Recently in Pre-professional Positions

Executive Assistant, John F. Kennedy Library Foundation, Boston, MA

The Executive Assistant reports directly to the Executive Director and is responsible for a high level of clerical, administrative, and general office assistance and support, to ensure an efficient, and positive work environment in a growing organization. The successful candidate will have outstanding organizational skills, experience in a fast-paced environment, possess a meticulous attention to detail, have the ability to successfully prioritize and manage multiple duties, and have excellent independent judgment to act on behalf of the Executive Director when appropriate.

This position requires the ability to provide strong support to the Executive Director in a one-on-one working relationship and excellent interpersonal skills, as well as sound judgment and maturity. The Executive Assistant serves as a liaison to senior management and the Library and Foundation staffs, as well as to the Foundation's Board of Directors. Must be calm and efficient under pressure, and able to handle a wide variety of activities and confidential matters with discretion. Will require a time commitment and flexibility commensurate with the needs of the Executive Director and Foundation. The Executive Assistant will also manage key meetings, events, and special projects during the year.

See full description here: 

Interested and qualified candidates are asked to send a cover letter, resume, and salary requirements to: Lindsey Havansek Executive Assistant John F. Kennedy Library Foundation


No phone calls please.


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Library Assistant, Circulation, Waltham Public Library, Waltham, MA

Waltham Public Library

Part-time Library Assistant II - Circulation Department

Enthusiastic individual wanted to work in a busy, team-oriented MLN member library serving a diverse, urban community with an excellent collection of print, audio-visual and online resources.

Qualifications include: Associates Degree or 2 years of post-high school education, 6 months of computer experience, 1 year experience working with the public, or any equivalent combination. Strong interest in working with the general public, ability to perform under pressure, ability to work with library staff and a diverse general public in a tactful and courteous manner, good problem solving and computer skills. Superior customer service abilities. The employee must occasionally lift and/or move up to 30 pounds. Must pass a pre-employment physical with drug and alcohol screening, a Criminal Offenders Record Information (CORI) and a background check. Full description available at Human Resources Department.

Duties may include: Answering telephones, checking materials in and out, registering patrons, account maintenance, processing daily deliveries and other general circulation desk duties as assigned.

Preferred qualifications: Fluency in Spanish, Chinese, Haitian Creole or Portuguese; facility with social media, familiarity with III Sierra software.

19 hours per week

Weekly schedule to include a morning and afternoon and a minimum of two evenings/week, plus a minimum of two Saturdays and one Sunday per month including July & August.

$23.31 per hour, pro-rated paid time off, no health or retirement benefits.

Deadline to apply: Open until filled with preference given to applications received in full by May 25, 2018.

Qualified candidates should submit, preferably in ONE complete pdf:

  • Completed City of Waltham employment application ( )
  • Resume
  • Letter of interest and
  • Three letters of professional reference to:

Mary Gullotti

Human Resources Department, 119 School Street, Waltham, MA 02451 / 781-314-3356

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Reading Room Student Assistant, Schlesinger Library, Cambridge, MA

Schlesinger Library on the History of Women in America.

Radcliffe Institute for Advanced Study

Reading Room Student Assistant

Hours: The Library is open Monday through Saturday, 9 to 5. Up to 35 hours/week (Summer 2018) and then 17 hours/week: September and forward Weekly schedule to be determined, will include some Saturdays each month.

Eligibility: This is a pre-professional position open to currently enrolled Simmons GLIS students.

Library: The Schlesinger Library draws thousands of researchers each year to study the history of women in America. The collection consists of manuscript collections of individuals, families, and organizations, with particular strengths in women's rights, suffrage, feminism, health and sexuality, social reform, and education. Some collections of note include Betty Friedan, Charlotte Perkins Gilman, June Jordan, Julia Child, Pauli Murray, and Judy Chicago, the National Organization for Women, and the recently acquired Angela Davis papers. In addition, the library's book and periodical collections cover the full range of research on women as well as writings by women. The library has a particularly strong culinary collection dating from the late 18th century to the present.

Location: In Radcliffe Yard, 2 blocks from Harvard Square. The Yard is between Brattle and Garden Streets in Cambridge. [Map]

Description: Under the supervision of the Research Services Department, the Reading Room Assistant works in the Reading Room; helps monitor Reading Room security; retrieves and reshelves requested materials; scans materials for researchers; assists with checking in and returning off-site material; and other light processing projects that may arise. In addition, this person may periodically work at the Registration Desk on the first floor. 


Required: Strong written and verbal communication skills. Friendly and courteous approach to working with students, faculty, researchers, and staff. Excellent attention to detail. Able to commit to a set weekly schedule. Ability to work in a fast-paced environment and balance priorities. Ability to lift boxes weighing up to 40 pounds.

Preferred: Interest in women's studies; Reading Room, Reference Desk, or other Special Collections experience. 

Salary: $14.00/hour

Start date: End of May/beginning of June 2018

To apply:

Application deadline: May 05, 2018

Submit cover letter, resume, and three references to: Jennifer Fauxsmith, Research Librarian

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Library Technology Operations Assistant, Watertown Free Public Library, Watertown, MA

The Watertown Free Public Library is seeking a Library Technology Operations Assistant to help maintain technology for our busy library which sees over 32,000 visitors each month. The LTOA, under the supervision of the Library Director, is responsible for basic troubleshooting, administrative, and preventative maintenance tasks to ensure that library users and staff have reliable access to technology. Tasks include but are not limited to:

  • Troubleshooting basic issues using a ticketing system 
  • Performing routine tasks such as swapping out peripherals, changing toner, organizing and monitoring supply inventory 
  • Resetting wireless modem 
  • Basic updates to computers and other devices 
  • Training and assisting users with AV equipment 
  • Creating user guides and documentation
  • Assisting with 1:1 tech help for library patrons

In addition to possessing the minimum qualifications (see job description), this job is for you if: 

  • You are a creative problem solver and get satisfaction from the process of figuring things out 
  • You like technology 
  • You have a developed personal organization system 
  • You have high standards for customer service 
  • You like what public libraries do and want to be a part of a mission based organization 
  • You have interest in understanding the operations of a public library

The ideal candidate is a student or technologically-minded person that can work 15-19 hours a week. A typical shift will be 4-6 hours, scheduling is flexible. This temporary, non-benefited position may include occasional evening or weekend shifts. The hourly wage is $20.00.

Interested candidates should email cover letter, resume, and list of 3 references to Caitlin Browne, Assistant Director, at Position is open until filled.

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Media Resources Assistant, LAC Group, Washington DC

LAC Group seeks candidates for a freelance/part-time Media Resources Assistant position in Washington DC with one of the top national television network news organizations. The position will be 16 hours per week for the Saturday/Sunday shift (initial training will be during the week).


  • Use various media software and editing tools as well as a proprietary (DAM) digital asset management system, to enter data, and create new and updated existing asset records
  • Manage daily order processing, content and research requests and other tasks in the support of the daily ebb and flow of physical and digital assets into and out of the media production, broadcast and archive environments.
  • Screen various video formats for content and to identify persons, places and other relevant information to the news archive
  • Create and affix labels, process orders for footage and transcripts as well as physical and digital media assets
  • Fulfill as-needed search requests, including finding and sourcing footage and content, often of an urgent, time-sensitive nature.
  • Organize tapes and boxes of assets coming from other locations, and generally assist producers and their assistants in locating library materials
  • Process requests for assets to be pulled from storage locations on and off site.


  • 1-3 years of related experience in research/records/database management or similar experience.
  • Experience with digital media asset tools and technologies is a plus.
  • Experience with non-linear editing systems (ie. Avid NewsCutter, Final Cut Pro, etc.) is also a plus
  • Must have a good knowledge of historical and current events


  • Able to work autonomously
  • Computer proficient and be willing and able to learn and use a proprietary digital asset management system quickly and efficiently
  • Excellent customer service and communication skills and the ability to quickly react to requests for information
  • Demonstrated organizational skills, with the ability to follow instructions, maintain work and productivity schedules and benchmarks
  • Punctual, reliable and committed to adhering to the work schedule provided
  • Follow instructions and work within a team but also capable of working independently
  • Work well under pressure
  • Able to read, write and speak English fluently and accurately and must have excellent spelling skills
  • Strong attention to detail

This position will be primarily scheduled to work Saturday and Sunday but may also require other shifts as coverage and events require.

To apply, visit:

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Archives Assistant, Ghost Army Legacy Project, Salem, MA

The Ghost Army Legacy Project ( is a small non-profit in Salem, MA, dedicated to preserving and honoring the legacy of the WWII deception unit known as the Ghost Army.

We are currently looking for a part-time archives assistant (8 hours/week)  to help with several ongoing projects.

Work includes accessing new donations to our archive, cataloging current donations, and otherwise helping to manage the archive. The archivist will work with Rick Beyer, President of GALP. The archivist must have training in basic archive practices be familiar with the Past Perfect computer program.

The schedule is flexible.

Undergraduate and graduate students looking for archive work experience are encouraged to apply.

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Library Assistant, LAC Group, Montgomery County, MD

LAC Group is seeking Library Assistants for a temporary assignment (part time schedule) at an academic library in Montgomery County, Maryland. The Library Assistants will provide assistance to patrons by helping them use the computer as needed, staffing the front desk, locating materials, and answering routine questions.


  • High School Diploma
  • At least 1-2 years' experience providing assistance to patrons including filing, and/or retrieving books or other library materials
  • Courteous, professional demeanor
  • Ability to follow instructions with exactness and work unsupervised
  • Strong attention to detail and customer service
  • Must be available to work from 9:30 pm to Midnight

Must be available on the following dates:

  • Apr 30 to May 3
  • May 7 to May 10

Must be available to work in one of the following locations

  • Takoma Park, MD
  • Rockville, MD
  • Germantown, MD

To apply, please visit:

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Library Clerk, LibSource, New Orleans, LA

LibSource, an LAC Group company, seeks a Library Clerk for an on-going project in New Orleans, Louisiana. The Clerk will assist with locating, shelving and tagging library materials including applying barcodes and updating online records as needed. Other duties may be required. This is a full-time, benefited position.


  • High school diploma or GED
  • Previous experience working in a library technical services environment
  • Previous experience in data entry
  • Excellent typing skills - 50 WPM
  • Excellent organizational skills
  • Detail oriented
  • Ability to work independently and as part of a team
  • Ability to handle multiple tasks and priorities
  • Ability to lift library materials up to 40lbs on a regular, on-going basis
  • Experience with an integrated library system, preferably Endeavor Voyager

To apply, please visit:

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Circulation Assistants, Lucius Beebe Memorial Library, Wakefield, MA

Institution: Lucius Beebe Memorial Library

JobSubstitute Circulation Assistants 


Duties/Description: Beebe Library seeks library assistants to cover the Circulation Desk during staff shortages and meetings. Successful candidates will thrive in a fast-paced, service-centered environment; administer policies and procedures; be detail-oriented while working with frequent interruptions; and enjoy people. Experience with Evergreen a plus.


Qualifications: BA/BS preferred. ILS experience; Evergreen a plus.


