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Archivist & Records Coordinator, Emerson College, Boston, MA


The Archivist & Records Coordinator contributes to the operation of the Emerson College Archives and Special Collections by providing reference services for patrons, processing collections, overseeing interns, and acquiring permanent institutional records. This position also contributes to a college-wide records management program by training Departmental Records Officers (DROs) and other staff on records management issues and archival procedures.

This is a bargaining unit position. In this position, you will be exclusively represented by the Service Employees International Union, Local 888 for purposes of wages, hours and other terms and conditions of employment.

Work Activities 

  1. Responsible for all aspects of fulfilling archives requests by providing reference service to internal and external constituencies, locating the requested information/materials and delivering, retrieving and refiling as necessary. Maintains a charge out system, maintains statistical data, in order to generate and analyze reports.
  2. Enhance access by accessioning new acquisitions, creating inventories and box lists, and processing large and complex collections. Updates and maintains archival discovery systems while keeping the ECASC web pages current to provide patrons with up-to-date information on collections and services.
  3. Collaborates with the Head of Archives and Special Collections to acquire and maintain institutional records and archival collections documenting the history of Emerson College.
  4. Train and assist DROs and staff in implementing the principles and practices of records management, update records management policies and schedules and publish them on the website as necessary.
  5. Collaborate as necessary with campus partners in outreach efforts such as Alumni Weekend activities, exhibits (physical and digital), archival displays, primary source instruction, and special events.
  6. Maintain inactive records stored and managed by a third party vendor by coordinating deliveries and retrievals. Assist departments and vendors in establishing and maintaining departmental accounts. Provide user training on inactive records storage practices and procedures. Coordinate and schedule records destruction for all departments across campus.


Required Knowledge, Skills, and Education

ALA accredited master's degree in library/information science with coursework in Archives or Archival Management.

Comprehensive knowledge of current trends in archival appraisal, description, preservation, access, and dissemination of archival information.

Advanced communication skills and customer service orientation, including the ability to work with all academic levels from administrators to staff and faculty.

Familiarity with archival discovery systems.

Knowledge of Records Management best practices.

Ability to plan and coordinate complex projects and services.

Knowledge of archival metadata standards including Dublin Core, METS, MODS, PREMIS, and VRA core.

Preferred/Desirable Knowledge, Skills, and Education

Degree specializing in archival management.

Experience with one or more of the following systems: Preservica, AtoM, and Omeka.

Experience conducting training sessions.

Required Prior Work Experience

Three to five years experience related to career discipline. Two or more years experience working with archives and institutional records.

To Apply

Interested applicants may apply online at Emerson College's Employment website:

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