help the Fruitlands Museum property team as they launch a new planning effort for the property and its collections. The ARC team will also gain a clearer understanding of the contents and strengths of the collections, thereby allowing us to better assist researchers, to provide better care of the physical collections; and to promote the materials to new audiences.

 

Processing work will occur at the Archives & Research Center located in Sharon. Our operating hours are 9 - 5 each weekday. The processing estimate of 30 linear feet is based on the rubric developed by Yale University. Work will begin on or about January 14th, 2019 and must be completed by March 15th, 2019.

 

Product:

The Processing Archivist, will report to the Manager of The Trustees' Archives & Research Center (ARC) for an estimated three-month period. For each collection, the archivist will compare materials against the inventory, if available; identify any items in need of conservation or special handling; arrange materials to the folder level; describe the collection by creating a finding aid in Microsoft word, using the ARC's template, and in accordance with institutional practices; rehouse where necessary, and label all boxes and folders using ARC standards for identification. Upon review, the Digital Archivist will post finished finding aids online.

 

Qualifications:

The processing archivist should have:

  • Master's degree in Library Science, with an archives concentration from an ALA -accredited institution.
  • Undergraduate degree in relevant discipline preferred, such as American history.
    • Demonstrated experience in processing manuscript collections, including arrangement and housing.
    • Demonstrated experience in describing collections, supported by completed finding aids.
    • Demonstrated knowledge of best practices for handling and housing different types of manuscript materials.
    • Excellent communication, interpersonal, research, writing, and analytical skills.
    • Demonstrated knowledge of archival processing standards and procedures.
    • Be able to able to lift or move 40 pounds unassisted, carry large/awkward folders, and climb and reach on stools and rolling ladders.

State Law prohibits discrimination. Awarding of this contract is subject to Affirmative Action and Equal Opportunity guidelines. The Trustees of Reservations is a certified 501(c)3 non-profit organization.

 

Schedule

The processing archivist would start the week of January 14th, 2019. At the start of the project a schedule will be developed identifying goals and proposed dates for completion of each stage of the project. The ARC team will support the Processing Archivist with weekly check in meetings and a review of collection arrangement plans.

 

All work for this contract must be completed by March 15, 2019.

 

Payment

This is a fixed-price contract, not to exceed $9,000. Work as outlined must be completed for this fee. Contractors will be paid monthly upon submission of an invoice for work completed in the month prior to billing.

 

Contact

Alison Bassett, Manager of the Archives & Research Center

                        Email: abassett@thetrustees.org

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Head, Cataloging and Acquisitions, Milner Library, Illinois State University, Normal, IL

Head of the Cataloging and Acquisitions Department

 

Illinois State University's Milner Library seeks an innovative, forward-thinking, and collaborative librarian for a 12-month, tenure-track faculty position responsible for managing the Cataloging and Acquisitions department. This individual will provide leadership and expertise in a unit essential to Milner Library and Illinois State University. From cataloging unique and primary sources for one of the leading circus collections in the United States to the creation of a metadata team that will support new digital initiatives, Milner Library offers candidates extraordinary opportunities.

 

Milner Library is woven into the fabric of the campus at every level. As Illinois' oldest public university, Illinois State University offers an outstanding education to over 20,000 undergraduates and 2,400 graduate students in diverse master's and doctoral programs. Milner Library supports those programs with a service-focused staff of 78, an institutional budget of approximately $9 million, and a collection of over 1.3 million volumes, including 100,000 e-books and 81,000 e-journals.

 

The department is responsible for the acquisition, licensing, metadata, and cataloging or archival processing of library resources; management of the library's discovery systems: SFX, EBSCO Discovery Service, and Archon; and Coral, its electronic resource management system. The library is a NACO member, participates in SACO, and has a history of early adoption of library technologies. As a member of the Consortium for Academic and Research Libraries in Illinois (CARLI), the Library participates with 90 libraries in a VuFind and Ex Libris Voyager environment. A migration to an Ex Libris Alma environment is planned in 2020.