Salary: $18.60 - 19.95/hour, based on education and experience.


Hours: After training, fill in as needed during library hours: Monday to Thursday 9-9; Friday 9-6; Saturday 9-5; Sunday 1-5. Positions are eligible for Substitute and Sunday hours as available to 19 hrs./wk. maximum. 


Start Date: Immediately


Closing Date: May 10, 2018


Send: Resume and letter of application to

Catherine McDonald, Director

Beebe Library

345 Main St.

Wakefield, MA 01880

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Library Assistant, Santa Clarita Public Library, Santa Clarita, CA

The City of Santa Clarita is recruiting to fill ten (10) LIBRARY ASSISTANT positions. This recruitment is part of our transition of the Santa Clarita Public Library from outsourced operation to public management by city employees. Located in Southern California, Santa Clarita is top-ranked nationally for livability, safety and quality of life.


The salary range is $44,782 to $55,931 plus excellent municipal benefits including participation in the California Public Employees Retirement System.  It is anticipated this salary range will be increased by cost of living effective July 1st.


The application deadline is Wednesday, May 2, 2018 at 12:00 noon.


More information is available on this recruitment at this link.

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Clerk, Youth Services, Cambridge Public Library, Cambridge, MA

For more information, go to

18 hours per week.

Initial hours are: Mondays, 1:00pm-7:00pm with a 30-minute lunch, Wednesdays, 2:00pm-7:00pm, and Fridays, 8:30am-5:00pm with an hour for lunch.

Every third week the position works Saturday 8:30am-5pm instead of Friday that week.

Hours are assigned and subject to change in order to meet the needs of the department and the Library.


Using basic library techniques and skills under the general supervision of the professional staff, provides outstanding customer service, shelves and organizes materials, performs circulation, reader's advisory and other duties relating to the provision of library service to children, teens, caregivers, and teachers. Duties include but are not limited to the following:

  • Maintains orderliness and neatness in the department; shelves materials and reads shelves as necessary
  • Delivers exceptional and engaging customer service to the public
  • Assists borrowers in locating books and materials, referring them if necessary to full time staff members
  • Performs functions related to circulation control, including issuing new library cards, placing holds, check-ins, checkouts, inquiries, renewal and data entry
  • Operates various equipment in the presentation of library programs
  • May assist in the planning and implementation of programs for adults and children
  • Any other duties required by the Manager of Youth Services for the good of the department and the library

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Public Services Assistant, Houghton Library, Harvard University, Cambridge, MA

Public Services Assistant, Houghton Library, Harvard University

Houghton Library, Harvard's world-class rare books and manuscripts library, is seeking a motivated library and information science graduate student to join our Public Services team. Houghton is home to the world famous and the almost entirely unknown, the ancient and the contemporary, the enduring and the ephemeral. Papyrus fragments, Civil War board games, Black Panther posters, medieval books of hours, and theatrical costume designs all share room on our shelves. The Public Services department at Houghton is responsible for assisting researchers in the reading room and online, an active instruction program, and management of the library's collections in the stacks. Our staff is ready to share their expertise with graduate students interested in a career in special collections. In addition to helping make collections available to researchers in our busy reading room and for our many classes, the public services assistant has the unique opportunity to learn first-hand from the inspiring collections and staff at Houghton.



  • Greet and assist researchers in the use of the library, and explain library policies and procedures.
  • Provide in-person reference assistance and answer email and telephone queries.
  • Monitor researchers to ensure proper handling of collections in the reading room.
  • Prepare material for reproductions requests, writing invoices for patron digitization orders, and scanning material for researchers.
  • Work in the stacks, paging and reshelving and helping to maintain order in a complex system with materials that inhabit multiple physical locations and classifications systems
  • Assist with the Houghton teaching program by gathering materials for classes and helping setup and monitor classes
  • Additional projects are possible, depending on interest and availability. These may include involvement in social media and blogging, assisting with virtual and physical exhibitions, and assisting other departments with processing and cataloging of material.




  • A strong public services orientation and interest in developing reference skills
  • Aptitude for detail, accuracy, and efficiency; good organizational skills.
  • Ability to lift boxes weighing up to 40 pounds.



  • Strong interest in a career in archives and special collections work.
  • Completion of courses in archives and special collections and/or reference.
  • Prior library experience.



A regular schedule of 16 hours a week, which would include 4-7pm Tue, Wed, Thu, and Sat 9-5.



Submit cover letter, resume, and references to James Capobianco, Reference Librarian,

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Library Clerk, Youth Services, Brooks Memorial Library, Brattleboro, VT

Town of Brattleboro Library Clerk III- Assistant Youth Services Librarian $14.60/hour

Brooks Memorial Library seeking full-time Library Clerk III in the Youth Services Department. Will assist the Youth Services Librarian in daily operation of Children's Room and Teen Room. Duties include all aspects of library circulation functions, conducting variety of programs for children and teens, and supervision and training of clerical staff and volunteers. Candidate should possess excellent organizational skills and be self-motivated. Knowledge of current trends in library services and literature for young adults preferred, as well as previous experience in automated library environments and social media applications. Bachelor's degree and experience working with children required.

Send applications to Brattleboro Town Manager, Attn: Library HR, 230 Main St. #208 Brattleboro VT 05301, or by e-mail to:, and must be received by 5:00pm on WEDNESDAY APRIL 25, 2018. Interviews to be held in early May with a start date in mid-May. Applications may be found on the Town website at 

The Town of Brattleboro is committed to diversity, equity, and inclusion, and we strongly encourage people of color, people with disabilities, LGBTQ applicants, and people from other underrepresented groups to apply, recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

For more information, click here.

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Stacks Assistant, Harvard Library, Cambridge, MA

The Harvard Library is currently accepting applications for a temporary Stacks Assistant.

The Stacks unit is responsible for maintenance of the Widener Stacks and the Stacks Assistant participates in this work at the direction of the Stacks Supervisor and the Head of Collection Management. 

Schedule: 35 hours per week, Mon-Fri, 9am-5pm, though there may be a little flexibility with the specific hours. Absences should be communicated as soon as possible. 

This is a 90 day temporary assignment. 

Duties and Responsibilities:

Tasks include shelving books, pulling books to fulfill patron requests, checking IDs at the Stacks entrance service desk, discharging books, and assisting patrons. Wearing headphones is allowed for many in-stacks tasks.


Accuracy and attention to detail in ordering call numbers; ability to accurately read call numbers and book titles, sometimes in conditions of medium light, such as books on a bottom shelf; ability to reach and lift bins weighing up to 40 pounds, push book carts containing 15 ft. of books; excellent attendance, responsibility and accountability; good communication and interpersonal skills in order to assist patrons and work with library staff and our many student employees; some library experience with references preferred. 

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 

To apply, send your cover letter and resume to

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Graduate Assistants, Office of the Registrar, Simmons College, Boston, MA

The Registrar's Office is seeking one to two graduate students to assist with data cleanup in preparation for the launch of the College's new Catalog.

Responsibilities will include reviewing and formatting course descriptions and prerequisite requirements for all courses in the College database.

Utmost attention to detail is required.

Applicants must be comfortable learning new technologies, and should be able to commit to 20 hours of work per week until the project is complete.  

We're working to get the Undergraduate Catalog online beginning June 1. In order to do so, there is a significant amount of back-end coding work that needs to happen through Colleague in the very near future.
Pay: $15 per hour.

Interested students should reach out to Tom Wagtowicz (

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Programs Associate, Brooklyn Public Library, New York City, NY

Brooklyn Public Library is hiring for a qualified Programs Associate to support the development of a new suite of youth programs centered on empathy and inclusiveness. The Programs Associate will be an integral part of the team responsible for launching a new suite of programs & services modeling empathy, inclusiveness, mutual respect, and understanding for the benefit of Brooklyn youth. This initiative will encompass youth programming, collections and materials support, teacher and parent workshops, and Library staff professional development. With generous support from a private donor, the Library will be launching this suite of programs in Spring 2018.

This 15 hr/wk position will begin in June 2018 and continue through the end of the year, with possible extension. The Programs Associate will be based out of the Brooklyn Public Library, Central Library with potential to travel to other BPL branches. Some evening work may occur; some weekend work to be expected.

With support and oversight from the Coordinator of School Outreach, the Programs Associate will be primarily responsible for:

  • Managing support and logistics for a new suite of "kindness-centered" Library programs for kids and teens
  • Supporting educational programming for teachers (includes scheduling, publicizing, and evaluating individual workshops for educators). Most teacher programming to be scheduled on weekends; Sundays preferred
  • Assisting in the development and support of staff trainings and professional development
  • Overseeing the purchase and distribution of new materials for the Library collection
  • Managing support and logistics for parent and caregiver school-based workshops
  • General research and knowledge-finding as needed as program development proceeds
  • Gathering information & surveys from participants for evaluation
  • Assisting in a writing a comprehensive program summary
  • Regular communication with the Coordinator of School Outreach


  • Bachelor's degree preferred.
  • Enrollment in or completion of a graduate library or education program desirable, but not essential; experience in youth education strongly preferred.
  • Experience in adult training, professional development, and/or working with an audience of preK-12 educators.
  • Experience in program development or other related background.
  • Familiarity with public library resources and services.
  • Impeccable detail management and organization skills.
  • Digitally literate and able to work and learn easily using technology.
  • Ability to work well under minimal supervision.
  • Excellent interpersonal and communication skills.
  • Flexibility and willingness to travel within the NYC Metro area.
  • Ability to work evenings and weekends as required
  • Ability to bend, reach, sit and stand

This is a part-time, grant funded position from June 2018 to December 2018 with a 15 hour work week. Rate of pay for this position is $25 per hour.

To apply, click here.

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Librarian, Youth Services, Norfolk Public Library, Norfolk, MA

WHERE: Norfolk Public Library


TITLE: Part-time Youth Services Librarian


START DATE: June 1, 2018



We are looking for a dynamic, energetic and creative individual, capable of working independently and as part of a team. This person is responsible for children's services and the pre-school collection. The employee will plan and implement exciting programs which are educational and entertaining for youth in the library. The target age group for programming is 0-12 years, however, they may be asked to help cover programs for young adults over 13 years old, as needed. 
In addition to programming responsibilities, the employee performs a variety of clerical and basic library tasks under the direct supervision of the Sr. Youth Services Librarian and the Library Director. Primary responsibilities include, but may not be limited to:

  • Plan, schedule, and implement story times, which may consist of music and movement, crafts, educational activities, and resources for children and their adult caregivers.
  • Decorate and organize the children's area, including creating imaginative and inviting bulletin boards and book displays.
  • Create and implement programming for school-aged children through age 12 years.
  • Communicate in a friendly, effective, and professional manner with library staff, volunteers, and the public.
  • Assist in the development and maintenance of the preschool collection.

SCHEDULE: This is a part-time, 15hours/week, entry level position in the library. Flexible schedule with the ability to work mornings, afternoons, and an occasional evening.