 

Reporting to the Associate Dean for Information Assets, this is a 12-month, tenure track faculty position with appointment at the rank of Assistant or Associate professor. The successful candidate must have expertise in cataloging or metadata. The position works closely with the Library's administrative office, all library departments and divisions, university lab schools, and state organizations, particularly CARLI.

 

Milner Library faculty have responsibilities in the areas of librarianship, scholarly and creative activities, and service as outlined in Illinois State University Faculty Appointment, Salary, Promotion and Tenure Policies and Milner Library's Department and College Faculty Status Committees' Criteria for Evaluation, Promotion, and Tenure.

 

Illinois State University and Milner Library believe a diverse faculty and staff helps us to better understand our world, educate our students, and engage our community. For the third consecutive year, Illinois State University was named a Great College to Work For by The Chronicle of Higher Education. Illinois State is located in Normal/Bloomington, a vibrant community 2-3 hours from Chicago, Indianapolis, and St. Louis.

 

The library's integrated library system (Ex Libris Voyager), OpenURL link resolver (Ex Libris SFX), and online catalog (VuFind) are hosted by CARLI. The resource discovery system (EBSCO Discovery Service) and Archon are hosted locally. The library uses OCLC CONTENTdm to manage digital collections and bepress Digital Commons for the institutional repository.

 

The position start date will be July 1, 2019. For a complete description and to apply, please visit posting number 0711378 at https://www.jobs.ilstu.edu

 

Review of applications will begin on January 2, 2019 and continue until position is filled. 

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

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Archiving Roadmap Project Manager, UMass Boston, Boston, MA

University Archives and Special Collections in the Healey Library at UMass Boston is hiring a Roadmap Project Manager to coordinate all aspects of the development of a "Participatory Archiving Roadmap," as part of a National Leadership Grant for Libraries from the Institute of Museum and Library Services (IMLS). The funded two-year project (Fall 2018 - Fall 2020) involves building an accessible, adaptable, and engaging online "roadmap" to guide libraries of all kinds through the process of planning event-based participatory archiving programs with the communities they serve. This is a two-year, full-time benefited position.

WHATRoadmap Project Manager

WHEN: Applications close 17 December 2018

MORE INFORMATIONClick here for more information and to apply for this position.

About this Position

The University Archives and Special Collections department in the Joseph P. Healey Library at the University of Massachusetts Boston received a National Leadership Grant for Libraries from the Institute of Museum and Library Services (IMLS) for a two-year project (Fall 2018 - Fall 2020) to build an accessible, adaptable, and engaging online "roadmap" to guide libraries of all kinds through the process of planning event-based participatory archiving programs with the communities they serve. Read more about this grant here.

The interactive online roadmap will help libraries implement standards- and community-based participatory archiving programs and will be flexible enough to allow libraries to enter at their current point of need, helping them navigate the complexities of community partnerships, digitization event planning, and long-term digital preservation and access to support the vital work of documenting their communities' cultural heritage.

The successful candidate will work directly with core project team members, national community partners, and others to ensure that the Library adheres to grant project goals and meets project deliverables. The Roadmap Project Manager will report to the Project Director and will coordinate with Healey Library staff and external colleagues as appropriate to ensure all aspects of the multi-faceted project are compatible and are successfully executed in a timely manner. The Roadmap Project Manager will also be responsible for supervising a 12-month, part-time instructional designer who will assist with the design and development of the roadmap.

The Healey Library is looking for a creative and dedicated individual who will fit with our university's and our department's collaborative culture. The ideal candidate will have previous experience supervising and delegating tasks to 2 or more people and in managing projects in cultural institutions, library and archives environments, and/or in academic settings. Candidates who enjoy working with other professionals engaged in community-focused library and archival work are encouraged to apply.

Examples of Duties:

  • Facilitate activities of core project team members through all phases of the grant project, including coordinating meetings, preparing agendas, leading workshops, and focus groups.
  • Work with identified local and national community partners to develop survey instruments to solicit both structured and informal feedback on grant project activities.
  • Supervise project-funded Instructional Designer in developing key project deliverables.
  • Track grant project performance, specifically to ensure the successful, on-time completion of short- and long-term goals as identified and outlined by the Project Director and by Healey Library administration.
  • Prepare regular reports including grant-required reports on project progress

Experience:

  • Bachelor's degree required. Master's degree preferred.
  • Demonstrated experience with successfully employing project management techniques and tools
  • Previous experience managing large-scale projects
  • Experience assisting with the development of survey instruments
  • Excellent critical thinking, problem solving, and time management skills
  • Strong interpersonal skills and ability to communicate effectively, both orally and in writing
  • Proficient, working knowledge of Microsoft Office, especially Microsoft Excel
  • Strong planning and organizational skills with ability to prioritize and multi-task
  • Superb analytical skills, as applied to both historical content and organizational process
  • Proven ability to work independently while exercising good judgment in seeking appropriate guidance
  • Detail orientation
  • Demonstrated commitment to and experience in supporting culturally competent activities that emphasize the values of diversity and inclusiveness
  • Networking and ability to build long-term relationships with external constituencies
  • Demonstrated ability to work collaboratively including identifying new ways to look at and express information

Read more about this grant and about the Healey Library's work fostering community archiving programs.

For more information and to apply for this position, click here.

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Archivist, Jewish Historical Society of Greater Hartford, West Hartford, CT

Jewish Historical Society of Greater Hartford

333 Bloomfield Avenue, West Hartford, Connecticut

www.jhsgh.org

 

Part-Time Archivist Position

The Jewish Historical Society of Greater Hartford is a vibrant non-profit community archive that holds over a hundred years' worth of local history. As a membership organization that offers a variety of community programs, the Society actively documents the local Jewish community of the past and present to preserve this history for the future.

The Archivist holds a dual position of collections manager and technical support. They are responsible for maintaining the ArchivesSpace database, as well as managing analog and digital collections, processing and handling acquisitions and archival requests, assist with exhibit research and documentation. The Archivist also manages the Society's Wordpress based website and social media pages, as well as creates publicity materials. As part of the team of a small non-profit, this position provides an opportunity to conduct diversified and interesting work.

The Archivist works Tuesdays and Thursdays, plus occasional evenings as needed to provide assistance and technical support for Society programming.

Required Qualifications:

  • Strong technical skills
  • Very organized and detail oriented
  • Ability to work independently while overseeing various projects and collection requests

Preferred qualifications:

  • Library Science degree preferred, but not necessary
  • Familiarity with ArchivesSpace, Archivists' Toolkit, or similar programs a plus

For more information or to apply, contact Estelle Kafer at ekafer@jewishhartford.org.

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Collections Management Archivist, The MITRE Corporation, Bedford, MA

Collections Management Archivist

https://mitre.referrals.selectminds.com/via/EliotW-1ytMT/jobs/collections-management-archivist-4379

 

Congratulations on taking control of your career! We're pleased you're exploring opportunities to evolve and adapt your professional life. MITRE's diversity of sponsor missions, research areas, and cross-corporate capabilities translates into hundreds of meaningful projects at any given time. We invite you to discover how your unique combination of strengths and experiences can benefit our work program in new ways.

 

Level: 3

Department: R504

Clearance: Secret

Hiring Manager: Michele Smith

Working on a corporate records and archives team, this position includes collaborating with colleagues in a knowledge management division to develop and implement strategies for managing, describing, and enabling the appropriate discovery and reuse of high value assets. This includes working closely with colleagues to manage taxonomies and implement metadata frameworks that can enrich discovery and artificial intelligence capabilities.

Works with colleagues to manage the implementation, day-to-day application, and periodic enhancement of ingest, maintain, and dissemination workflows for the capture, management, reuse, and preservation of high value assets, especially assets with enduring value.