SALARY: $19.78/hour

QUALIFICATIONS: Bachelor's Degree, experience in library services for children or other related fields, knowledge of children's literature and early childhood development; excellent interpersonal skills and a love of working with children.

Send cover letter, resume, and references by May 6, 2018 to Sarina Bluhm, Acting Library Director, Norfolk Public Library, 139 Main Street, Norfolk, MA 02056 (

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Library Assistant, Concord Academy, Concord, MA


Concord Academy, an independent college preparatory school for grades 9 through 12 located in Concord, Massachusetts, is seeking to appoint a part-time  Library Assistant starting in August 2018. Chartered in 1922, the School currently enrolls approximately 368 boarding and day students from ten countries and territories and fifteen states.


Students are engaged in a community animated by a love of learning, enriched by a diversity of backgrounds and perspectives, and guided by a covenant of common trust. Students and teachers work together as a community of learners dedicated to intellectual rigor and creative endeavor. In a caring and challenging atmosphere, students discover and develop talents as scholars, artists, musicians, and athletes and are encouraged to find their voices. The School is committed to embracing and broadening the diversity of backgrounds, perspectives, and talents of its people. Common trust challenges students to balance individual freedom with responsibility and service to a larger community. Such learning prepares students for lives as committed citizens.


We seek a  creative and energetic library assistant who is comfortable working with students in a high school setting and familiar with libraries. Under the supervision of the library director, the assistant  provides administrative and clerical support in all aspects of library work. Specifically, the assistant will be responsible for providing reference/research instruction to students, faculty, and staff, managing the online and print periodical collections, and processing interlibrary loan requests. Additionally, the library assistant will share in managing the circulation desk, creating displays, updating the library web pages, and organizing library programs. The ideal candidate will have a Bachelor's degree, relevant  library or teaching experience with a strong interest in educational technology, a desire to collaborate with colleagues, and proficiency in automated library systems. Familiarity with Mac and Windows applications, Libguides or similar pathfinders, web tools, and/or archives a plus.


Interested candidates are asked to send a cover letter and resume to: 

Sarah Yeh

Dean of Faculty


We are unable to respond to phone or email inquiries. To learn more about Concord Academy, please visit our website,

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Platform Sales Associate, Harvard University Press, Cambridge, MA

Temporary Platform Sales Associate

Harvard University Press (HUP) seeks a temporary employee to assume responsibility for the day-to-day subscription management of our electronic resources during a permanent staff member's maternity leave. The position, which pays $15/hr, will run roughly mid-June through September, and will require 20-25 hours/week working from our Cambridge office (days/times are flexible). The successful applicant will demonstrate the ability to multi-task with limited oversight, and to respond swiftly and courteously to customer needs. The ideal candidate has some familiarity with the logistics of electronic resource management from the perspective of a publisher or a subscribing institution.

Duties include:

  • Achieve working familiarity with two electronic resources, an account management system, and sales-tracking software
  • Work with HUP marketing department and accounting staff to manage and process monthly renewals for e-resource subscriptions
  • Field technical questions from institutions and individuals regarding their subscription access
  • Shepherd new institutional accounts through the acquisitions process, from initial outreach to trial access to configuration, licensing, and invoicing
  • Troubleshoot reported technical issues and, when necessary, escalate to ticketing system for attention from HUP's development partner

To apply, please send resume and cover letter to by April 30.

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Assistant Archivist, Southborough Historical Society, Southborough, MA

The Southborough Historical Society located in Southborough, Massachusetts has an immediate opening for an Assistant Archivist. Under the supervision of the Executive Director, the Archivist will accession, arrange, digitize, describe, and re-house manuscript collections, photographs, maps, and other material as well as implement basic preservation methods. The Archivist will also provide reference and other assistance as needed. The Archivist must possess strong analytical, organizational, and computer skills, as well as a degree (or be working towards a degree) in Library Science (MLS) or Library Information Science (MLIS) from an ALA- accredited library school. Experience with Mac systems preferred, especially Filemaker.

This is a one-year funded 14K position with possible renewal and a highly flexible schedule at $35/hour.

To apply, send letter of interest, résumé, and contact information for three references to

No phone calls accepted.

Southborough Historical Society is an equal opportunity employer. 

​​The Southborough Historical Society is located in Southborough, Massachusetts, 20 miles west of Boston on the Mass Pike. While we are on the Boston-Worcester commuter rail, the museum itself is located 3 miles from the station, so conveyance is required.

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Children's Program Specialist, Pawling Library, Pawling, NY

Title:  Children's Program Specialist (Summer)


Location: Pawling Library, 11 Broad St, Pawling NY 12564



The Pawling Library is seeking a Part Time Children's Program Specialist to help us over the summer. The specialist will create and run library programs and services that target literacy and STEAM skills, in cooperation with the Children's Program Coordinator. These programs will engender learning and literacy skills in children and will demonstrate to their parents and caretakers how to create a productive learning environment. The specialist's primary area of focus will be school-aged children and their families.

We are looking for a caring individual who will bring excitement and compassion to the Pawling Free Library's programming. The candidate should have the ability to design meaningful educational programs for the children of Pawling. This job requires attention to detail, ability to work independently and with others, and multi-tasking. Most importantly, the candidate should possess excellent communication skills and the ability to connect to children and parents.

Responsibilities include:

  • Planning and coordinating children's programs.
  • Planning, coordinating and creating promotional material for children's programs.
  • Operating within a program budget.
  • Providing statistical information for the director's monthly report.
  • Supervising teen volunteers who assist with children's programming.
  • Performing other duties in support of children's department.

Minimum Requirements:

  • Commitment to creative and effective targeted children's programming.
  • Knowledge of language acquisition and reading processes.
  • Ability to work cooperatively with others.
  • Ability to communicate effectively with children, caregivers, and colleagues.

Public library or teaching experience preferred, but not required.

Childhood education experience a plus.

Experience working in a diverse environment strongly preferred.

Position: Part-time: 20 hours per week.

Pay: $15.75/hr

Instructions to Applicants

Interested individuals should apply online.

Visit to apply.

Only candidates who apply through the library's website will be considered.

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Administrative Assistant, Picker Art Gallery, Hamilton, NY

Responsibilities include coordination of the daily operations of the department.

Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.

Minimum Qualifications:

  • A minimum of two years of relevant office and/or other relevant professional experience.
  • A Bachelor's degree is preferred, or a combination of education and experience from which comparable skills have been attained.
  • Flexibility and the ability to manage multiple tasks and priorities is crucial, as well as the capacity to work with a sense of urgency as required.
  • Strong customer service experience and the ability to professionally greet visitors, serve as a resource and coordinate requests with multiple stakeholders including students, faculty, Colgate staff, donors, alumni, board members, artists, and scholars is critical.
  • Strong interpersonal skills as well as superior verbal and written communication skills.
  • Solid skills and experience with Microsoft Office Suite, Excel, etc. as well as the ability to cull and consolidate data for reports.

Apply Here: 



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Photographic Archives Assistant, Special Collections, Harvard Business School Baker Library, Boston, MA

Photographic Archives Assistant (Processing Temp/LHT)

Baker Library Special Collections, Knowledge and Library Services, Harvard Business School

(Part-time; no benefits)

Description: Come work with us on the iconic Polaroid Corporation Photograph and Visual Materials Collection at Baker Library Special Collections! The archives of the Polaroid Corporation document the evolution of one of America's most famous and innovative companies. Duties include basic photograph identification, organizing the photographs and preparing spreadsheet inventories, and writing basic description. The Assistant will also carry out basic preservation measures including re-foldering, sleeving photographs, and rehousing materials.



Required: BA/BS or equivalent. Requires an interest in and curiosity about photographs. Demonstrated proficiency with computer applications and strong attention to detail essential, including legible handwriting. Excellent communications skills and ability to be collaborative and work under supervision. Must be able to regularly lift 40 lbs.


Preferred: Prior experience working with photographic collections in a museum, archive or library. Basic knowledge of nationally-accepted standards and best practices for archival description, particularly with identifying, categorizing and organizing photographic collections. Familiarity with accepted conservation and preservation methods applied to archival and manuscript collections and sensitivity to proper care and handling of special collections. 

Schedule: 15 hours per week. Flexible, but must be Monday through Friday between 9am and 5pm.

Salary: $15 per hour.

To apply: Please submit resume and cover letter to Mary Samouelian ( or Baker Library Special Collections, Knowledge and Library Services, Harvard Business School, Boston, MA 02163. No phone calls please.

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Librarian Assistant, Pelham Public Library, Pelham, NH

Librarian Assistant

The Pelham Town Library seeks a cheerful, organized and energetic person  to join our staff as a part-time Library Assistant. We are a busy library in a medium size town next to Salem and Nashua. 

Title: Library Assistant

Description: This position primarily works at the circulation desk charging out and checking in materials, taking reserves and requests from patrons, issuing borrower cards, and helping patrons locate materials. Also reserving and handling museum passes.  

Qualifications: Any equivalent combination of education and experience demonstrating the necessary knowledge, skills and abilities in library operations. Library experience preferred. Have an excellent customer service attitude towards patrons of all ages. Proficient using a computer. Must be able to push or pull carts, do a moderate amount of bending, squatting, lifting (up to 40 lbs.), stretching and standing for extended periods of time.

The part-time position will require approximately 10 to 15 hours per week, including evenings and weekends.

Compensation:  $13 to $16/ hour

Applications accepted until position filled.

To apply, email resumé and letter of interest to:
Director Win Flint,

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Temporary Access Services Assistant, Harvard Library, Cambridge, MA

Temporary Access Services Assistant needed for Access Services in Widener and Lamont Libraries at Harvard University. Responsible for opening/closing the library, supervising student workers, general circulation, assisting patrons in reading rooms  and monitoring space usage. This is a 35 hours a week position and the hours are Tuesday -Friday from 9am-5pm.

$18 an hour



  • High school diploma or equivalent work experience required
  • Ability to successfully deliver excellent customer service and prioritize service needs in a busy, dynamic public service environment required
  • Facility with standard office software (Microsoft Word and Excel, email, calendaring applications, etc.) required
  • Excellent oral and written communication skills required


Please send cover letter and resume to:

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Open Position, Center for the History of Medicine, Countway Library, Boston, MA

The Center for the History of Medicine (, Francis A. Countway Library of Medicine, is currently seeking applications for one (1) LHT position (17 hours per week) to support acquisitions and accessioning work. Working with the Acquisitions Archivist and the Archivist, Harvard T.H. Chan School of Public Health, the LHT will:  re-house unique manuscript and archival materials; create folder lists; carry out preservation photocopying and other preservation tasks; work with rare books cataloging staff; complete data entry and administrative tasks; and intellectually contribute to catalog records, EAD/XML finding aids, and other retrieval tools as required. The Center is located near Simmons College on the Harvard Medical School campus.


Requirements: Completion of one or more classes in an ALA-accredited academic program and/or M.A. program with an archival concentration. Flexibility, versatility, and tolerance for change are essential, as is the ability to both work independently and collaborate in team environments. LHTs are required to periodically move and lift heavy cartons up to 40 pounds and spend significant time at a keyboard. Employees must also be tolerant of library-related allergens.