Ensures the consistent and scalable application of metadata standards and local metadata practices to high value assets. This includes working closely with colleagues to implement metadata workflows and processes into a variety of asset management, data management, and collaboration applications.

Works closely with colleagues to identify assets of high value and develop and implement strategies to enable their discovery and reuse.

Responsible for the day-to-day management of high value assets, especially assets with enduring value. This includes arranging, describing, and cataloging assets and overseeing the work of others.

Collaborates with colleagues to develop and implement strategies for effectively managing audio visual assets. 

Manages outreach efforts on the role of taxonomies and ontologies.

Manages collaboration across working teams to address and resolve metadata issues.

Manage corporate-wide vocabularies in collaboration with enterprise vocabulary governance group.

 

Required Skills:

  • Extensive knowledge of metadata standards, including bibliographic and archival description standards.
  • Experience arranging and describing archival collections and digital repository assets.
  • Experience with collection management systems and digital repositories.
  • Experience working with taxonomies and controlled vocabularies.
  • Strong presentation and communication skills with the ability to present complex technical and metadata information in a clear and concise manner to a variety of technical and non-technical audiences.
  • MIS/MLS/MLIS

Desired Skills:

  • Supervisory experience.
  • Project management experience.
  • Ability to analyze complex data issues and determine appropriate policies, standards and solutions to enhance experiences for users.
  • Experience with semantic technologies and knowledge representation.

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Head of Archives & Special Collections, Phillips Exeter Academy, Exeter, NH

The Head of Archives and Special Collections provides vision and leadership in administering intellectual, physical and digital access to Academy archives and special collections; promote the use of the unique and rare resources through classes, presentations and exhibits; and supervision of Archives and Special Collections staff.

Full time, 37.5 hours/week, including occasional weekends and evenings. Schedule may vary according to departmental and Academy needs.

 

Responsibilities Include:

  • Responsible for the management, operation, coordination, and direction of the Academy archives, includingimplementation of policies, guidelines and best practices governing the management of institutional records in both print and digital format.
  • Establishment and implementation of procedures for the acquisition, processing, and preservation of archival materials and special collections.
  • Collaboration with students, faculty and outside researchers on academic projects.
  • Participate in the library's scheduled public services rotation, including occasional evening and weekend hours.
  • Coordinate with Academy offices, departments and committees to identify, evaluate and preserve Academy records of continuing administrative, legal, fiscal and historical value in all formats.
  • Promote use of archival material and special collections through outreach activities within and outside of the Academy.
  • Work both independently and collaboratively in a collegial, team-based environment.
  • Plan, manage, and oversee multiple projects, meet deadlines and prioritize work in alignment with the strategic goals of the Library and Academy.
  • Attend faculty meetings and other required Academy functions.

Education

  • Master's degree from an ALA-accredited program with a concentration in Archival Studies or a graduate degree in a related discipline, such as Public History.
  • Academy of Certified Archivists certification preferred.

Experience

  • 3+ years' experience processing archival material including digital objects, with progressive administrative experience in an academic, school or special library.
  • Experience working with adolescents in an educational setting preferred.

 

To apply access this link:

Head of Archives and Special Collections

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Processing Archivist, Learning Resources, Berklee College of Music, Boston, MA

Under the general Supervision of the Associate Director, Archives, the Processing Archivist plays a key role in ensuring the accessibility of the Berklee Archives' holdings by spearheading archival arrangement and description efforts and managing the transfer of collections to and from off-site storage and in between on-campus workspaces. The Processing Archivist also provides research support as needed, such as monitoring email reference requests, conducting research, and/or scheduling and staffing patron appointments. While the Processing Archivist's primary charge is to keep processing plans on track and ensure consistent output of newly accessible materials in a variety of formats, there will be opportunities for special projects such  as: developing exhibits, contributing to social media, and other marketing and outreach work. 

 

Essential Duties and Responsibilities:

  • Appraise, weed, accession, arrange and describe new and existing collections in a variety of formats, including digital and audiovisual formats using Archivists' Toolkit or other CMS
  • Write and encode finding aids for archival materials in a variety of formats, including audiovisual and digital materials
  • Draft processing plans and manage their completion
  • Hire, train, schedule, supervise, and develop projects for student assistants in conjunction with the Associate Director, Archives
  • Manage control and transfer of materials to and from off­site storage and in between campus workspaces (archival holdings are primarily off-site and archival reference and processing are located in different buildings)
  • Provide research assistance and assist with scheduling and staffing patron appointments 
  • Contribute to special projects as assigned, such as social media and exhibits 
Required Skills
  • Strong organizational skills & attention to detail
  • Excellent writing and editing skills
  • Demonstrated ability to effectively plan, manage, and complete complex projects
  • Flexibility & ability to work independently and collaboratively in a team environment
  • Demonstrated user-oriented approach to service
  • Must be able to lift up to 25 pounds, stoop and reach in a variety of physical locations
  • Potentially some evening hours
  • Proven ability to work & lead effectively in a highly diverse campus community
Required Experience
  • Masters in Information/Library Science or related degree from an accredited institution.
  • Working knowledge of relevant descriptive and encoding metadata standards: EAD, MARC, DACS, Dublin Core, MODS
  • Experience with and knowledge of Apple IOS, Google Applications, Archivists' Toolkit (or other archives CMS), and basic office applications
  • Demonstrated experience in an academic archives / previous processing experience
  • Valid US driver's license

 

Preferred:  

  • 1-2 years professional experience processing archival collections
  • Experience supervising student workers and/or interns 
  • Demonstrated experience with minimal processing (MPLP)
  • Formal archival education and/or demonstrated knowledge of best practices for audiovisual preservation and/or digital preservation
  • Experience working with born­-digital materials
  • Undergraduate degree in music or relevant musical background

 

 

DISCLAIMER:

The above information on this position description has been designed to indicate the general nature and level of work performed by individuals within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

  

*** Application Instructions Specific to this Position ***

 

Currently enrolled Berklee students may not apply for staff or faculty positions.

 

Applicants who are both interested and qualified should submit the following materials: 

  • Cover letter that addresses the applicant's capabilities and experiences.
  • A resume or CV.

  

Incomplete applications will not be considered.  The position will remain open for applications until filled.

 

Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

 

Additional perks:

Berklee provides a diverse and inclusive work environment

We all share a universal love for listening to, and creating music

We work on Macs

Great benefits

Job Location: Boston, Massachusetts, United States
Position Type: Full-Time/Regular

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Lead Archivist, John F. Kennedy Center for the Performing Arts, Washington, DC

Position: Lead Archivist
The John F. Kennedy Center for the Performing Arts

 

Description 

The Lead Archivist is responsible for establishing and implementing a robust, enduring archives program, including systems and processes, within the Kennedy Center. Working closely with the archiving team, Public Relations, Information Technology, Theater Managers, and other internal and external stakeholders, the Lead Archivist ensures that the growth, accessibility, and stewardship of the Kennedy Center Archives serves the organization's mission as an integral part of this premiere performing arts organization and living memorial to President John F. Kennedy.

 

The Lead Archivist reports to the Vice President of Public Relations and

  • oversees accessioning, processing and cataloging of archival materials
  • engages in long-range planning activities such as developing a mission statement, collection development policy, access services, and operational procedures
  • develops strong relations internally across the Center and with external stakeholders
  • collaborates with the Center's artistic constituents (National Symphony Orchestra and Washington National Opera)
  • hires an Assistant Archivist, develops and supervises an Archives team
  • maintains and implements the Center's retention schedule
  • develops creative outreach initiatives for the Archives
  • identifies collection material most essential for telling the story of the Center on the occasion of its 50th anniversary (2021-2022 season)
  • manages departmental budget and works with Development staff to cultivate funding sources
  • responds to archival inquiries from Kennedy Center staff and external stakeholders
  • collaborates with IT to develop and maintain the Kennedy Center Digital Archive