Compensation: $15.00/hour. Appointment is for six months from the date of hire with the possibility of renewal.


Interested parties should submit, via email, a cover letter, resume, and contact information for three references to Emily R. Novak Gustainis, Deputy Director, at The deadline for applications is Friday, April 20, 2018.

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Library Assistant, Salisbury Public Library, Salisbury, MA

Title:                 Part-time Library Assistant

Position:           Part-time

Hours:              12-15 hours a week, including one evening a week and

                        Saturdays (10-2 PM) from September - June

Hourly Salary:   $15.00 per hour

The Town of Salisbury is seeking an enthusiastic individual to fill the position of Part-time Library Assistant. This is an opportunity for an individual with a positive attitude who enjoys interacting with the public. This position performs customer service and reference duties relating to circulation, helping patrons use the library, shelving and other related work as required. Knowledge of library policies and procedures, including automated circulation systems and information technology is preferred.


Responsibilities include but are not limited to:

  • Assisting patrons at all public service desks in the library by answering general questions regarding the collection, the library catalog, readers' advisory services and other patron inquiries
  • Performing a variety of circulation duties as assigned, including checking material in and out, answering phones, processing items on-hold for patrons, issuing library cards and entering patron data, occasionally unpacking and organizing deliveries from our library network
  • Assisting with cataloging of periodicals



To be considered for the position, applicants must have:

  • Familiarity with automated library systems
  • Working knowledge of computers
  • General knowledge or interest in children's literature
  • Ability to effectively deliver customer service in a friendly courteous manner
  • Ability to perform detailed work accurately and efficiently
  • Ability to work independently and maintain harmonious working relationships
  • Capability to adapt to new technologies as required
  • Availability to work one evening a week and Saturdays September-June

How to Apply:

Please send your cover letter and resume to: Terry Kyrios, Library Director, Salisbury Public Library, 17 Elm Street, Salisbury, MA 01952 or

Applications will be accepted until position is filled.

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Floater/Monitor, Eastham Public Library, Eastham, MA



The Town of Eastham seeks qualified individuals for the part-time temporary position of LIBRARY FLOATER/MONITOR (5 hours/week each Sunday). This position performs customer service and reference duties relating to circulation, helping patrons use the library, shelving and other related work, as required.

Bachelor's Degree preferred, one year of library experience; or an equivalent combination of education and experience. Knowledge of library policies and procedures, including automated circulation systems and information technology is preferred.
This position has an hourly rate of $15.00 per hour.

Town employment application and job description are available at
Send cover letter, application and resume by Wednesday, April 11, 2018 Vicki Reis, Town of Eastham, 2500 State Highway, Eastham, MA 02642.

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Summer Counselors, West Hartford Public Library, West Hartford, CT

West Hartford Library - Faxon Branch 

Summer Head Counselor for Grant Funded Library Camp

The Faxon Branch Library in West Hartford, Connecticut is seeking a talented, high energy, innovative Head Counselor to plan and direct a library camp for children ages 6-10 and teens at the Faxon Library. This is a five week program, June 25 - July 28, Mondays - Thursdays 11-3 and Saturdays 10-1. Candidate must enjoy interacting with children and teens and have a working knowledge of current age-appropriate literature. Candidates must also have experience working in a multicultural community and possess planning and organizational skills as well as the ability to supervise the work of an Assistant Counselor and teen volunteers. Candidate will collaborate and coordinate with the Children's Specialist. Experience as a librarian, teacher, children's educational and/or recreational program provider is essential. This summer experience is grant funded. Ability to speak Spanish is preferred.

This is a grant funded position and the successful candidate will be paid of stipend of $2500 and must be available for the entire time of the camp session.


Please contact  by Mon April 16th to apply for the position

West Hartford Library - Faxon Branch 

Summer Assistant Counselor for Grant Funded Summer Camp

The Faxon Branch Library in West Hartford, Connecticut is seeking a talented, high energy, innovative Assistant Counselor to collaborate with the Head Counselor of a library camp for children ages 6-10 and teens at the Faxon Library.  This is a five week program, June 25 - July 28, Mondays - Thursdays 11-3 and Saturdays 10-1. 

The candidate must enjoy interacting with children and teens and have experience working in a diverse community. Experience working with children is essential. Ability to speak Spanish is preferred.

This is a grant funded position and the successful candidate will be paid a stipend of $1,125 and must be available for the entire time of the camp session.


Please contact  by Mon April 16th to apply for the position


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Student Worker, Simmons College, Boston, MA

We are currently looking for a student worker to start immediately for the spring 2018 semester with the possibility of extending to summer (start date negotiable). 


The job entails duties such as, but not limited to:

  • staffing the SSC desk
  • answering student/faculty questions in person or by telephone
  • filing and organizing paperwork
  • working on multiple projects simultaneously that include spreadsheets and our database
  • helping with event planning for student association activities throughout the year
  • organizing and helping with Welcome (orientation) Day
  • clerical/ administrative work with the Assistant Dean  


We are looking for a student with:

  • excellent oral and written communication skills
  • the ability to work collaboratively with a wide range of individuals
  • highly developed organization skills and the ability to multitask
  • desire to assist your classmates navigate their academic careers and be part of a fun and active office!


One can work 15 - 20 hours per week. The job pays $13 per hour. If you are interested or have any questions, please inquire at or by telephone 617.521.2797.


How to Apply: Please email a copy of your resume and statement of interest to the Student Services Center at Please put "Student Services Center Worker" in the subject line. 

The deadline to apply is Sunday, April 1, 2018. We look forward to your application! 

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Metadata & Discovery Assistant, UConn Library, Storrs, CT

Metadata & Discovery Assistant
Temporary University Specialist
UConn Library, Storrs Campus

Under the direction of the Associate University Librarian for Collections & Discovery, this position provides cataloging support for UConn Library materials according to the MARC21 format in UConn Library's inventory management system Alma, and, inventory management tasks to support the accuracy and accessibility of items already existing in the collections.


  1. Provides copy cataloging according to national standards and best practices for items in all formats.
  2. Performs metadata management tasks such as withdrawing items or enhancing records.


  1. Bachelor's degree.
  2. Demonstrated ability to work independently.
  3. Working knowledge of cataloging/metadata standards with the ability to organize information and process details efficiently and accurately.
  4. Working knowledge of Integrated Library Systems.


  1. Experience or coursework in informational organization, cataloging, and/or metadata.
  2. Experience with Ex Libris' Alma.


This is a six-month temporary position based in Storrs with a 35-hour Monday through Friday workweek.  Salary is negotiable depending on experience.


For full consideration, please submit a cover letter and resume detailing your qualifications for this position to Khara Leon, Head of Administrative Services at Review of applications will begin immediately.

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. All employees are subject to adherence to the State Code of Ethics which may be found at

The University of Connecticut is an EEO/AA employer.

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Archive Assistant, New Hampshire Public Radio, Concord, NH

To apply, click here.


New Hampshire Public Radio has been documenting New Hampshire history since 1981. There are tens of thousands of stories in our archives, many of them are locked in media that are not easily accessed. The Archive Initiative seeks to unlock those media through digitization and meta-data capture, and make them more easily accessible to the public.

The Archive Assistant assists the Production Manager in managing NHPR's ever-increasing archive of audio. In addition to organizing the assets, the assistant will also digitize audio stored on legacy media, and collect and create meta-data. The assistant will inventory collection materials, and digitize archival materials related to New Hampshire's only public radio service, with special attention to The Exchange and Perspectives collections. We're looking for a detail-oriented history buff to help us sort through it all.

New Hampshire Public Radio is an independent and trusted source for news and information, and the state's largest radio news service. NHPR's newsroom, digital team and original programs consistently earn national recognition for their in-depth reporting and production. NHPR is the winner of the 2015 and 2017 National Edward R. Murrow Award for overall excellence.

Responsibilities include:

  • Digitize audio stored on legacy media
  • Capture or create relevant meta-data
  • Describe records in a traditional finding aid as well as in a digital catalog
  • Scan and digitize archival materials
  • Re-house and arrange original materials
  • Create box and/or folder lists
  • Identify items to share on social media channels


  • Proficiency in Microsoft Office
  • Ability to use a scanner and audio playback devices
  • Ability to work well independently
  • Good organizational abilities and strong attention to detail
  • Basic familiarity with archival methods preferred
  • Interest in radio and New Hampshire history a plus!

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Project Coordinator, METRO, New York, NY

The position is with METRO in New York City.

The Project Coordinator is a temporary, 20-hour per week position running from date-of-hire through December 2019. This position is open to both new and experienced project managers and information professionals interested in supporting advances in born-digital audio preservation and community outreach through managing an education and outreach program focused on podcast preservation.

The position's responsibility will be as day-to-day coordinator of METRO's "Preserve This Podcast" tutorial and outreach project, an exciting new expansion of METRO's community digital archiving programs into the world of podcasting and born-digital audio. The "Preserve This Podcast" project is part of a two-year, Mellon Foundation funded initiative to spread awareness and knowledge about the needs, strategies, and technologies of podcast preservation to independent audio producers and A/V archivists, helping them take measures to ensure that independently produced podcasts don't disappear or become inaccessible over time. The information and tutorials will be transmitted via a short podcast series, a zine, a website, a set of guidelines, social media, and several in-person tutorials. It will be the role of the Project Coordinator to help support these activities and manage the logistics of the grant.

More information can be found here:

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Accounting Assistant, Pilgrim Hall Museum, Plymouth, MA

The Accounting Assistant is an integral part of the Finance Department and is responsible for the accurate accounting of designated transactions and reporting on a timely basis. The AA interacts with museum management, officers, members, financial institutions, and vendors in a professional manner. The AA performs all duties and responsibilities on a timely and accurate basis within the 16 hours budgeted weekly.

Major responsibilities include, but are not limited to, assisting the Finance Director with day-to-day accounting and general ledger functions, including bank deposits, processing credit card and online transactions, accounts payable/receivable, account reconciliations, financial reporting, and records management. Additional tasks as assigned.

Please send a brief cover letter and resume with references included to: AND

SALARY RANGE: $16-$18 hr


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Patron Services Assistant, Social Law Library, Boston, MA

Library Unit: Patron Services (Collection Maintenance, Circulation, Document Delivery)

Immediate Supervisor: Patron Services Librarian


This job involves consistent interaction with library patrons both in person and over the phone to help them locate materials in the print and online collections. A Patron Services Assistant must be comfortable working in a group with frequent interruptions and have the ability to communicate clearly with fellow library staff and library patrons. A customer service work ethic and the ability to juggle multiple ongoing projects are expected. The Patron Services Department works closely with the Reference and Membership Departments to provide efficient and on time library services.


Job Duties and Responsibilities 

(Includes approximate percentage of time spent on each):


1. Staffing the Circulation desk (30%)

Greeting patrons when they enter the library; making sure members and non-members properly log in to the library system; providing orientation to the library and the collection; checking materials in and out; corresponding with patrons via phone, email and in person; retrieving materials for patrons requested via phone, email or online catalog; referring patrons to the Reference Department; communicating with the Reference Librarians; and opening and closing the Library.


2. Filling Document Delivery orders (30%)

Receiving and retrieving copy orders placed by phone, email, fax, online or in person; copying and scanning materials using photocopier or microfiche reader/printer to fill orders; delivering orders via email and USPS; running credit card information; using an online order system to track and maintain orders; retrieving court documents from the Supreme Judicial Court and Appeals Court Clerk's office.


3. Performing Collection Maintenance (30%)

Primarily includes scanning and shelving materials in the library by location and call number; shelf reading for accurate call number order; updating loose-leaf filing volumes as needed; and assisting with collection shifts, stack labeling or other clean-up projects. These tasks may be done off-site at member firms as part of the Library's Point-to-Point services.


  4. Other duties as assigned (10%)

These can include everything from helping to set up for library events and other administrative tasks to placing service calls for broken copiers and managing library card problems. It also includes administrative tasks as assigned. 



Position Requirements: 

Education: Bachelor's degree and an MLIS or current enrollment in a library science program.


Experience: Prior library experience using Innovative's Millennium or Sierra ILS; law library experience preferred, but not required.


Knowledge and Skills: 

  • Patron service work ethic required.
  • Must be detail oriented and able to follow instructions.
  • Ability to work independently and maintain harmonious working relationships.
  • Ability to work well with frequent interruptions.
  • Knowledge of basic computer skills including OPAC searching.
  • Must be comfortable with frequent telephone and computer use.


Contact with Others/Scope of Authority:

Frequent contact with Library members, visitors and staff. Travel may be required to perform similar tasks at member libraries.


Working Conditions:

The Social Law Library is an air-conditioned smoke-free facility. Position requires stamina to load, unload and push book trucks and work on one's feet for periods of up to three hours at a time. Job entails some moderate lifting and furniture moving.


Hours: A minimum of 21 hours per week to be worked primarily on-site Monday through Friday (between 8am and 8pm), although some time may be spent at patrons' offices. A minimum of two closing shifts (until 8 PM) is required.

Specific days and hours to be mutually agreed upon with the Patron Services Librarian. Regular attendance is required; a fixed schedule must be maintained.


Compensation:            $15 per hour


Contact:                      Submit letter of interest and resume to:

                                    Andrew Hyland, Patron Services Librarian

                                    Social Law Library

John Adams Courthouse

1 Pemberton Square

Boston, MA 02108-1792

Voice (617) 226-1500

Fax (617) 523-2458



This job description is meant to be a general guide to the duties and responsibilities of the position and is not intended to list every possible task you may be called on to perform.

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Archival Assistant, Houghton Library, Harvard University, Cambridge, MA

Harvard's Houghton Library is currently seeking candidates for the position of Archival Assistant. The incumbent reports to the Houghton Library Head of the Manuscript Section. With limited supervision, the Archival Assistant arranges and describes roughly 800 posters from the Santo Domingo Ludlow Library collection.

Note: This is a full time, 90 day temporary position. 


Duties and Responsibilities:

  • Arranges posters into thematic groupings and according to size
  • Describes posters into Excel spreadsheet for later transfer to ArchivesSpace
  • Coordinates with end-processing for appropriate preservation and housing of posters

Basic Qualifications

  • BA required
  • Familiarity working with library or archival materials
  • Competence with Microsoft Office suite and Windows operating system

Additional Requirements:

  • MLS (or equivalent) preferred
  • The incumbent must be detailed oriented; able to work productively with minimal supervision; to schedule and prioritize work so as to meet stated deadlines; and to work collegially and communicatively with a small and dedicated work group.

EEO Statement:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To Apply: Send your cover letter and resume to Adrien Hilton,

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Senior Library Assistant, Newton Free Library, Newton, MA

Position Title:            Senior Library Assistant/Part Time

Department:              Library          

Location:                    330 Homer Street                                           

Salary Range:            $17.22/hour; Sunday time and a half             

Grade:                        Non-Union

Department Head:    Philip E. McNulty, Director

Posting:                      External

Closing Date:             Open until filled


The Newton Free Library serves a dynamic, library-loving community making us one of the most active libraries in the state in terms of visits, borrowing, program offerings and items added annually to our collections. We are seeking a highly motivated, energetic, and customer service oriented person to join our collaborative team in our Public Services Department.


This is an opportunity for an individual with a positive attitude who enjoys interacting with the public and thrives in an ever-changing, fast-paced environment. Assist patrons in person at our busy circulation desk and over the phone. Perform a variety of office tasks and circulation duties as assigned, including checking material in and out, answering phones, processing items on-hold for patrons, unpacking and organizing delivers from our library network and answering basic information questions. Candidates must possess excellent customer service skills, strong attention to detail and sound judgement in prioritizing tasks.


Hours: 5 hours during the week and every other Saturday 9-5pm and Sunday 1-5pm (Sept-June, the library is closed Sundays in July and August)


Qualifications: Bachelor's degree required. Must be capable of lifting 40 pounds.


Individuals interested in the above position should apply using the City of Newton's online application process at


The City of Newton is an Equal Employment/Affirmative Action Employer.

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Library Assistant, Youth Services, Jones Library, Amherst, MA

Youth Services Saturday Library Technician, Jones Library

The bustling Jones Library Youth Services Department is looking for a reliable Saturday library technician to assist with circulation, reference, and reader's advisory. Working as part of our youth services team the position provides customer service, charges and discharges materials using computer system, and assists in preparation of book displays, exhibits, and posters. The youth services team presents programs for children, teens, and their families throughout the year. This position may work on special projects including Summer Reading Club, craft programs, book clubs, or STEAM programming. 


Library Assistant--Youth Services Library Technician

Job Summary
Performs a variety of clerical tasks, applying knowledge of Library operations. Provides friendly, courteous public service and assists in the use of Library resources.

Supervision Received
Works under the general supervision of a Professional who provides instruction and assistance when needed. After initial learning period, performs regular duties without close supervision. Refers unusual problems or policy decisions to supervisor.

Major Duties

  1. Provides customer service, giving basic information and directions. Answers questions on the use of the Library and available services. Refers complex questions to the appropriate persons.
  2. Charges and discharges materials using computer system. Checks accuracy of all dates and numbers. Reviews patron's account for unpaid bills and overdue fines and takes appropriate action.       
  3. Explains forms and policies for reserve, interlibrary loan, and purchase requests. Searches for requested and reserved materials on computer database and shelves for individuals, teachers, class projects, and other libraries. Notifies patron when item is available. Refers special cases to supervisor.
  4. Answers in-coming calls and routes callers or provides information, as required.  Assists patrons with disabilities, including retrieval of materials from unreachable shelves. Refers questions on special services to appropriate person.
  5. Provides basic information on the use of the computer catalog, periodical lists, and indexes. Directs patrons to locations of various collections. Advises on reading materials, referring complex questions to supervisor or Reference Department. May be asked to assists with Summer Reading Club, craft programs, and activities in the Children's Department and branch libraries.
  6. Sorts returned materials by classification and by library. Returns to shelves accurately in specific sequence or prepares for statewide delivery routing.
  7. Registers new borrowers. Reviews application form for completeness, accuracy, and appropriate identification. Verifies signatures. Enters and updates information on computer database.
  8. Collects fines for overdue loans according to established fee schedules. Collects payments for bills.
  9. Assists in preparation of book displays, exhibits, and posters.
  10. Works on special projects and substitutes in other departments in an emergency, as assigned.
  11. Performs other duties as assigned.

Tools and Equipment Used
Phone, personal computer and system software, computer printer, laser scanner, word processing software, copy machine, fax machine, calculator.


The hourly wage for this position is $12.20. The part time position is up to 19.5 hours weekly. Currently this position's hours would be:

  • 7.5 Hours Saturdays 9- 5:30
  • 4 Hours Wednesdays 9-1
  • Occasional Sunday shifts 1-5

This position offers pro-rated sick and personal leave benefits.



Graduation from high school or GED equivalent or one (1) year library work experience or any equivalent combination of related education and experience.

Working knowledge of computer operation. General knowledge or interest in children's and young adult literature. Ability to pay close attention to detail. Ability to effectively deliver customer service in a friendly courteous manner; ability to communicate effectively verbally over the telephone; ability to work with all ages and types of people; ability to handle stressful situations. 

Experience with Evergreen circulation system and Tixkeeper reservation system a plus. 

To Apply:

Please send a resume and cover letter to

Mia Cabana

c/o Jones Library

43 Amity St.

Amherst, MA 01002


Or submit your resume and cover letter electronically via email to

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Library Reference Assistant, MCPHS University, Worcester, MA

Library Reference Assistant (part-time)

MCPHS University

Worcester, MA Campus

For nearly 200 years, MCPHS University, formerly known as Massachusetts College of Pharmacy and Health Sciences, has been at the forefront of innovation in the healthcare world. We take pride in our history, yet are motivated by a curiosity about the future. That's why we are constantly updating our state-of-the-art labs, innovating our curriculums, and adding programs to coincide with the needs of an ever-changing healthcare landscape. 


Faculty and staff continue to bring their talents and skills to MCPHS University to contribute to our mission of guiding and supporting students toward successful and sustainable careers in healthcare. Whatever position an employee holds, their efforts make an important impact on the overall quality of campus life. Employees are an integral part of a community that is proud of its heritage and the accomplishments that make MCPHS University a first-class educational institution.



The Library Reference Assistant provides support to staff the reference desk and assists patrons in locating and using print and electronic library resources. 

  • Troubleshoot basic computer problems and communicate with the Information Services Help Desk as needed
  • Communicate with patrons in-person and via chat, email, and telephone
  • Collect statistics relating to reference transactions and other library operations
  • Handle other special projects as assigned.
  • Work hours are typically scheduled between 3pm-6pm, Monday-Friday, although some evenings and weekends may be required.

This is a temporary, part-time (up to 17 hours per week) position, and is not eligible for benefits.


Additional responsibilities may be assigned by the supervisor.




  • A bachelor's degree
  • Current enrollment in a library science program or an earned  library assistant degree or certificate
  • Strong commitment to excellent customer service
  • Excellent interpersonal, communication and public relations skills
  • Ability to work independently and within a team environment
  • Ability to manage time effectively
  • General office experience and comfort with computers, MS Office and basic Internet skills
  • Interest in acquiring new skills in a rapidly changing environment


  • Experience working in a library or office environment
  • Knowledge of electronic and print library resources, library circulation systems and online library catalogs
  • Knowledge of health information, including medical terminology and medical reference sources.

To apply, please visit

Attach a cover letter and a resume or curriculum vitae. No phone calls, please. Principals only. Finalist candidate(s) for this position will be subject to a pre-employment background check as a condition of employment. MCPHS University is an equal opportunity employer. Applicants who would enrich the University's diversity are welcome to apply.

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Project Assistant, Northeastern University Library, Boston, MA

Institution: Northeastern University Library


Title: Project Assistant (part-time), Research and Instruction Department


Hourly salary: $20/hour


Hours, schedule, and length of appointment: 8 hours/week, to be completed between 8 am and 5 pm onsite, Monday - Friday (with some off-site work possible); position is funded through the end of May with the possibility of being extended into the summer.