Requirements

  • 7-10 years of professional experience in an archive
  • 4+ years of supervisory experience
  • Master's degree in Library or Information Science from an ALA-accredited institution
  • Knowledge of archival and information science technologies
  • Demonstrated experience with databases, content management systems, digital asset management systems, film/video elements, and digital formats
  • Interpersonal skills and the ability to function independently or in groups

Useful Experience:

  • Experience working in a performing arts environment and/or experience organizational archive
  • Experience in budget administration
  • Experience in exhibit planning and installation
  • Knowledge of trends, techniques, and methods in digital humanities
  • Familiarity with best practices in archival facilities planning

To Apply: View complete position description and submit application through the Kennedy Center site:

https://chp.tbe.taleo.net/chp01/ats/careers/v2/viewRequisition?org=THEKENNC&cws=38&rid=712

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Audio and Video Specialist, UC San Diego Library, La Jolla, CA

UC San Diego Library is pleased to announce the open recruitment of an Audio and Video Specialist!

Link to posting: https://jobs.ucsd.edu/bulletin/job.aspx?jobnum_in=96739

 

Filing Deadline: Mon 12/10/2018

DESCRIPTION

Under the general guidance of the Director, Digital Library Development Program (DLDP) and under the supervision of the Media Librarian, the individual will serve as the audio / video (AV) lead for project management for all digital reformatting projects that include AV content. Responsible for the development, maintenance, and operation of the audio and video studios. Produces professional-quality archival sound and moving image recordings for the Library and performs format migration on audio and video materials for access and archival purposes. Supplies metadata in accepted bibliographic formats and standards. Transforms, edits, and encodes media content in support of the Library's Digital Media Reserves (DMR) services. Evaluates, researches, recommends, and consults on audio and video related multi-media, manufacturers, and vendors for the DLDP. Serves as the AV technical liaison for the DLDP to other Library Programs, units on campus, and other UC campuses as needed.

QUALIFICATIONS

  • Strong knowledge of current and legacy professional audio and video equipment design and operation including: digital audio workstations & software, mixing consoles, tape decks, turntables, signal routers, digital audio interfaces, signal processors, noise reduction hardware and software, CD & DVD recorders, betamax, u-matic and VHS players and recorders, studio monitors, tape and disc duplicators.
  • Strong knowledge of legacy, contemporary, and future media preservation and storage technologies, applications and practices including the following media: LP, 45, and 78 rpm records, reel-to-reel and cassette tapes, CD, DVD, and multiple format digital audio computer soundfiles.
  • Thorough knowledge of video post production equipment, including decks, video / audio routers and matrix switchers, analog to digital conversion hardware and software, audio and video effects, signal analysis vectorscope and waveform monitors.
  • In depth knowledge of key post production software packages including Adobe Premier Pro, After Effects, Encore, Audition and Photoshop, Cleaner Pro, and Apple Quick Time web publication, etc.
  • Strong knowledge of computer systems hardware and software operations including: digital audio and video recording, editing, signal processing, encoding, media production, streaming media, network / Internet operations, and data storage.

ABOUT THE LIBRARY - GREAT RESEARCH STARTS HERE

The UC San Diego Library, one of the nation's top public academic libraries, plays a critical role in advancing and supporting the university's research, teaching, patient care, and public service missions. The Library provides the foundation of knowledge needed to advance cutting-edge discoveries in a wide range of disciplines--from healthcare and science to public policy and the arts. The Library provides access to more than 7 million items, including digital and print volumes, journals, and multimedia materials to meet the knowledge demands of scholars, students, and members of the public.