Northeastern University Library seeks applicants for a part-time Project Assistant in the Research and Instruction Department. Reporting to the Online Learning Program Coordinator, the Project Assistant will assist in ongoing maintenance and enhancement of Research Subject Guides on the LibGuides platform, including exploring/developing new design templates, revising/reformatting existing guides, and creating new guides. In addition the Project Assistant will support the work of the Affordable Course Materials Committee, including analyzing course readings from different academic departments/programs and preparing summary reports. Other duties as assigned may include assistance creating online learning objects; analyzing data and generating summary reports on trends in research help and the library instruction program; and contributing content to the library FAQ. Current students and recent library school graduates are encouraged to apply.


Preferred qualifications:

  • Experience with/working knowledge of LibGuides platform and/or basic understanding of web design (HTML and CSS)
  • Thoroughness and attention to detail.
  • Excellent written and oral communication skills.
  • Ability to work well/collaborate with others
  • Familiarity with instructional design, specifically tools and standards for creating accessible online learning objects


Apply: Please send cover letter and resume to: Evan Simpson, Associate Dean for Research and Learning Applications received by March 2 will receive priority review. 

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Library Assistant, Learning Commons, Simmons College, Boston, MA

This position will work under the coordinated direction of the Learning Commons Librarian and in collaboration with other Learning Commons staff. Responsibilities may include participating in the functional work areas of reference and circulation, collection management, Interlibrary Loan, outreach, and space planning. The Library Assistant will also coordinate the hiring, scheduling, training, and supervision of student workers and engage in Library-wide planning and projects.

For more information, see here.

Essential Functions:

Assist with the Administration and Management of Reference and Circulation Services:

  • Support day to day oversight of Library service provision: troubleshooting equipment, resources, policy, schedule, communication, and procedural questions and issues.
  • Participate in the hiring, training, and supervision of student workers.
  • Support scheduling and coverage of Reference and Circulation services.
  • Provide training and continuing education to reference and circulation staff and student workers.
  • Communicate and enforce Library policies.
  • Coordinate displays and facilitate Library programming.
  • Monitor effectiveness and efficiency of functional processes, recommend improvements.
  • Assist with the collection of statistical data and production of reports.

Participate in collections work and stacks projects:

  • Collaborate with Collections & Systems and Learning Commons teams to plan and implement ongoing stacks shifting and weeding projects.
  • Oversight of shelf reading process and missing item searches.
  • Collaborate with Collections & Systems and Research & Instruction Librarians on donation and collection projects.
  • Provide stacks and shelving training to student workers as needed.
  • Participate in space studies and space redesign projects.

Cross-training across Library departments, which may include:

  • Assist with Interlibrary Loan processing and troubleshooting.
  • Assist with cataloging of library materials and resources, including books, e-books, and physical and streaming media.
  • Participate in reclassification projects for special collections.
  • Assist with the maintenance of course reserves.
  • Participate in library instruction sessions.
  • Support Library-wide initiatives as appropriate.



  • Bachelor's degree and current enrollment in Simmons SLIS program.
  • Completion of no more than 3 LIS courses.
  • Demonstrated excellence working in a customer focused environment.
  • Demonstrated strong customer service such as
    • an energetic, positive, friendly and approachable demeanor.
    • ability to "read" customers and respond appropriately.
    • ability to handle surprises well, work well under pressure and with multiple interruptions


  • Experience working or volunteering in libraries.
  • Experience with library systems, such as Innovative Interfaces, Inc.'s Millennium
  • Experience working in a supervisory role
  • Ability to perform technical and complex tasks with accuracy and attention to detail
  • Experience as a proactive and creative problem solver
  • Ability to contribute and foster collaboration in a team environment
  • Ability to work independently and pro-actively towards a shared goal
  • Ability to organize and prioritize work effectively

Work Schedule: Generally Tuesdays- Saturdays, 11am - 7 pm, with flexibility for classes

Note: This is a pre-professional position. Eligibility is limited to qualified students currently enrolled in Simmons SLIS Program. It is our expectation that between three and six months after completing the program you will transition out of this position. Applicants cannot simultaneously receive a SLIS Merit Scholarship and tuition remission benefits. If you receive both, you will be required to select one.

As a College committed to diversity, Simmons encourages applications broadly.  Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body and curriculum.

Pre-professional Positions | leave a comment

Library Assistant, Belmont Public Library, Belmont, MA

Belmont Public Library

Circulation Services

Starting Hourly Rate: $16.6668

For more information, click here or here.

Applicants must submit the required Town of Belmont application form, resume and cover letter to the Town's Human Resources Department by the closing date of February 23, 2018.

The Belmont Public Library seeks a Library Assistant performing circulation desk duties. Responsibilities include but are not limited to: checking materials in and out, renewing materials, collecting and recording fees and fines, issuing library cards and entering patron data, answering main desk telephone, retrieving items for paging list (reserve requests), notifying patrons regarding reserved materials availability. Also includes: providing patron assistance and responding to questions and concerns, sorting, distributing and processing materials from other libraries, and sorting and shelving materials. Strong customer service skills required. 

A minimum of a high school diploma or equivalent required, along with one year of library experience, or any combination of education and experience. 

This is a permanent part-time position to be scheduled 8-12 hours a week as follows: 

Saturday: 9:00am to 5:00pm Sunday: 1:00pm to 5:00pm from October 1 to May 31

Summer Reduced Schedule: Summer Saturdays 9:00am to 1:00pm, Library closed on Sundays

There will be opportunities for additional hours to supplement Circulation Department Schedule.

The starting hourly rate is $16.6668 and does not include benefits other than those required by law.

Resumes accepted at The Town of Belmont, Human Resources Office, 455 Concord Avenue, Belmont, MA 02478 or or fax to 671-993-2741 by February 23, 2018.

Application Process

All applicants are required to complete a Town application form, available from the Town's website,, by emailing, calling (617) 993-2740 or by visiting the Human Resources Department at the Belmont Town Hall. Applicants may attach resumes to the Town application form as additional information but cannot use this in lieu of completing the required form. 

All full-time and some part-time employees will need to complete a pre-employment physical and drug-screening examination. Certain positions will also require a CORI criminal background screening. The Town reserves the right to modify the application deadline and/or accept applications after the deadline in order to best serve the interest of the community.

After the submission deadline, the Human Resources Department and a review committee will review all completed applications and will select the most highlyqualified respondents for interviews. The Town will acknowledge receipt of completed applications that it receives and will only further contact individuals who the Town selects to interview.

Individuals who need accommodations in order to participate in this process should contact the Town's Human Resources Department.

Please address all questions regarding the Town's hiring process to: Human Resources Department Town of Belmont 455 Concord Avenue Belmont, Massachusetts 02478 (617) 993-2740

Pre-professional Positions | leave a comment

Library Assistants, Needham Free Public Library, Needham Heights, MA

Title #1: Program Support Assistant I (Library Assistant - Circulation Department)

Position: Part-time

Hours: Varies, as these are substitute positions.  Hours will include daytime, evening, Saturday and Sunday hours

Number of Vacancies: Two (2)

Hourly Salary: $17.00 an hour


The Town of Needham is seeking highly skilled individuals to fill the part-time position of Support Program Assistant I (Library Assistant-Circulation Department) at the Needham Free Public Library.


Duties and Responsibilities (these duties are a general summary and not all inclusive):

  • Collaborate with library patrons; assisting them with information and/or directing them to appropriate locations or staff
  • Process library checkouts, renewals, returns, reserves, fines, registrations
  • Maintain orderliness of materials collection
  • Perform other circulation procedures as required


Education and other Requirements:

To be considered for the position, applicants must have at least:

  • A High School Diploma
  • Capacity to interact effectively and tactfully with the general public
  • Familiarity with computers
  • Ability to perform detailed work accurately and efficiently
  • Capability to adapt to new technologies as required


How to Apply:

Please send your cover letter, resume and Town of Needham Employment Application ( in the following ways:



Fax:     781-455-0165;

Mail:     Human Resources Department, 1471 Highland Avenue, Needham, MA  02492.


Applications will be accepted until end of day on Tuesday, February 13, 2018.


Title #2: General Services Assistant (Library Page)

Position: Part-time

Hours: Daytime, evening, and weekend hours included

Number of Vacancies: Two (2)

Salary Range: $11.00


The Town of Needham is seeking qualified individuals to fill the part-time position of General Services Assistant (Library Page) at the Needham Free Public Library.


Description Duties and Responsibilities (these duties are a general summary and not all inclusive):

  • Shelve library materials (books, CDs, DVDs, videos and other AV materials)
  • Empty the book drop - materials returned to the library from the outside
  • Empty and sort library materials delivered daily
  • Pack bins with library materials to go in delivery
  • Retrieve items from shelves to fulfill holds



To be considered for the position, applicants must have at least:

  • Ability to shelve materials alphabetically and by the Dewey decimal number
  • Capacity  to work independently


Physical and environmental standards:

  • Pushing book carts loaded with 150 lbs. - 200 lbs. of books
  • Lifting and stacking bins of approximately 30 lbs.
  • Standing, walking, lifting of books and other library materials


How to Apply:                                                                                                         Please send your cover letter, resume, and Town of Needham Employment Application ( in the following ways:



Fax:    781-455-0165;

Mail:   Human Resources Department, 1471 Highland Avenue, Needham, MA  02492


Applications will be accepted until 5 PM on Tuesday, February 13, 2018.


The Town of Needham is an Affirmative Action/Equal Opportunity Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Pre-professional Positions | leave a comment

Evening Library & Program Assistant, Boston Psychoanalytic Society & Institute, Newton Centre, MA


Founded in 1933, the Boston Psychoanalytic Society & Institute (BPSI) is a vibrant educational and professional community of psychoanalysts, psychoanalytic therapists, interdisciplinary scholars, and others who are curious about the field of psychoanalysis. From the beginning, BPSI has been devoted to:

  • excellence in training and education,
  • a commitment to open, honest exchange of ideas,
  • meeting the continuing education and professional needs of our Members,
  • outreach to engage analysts from around the world, and
  • support and outreach for the greater community.

BPSI welcomes anyone interested in the study and practice of psychoanalysis and psychoanalytic psychotherapy, and the ongoing applications of psychoanalysis in the community, medicine, and the arts. By consistently providing high-level post-graduate education, multidisciplinary programs and intensive clinical experience - in an engaging professional environment - BPSI fosters the development of highly specialized, trained and compassionate practitioners and teachers and a better understanding of analysis in the community. BPSI graduates are some of the most exceptional in their field.


Evening Library & Program Assistant - 15-20 hours/week, February 2018


Purpose / Role: The Evening Program Assistant will be responsible for BPSI building security and management during BPSI's evening programming, providing overall security, program, educational and library support. An ideal candidate would have knowledge of library systems as well as experience with A/V and excellent customer service skills. 