The Library acquires and manages significant audio and video resources in support of all disciplines, particularly the arts and humanities and Scripps Institution of Oceanography (SIO). The diverse the media collections include a strong emphasis on 20th and 21st century, avant-garde, and cross-disciplinary arts. The collections, including sound (LP, CD, tape), moving image materials (VHS, DVD, Blu-ray, 16mm film) as well as licensed digital media content, have been developed as essential resources supporting instruction and research. Collections of distinction include experimental art films, Asian videos, 20th and 21st century poetry, art and music recordings and scores, post-1950 visual arts, media documenting SIO and Melanesian research expedition, and new media.

ABOUT THE UNIVERSITY

With a current enrollment of more than 30,000 students, UC San Diego is dedicated to the advancement of knowledge through excellence in education and research at the undergraduate, graduate, professional school and postdoctoral levels. The campus is committed to community engagement, public service and industry partnerships in order to advance the health and well-being of our region, state, nation and the world.

The University of California, San Diego is recognized as one of the top 10 public universities by U.S. News and World Report and has consistently been ranked as the top college in the nation by Washington Monthly in terms of its public contributions to the nation. UC San Diego attracts $1 billion annually in research funding and is among the top ten universities in the nation in terms of its federal research funding.

EQUAL OPPORTUNITY

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

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Associate University Librarian, Special Collections, Brown University, Providence, RI

BROWN UNIVERSITY

 ASSOCIATE UNIVERSITY LIBRARIAN FOR SPECIAL COLLECTIONS

 

The Brown University Library is seeking an energetic, creative, and forward-looking leader to steward and expand engagement with the University's outstanding special collections of rare books, manuscripts, archives, and other special materials. Reporting to and working in close partnership with the University Librarian, and providing oversight and direction to curatorial and support staff, the AUL for Special Collections will provide exemplary leadership for special collections resources, programs, services, operations, and facilities. 

 

The AUL for Special Collections will develop a compelling and creative vision that strengthens the activities and wider visibility of the historic and recently renovated John Hay Library as a center of scholarship and education. In shaping and implementing a vision for special collections, the AUL must be able to engage successfully with the University's faculty and academic leadership, work with undergraduate and graduate students, partner with the University Librarian on grant opportunities and donor-based fundraising, and collaborate with other Library departments to ensure that the goals, practices, and processes relating to special collections are integrated with those of the Brown University Library as a whole. The successful candidate must have the management and supervisory skills necessary to realize an ambitious agenda that demonstrates the relevance of special collections to scholars and students in the 21st century.

 

The AUL for Special Collections will work with faculty and Library staff to promote the use of Brown's special collections materials in research, teaching, exhibitions, outreach, and public programs across all academic disciplines. Oversight of special collections includes understanding the importance of preservation and conservation of material objects, the current climate of digital records preservation, the use of special collections in teaching, and the array of current tools for developing innovative digital initiatives to enhance delivery of special collections content and services to scholarly and non-scholarly audiences alike. The AUL will actively develop and contribute to initiatives that advance diversity and inclusion as integral to academic excellence through the work of special collections and throughout the Library. In developing and implementing a vision for how the collections are understood and used, the AUL will direct the curatorial staff in evaluating collections strengths, setting acquisition priorities, and establishing effective collection management practices.

 

The AUL for Special Collections directly supervises six professional staff (four curators, a Reader Services librarian, and the University Archivist) and has general oversight for ten additional staff as well as student assistants. As a member of the Library's senior leadership team, the AUL for Special Collections will work collaboratively and collegially to ensure a high degree of integration of services and functions across the Library, participate in the development of Library policies and procedures, advance Library-wide planning and evaluation, and contribute to setting the Library's strategic directions. The AUL will also work creatively and collaboratively with other collections-based and public humanities-oriented units at Brown, including the Center for the Study of Slavery and Justice, the John Carter Brown Library, the John Nicholas Brown Center for Public Humanities and Cultural Heritage, and the Haffenreffer Museum of Anthropology, and explore partnership opportunities with institutions outside the University.  The successful candidate will represent the Brown University Library in relevant local, regional, and national professional organizations.

 

Essential Qualifications:

  • At least five years of progressively responsible experience with management or leadership in a special collections environment, or closely related work.
  • Master's degree in library/information science, graduate degree in a relevant field, or equivalent combination of education and experience.
  • Commitment to diversity, equity, access, and inclusion.
  • Superior oral, written, and interpersonal communication skills.

           

To Apply: Please visit Brown University's career opportunities website at: https://careers.brown.edu and reference REQ151468. Complete an application online, attach documents, and submit for immediate consideration. Documents should include cover letter, resume, and the names and e-mail addresses of three references. Review of applications will continue until the position is filled.

 

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

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Processing Archivist, Harvard College Library, Cambridge, MA

Houghton Library, the primary repository for Harvard's rare books and manuscripts, seeks an innovative, collaborative, and motivated Processing Archivist. Reporting to the Head of the Manuscript Section, the Processing Archivist joins the library's archives processing program, and works as part of a team of archivists responsible for arranging and describing at a variety of levels the archives, manuscripts, printed ephemera, and other materials collected by Houghton Library across six curatorial areas. The Processing Archivist will develop processing plans and execute projects in order to provide access to new acquisitions and legacy collection material. The Processing Archivist collaborates in a collegial fashion with other members of the Manuscript Section, Technical Services Department, and other departments to assist in the timely and effective description of Houghton Library materials.

 

To view the complete position description and to apply, see here.

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Records Retention Specialist, University of Washington, Seattle, WA

Records Retention Specialist (Temporary)
Req #: 161475
University of Washington - Seattle, WA
Notes: This is a TEMPORARY, FULL-TIME position. It begins Upon Hire and is expected to run through May of 2019.

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Required by RCW 40.14, Records Management Services manages and oversees University compliance with state and federal laws and regulations relating to the preservation and destruction of electronic and paper information. The program is the legal authority, designated by the University and by the State of Washington, to determine how long electronic and paper records and information must be retained. The office is responsible for developing Records Retention Schedules that identify records created or received by the University and specify legally approved retention periods.  It is responsible for establishing standards, relating to University business requirements and needs, which ensure the legal legitimacy of University record-keeping systems.

The program counsels and advises the University administration on the implementation of policy and procedure which promotes adherence to these standards and minimizes risk. It provides a wide range of services which are designed to help ensure the University is meeting its record-keeping responsibilities.

We have an outstanding opportunity to participate in the delivery of Records Management Services through the creation of the institution's Records Retention Schedules, with this position opening for a Temporary Records Retention Specialist.

The successful candidate will have strong analytical skills, strong prioritization skills, and strong written and verbal communication skills.

Develops and reviews Record Retention Schedules

  • Analyze and if necessary revise and update existing records retention records   schedules to ensure conformance with legal requirements and state and institution standards; perform research and recommend standards based on investigations.
  • When applicable create new records retention schedules that assure compliance   with state and federal regulations, rules and statutes in the management of   information regardless of its physical form or characteristics.
  • Researches and analyzes federal and state rules and regulations to ensure   recommended retention periods meet legal and accountability requirements.
  • Identifies and consults with subject matter experts and other stakeholders to ensure records retention schedules are accurate and responsive to the needs of UW offices, departments and programs.
  • Consults with the University Archivist in the identification and appraisal of records with enduring legal and research value for the archives' collections.
  • Demonstrates experience with a variety of research and analysis techniques, ideally including a mix of both quantitative and qualitative methods for   understanding and documenting end-user and business owner requirements.
  • Effectively identifies, collects, organizes and documents relevant data and information in ways that make the information most useful for subsequent   assessment, analysis, and investigation.
  • Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the   knowledge and understanding of the audience.
  • Accurately reads, interprets, and retains information from written material, including federal and state statutes, rules, regulations, and circulars.
  • Ability to work in a customer focused, quality improvement environment.


REQUIREMENTS: Master's Degree and demonstrated experience in the creation of records retention schedules. Certificate in Records Management and 2 years of experience in creating records retention schedules may be substituted for required education.

Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

APPLY HERE

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