Between 15-20 hours/week, Tuesday, Wednesday & Thursday, roughly 4:00-10:00pm, with monthly or other occasional Saturday shifts.  


The Evening Program Assistant will have primary responsibility for:

Evening management and support of BPSI programs. Primary responsibility for evening building access and security, greeting and assisting visitors to BPSI's Library, evening events/programs, classes, and meetings, providing hospitality, A/V, and educational assistance. Participate in planning, facilitating and carrying out activities necessary to ensure the successful outcome of BPSI events. 



Without compromising security responsibilities, serve as evening library assistant: Assist library patrons check books in/out in library catalog, re-shelve books, and provide library support as needed (training provided).  Assist members and visitors with various library inquiries. Collect copying, scanning, and other library services fees while keeping record of article requests and payments.


Continuing Education

Prepare and maintain attendance books for all educational programs. Assist in the timely preparation, distribution, receipt, and record keeping of class evaluations. Assist the administrative staff with the creation of continuing education certificates. Assist Director of Continuing Education process accurate and timely completion of CE applications and reaccreditations as needed.


Web Team

Collaborate with Librarian and Web staff by assisting with accurate and up to date content postings to the BPSI website, including committee and event calendars. Assist in the updating and maintenance of BPSI's social media accounts including the recommendation and vetting of new and appropriate content.


Off the Couch

Serve as the primary liaison between the Coolidge Corner Theater and BPSI for its monthly "Off the Couch" program.



Accrued vacation time of up to 15 days.


Entry level


2-year degree


Please forward resume and letter of interest to or mail to BPSI, 141 Herrick Road, Newton Centre MA 02459. No phone calls, please.

Pre-professional Positions | leave a comment

Public Services Assistant, Special Collections, Baker Library, Boston, MA

15 hours per week

Available immediately

Salary $15.00/hour


Specific Duties:

Excellent opportunity to assist with and learn more about the daily public services operations and general support of a special collections department. Locates, retrieves and re-shelves collection materials from secure stacks. Processes collection duplication requests. Supports public services team projects. Performs routine clerical duties and other duties as assigned.

May occasionally staff the reading room reference desk for short periods of time. May assist with collection-based projects, including basic re-housing and inventorying projects and basic collection cataloging work, on a limited basis.


Available immediately, this is a 15 hour per week, year-round position. Hours must be completed between 9 a.m. and 5 p.m., Monday through Friday. Preference will be given to undergraduate and graduate students who can work on Mondays and Thursdays.



Basic Requirements:
Library experience and/or customer service experience.

Additional Requirements:
BA/BS. Excellent communication and organizational skills. Strong attention to detail. Ability to multi-task and to complete tasks in a timely manner. Sensitivity to proper care and handling of special collections materials.



Baker Library Special Collections collects rare and unique materials that focus on the evolution of business and industry. The collections span eight centuries beginning in the late 1300s to the present day and include corporate archives, manuscripts, account ledgers, rare books, broadsides, photographs, films, electronic records, and company annual reports. The extensive holdings of the Harvard Business School Archives include the records of the School from its founding in 1908 to the present day. These rich and varied collections support research in a remarkably diverse range of fields such as business, economic, social and cultural history as well as the history of science and technology. 


Baker Library Special Collections provides access to these materials in the de Gaspé Beaubien Reading Room in Baker Library | Bloomberg Center.


Send letter of interest and resume to:

Melissa Murphy

Baker Library Special Collections

Baker Library | Bloomberg Center

Harvard Business School

Soldiers Field

Boston, MA 02163


No phone calls please

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Access and Administrative Services Specialist, Radcliffe Institute, Harvard University, Cambridge, MA

This position is responsible for administrative work in maintaining the building and all logistics relating to people and collections and assisting the executive director in a variety of projects and initiatives. The access and administrative services specialist works independently, performing a wide range of complex and confidential administrative and clerical duties. This position also acts as the liaison to external departments such as Harvard University Information Technology and Facilities Management.


Essential Duties and Responsibilities: 

  • Acts as the Library's primary liaison with the Institute's facilities department for work requests; with HUIT for installation of computer equipment and inventory management of the Library's IT hardware and library specific software; with external offices on special projects such as Harvard Library for building and space related studies, and with Harvard Art Museum for managing art collection inventory. 
  • Serves as key staff member in managing and coordinating activities related to special projects in the access services area of the Library (e.g. implements and manages the AEON special collections material and patron checking system); may also assist with project planning and implementation involving other work units in the Library. 
  • Hires, trains, schedules and assigns work to student and temporary employees. Ensures that the front desk is staffed at all times and that staff are well trained in library procedures, and in delivering service to patrons. Collaborates with other departmental staff in developing and communicating expectations, policies, and procedures to student employees.
  • Monitors the use of the Library and its complex security systems including c-Cure and closed circuit cameras, TVs, and a variety of alarms and keyed doors.  Monitors the overall use of the library; compiles and reports library patron and gallery visitor metrics.  
  • Processes or assists with processing payments of vendors' invoices and individual reimbursements, and researches accounting discrepancies. Serves as the Library's account payable and accounts receivable coordinator. 
  • Monitors and reconciles the Library's facilities-related budget. Maintains financial documentation, provides information, research, statistics, and analysis. Makes recommendations on expenditures in the facilities budget. May administer assigned Library grants. 
  • Works as part of an administrative team which supports all library functions and event planning for library organized events; serves as primary back up for other members of the administrative team, registration staff, and administrative assistant to the directors.
  • Proofreads, drafts, edits and formats assigned special reports, research initiatives and other communication material as assigned.  
  • Provides administrative support to senior staff as assigned. 
  • Assumes other responsibilities as assigned.

Basic Qualifications

  • Bachelor's degree or an equivalent combination of education, training, and experience.
  • Three years-related administrative experience, preferably in higher education administration and in an environment involving direct contact with academic researchers. 
  • Strong writing, copy editing, and minute-taking experience with strong attention to detail.
  • Strong computer skills, including proficiency with Microsoft Office Suite, and an ability to learn new technology quickly.
  • Excellent interpersonal, organizational, and communication skills required, with an ability to work independently.
  • Discretion and ability to maintain confidentiality required.
  • Must have a high level of professionalism, diplomatic judgment, an ability to troubleshoot, and experience working with a diverse population.

Additional Qualifications

  • Must show initiative and be able to work independently and efficiently with little direction.
  • Experience with building systems and facilities services.
  • Harvard University experience is a plus.



Please combine your cover letter and resume into a single document that is uploaded when you are instructed by ASPIRE, Harvard's online application program, to "Upload my resume/CV from my computer." Please note that cover letters are required for every application for a position at the Radcliffe Institute.

For more information, click here.


Pre-professional Positions | leave a comment

Job Opportunity, Student Services Center, Simmons College, Boston, MA

We are currently looking for a student worker to start immediately for the spring 2018 semester (start date negotiable). 


The job entails duties such as, but not limited to:

  • staffing the SSC desk
  • answering student/ faculty questions in person or by telephone
  • filing and organizing paperwork
  • working on multiple projects simultaneously that include spreadsheets and our database
  • helping with event planning for student association activities throughout the year
  • organizing and helping with Welcome (orientation) Day
  • There will also be clerical/ administrative work with the Assistant Dean  


We are looking for a student with:

  • excellent oral and written communication skills
  • the ability to work collaboratively with a wide range of individuals
  • highly developed organization skills and the ability to multitask


One can work 15 - 20 hours per week. The job pays $13 per hour. If you are interested or have any questions, please inquire at or by telephone 617.521.2797.


How to Apply: Please email a copy of your resume and statement of interest to the Student Services Center at Please put "Student Services Center worker" in the subject line. 

The deadline to apply is Tuesday, February 20, 2018.

Opportunities for Current Students | Pre-professional Positions | leave a comment

Archives Assistant, Safdie Architects, Somerville, MA

Job Description

Safdie Architects is seeking a motivated, detail oriented, Archives Assistant to work in our Somerville, MA office. The position reports to the Archivist and focuses primarily on management of firm assets in digital and analog formats. The office is located between Inman and Porter Squares in Somerville, MA, and is easily accessible by T and numerous bus lines.  Read more about Safdie Architects at . For students working towards a Master's degree in Library Science with a focus in Archives Management, this is an excellent opportunity to gain valuable hands-on experience.


Duties:  Assist with collections management, scanning, digital asset management, preservation, records management, and project close-out activities.

  • Preserve, rehouse, and catalog archival material in various formats.
  • Digitize and process collections including, original artwork, and photographs (slides, negatives, prints).
  • Apply standardized metadata using Adobe Bridge, Open Asset, or other Digital Asset Management System.
  • Organize and inventory architectural drawings and project documentation.
  • Other activities could include assisting with management and preservation of born digital records.


Desired Skills

  • Applicants must have ability to work both on their own and directly with a supervisor, have excellent attention to detail in their work, be well organized, and be able to adjust with shifting office priorities.
  • Coursework or experience with metadata creation, controlled vocabularies, preservation of archival material including paper, photographs, A/V a plus.
  • Familiarity with Microsoft Office suite, especially Excel required; familiarity with DAMS desired.
  • Knowledge of handling fine art, architectural records and of the architectural design process considered an asset.
  • Ability to lift 40 lbs. and willingness to perform physical tasks as well as focused data entry tasks



Starting immediately, 10-20 hours per week, between 9 AM and 6 PM, Monday - Friday.

Opportunity for additional hours during summer.



$16.00/hour. No benefits.  Internship credit may be possible.


To Apply

Please submit cover letter and resume to the attention of Kathy Winsor Bohlman, Archivist


Archive Positions | Pre-professional Positions | leave a comment

Public Services & Collections Assistant, Robinson Research Center, Rhode Island Historical Society, Providence, RI

The Public Services & Collections Assistant serves as the first point of contact at the Robinson Research Center and as administrative support for the Collections staff.


Duties and Responsibilites:
Primary public service duties include greeting and registering patrons (explaining policies and procedures), monitoring the lobby and reading room, giving patrons general assistance, answering and routing phone calls, re-shelving reference material, assisting with events and programs, supporting the research staff in assisting patrons, and other duties as assigned.

Primary administrative duties include maintaining registration records, recording and keeping statistics, processing payments, maintaining vendor accounts, maintaining files, ordering supplies, managing timesheets, collecting and distributing incoming mail, and performing other duties as assigned.

Primary collections duties include paging and re-shelving collections materials, basic re-housing of collections materials (stabilization/preservation), logistical assistance with large donations (site visits, pickups), attending relevant regional meetings and events, and other duties as assigned.


Qualifications: Bachelor's Degree required. Excellent customer service and interpersonal skills, strong administrative and organizational skills, and attention to details are required. Must have proficient, work-related MS Office Suite experience including Word and Excel. The ability to multi-task, prioritize, and work independently is essential. Familiarity with Library of Congress and other classification systems strongly desired. Must be able to lift up to 40 pounds and handle objects and material with care.


Schedule: 37.5 hours/week, Monday through Friday and the second Saturday of every month.


Compensation: $14.75/hour


Benefits: Health care insurance, single plan starting the 1st of the month following date of hire. TIAA/CREF retirement plan after completing twenty four (24) months of employment. Life and Disability Insurance.  Sick time, Holidays and vacation time.


EEO Statement: The Rhode Island Historical Society is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.


To Apply: Please e-mail a resume, cover letter, and contact information for three references to with "Public Services & Collections Assistant" in the subject line. Deadline for applications is 11:59pm on Sunday, February 18, 2018. No phone calls please.

Pre-professional Positions | leave a comment

Commons Collections Services Assistant, Phillips Memorial Library, Providence College, Providence, RI

The Phillips Memorial Library at Providence College seeks applications for a Commons Collections Services Assistant.


This is a part time position and provides basic support to the Collections Services area - print and electronic serials/periodicals, monographs, databases, cataloging and related duties.  

For more information and to apply, please visit:

Pre-professional Positions | leave a comment

Library Assistant, Acquisitions, Harvard Library, Cambridge, MA

Harvard Library's Information and Technical Services department is currently seeking candidates for a temporary Acquisitions Library Assistant role.  

Duties and Responsibilities

Reporting to the manager of User Services & Direct Access Processing in the Acquisitions Section of Harvard Library's Information and Technical Services, this person will help Harvard Library make new titles available. Focus will be on new titles received in the DAP workflows, which are from the English-language vendor, YBP as well as from our Italian vendor, Casalini.  Job duties include unpacking books, paying invoices, receiving and copy cataloging new titles, and routing titles to their shelving destination. There may also be some packing of titles getting housed in offsite storage. All work will be based at 625 Mass Ave.

Please note: This position is located in an office environment in Central Square, one t-stop from Harvard Square. 

This is a 90 day temporary position, working 35-40 hours per week. 

Basic Qualifications

Attention to detail and solid keyboarding skills are essential. Work must be performed M-F, between 7am-7pm.

Additional Qualifications

Familiarity with processing high volumes of material is a plus. Prior experience with Aleph, copy cataloging, or invoice payment is helpful.  Familiarity with at least one foreign language is useful.

To apply: Send cover letter and resume to Jaime McAllister-Grande,

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pre-professional Positions | leave a comment

Technology Assistant, Morrill Memorial Library, Norwood, MA

The Morrill Memorial Library in Norwood is searching for a qualified library science student (or related field) or professional MLS to assist the library's Technology Librarian. An average of 8-10 hours per week. All hours to be worked in the library. Flexible scheduling. The successful applicant will begin work ASAP.

Norwood is a vibrant community of 29,000 and the library is a member of the Minuteman Library Network with 42 other libraries in the Boston area. The library is a 29,000 square foot facility near the center of town and employs 54 full- and part-time staff members in 9 departments including 18 full and part-time MLS staff members. The Morrill Memorial Library is located within walking distance of two commuter rail stations and is on the public bus line. There is adequate parking onsite.


Student or professional with relevant experience in web design, application support, and common business and library systems. Strong customer service skills with the public are required. Qualified applicant must be able to work independently and complete tasks given by library professionals.




$21 per hour

Closing Date

March 30, 2018

How to Apply

Send documents to apply ASAP. Applicants will be interviewed as applications are received. Three documents are required in electronic format: a separate cover letter, Town of Norwood employment application, and resume. Send all as PDFs with applicant's name in the document file name to Charlotte Canelli, Library Director, and Allison Palmgren,  Call 781-769-4540 with any questions.  The Town of Norwood application is available at  

Pre-professional Positions | leave a comment

Intern, Mystic Seaport, Mystic, CT

Spend a summer on the Connecticut shore immersed in innovative museum programs, exhibition R&D, and visitor studies! Mystic Seaport, the nation's leading maritime museum, recently opened an award-winning dramatic new building with a 5,000-square-foot exhibition hall and adjoining outdoor performance quad. We are seeking graduate-level students with experience working or volunteering in the museum field to join us in exploring the full potential of this new facility.

The Pre-professional Summer Internship, funded by The Scripps Family Fund for Education and the Arts, provides participants with the opportunity to apply museum theory while gaining practical and marketable skills, in areas including exhibition research and development, strategic planning, "placemaking"/community building, and audience evaluation.

Interns will work collaboratively with leadership staff and other museum colleagues. Individual goals and organizational objectives will be established collaboratively at the start of the internship. Full-time intern positions will focus on one of three areas: public programs and performances, exhibition development and research, and audience participation and evaluation.

For more information and application instructions, please visit

SALARY RANGE: Stipend for living expenses

Opportunities for Current Students | Pre-professional Positions | leave a comment

Summer Curator, Camp Kawanhee, Weld, ME

Love history? Love the challenge of presenting it? We have gathered together the history of a 95 year old boy's camp in Maine and we need someone to organize it! This is not a camp counselor job! You get to live on a wonderful lake in the woods and collect oral history. This is a summer job that includes room and board. The best part is that you are your own boss. You get to decide what is important, how to attack it! Email me at and let me tell you more.

SALARY RANGE: commensurate with experience

Pre-professional Positions | leave a comment

Library Assistant, North Shore Community College, Danvers, MA

Job Description:

Part Time Library Assistant I, North Shore Community College, Danvers Campus Library

Wednesday and Thursday evenings during the spring semester, 4pm - 8pm; and option for one Saturday morning per month, 9am - 12pm.


General Summary:

North Shore Community College seeks an enthusiastic and service-oriented Library Assistant reporting to the Coordinator of Library Services on the Danvers campus. The Library Assistant will work collaboratively with a team of staff in the public services area to ensure that our students, faculty, and staff have access to all the print and digital resources available to them through the NSCC library.  The successful candidate must enjoy working with our diverse community of users.

Specific Responsibilities

  • Provides a welcoming and helpful first contact to students, faculty, and staff entering the library
  • Assists with circulation and reserves functions for the library
  • Offers assistance in directing those needing information to the proper staff person in the library or elsewhere on campus
  • Assists with collection maintenance projects
  • Runs daily request list and retrieves items to fill interlibrary loan requests
  • Assists in maintaining copiers, printers, and other library equipment
  • Shelves materials in the correct location upon being returned to the library
  • Assists with the collection and record keeping of funds collected in the library in accordance with college policy
  • Serves as a backup for other library staff in their absence
  • Assists with clerical functions including data entry, photocopying, and other tasks as assigned
  • Assists in the opening and/or closing of the Danvers campus library
  • Helps to maintain the library in good order
  • Performs other duties, as required



  1. High school diploma or equivalent.
  2. Attention to detail and solid organizational skills.
  3. Strong interpersonal skills and a demonstrated ability to interact with people.
  4. Reliability and dependability are extremely important.
  5. Comfort learning and teaching others how to use new technology and applications.
  6. Experience maintaining and troubleshooting computers and printers.
  7. Prior customer service experience.



Ability to work independently and collaboratively to achieve common goals;

Interest in learning about and gaining experience working in a library.


Additional Information:

Salary: $14.93 per hour

STARTING DATE:  February 19th


North Shore Community College is an affirmative action/equal opportunity institution and does not discriminate on basis of race, creed, religion, color, sex, sexual orientation, gender identity, age, disability, genetic information, maternity leave, and national origin in its education programs or employment pursuant to Massachusetts General Laws, Chapter 151B and 151C, Title VI, Civil Rights Act of 1964; Title IX, Education Amendments of 1972; Section 504, Rehabilitation Act of 1973; Americans with Disabilities Act, and regulations promulgated there under, 34 C.F.R. Part 100 (Title VI), Part 106 (Title IX) and Part 104 (Section 504). All inquiries concerning application of the above should be directed to Thanh Giddarie, Director of Human Resources, Affirmative Action Officer, and Coordinator of Title IX and Section 504, at 978 739-5470, 1 Ferncroft Rd. Danvers, MA 01923.


Application Instructions:

Please submit resume and cover letter indicating how your experience matches the qualifications of the position. Review of application materials will begin on February 7th and will be accepted on a rolling basis until the position has been filled.

Pre-professional Positions | leave a comment

Digitization Assistant, Schlesinger Library, Radcliffe Institute, Harvard University, Cambridge, MA

Schlesinger Library on the History of Women in America

Job Opportunity

TitleTemporary, part-time Digitization Assistant at the Schlesinger Library on the History of Women in America, Radcliffe Institute, Harvard University.


About the Schlesinger:

The Schlesinger Library draws thousands of researchers each year to study the history of women in the United States. The library holds letters and diaries, photographs, books and periodicals, ephemera, oral histories, and audiovisual materials that document the history of women, families, and organizations, primarily in the 19th and 20th centuries. It is also home to an extensive culinary collection and the Radcliffe Archives. Manuscript collection highlights include the papers of Harriet Beecher-Stowe, Mae West, Julia Child, the National Organization for Women, and Amelia Earhart. Books and periodical collections include rare etiquette books, newsletters, and cookbooks.


Library Website: 

For more information on our collections, go to:



The Schlesinger Library has an immediate opening for a digitization assistant. Under the direction of the Librarian/Archivist for Digital Initiatives, the digitization assistant performs a variety of tasks including preparation of collection materials for digitization, review of recently digitized collections for accuracy, enters data in databases and spreadsheets, maintains statistics, and completes other duties as assigned. Previous experience working with Microsoft Excel and databases required. Attention to detail is critical. Excellent writing skills preferred. Experience with FileMaker Pro is a plus.


Tasks include:

  • Handle archival materials
  • Compare original documents with digitized copies to identify any mismatches
  • Data entry and related work with in-house spreadsheets and databases
  • Maintain relevant statistics
  • Write clear, usable documentation



  • Familiarity with Excel, Microsoft Word, and some database experience
  • Ability to carry out repetitive tasks and maintain focus
  • Proven attention to detail
  • Ability to interact well with other staff
  • No mold allergies
  • Ability to lift boxes up to 40 pounds on a regular basis




Schlesinger Library, 10 Garden Street, Cambridge, MA 02138



Start date for this position is negotiable but no later than Monday, March 5, 2018.

Work is up to 15 hours per week for 3 months from start date.

Hours must be filled Monday-Friday, 9-5, in blocks of 5 hours or more. Ideally, hours will be completed in two 7 hour days per week.


Salary: $14.00/hr


How to Apply:

Applicants should e-mail a cover letter and resume to the contact person listed below. Please, no phone calls.



Amy Benson

Librarian/Archivist for Digital Initiatives


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Library Aide, John F. Kennedy Elementary School, Somerville, MA

The position available is for a part-time library aide at the John F. Kennedy Elementary School in the Somerville Public School district. The school is located about a four minute walk from the Red line in Porter Square. 

The weekly hours are between 18-20 and whoever is hired would be paid $16.50 an hour. The person hired would work four days a week. The schedule would be as follows: 8:15am-3:15pm on Mondays and 8:15am- 11:45am on Tues-Thurs with Friday's off. The school is for students between Kindergarten and 8th grade.

There is no need for a public school teaching certification, only evidence that the student is working towards their master's degree in Library Science.

Applicants will have to submit to a background check before being hired. Any interested parties should send their resume and a short cover letter detailing their interest and ability to

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